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Board of Trustees Meeting April 15, 2020

VIA ZOOM ONLY 3:00 P.M.

Students Succeed at RTC

Agenda Item/Subject Information/Action/Presenter

SPECIAL MEETING - ZOOM DETAILS:

Join URL: https://rtcedu.zoom.us/j/326713547 or by telephone at +1 669 900 6833 (ID#: 326-713-547)

1. CALL TO ORDER

A. Notation of Quorum

2. ADOPTION OF MINUTES Action

A. March 12, 2020 Special Meeting

B. March 18, 2020 Special and Regular Meetings

3. ACTION ITEM Action

A. None

4. COMMUNICATIONS Information

A. General Information/Introductions

B. Correspondence

C. Public Comments from the Audience

Comments may be made via Zoom, telephone, or email. If you wish to submit a public comment via email, please send in advance of the meeting to the Board Secretary at

dbeers@rtc.edu. Please include Public Commentin the subject line.

D. Student Leadership

E. Renton Federation of Teachers

F. Written Communication Reports

5. DISCUSSION/REPORTS

A. President Dr. McCarthy

6. BOARD OF TRUSTEES

7. MEETINGS Information

A. May 20, 2020 – Regular Meeting (via Zoom)

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Board of Trustees Meeting April 15, 2020

VIA ZOOM ONLY 3:00 P.M.

Students Succeed at RTC

Event Reminders:

• Tenure Celebration | June 3 |Culinaire Room | 3:00 PM

• RTC Commencement |June 24, 2020 | ShoWare Center, Kent, WA| 6:00 PM

2019-2020 BOARD GOALS

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 1. CALL TO ORDER

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

Board Chair Takamura will carry out the Notation of Quorum and call the meeting to order.

RECOMMENDATION: None.

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 2. ADOPTION OF MINUTES

SUBJECT: A. BOARD CONSIDERATION Information X Action BACKGROUND:

A. The special and regular meeting minutes from March 12 and March 18, 2020 are attached

for approval by the Board of Trustees.

RECOMMENDATION: Approval as presented.

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Board of Trustees – Special Board Meeting March 12, 2020

Board Room (I-202) 1:15 P.M.

MINUTES

SPECIAL MEETING – Roberts Campus Center, Board Room I-202

1. EXECUTIVE SESSION

A. An Executive Session was held to review the performance of a public employee(s), as allowed under the Open Public Meetings Act (RCW 42.30.110 or RCW 42.30.140). The executive session was called for three (3) hours and 15 minutes.

B. The Executive Session ended at 4:30 p.m. 2. ACTION

A. No action was taken. 3. ADJOURNMENT

There being no further business, it was moved by Board Chair Takamura to adjourn the Board of Trustees’ meeting at 4:30 p.m. Motion carried.

FRIEDA TAKAMURA, Board Chair KEVIN D. MCCARTHY, President

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Board of Trustees – Regular Board Meeting March 18, 2020

Roberts Campus Center, Culinaire Room I-108 3:00 p.m.

MEETING MINUTES

SPECIAL MEETING

1. EXECUTIVE SESSION

A. An Executive Session was held to review the performance of a public employee(s), as

allowed under the Open Public Meetings Act (RCW 42.30.110 or RCW 42.30.140). The executive session was called at 2:00 p.m. for sixty (60) minutes to review the

performance of a public employee(s). At 3:00 p.m. the executive session was extended for ten (10) minutes.

B. The Executive Session ended at 3:10 p.m.

2. ACTION

A. No action was taken.

3. ADJOURNMENT

The Board immediately adjourned to the Culinaire Room to proceed with the regular meeting.

REGULAR MEETING

1. CALL TO ORDER

A. The meeting was called to order at 3:15 p.m. by Board Chair Frieda Takamura. A

notation of quorum was made. Trustees Page, Palmer and Unti were participating via Zoom conference and Trustee Entenman was absent from the meeting. Board Chair Takamura noted her appreciation for the leadership on campus, and the additional work being done navigating the current health situation.

2. ADOPTION OF MINUTES

A. Board Chair Takamura asked for corrections and/or additions to the following minutes:

February 19, 2020 – Regular Meeting

Trustee Page introduced a motion to approve the meeting minutes for the regular meeting held on February 19, 2020 as presented. Trustee Palmer seconded, and the motion carried.

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Board of Trustees – Regular Board Meeting March 18, 2020

2

3. ACTION ITEMS

A. Comments from the Audience. There were no comments from the audience.

B. Faculty Tenure Advancements Board Chair Takamura noted that the Board has

met in executive session with all candidates advancing on the tenure track. She noted that this is her favorite part of being a Board member, and thanked all candidates, tenure committees and supervisors for the hard work and what they do and will do for RTC as the future awaits.

1) Advancing from Third Year to Tenure

After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Page moved that Lea Hoffman

be awarded tenure. Trustee Palmer seconded and the motion carried.

After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Unti moved that David

Schoenmakers be awarded tenure. Trustee Palmer seconded and the motion carried.

After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Palmer moved that Melvin

Hortman be awarded tenure. Trustee Page seconded and the motion carried. After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Page moved that Batholomew

Kimani be awarded tenure. Trustee Palmer seconded and the motion carried. After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Unti moved that Travis Spaniel

be awarded tenure. Trustee Page seconded and the motion carried.

After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Palmer moved that Ryan

Hoaglin be awarded tenure. Trustee Page seconded and the motion carried.

After giving reasonable consideration to the recommendations of the tenure review

committee and all other recommendations, Trustee Page moved that Huma

Mohibullah be awarded tenure. Trustee Palmer seconded and the motion carried.

Dr. McCarthy added his appreciation, stating that he has been inspired by this class of tenure candidates and appreciates the hard work everyone has put in.

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Board of Trustees – Regular Board Meeting March 18, 2020

3 2) Advancing from Second to Third Year

After giving reasonable consideration to the recommendations of the tenure review

committees and all other recommendations, Trustee Unti moved that Nizar Ali,

Colleen Day, Beatrice Favre, Kayla Jang, and Raquel Poteet be promoted from the second to the third year of candidate status. Trustee Palmer seconded, and the motion carried.

3) Advancing from First to Second Year

After giving reasonable consideration to the recommendations of the tenure review

committees and all other recommendations, Trustee Palmer moved that Gabrielle

Abbott, Aaron Barquet, Bradley Lee and David Uryash be promoted from the first to the second year of candidate status. Trustee Unti seconded, and the motion carried.

Dr. McCarthy read some of the comments and positive affirmations for candidates being shared by ZOOM participants. Trustee Palmer thanked the committees and candidates for the fantastic job they have done developing their sites on Canvas. Trustees Page and Unti further added their appreciation.

C. ASG Capital Equity Fund Request

Former Director of Student Programs Jessica Supinski and student Connor Moore provided context for the capital equity fund request. Over the last seven years, student government worked to build short-term and long-term (capital equity) savings accounts. Students are proposing the use of funds from the equity account to reupholster

cushions on the chairs in the LRCC. The new cushion covers will be of stronger

materials, and will be more sanitary in the heavily used, large public space. Trustee Page inquired about the value of the chairs. Director Supinski responded that the cost of a new chair is $350 + tax/labor versus $185 + tax/labor to reupholster. The ask represents

eight (8) percent of the current ASG Capital Equity Account balance. Trustee Unti asked

if the decision was made before we entered into our new normal, and would there be any reason to rethink this because of the challenges we face today. Mr. Moore

responded that this discussion has been ongoing for two years, and they want to move forward with renovating the chairs and space. This is a good investment in sustaining the LRCC as a clean and safe learning environment.

Trustee Page introduced a motion to approve the ASG Capital Funding request as submitted. Trustee Palmer seconded and the motion carried.

3. COMMUNICATIONS

A. General Information/Introductions

Dr. McCarthy noted that while tenure motions were being approved, Ryan Hoaglin was not in the room, but had since joined the meeting. He extended his congratulations to

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Board of Trustees – Regular Board Meeting March 18, 2020

4

Mr. Hoaglin for his advancement to tenure.

Dr. McCarthy noted his pleasure in announcing the great news that full-time faculty lead of the Mechatronics program, Hussein Al Kinani, became a U. S. Citizen last month. Our congratulations is further extended to him.

B. Correspondence No correspondence was available.

C. Student Leadership There was no student report.

D. Renton Federation of Teachers RFT President Sheila May-Farley is really

proud of her colleagues working through the tenure process. Everyone has a lot to offer our students and community. COVID-19 has created a new normal and she is proud of how everyone is stepping up. Vice President Delaney also added her gratification of the faculty and high caliber in their efforts to step into this new unprecedented territory.

E. Written Communication Reports There were no written reports submitted this

month.

5. DISCUSSION/REPORTS

A. Accreditation Board Chair Takamura tabled this item from today’s agenda.

B. Program Area of Study – Culinary Arts Board Chair Takamura tabled this item from

today’s agenda.

C. President Dr. McCarthy began by stating that we had five (5) normal days

since our last board meeting. Essentially, the current health situation has been our work since late February. We are successfully winding up the quarter and gearing up for spring quarter. There is still a lot to figure out. This is a quickly evolving situation with internal and external factors. More likely than not that this will stay around for a while. Perhaps online instruction will need to extend through spring quarter. Face to face is shrinking every day. Clinical labs are beholden of others – to allow or not to take place. We will have a three week pause, following the end of winter quarter, which will help us refine things. The college does very well at being innovative. Our big question is how do we keep service in place and keep classes focused in a non-face-to-face setting,

especially in many of our prof-tech programs. We also want to keep our service as intact as possible. Our technical support has been great; we are bringing in new equipment, setting up training and putting professional development in place. We need to try to maximize spring enrollments. Current students are about ninety (90) percent registered, but there are fewer new students registered, so overall, we look to be in the mid-80s percentile registered. We say, don’t waste a good crisis, and this may bring new ways to be beneficial in the long run. Dr. McCarthy received an email from a Band Instrument Repair (BIRT) student, thanking her instructor for giving people some security in this

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Board of Trustees – Regular Board Meeting March 18, 2020

5

turbulent time. We continue to be a resource for the community. It will have some impacts on us financially. We offered a budget meeting for people to attend, but there was too much other focus so very little attendance. Last month, Vice President

Rodriguez shared our mid-year up-date, showing us in good shape, which could now be a little challenged, but we will keep our best efforts forward. SBCTC is working to assist

us in tracking our losses.

Accreditation Dr. McCarthy informed the Board that Dr. Delaney’s report

on Accreditation will be delayed to a future meeting.

D. Administration/Finance Dr. McCarthy reported on behalf of Vice President

Rodriguez.

Revenues: In January we saw our tuition revenues dip a little due to Financial Aid processing timing. It comes back up to expected levels in February.

Expenditures: Overall, expenditures are down from the previous year. A big part of that is that we have paid out less financial aid due to lower enrollment levels and we’ve also made less capital expenditures this year (our first year of the biennium) compared to last year (the last year of the biennium).

Cash and Reserves: At the end of January we were up by $439k over last

year. However, we started the year with $435k more than last year. In reality we are only up by about $4k (even). The timing of Accounts Payable and Receivable and other transactions affects this on a daily basis.

6. BOARD OF TRUSTEES

A. ACT Board of Directors Nominations Trustee Page noted that he sits on

this committee, and there are some wonderful people being recruited. Seasoned trustees would be encouraged to apply. Elections are supposed to be in May but the Spring ACT meeting has been postponed. Trustees interested in applying need to do so by April 1.

Trustee Unti expressed his true appreciation with all of the work being down within the RTC community. Trustee Page added that Dr. McCarthy’s messages are models for everyone, and shared his genuine thanks. Board Chair Takamura asked everyone to please be healthy, and take care of yourselves and your loved ones.

B. RTC Liaison Reports Board Chair Takamura tabled this item from the

agenda.

1) RTC Advisory Council

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Board of Trustees – Regular Board Meeting March 18, 2020

6

7. MEETINGS

A. The next regular meeting of the Board of Trustees is scheduled on April 15, 2020.

8. EXECUTIVE SESSION No executive session was held.

9. EXECUTIVE SESSION ACTION No action was taken.

10. ADJOURNMENT

There being no further business, it was moved by Board Chair Takamura to adjourn the Board of Trustees’ meeting at 4:06pm. Motion carried.

FRIEDA TAKAMURA, Board Chair KEVIN D. MCCARTHY, President

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 3. ACTION ITEMS

SUBJECT: BOARD CONSIDERATION Information X Action BACKGROUND: A. None RECOMMENDATION: None.

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 4. COMMUNICATIONS

SUBJECT: BOARD CONSIDERATION X Information Action BACKGROUND: A. General Information/Introductions B. Correspondence

C. Public Comments from the Audience

D. Student Leadership

E. Renton Federation of Teachers

F. Written Communication Reports

RECOMMENDATION: None.

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Administration and Finance Report

Renton Technical College Board of Trustees April 15, 2020

Administration and Finance Report to Board of Trustees, Page 1

Business Office

FY19 financial audit is expected to be finished by the end of March. The Accountability audit for FY16 to FY19 commenced on March 16, 2020. Business Office staff are working hybrid

office/remote schedule during the Stay at Home order, to keep business operations running, and provide services to students. Our Budget, Accounting and Financial Services Manager’s last day of employment was March 27, 2020.

Food Services

Food Service employees have all submitted a telecommuting plan to complete designated Professional Development training. All staff employees are being kept “whole” with hours and benefits. Catering temporary workers have the biggest negative impact with the current conditions.

Infrastructure cleaning in the kitchens that would normally be completed during Spring Break is wrapping up. The kitchens look bright and shiny!

Major floor repairs to the main freezer were completed. All frozen items were removed and freezer was turned off for a week to complete this safety repair.

Mother’s Day Brunch has been cancelled this year due to proper safety and health

considerations. Notice on the website and catering marketing announcements are in place. Catering events in June are very interested in hearing if we are able to complete their wedding and private events with the state “stay at home” mandate possibly being extended.

Facilities & Capital

Current Capital Unexpected Repair Funded (URF) Projects:

Campus Exterior Lighting Upgrade – The college is pursuing replacement of wireless lighting controls for exterior lights that were installed several years ago but proved to be unreliable and erratic. The manufacturer has supplied upgraded equipment at no charge and the college will have these installed to improve the performance of the wireless system. Installation to be funded under the state RMI Capital budget allocation. Update: The manufacturer has identified additional equipment which will improve the performance of the system on campus and has supplied it to the college at no cost. An electrical contractor has been hired to install these along with other components that have yet to be installed, in order to complete the installation. Programming the new control system will be the next step, and this is to be performed by the manufacturer. • New Mixed Air HVAC Units in Fast Foods and Bakery of Campus Center Building –

(Summer 2020).

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Administration and Finance Report to Board of Trustees, Page 2

Minor Capital Program Projects for Current Biennium (2019-2021) – Projects have been selected by the college and application to the state for funding has been submitted for the following projects to be constructed this biennium:

• Building A – T.I.G. welding room expansion (Summer 2020)

Update: Contractor is mobilizing on site. First area of work will be outside the TIG shop in the parking area which will be incorporated into the new footprint for the enlarged TIG shop.

• Building H 102, 103, 104 assembly rooms upgrades (Summer 2020) – Project request

issued with SBCTC to initiate. Initial walk through with architect done and a design proposal has been received and is being processed.

Update: Consultant has submitted a project cost estimate which exceeds planned budget number.

• Campus irrigation system repairs (Summer 2020). This project is subject to available

funding after priority projects (T.I.G welding room, H102-104) Minor Capital Repair Projects for Current Biennium (2019-2021):

• Welding exhaust system replacement (Summer 2020) – Combined with TIG Welding

Room Expansion project.

• Fire alarm upgrades campus wide (phase 2 – Summer 2020). Subject to funding

availability after priority projects.

• Repair hollow metal doors and window frames on campus (Summer 2020). Subject to

funding availability after priority projects.

• New Gas Furnaces for automotive shops in Buildings K1 and K2 (Summer 2020) – In

design phase.

Update: Architect has submitted a revised cost estimate and provided equipment options.

Minor Capital Repair Projects for Subsequent Biennium (2021-2023):

The Facilities Condition Survey has been finalized and submitted to the State Legislature for approval. The college is positioned to receive funds in excess of the current biennium including funding for a resurfaced roof at the Annex, a new HVAC Boiler in Allied Health, new flooring in the Dental Lab of Allied Health, and new Mixed Air HVAC units for the Campus Center Building, amongst others.

Minor Capital Program Projects for Subsequent Biennium (2021-2023):

The college has finalized their request and submitted it to the state as part of the Capital Budget request. The three projects selected are as follows:

• New multicultural center

• Irrigation system repairs

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Communications and Marketing and Institutional Research Renton Technical College Board of Trustees

April 15, 2020

Institutional Advancement Report to Board of Trustees, Page 1

Communications and Marketing

The Communications team has been focused on content and messaging regarding the COVID-19 outbreak and impacts on our college community. Among our priorities:

• Strategizing with the Executive Cabinet on messaging to the campus community.

• Creating and regularly updating web pages for Coronavirus Information, Spring Quarter

Resources, New Student Orientation, as well as the home page.

• Posting timely and informative messages on social media and responding to questions.

• Creating a survey to assess student technology needs and compiling more than 1,000

responses.

• Collaborating with higher education and public health partners. Executive Director

Hedland- Hansen is leading an equity work group to assess the greater needs and resources to help all our most vulnerable students.

• Monitoring news and updates from authorities and their impacts on the college and our

students.

• Assisting the RTC Foundation in its efforts to help students with content and collateral,

including work around canceling the Student Success Breakfast, and creating a newsletter and social media posts.

• Marketing around Spring Quarter options.

Institutional Research

The Office of Institutional Research (IR) has continued its efforts in February and March to increase effectiveness and efficiency by supporting programs, units, cabinet, and councils for their data-informed decision making for RTC Mission fulfillment.

• Director Kim provided College Council members annual strategic planning outcomes on

February 24th, 2020. The outcomes were analyzed by strategic indicators and unit-level

operational planning outcomes. The members discussed the method and outcomes to suggest institutional level strategic priority activities for the 2020-21 Annual Strategic Plan. In March, IR provided members with additional information on each strategic priority activity and prepared information on key trends and resources for environmental scan. In April, members will provide their inputs individually for the selection of next annual strategic plan priority activities.

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Institutional Advancement Report to Board of Trustees, Page 2

• IR worked with the Director of Innovative Teaching & Learning to develop an online

course of learning outcomes assessment for faculty. The course is intended to support faculty to improve the quality of assessment for student learning and to prepare for the NWCCU accreditation visit in 2021.

• IR developed an enrollment projection forecast of full-time enrollments (FTEs). The

model uses prior new start cohorts, average credit loads, and Seattle seasonally adjusted unemployment rates. Results show strong indicative of model fit and IR will use the model to support the college.

• IR presented a revised institutional level planning and assessment process and structure

to three groups including the College Council members on January 27th, 2020, Guided

Pathways (GP) implementation group on February 25th, 2020 and GP visiting coaches on

February 28th, 2020. In the presentation, Director Kim suggested that collaborative sides

of units such as councils and committees may participate in the standardized planning and assessment process. In addition, he suggested that strategic priorities need to be more specific, measurable, achievable, realistic, and time-bound for continuous improvement (SMART). Furthermore, he suggested that all operational units and collaborative side units can share their priority activities for collaboration and institutional effectiveness.

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Information Technology Report to Board of Trustees, Page 1 College Technology Services - Information Technology Report

Renton Technical College Board of Trustees April 15, 2020

The Office of College Technology Services continues to provide secure, reliable, integrated and cost-effective technology solutions as we maintain and update our technology across campus. We are continually introducing new technologies and are creating standards and policies that are necessary to our success. We continue to build stronger relationships with all divisions and programs and are ensuring that each program and/or department is taking advantage of all of the services that we provide.

Over the past month the CTS team has been supporting the need to convert operations to Teleworking during the COVID-19 pandemic. We needed to ensure that we were providing the same level of service and access to technology that everyone received while in the office. Projects that were moving along slowly, were released as we needed to use them. SharePoint, Teams, IP phones and other technologies were released for all to use.

The CTS workload was reprioritized to ensure everyone had equipment issued for teleworking prior to Governor Inslee’s mandates. We had the foresight to store older equipment. We repurposed the older laptops and workstations, held for emergency needs such as this. All computers were reloaded with the latest software, and provided IP softphone, Teams and Zoom accounts for all faculty and staff to

continue operations. This was all completed with minimal impact to our college budgets and operations, while maintaining social distancing and work/life balances for CTS staff.

Over the next few weeks, we are switching gears to ensure that everyone is comfortable working in the new technologies, by providing group training sessions and one-on-one trainings as needed.

TECHNOLOGIES IMPLEMENTED AND PROJECTS COMPLETED • Symantec Antivirus – Infrastructure Rebuild

• Remote Desktop Services – Access to RTC systems from non-RTC owned equipment • Papercut Release Station – LRCC – to reduce printing costs

• CTS Intranet Page - Active

• Microsoft Teams – College-Wide Implementation – Pushed out to all Users - Training to follow • Partnering with LRCC for Laptop Loaner program for students – Documenting Process – Spring

quarter

• Microsoft Office Upgrades – Completed • Avaya Softphone – Pushed out to all clients

• Temporary Computer Loaner Program – All Staff and Faculty – Teleworking • Zoom Conferencing – Pushed out to all users

• Wireless upgrades and remediation

PROJECTS IN INITATION/IMPLEMENTATION PHASES:

• Windows 7 Reaches end of life – Reimaging all Windows 7 Machines – 95% complete – Implementation Phase

• Adobe eSign – Purchasing Documents and Travel Documents – Implementation Phase • Network Penetration Scan Scan for Security Vulnerabilities – Implementation Phase • Intranet/SharePoint Sites – Soft rollout of sites – Implementation Phase

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Information Technology Report to Board of Trustees, Page 2 • AIM – Disability Resources – Tracking System Replacement – Implementation Phase

• On Premise to Cloud Migration – File Services leveraging SharePoint, OneDrive, and Azure – Microsoft Grant funding for a consultant – Initiation Phase

• Network Remediation – Enhance VOIP – Initiation Phase

• ctcLink – Statewide (ERP) – Project Timeline 2022 – Initiation Phase – College-Wide kick off Scheduled

• Website Phase III – Drupal Platform Upgrade – Initiation Phase

• Single Sign on – CANVAS – Active Directory Integration – Initiation Phase • Domain functional level upgrade – 2012 – Initiation Phase

• Backup Infrastructure – Policy, Procedure, Offsite Backups – Initiation Phase • Business Continuity / Disaster Recovery – Technology – Initiation Phase

• Cellular Coverage – Agnostic carrier antennas– N building – I Building next – Implementation Phase • Hardware Inventory – Reconciliation and Auditing – Implementation phase

• Disk Encryption – Laptops/Workstations – Initiation Phase

• Board Room Technology Upgrades – Obtained Quotes – Initiation Phase • Virtual Lab Environments – Initiation Phase

COST SAVINGS INITIATIVES IN PROGRESS • Server Room – Hardware Consolidation

• On-premise to Cloud Migrations – Aging Hardware

• Papercut- Next steps – Library Utilization – Replacing EnvisionWare – Coin Operated Technology • Printer Consolidation – Utilizing Copiers and Reducing Desktop Printing – Reduction of 5 Desktop

Printers

COLLEGE GOVERNANCE AND STRATEGIC PLANNING INITIATIVES – TECHNOLOGY

• Accessibility Advisory Committee – Did not meet this month – Focus on reviewing accessibility Plan • Technology Council – Did not meet this month – Focus on creating a 3-5 year technology plan MANAGEMENT AND OVERSIGHT

• Develop a catalog of services and Service Level Agreements

• On-Boarding / Off-boarding process –New User Authorization Form – Working with all key areas on campus

• Standard Operating Procedures – Internal • IT Written College Policy Review – On-Going

• Accessibility Document Remediation and Education – ON-GOING • Campus Hardware/Software and security standards – ON-GOING • PCI/FERPA/HIPAA Compliance – ON-GOING

• Network cabling upgrades -– ON-GOING PROJECTS ON HOLD PENDING FUNDING • Cafeteria Speaker Upgrade

• TV and Other Rental Equipment Upgrades • RFID (Radio Frequency Identification) • Digital Signage Phase III – Offsite Locations • Auditorium Upgrades

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April 15, 2020

The following personnel actions occurred during March 2020 and are presented for the Board of Trustees' information.

AFT Effective Date Position Department

- Hires

None

-Separations

None

WFSE Effective Date Position Department

- Hires

Ayotte, Robert 3/9/2020 Printshop /Mailroom Operator Business Office

-Separations

None

Prof Tech Effective Date Position Department

-Hires

None

-Separations

None

Exempt / Administrative Effective Date Position Department

- Hires

None

-Separations

Chea, Raevel 3/27/2020 Budget Accounting & Financial Services Manager Business Office

RFT Effective Date Position Department

- Hires

Fisher, Adam 3/2/2020 Adjunct Faculty / Automotive Automotive Frigon, Shane 3/1/2020 Adjunct Faculty / BAS Computer Programs BAS Harrison, Mark 3/23/2020 Adjunct Faculty / Land Survey WTED Kulish, Michael 3/23/2020 Adjunct Faculty / Land Survey WTED

-Separations

Stokes, Michael 3/26/2020 Full-time faculty / Welding

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Monthly Total Hires % of Diverse Hires YTD

Full time 1 53%

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Instruction Report to Board of Trustees, Page 1

Instruction Report

Renton Technical College Board of Trustees April 15, 2020

The April report from Instruction features a brief note from all of the deans, plus directors and staff, talking about how their areas have responded to COVID-19. The theme you’ll hear across the reports is how the faculty have really pulled together in this difficulty time, supporting each other and our students.

BOT Instruction Report April 2020

(exact link if needed) -

https://rtcedu.sharepoint.com/:v:/s/instruction2/EajXGifrLRNDjnZDKr5CsmgBq4K_7XF319E2Ug eytC8OBg?e=6eHqwz )

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Student Services Report to Board of Trustees, Page 1 of 1

Student Services Report

Renton Technical College Board of Trustees April 15, 2020

STUDENT SERVICES DIVISION OVERVIEW

I must acknowledge the tireless work and dedication, under very challenging circumstances, of our Student Services professionals. Within a matter of weeks, the entire division planned and then executed remote student services. This monumental shift occurred all while maintaining hours of operation, being open to serve students.

The past several weeks have been a constant evolution of planning as we learn new information and then make the necessary adjustments. It has been inspiring to see how fluid and creative staff have been in their response. The level of teamwork and support for one another has been a bright spot in difficult times.

Our highest priority is to provide service continuity to students in a caring, supportive, and timely manner. We are very accustomed to being “high-touch” in our services through our routine face-to-face interactions with students. RTC is a place where we get to know students by their first name. We are now pouring those same efforts into our service to students on the phone, via email, texting, and

through other platforms like Zoom and Skype. We are actively using an equity and student-centered lens to how we are applying policy and making decisions for service delivery.

Every Student Services staff member is equipped to work remotely. The directors are conducting daily check-ins with their departments to troubleshoot problems, ensure service delivery is occurring consistently, and to support staff and stay connected. Additionally, members of the Student Services Leadership Team is in regular contact to solve division wide problems and keep everyone up to date with department happenings. Each department is working collaboratively with one another to create seamless hand-offs for students. Below are examples of what is happening across the division:

• Advising staff has increased their messaging to students to remind them of resources and simply let students know we are here for them. They are helping students navigate changes to their enrollments and instructional modality. They are working with program faculty to communicate and problem solve student issues.

• Our behavioral health counselors are offering telehealth services and are continuously building out resources, as this is still a new service for students.

• Campus Security continues to provide invaluable service to the campus, maintaining their physical patrols. The department is assisting with facilitating limited and executive-level approved staff on campus (for example, staff having to physically print official student transcripts).

• Disability Resource Services has collected and disseminated information to faculty regarding tips and resources to make online courses accessible. In fact, this information has been shared

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Student Services Report to Board of Trustees, Page 2 of 1 across the system from the State Board. The department is working closely with students to ensure accommodation needs are met, and the students are supported.

• Enrollment Services has converted the office’s common forms to fillable pdf’s, and where students do not have access to complete forms, they are able to verbally walk through processes with staff to complete transactions. The department has been instrumental to ramping up our texting capabilities.

• Financial Aid has been working nonstop to make sure student’s funding is packaged and disbursed. This has been a particularly complex time for the department, as they are balancing fast-changing federal and state rules – both of which are different from the other. The

department is collaborating routinely with the Business Office to coordinate student funding. • The LRCC has maintained operation of the food pantry, adhering to strict social distancing rules,

and they are prepared for remote tutoring over the phone and via Zoom. The department is also working collaboratively with College Technology Services, the Foundation, and Marketing to deploy technology to students.

• Our Veterans Services staff are on top of VA guidance, which has been instrumental in decision making and understanding impacts to our student Veterans.

• Student Engagement and Leadership is actively working towards alternate programming plans for spring quarter. The student government executive team and senate continue to meet remotely.

• Testing Services is facilitating remote proctoring of Accuplacer and working towards other testing solutions.

This has been an exceptional time with many challenges. Yet, it has also been an amazing time revealing hidden talents and strengths of staff. This has pushed us towards efficiencies, use of technology, and process changes that will benefit students and our operations moving forward.

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RTC Foundation Report

Renton Technical College Board of Trustees April 15, 2020

Scholarships

The Scholarship Committee met on Feb. 24th to make additional awards for spring quarter scholarships. The committee awarded 137 scholarships representing $93,000. This was the first time combining winter and spring quarters into one scholarship application cycle. This created added logistics and issues of functionality with Award Spring the management software, and the committee has decided to not do this going forward. In order to meet the increased number of applicants, more members will need to be added to the Committee.

Development

An anonymous gift of $47,000came in at the end of March to support technology access for students and the Foundation’s grant programs. The gift is being disbursed with $22,000 for the purchase of 20 laptops for the new LapTop Loan program and $25,000 where needed for the Book & Equipment or Emergency grants. This is such good news going into spring quarter!

The Marine Corps Support Group doubled their annual gift to $4,000 to support Marine veterans on campus. Jason Parker renewed his gift to the King Parker Memorial Fund through the Renton Community Foundation. The Northwest Alfa Romeo Club has sponsored a new scholarship for automotive students. Club representative Fred Russell shared that they had reached out to the region’s dealerships and asked which automotive programs were the best and RTC and Lake Washington Tech were at the top of the list.

RealNetworks Foundation has extended the CHIPS grant for another year after receiving the mid-year progress report. This means an additional $10,000 for the new Laptop Loan program and for hiring student service providers during the FY20-21.

Community Engagement - The Foundation is sponsoring a Kent Chamber outreach effort called Adventures in Adulting at Kent-Meridian High School. Executive Director Shaw sits on the Kent Chamber Board and is co-chair of the Education Development Committee. Ms. Woods attends the Faculty & Staff of Color and Women of Merit monthly meetings.

Board Development and Operations

The winter quarter updates were prepared and mailed to donors who sponsor scholarships. This process includes collecting student thank you notes – a logistics challenge that Ms. Woods handles very well. The year-end tax letters were prepared, hand-signed, and mailed!

Events

CANCELED May 6th 2020 Student Success Breakfast. Sponsors have been notified and Board members are reaching out to attendees. A Plan B for fundraising is being implemented as the breakfast is the main source for scholarship funds. The Foundation website has been undated and donor outreach is planned over the next couple of months using direct mail, and digital storytelling to encourage donations.

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 5. DISCUSSION/REPORTS

SUBJECT: BOARD CONSIDERATION X Information Action BACKGROUND: A. President

President McCarthy will provide a report to the Board, subsequent to the March 18, 2020 Board meeting.

RECCOMMENDATION: None.

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RENTONTECHNICALCOLLEGE

MONTHLYOPERATIONSREPORT

FISCAL2019‐20

FortheMonthofFebruary2020

PriorYeartoDate ‐  Variance ‐   

BeginningCashBalance Add ‐ Revenues:

February2020 ‐  YeartoDate ‐  February2019 ‐  Increase Actual February2020 ‐ Actual Actual (Decrease) $ 7,209,099 $ 4,646,822 $ 4,212,016 $ 434,806 Tuition&Fees ‐ Funds060148149561

GrantsandContracts StudentGovernment Bookstore Security/Parking

CulinaryArts ‐ FoodServices Housing

InterestIncome

RentalIncome ‐ ExcludingCatering

ScholarshipandStudentLoanFundsReceived NetOperatingRevenues

Add ‐ StateAllocation ‐ Payroll&Benefits StateAllocation ‐ VPAExpenses CapitalAllocation

TotalStateFunding

$ 1,145,280 $ 6,908,155 $ 7,227,165 $ (319,011) $ 278,880 $ 2,082,825 $ 1,915,575 $ 167,250 $ 105,796 $ 494,688 $ 502,757 $ (8,069) $ 15,771 $ 56,842 $ 267,987 $ (211,145) $ 33,803 $ 160,921 $ 426,338 $ (265,416) $ 101,135 $ 932,933 $ 889,408 $ 43,525 $ 4,182 $ 32,835 $ ‐ $ 32,835 $ 4,823 $ 48,822 $ 52,358 $ (3,536) $ 13,305 $ 124,549 $ 115,701 $ 8,847 $ 83,696 $ 5,201,711 $ 5,466,570 $ (264,859) $ 1,786,672 $ 16,044,280 $ 16,863,860 $ (819,579) $ 2,153,970 $ 15,218,942 $ 14,910,597 $ 308,345 $ 27,745 $ 473,286 $ 626,617 $ (153,332) $ 45,992 $ 330,324 $ 1,644,156 $ (1,313,831) $ 2,227,707 $ 16,022,552 $ 17,181,370 $ (1,158,818) TotalRevenues $ 4,014,379 $ 32,066,833 $ 34,045,230 $ (1,978,397) Less ‐ Expenses: Salaries ‐ A Benefits ‐ B

GoodsandOtherServices‐ E CostofGoodsSold ‐ F Travel ‐ G Equipment ‐ J ComputerEquipment ‐ K FinancialAid ‐ N DebtService ‐ P BadDebt ‐ W TotalExpenses $ 1,914,901 $ 13,689,137 $ 13,272,531 $ 416,606 $ 608,039 $ 4,559,293 $ 4,592,177 $ (32,884) $ 423,182 $ 3,290,766 $ 5,023,700 $ (1,732,933) $ 42,390 $ 284,404 $ 329,964 $ (45,560) $ 11,674 $ 104,099 $ 150,670 $ (46,571) $ 8,497 $ 284,836 $ 275,857 $ 8,978 $ ‐ $ 80,148 $ 156,303 $ (76,155) $ 1,225,497 $ 6,053,916 $ 6,614,924 $ (561,008) $ ‐ $ 42,500 $ 55,825 $ (13,325) $ 2,611 $ 6,324 $ 7,095 $ (771) $ 4,236,790 $ 28,395,423 $ 30,479,046 $ (2,083,623) NetOperatingSurplus(Deficit) $ (222,411) $ 3,671,410 $ 3,566,184 $ 105,226 OtherSources(Applications)ofCash:

ChangesinPettyCash;Accts.Receivable&Accts.Payable;Inventory Decrease/(Increase)inInvestments&BondAmortization

PaymentofBldg.&InnovationFeetoState TotalOtherSources(Applications)ofCash

$ $ $ $ 170,166 $ (4,019) $ (40,879) $ 125,268 $ (608,617) $ (466,405) $ (142,213) (34,749) $ (32,462) $ (2,287) (562,910) $ (698,155) $ 135,246 (1,206,276) $ (1,197,023) $ (9,254)

EndingCashBalance $ 7,111,956 $ 7,111,956 $ 6,581,177 $ 530,779

AddCollegeReserves:

LocalGovernmentInvestmentPool(LGIP) InvestmentBondsheldintrustbyUSBank TotalReserves

$ 980,758 $ 980,758 $ 959,615 $ 21,143 $ 2,217,950 $ 2,217,950 $ 2,198,969 $ 18,981 $ 3,198,708 $ 3,198,708 $ 3,158,584 $ 40,124 TotalCashandCollegeReserves $ 10,310,664 $ 10,310,664 $ 9,739,761 $ 570,903

YeartoDate ‐  PriorYeartoDate ‐ TotalCurrentStateAllocation

AllocationUsed ‐ YeartoDate RemainingStateAllocation

Actual% February2020 ‐   February2019 Variance 100.0% $ 22,734,392 $ 19,545,134 3,189,258.00

69.0% $ 15,692,228 $ 15,537,215 155,013.48 31.0% $ 7,042,164 $ 4,007,919 3,034,244.52

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-

$

RTCMonthEndCashandReservesBalances ‐ FYR1516to1920

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2015‐2016 $15.056M $15.298M $13.954M $14.700M $14.910M $15.611M $14.003M $15.524M $15.126M $15.739M $14.102M $11.526M 2016‐2017 $11.082M $11.857M $12.569M $12.093M $11.886M $12.037M $12.906M $12.231M $11.897M $12.636M $10.343M $8.531M 2017‐2018 $7.490M $8.100M $7.599M $9.081M $6.473M $6.106M $6.887M $7.121M $7.129M $8.519M $8.708M $7.338M 2017‐18wCOP $7.490M $8.100M $7.599M $9.081M $8.473M $8.106M $8.887M $9.121M $9.129M $10.519M $8.708M $7.338M 2018‐2019 $6.772M $8.059M $8.096M $8.783M $8.768M $7.853M $9.965M $9.740M $9.611M $11.186M $8.833M $7.823M 2019‐2020 $7.135M $7.958M $8.126M $8.817M $8.834M $8.245M $10.404M $10.311M K $2.000M $4.000M $6.000M $8.000M $10.000M $12.000M $14.000M $16.000M $18.000M $20.000M $22.000M Page 2

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                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               FY19 $ 4,400,403 $ (64,209) 2,141,713 $ $ (181,561) 292,699 $ $ 44,494 2,086,490 $ $ (441,105) 8,921,305 $ 15,532,280 $ $ 159,948 3,312,986 $ $ (133,152) 640,428 $ $ (56,919) 86,364 $ $ 49,479 209,513 $

..

'

I

 

I

I

I

 

February

FY20

Operating

Revenue

and

Expenditure

Report

Revenues Forecast RevenueYTD ExpectedYTD Balance %RevYTD Notes: %FYR: 66.7%

*StateAllocation $ 23,597,538 $ 15,692,228 $ 15,731,692 $ 7,905,310 66.5% *Allocation#3 ‐Includescapitalforoperations.

Tuition $ 6,915,119 $ 4,336,193 $ 4,610,079 $ 2,578,926 62.7%

Fees $ 2,320,120 $ 1,960,151 $ 1,546,747 $ 359,969 84.5%

RunningStart $ 875,000 $ 337,194 $ 583,333 $ 537,806 38.5%

***Enterprise $ 2,061,429 $ 1,645,385 $ 1,374,286 $ 416,044 79.8%

Total: $ 35,769,206 $ 23,971,151 $ 23,846,137 $ 11,798,055 67.0%

Expenditures Budget ExpendituresYTD **ExpectedYTD Balance %Exp/Bdgt

StateAllocation $ 26,062,973 $ 15,692,228 $ 17,375,315 $ 10,370,745 60.2%

Tuition $ 6,089,190 $ 3,179,834 $ 4,059,460 $ 2,909,356 52.2%

LocalFees $ 1,050,817 $ 583,509 $ 700,545 $ 467,308 55.5%

RunningStart $ 190,528 $ 135,843 $ 127,019 $ 54,685 71.3%

***Enterprise $ 2,061,429 $ 1,560,774 $ 1,374,286 $ 500,655 75.7% **ExpectedYTDbasedoneven12‐monthdistribution

Total: $ 35,454,937 $ 21,152,188 $ 23,636,625 $ 14,302,749 59.7% ***Excludesbuildingfeeandhousingfunds

Net: $ 2,818,963 $15,692,228 $4,336,193 $1,960,151 $337,194 $1,645,385 $15,731,692 $4,610,079 $1,546,747 $583,333 $1,374,286 *StateAllocation Tuition Fees RunningStart ***Enterprise Revenues RevenueYTD ExpectedYTD $15,692,228 $3,179,834 $583,509 $135,843 $1,560,774 $17,375,315 $4,059,460 $700,545 $127,019 $1,374,286 StateAllocation Tuition LocalFees RunningStart ***Enterprise Expenditures ExpendituresYTD **ExpectedYTD Page 3

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~

--I

February

FY20

Operating

Revenue

and

Expenditure

Report

1 2 3 4 5 6 7 8 9 10 11 12 13 1617 $393.4K $1.060M $1.953M $2.927M $3.271M $3.869M $4.800M $5.525M $6.775M $8.177M $8.275M $8.929M $8.589M 1718 $436.3K $1.257M $1.888M $3.175M $3.637M $4.628M $5.966M $6.267M $7.431M $9.011M $9.269M $10.557M $10.075M 1819 $734.0K $1.876M $2.487M $3.422M $4.097M $4.948M $6.510M $6.835M $7.798M $9.629M $10.101M $10.939M $10.483M 1920 $561.5K $1.356M $2.551M $3.624M $3.827M $4.633M $5.630M $6.634M $6.634M $6.634M $6.634M $6.634M $6.634M $0.0K $2.000M $4.000M $6.000M $8.000M $10.000M $12.000M

FebruaryOperatingRevenues(Tuit,Fees,RS)

1 2 3 4 5 6 7 8 9 10 11 12 13 1617 $2.168M $4.174M $6.402M $8.862M $11.254M $13.316M $15.865M $18.690M $21.179M $23.498M $26.143M $30.703M $30.357M 1718 $2.157M $4.134M $6.385M $8.819M $11.121M $13.409M $16.041M $18.216M $21.330M $23.838M $25.883M $30.044M $30.182M 1819 $2.195M $4.309M $6.461M $8.837M $11.487M $14.484M $17.150M $19.572M $22.422M $25.114M $27.403M $30.471M $30.369M 1920 $2.062M $4.124M $6.726M $9.364M $11.858M $14.428M $17.035M $19.591M $19.591M $19.591M $19.591M $19.591M $19.591M $0.0K $5.000M $10.000M $15.000M $20.000M $25.000M $30.000M $35.000M

FebruaryOperatingExpenditures(Alloc,Tuit,Fees,RS)

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Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 6. DISCUSSION/REPORTS

SUBJECT: Board of Trustees

BOARD CONSIDERATION X Information Action BACKGROUND RECOMMENDATION: None.

(32)

Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 7. MEETINGS

SUBJECT:

BOARD CONSIDERATION

X Information

Action

BACKGROUND:

A. The next regular meeting of the Board of Trustees is scheduled May 20, 2020.

RECOMMENDATION: None.

(33)

Renton Technical College Board of Trustees Meeting April 15, 2020

AGENDA ITEM: 8. ADJOURNMENT

SUBJECT: BOARD CONSIDERATION Information X Action BACKGROUND: RECOMMENDATION: Motion required.

References

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