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DU PAGE COUNTY

TECHNOLOGY COMMITTEE

FINAL MINUTES

January 12, 2021

Regular Meeting

7:30 AM

VIRTUAL MEETING/3-500B

COUNTY WEBSITE

421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DuPage County

Page 1

PURSUANT TO THE ILLINOIS ATTORNEY GENERAL'S "GUIDANCE TO

PUBLIC BODIES ON THE OPEN MEETINGS ACT DURING THE COVID-19

PANDEMIC", DATED JULY 2, 2020, COUNTY BOARD MEMBERS MAY

PARTICIPATE WITHOUT BEING PHYSICALLY PRESENT IN COMPLIANCE

WITH THE ESTABLISHED PROVISIONS.

1.

CALL TO ORDER

7:30 AM meeting was called to order by Chair Ashley Selmon at 7:31 AM.

2.

ROLL CALL

PRESENT:

Adams, Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon, White

ABSENT:

DiCianni

Conor McCarthy was present as a representative for Bob Berlin, State's Attorney.

Mark Boggs was present as a representative for James Mendrick, County Sheriff.

Tony Manzzullo was present as a representative for Kathleen Carrier, County Recorder, and

entered the meeting during item 3 - Chairwoman's Remarks.

Member Hart entered the meeting during item 3 - Chairwoman's remarks.

Member Adams entered the meeting during item 8 - Discussion.

3.

CHAIRWOMAN'S REMARKS - ASHLEY SELMON

Chairwoman Selmon thanked the new members of the committee for being willing to serve on

the committee. She commented that the Technology Committee has been essential to how the

County has been able to function since March, getting staff set up to work remotely, noting that

the IT department has allowed us to have the success we have had in the last year. She said she

is honored to be chairing this committee and to be working with this group.

4.

PUBLIC COMMENT

(2)

Minutes

Technology Committee

January 12, 2021

DuPage County

Page 2

5.

APPROVAL OF MINUTES

A. Technology Committee - Regular Meeting - Nov 24, 2020 7:30 AM

RESULT:

ACCEPTED [UNANIMOUS]

MOVER:

Greg Hart, Vice-Chair

SECONDER:

Robert Berlin, State's Attorney

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

6.

PROCUREMENT REQUISITIONS

A. Change Order -- TE-P-0254A-20 - Amendment to Resolution TE-P-0254-20 (County

Contract 4868-0001-SERV), issued to Johnson Controls US Holdings LLC, to provide

and install a clean agent fire suppression system for the IT data center, for Information

Technology, to increase the contract amount by $6,675.00, resulting in an amended

contract total of $163,625.00, an increase of 4.25% to add a fourth damper.

Member Henry moved, seconded by Member Hart, to combine and approve items 6A and

6B. Member Rutledge asked why the change order was needed for item 6A and if the

item was missed on the bid. Don Carlsen, CIO, responded that this was an in-field

change that the vendor realized after the fact, noting it was their error. Member Henry

asked if it would have made a difference on who won the bid, to which Mr. Carlsen

responded no.

On a roll call vote, all ayes. Motion carried.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Gwen Henry, Treasurer

SECONDER:

Greg Hart, Vice-Chair

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

B. Change Order -- Amendment to County Contract 4504-0001-SERV, issued to Kinsey &

Kinsey, Inc., for professional services to build interfaces between the County's ERP

system to benefit providers, for Information Technology, to extend the contract through

February 28, 2021 and increase the contract amount by $1,400.00, resulting in an

amended contract total of $17,850.00, an increase of 8.51%. The project was delayed

due to communication delays with the medical benefits vendors.

(3)

Minutes

Technology Committee

January 12, 2021

DuPage County

Page 3

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Gwen Henry, Treasurer

SECONDER:

Greg Hart, Vice-Chair

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

7.

BUDGET TRANSFERS

A. Budget Transfers -- Budget adjustment total of $26,603 from 1100-2900-50080 (Salary &

Wage Adjustments) for the following: $17,160 to 1100-2900-50000 (Regular Salaries);

$303 to 1100-2900-50010 (Overtime); and $9,140 to 1100-2900-51040 (Employee Med

& Hosp Insurance), to cover the cost employee salaries and insurance for GIS, to close

out FY2020.

Member Hart moved, seconded by Member Chavez, to combine and approve items 7A

through 7C. On a roll call vote, all ayes. Motion carried.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Greg Hart, Vice-Chair

SECONDER:

Amy Chavez, District 5

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

B. Budget Transfers -- Budget adjustment of $13,016 from 1000-1110-53250 (Wired

Communication Services) to 1000-1110-53020(Information Technology Services), to

cover the unbudgeted cost for Heartland Business Systems professional services to create

a set of critical cyber security initiatives for DuPage County, to close out FY2020.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Greg Hart, Vice-Chair

SECONDER:

Amy Chavez, District 5

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

C. Budget Transfers -- Budget adjustment of $6,875 from 6000-1235-53020 (Information

Technology Svc) to 6000-1235-54100 (IT Equip) to cover costs for additional cabling

supplies needed in the jail for the VoIP system that were not originally included, to close

out FY2020.

(4)

Minutes

Technology Committee

January 12, 2021

DuPage County

Page 4

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Greg Hart, Vice-Chair

SECONDER:

Amy Chavez, District 5

AYES:

Berlin, Carrier, Chavez, Eckhoff, Hart, Henry, Mendrick, Rutledge, Selmon,

White

ABSENT:

Adams, DiCianni

8.

DISCUSSION

Member Adams entered the meeting.

A. County IT Overview

Mr. Carlsen discussed the Information Technology overview, as attached hereto.

Following the overview, Member Rutledge asked if, regarding the Chief Information

Security Officer, there is someone within the current IT ranks that has the skill set that

the County would look for to fill that position or if they would look outside. Mr. Carlsen

said there is an IT employee who is currently working on their CISO certification, so

there is a possibility that we could promote from within, but the position would be posted

and other qualified applicants would be looked at as well. He said it is a very tough

position to recruit for right now.

Member Chavez asked what the budget is for the website redesign and when it is

expected to be back on the calendar. Mr. Carlsen responded there is no money set aside

for it currently. He said that although there has been interest in it for the past three years,

no funds have been available. He said Naperville redid their website for about $400,000

and is a similar size, so he is thinking it will be around the same for the County. He said

they are considering splitting it over two budget years. Mr. Carlsen said he discussed the

project with Chairwoman Selmon and if additional CARES funds become available, it

may be possible to tie the website redesign to that because of the digital reach to the

public, but it would be tough to do within the time constraints because of the size of the

website and amount of work that would need to go into it. He reiterated that there is

currently no budget for it currently but the committee should be aware that it is

something we want to do and if funding becomes available this year that would be great,

otherwise they would look into budgeting it for FY2022.

RESULT:

ANNOUNCED

B. FY2020 Strategic Plan Year-End Report

Mr. Carlsen presented a year-end report of the FY2020 Strategic Initiatives. In addition

to the four initiatives currently in place, he said staff would like to propose that the

website redesign be added as a new initiative. Chairwoman Selmon commented that the

(5)

Minutes

Technology Committee

January 12, 2021

DuPage County

Page 5

pandemic has really highlighted the need for an improved website and reiterated Mr.

Carlsen's comments on finding funding for it. Member Hart voiced his agreement and

support towards the new website, adding that he would like it see it more search focused.

Member Adams asked how Tyler Technologies was chosen for the tax system and how

the process is going, noting that the Circuit Court Clerk's office uses Tyler Technologies

and has been struggling a bit with it. Mr. Carlsen asked Member Henry if she would like

to discuss it. Member Henry said they have just begun the implementation and have just

had the first couple of meetings. She said she is well aware of how it has worked and not

worked in Lake and Cook Counties so they are paying close attention to that. She said it

is quite a different program than the Clerk's office has so she is not sure it is comparable.

She said she would keep Member Adams' office updated on its progress.

Chairwoman Selmon asked the committee if there were any objections to adding the

website redesign as another strategic initiative. With no objection, she directed Mr.

Carlsen and staff to move forward and update the committee as needed. Mr. Carlsen said

senior staff is in the process of working on strategic initiatives with the County Board

office and that he will report out to the committee quarterly.

Member Eckhoff asked if Tyler Technologies is being used by the County Clerk's office,

to which Member Henry said yes. Member Adams said it is also being used by the Clerk

of the Circuit Clerk. Member Eckhoff said that use by the Circuit Court Clerk was

mandated by the Supreme Court, to which he voiced his opposition on the board floor.

He and Member Adams discussed issues that they have encountered in Cook County

using the Tyler Technologies system. Member Eckhoff said the vendor has been sued by

multiple counties in multiple states.

Member Chavez asked if there has been any discussion about creating an app for the

County website. Mr. Carlsen said there is an app in place that is a mobile version of the

website, adding that staff would send the information out to the committee.

RESULT:

ANNOUNCED

9.

OLD BUSINESS

None.

10.

NEW BUSINESS

None.

11.

ADJOURNMENT

(6)

DU PAGE COUNTY

TECHNOLOGY COMMITTEE

FINAL SUMMARY

November 24, 2020

Regular Meeting

7:30 AM

VIRTUAL MEETING/3-500B

COUNTY WEBSITE

421 N. COUNTY FARM ROAD

WHEATON, IL 60187

DuPage County

Page 1

1.

CALL TO ORDER

7:30 AM meeting was called to order by District 4 Mary Ozog at 7:31 AM.

In Chairman Hart's absence, the meeting was called to order by Vice-Chairwoman Ozog.

2.

ROLL CALL

PRESENT:

Berlin, Bucholz, Chaplin, Grogan, Healy (9:33 AM), Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

Conor McCarthy was present as a representative for Bob Berlin, State's Attorney.

Mark Boggs was present as a representative for James Mendrick, County Sheriff.

3.

CHAIRMAN'S REMARKS - GREG HART

None.

4.

PUBLIC COMMENT

None.

5.

APPROVAL OF MINUTES

A. Technology Committee - Regular Meeting - Nov 10, 2020 7:30 AM

RESULT:

ACCEPTED [UNANIMOUS]

MOVER:

Elizabeth Chaplin, Vice Chairwoman

SECONDER:

Sheila Rutledge, District 6

AYES:

Berlin, Bucholz, Chaplin, Grogan, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart, Healy

6.

PROCUREMENT REQUISITIONS

5.A

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Minutes

Technology Committee

November 24, 2020

DuPage County

Page 2

A. TE-P-0324-20

Recommendation for the approval of a contract purchase order to

CyberRisk Alliance LLC for a membership in the CyberSecurity Collaborative through

the National Association of Counties (NACo), for Information Technology, for the period

of three (3) years upon approval, for a contract total amount of $35,437.50. Exempt from

bidding per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids –

Sole Source. The County is at a greater cyber security risk now during COVID than in

the past, given the amount of people that we have working from home and remotely

connecting to our network. This membership will give us access to tools, policies, and

other vital information that will aid us in protecting the County against cyber threats.

(COVID Item)

RESULT:

APPROVED [UNANIMOUS]

MOVER:

James Healy, District 5

SECONDER:

Ashley Selmon, District 1

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

B. TE-P-0400-20

Recommendation for the approval of a contract to Hewlett Packard

Enterprise Company, for the procurement of VMWare licensing and Insight controls, for

Information Technology, for the period of December 1, 2020 through November 30,

2021, for a contract total amount of $46,256.98. Exempt from bidding per 55 ILCS

5/5-1022 “Competitive Bids” (c) not suitable for competitive bids – Sole Source. While HPE

is not the software manufacturer of VMWare, the VMWare licensing was purchased with

the HPE servers it resides on and needs to be renewed through HPE; the Insight Control

software is specific to HPE and has to be renewed through them.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

James Healy, District 5

SECONDER:

Elizabeth Chaplin, Vice Chairwoman

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

C. TE-P-0401-20

Recommendation for the approval of a contract to SDI Presence LLC, for

Project Management services to manage the implementation of the Tyler Tax

Administration system, for Information Technology, County Clerk, Treasurer, and

Supervisor of Assessments, for a contract total amount of $592,176.00, per most qualified

offer, per proposal #20-120-IT.

5.A

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Minutes

Technology Committee

November 24, 2020

DuPage County

Page 3

RESULT:

APPROVED [9 TO 2]

MOVER:

Chris Kachiroubas, Circuit Court Clerk

SECONDER:

James Healy, District 5

AYES:

Berlin, Bucholz, Grogan, Healy, Henry, Kachiroubas, Mendrick, Rutledge,

Selmon

NAYS:

Chaplin, Ozog

ABSENT:

Hart

D. TE-CO-0034-20

TE-P-0325B-19 - Amendment to Resolution TE-P-0325-19 (County

Contract 4238-0001-SERV), issued to Cellco Partnership d/b/a Verizon Wireless, to

provide wireless services including basic cellular voice, smart phones, wireless data, and

push-to-talk, for Information Technology, to increase the contract amount by $12,000,

resulting in an amended contract total of $207,100, an increase of 6.15%. AT&T was

awarded the new cellular and wireless contract for the County, and until the cutover is

complete we will need to continue Verizon services.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

James Healy, District 5

SECONDER:

Robert Grogan, County Auditor

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

E. 2020-350

Recommendation for the approval of a contract purchase order to SAS

Institute, Inc., for annual software license and maintenance, for the period of January 31,

2021 through January 30, 2022, for Information Technology, for a contract total of

$15,440.00. Exempt from bidding per 55 ILCS 5/5-1022 "Competitive Bids" (c) not

suitable for competitive bids - Sole Source. This is proprietary and copyrighted software.

RESULT:

APPROVED [UNANIMOUS]

MOVER:

Chris Kachiroubas, Circuit Court Clerk

SECONDER:

James Healy, District 5

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

7.

INFORMATIONAL ITEMS

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Minutes

Technology Committee

November 24, 2020

DuPage County

Page 4

A. HHS-P-0321-20

Recommendation for the approval of a contract purchase order to

PointClickCare Technologies, Inc., for Electronic Health Record (EHR) software system

integration, for the DuPage Care Center, for the period November 25, 2020 through

November 24, 2025, for a contract total amount not to exceed $1,285,752.36, per

Proposal #20-067-CARE.

RESULT:

ACCEPTED AND PLACED ON FILE [UNANIMOUS]

MOVER:

James Healy, District 5

SECONDER:

Robert Grogan, County Auditor

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

B. Amendment -- DT-P-0180A-20 – Amendment to Resolution DT-P-0180-20, issued to

Accela, Inc., for Professional Permitting Software Services, as needed for the Division of

Transportation, Stormwater Management, Building and Zoning and Public Works, to

increase the funding in the amount of $108,800, resulting in an amended contract total

amount of $1,499,200; an increase of 7.83%. (COVID ITEM)

RESULT:

ACCEPTED AND PLACED ON FILE [UNANIMOUS]Next: 11/24/2020 8:00

AM

MOVER:

Elizabeth Chaplin, Vice Chairwoman

SECONDER:

James Healy, District 5

AYES:

Berlin, Bucholz, Chaplin, Grogan, Healy, Henry, Kachiroubas, Mendrick, Ozog,

Rutledge, Selmon

ABSENT:

Hart

8.

OLD BUSINESS

None.

9.

NEW BUSINESS

Member Kachiroubas said as this is this last Technology Committee meeting, he would hope that

the new County Board going forward will choose to continue keeping the Clerk of the Circuit

Court as a member of this committee. He said he feels the Clerk's office has a lot to contribute

and he would hope the new County Board would give the office every consideration. He added

it has been an honor to serve.

Member Chaplin expressed her thanks to all members on the committee who are leaving for their

service. Member Rutledge echoed Member Chaplin's sentiments. Vice-Chairwoman Ozog also

expressed her gratitude and well-wishes for those members who will no longer be serving the

committee.

10.

ADJOURNMENT

5.A

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Minutes

Technology Committee

November 24, 2020

DuPage County

Page 5

Member Chaplin moved, seconded by Member Rutledge, to adjourn. With ten voting aye and

Member Healy voting nay, the motion was passed. Meeting adjourned.

5.A

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Dec21,2020

Request

for

Change

Order

Procurement

Services

Division

Attach copies of all prior Change Orders

(A) Were not reasonably foreseeable at the time the contract was signed.

I

tet fne change is germane to the original contract as signed

I

tCl tr in the best interest for the County of Dupage and authorizedby law.

!

Cancel entire order

!

Change budget codefrom:

!

Close Contract

Date: MinuteTraq (lQM2) lD #:

f,

Contract Extension (29 days)

!

Consent Only to:

19168

I

lncrease/Decrease quantity from

!

Price shows:

to: should be:

,--

Decrease remaining encumbrance

U

and close

contract

LJ

lncrease encumbrance

and close contract

l-l

Decrease

encumbrance

!

lncrease encumbrance purchase order #:4868-000i

-senv

i;;1;31

iutchase sep 23, 2020 ChangeOrder#: 1 Vendor Name: Johnson Controls, lnc. Vendor#:10250

Department: lT / Facilities Management

Dept Contact: Wendi Wagner / Mark Thomas

Due to this being an additional damper there

will

need

to

be additional installation labor which will be priced the

same as the bid proposal due to prevailing wage rate. This will also include the labor to have the electrician connect this damper to the system at the prevailing wage rate.

order

to

ncreasethecontracttoadd fourth da

Change mpe whichWA missedonth ongrna b ddocument. The dditiona 4thdamperwas discovered

to

beneeded

wit

heKernal24vac actuatormotor WIthnwal

to

assistin

al

se tng offtheroomupon activation

of

theSapphire

cl

eanAgent5uppressron System. Background and/or Reason for Change Order Request: lN ACCORDANCE W|TH 720 |LCS s/33E_9 INCREASE/DECREASE A contract value s1s6,9s0.00

B 5 change for previous Change Orders

s0.00

c

Current contract amount (A + B)

51 s6,9s0.00

D Amount of this Change Order

X

lncrease Decrease s6,67s.00

E New contract amount (C + D)

s163,62s.00

F ofcurrent contract value this Change Order represents (D / C)

4.25o/o G

c

umulativepercentofa ChangeOrders(B+D/A);(6OVomaxtmumonconstruction contracts)

4.25o/o DECISION MEMO NOT REQUIRED

DECISION MEMO REQUIRED lncrease (greater than 29 days) contract expiration from:

I

lncrease > 52,500.00, or >'l}o/o,of current contract amount

I

Funding Source

!

OfUf n - explain below:

to:

Dec21,2020 1212312020

Prepared By (lnitials) Phone Ext

SJG 5037

5064

Date Date

uh)

Recommended for Approval

(lnitials)

phone Ext REVIEWED BY

(lnitials

Only)

lA"->l-

ep

tsuyer Date Date

Date Date

Chief Fina ncral unrcer Chairman's

(Decision Memos Over 525,000) (Decision Memos Over S25,000)

Rev 1.7 6125/18 FORM OPTIMIZED FOR ACROBAT AND ADOBE READER VERSION 9 OR LATER

12-28-2020

6.A.a

Packet Pg. 11

(12)

FORM OPTIMIZED FOR ACROBAT AND ADOBE READER VERSION 9 OR LATER Rev 1.3 3/9/17

Decision Memo

Procurement Services Division

This form is required for all Professional Service Contracts over $25,000 and as otherwise required by the Procurement Review Checklist.

Date: Dec 21, 2020 MinuteTraq (IQM2) ID #: 19168 Department Requisition #:

Requesting Department: IT / Facilities Management Department Contact: Wendi Wagner / Mark Thomas Contact Email: Wendi.Wagner@dupageco.org Contact Phone:

x5064

Vendor Name: Johnson Controls, Inc. Vendor #: 10250

Action Requested

-

Identify the action to be taken and the total cost; for instance, approval of new contract, renew contract, increase contract, etc.

Change order to increase the contract to add a fourth damper which was missed on the original bid document.

Summary Explanation/Background

- Provide an executive summary of the action. Explain why it is necessary and what is to be accomplished.

The additional 4th damper was discovered to be needed with external 24vac actuator motor, within wall to assist in sealing off the

room upon activation of the Sapphire Clean Agent Suppression System.

Due to this being an additional damper there will need to be additional installation labor which will be priced the same as the bid

proposal due to prevailing wage rate. This will also include the labor to have the electrician connect this damper to the system at the

prevailing wage rate.

Strategic Impact

Customer Service Select one of the five strategic imperatives in the County's Strategic Plan this action will most impact and provide a brief explanation.

This system protects the data center and servers in the data center in case of a fire.

Source Selection/Vetting Information

-

Describe method used to select source.

Johnson Controls was selected via bid #20-085-FM.

Recommendations/Alternatives

-

Describe staff recommendation and provide justification. Identify at least 2 other options to accomplish this request.

Staff recommends approving the change order as the new dry system in the IT data center will not go into operation until this work is

complete. Until then the wet system over the server room is providing fire protection.

Fiscal Impact/Cost Summary

-

Include projected cost for each fiscal year, approved budget amount and account number, source of funds, and any future funding requirements along with any narrative.

$6,675.00 - FY2021 - 6000-1225-54100

6.A.b

Packet Pg. 12

(13)

-JC4269 (Rev. 4/18) Page 1 © 2018 Johnson Controls. ALL RIGHTS RESERVED.

PROPOSAL AND SERVICE AGREEMENT

Johnson Controls Contract #

Salesperson: Gina M DeNinno 236261 Date: 11/30/20 Inspection SR reference #: Customer:

DuPage County 421 N County Farm Rd, Wheaton IL

Invoice To (if different from Customer): Job Location: DuPage County 421 N County Farm Rd, Wheaton IL Customer P.O. #

Johnson Controls Fire Protection LP (“Company”), for and in consideration of the prices herein named, proposes to furnish the work, and/or materials hereinafter described, subject to the terms and conditions of this Agreement.

Scope of work: Install an

Additional 4

th

Damper - 16” Round Damper discovered to be needed with

External 24vac actuator motor, within Wall to assist in sealing off the room upon activation of the Sapphire

Clean Agent Suppression System. Due to this being an additional damper there will need to be additional

installation labor and priced the same as the bid proposal due to prevailing wage rate. This will also include

the labor to have the electrician connect this damper to the system at the prevailing wage rate.

Service Price: Labor and materials totals $6,675.00.

Scope of Work continued on attached Amendment.

Payment NET 10 ☐ NET 30 ☒ C.O.D. ☐ DEPOSIT: $ Time and Material ☐ Price Not to Exceed $ Fixed Price of $6,675.00 BALANCE DUE: $

Customer

By: ____________________________________________________________ Name:

Title:

JOHNSON CONTROLS FIRE PROTECTION LP

By: ____ ___

Name: Gina DeNinno Title: Suppression Sales License No: (if applicable):

1. Payment. Work performed on a time and material basis shall

be at the then-prevailing Company rate for material, labor, and related items, in effect at the time supplied under this Agreement. Further, in the event that this Agreement is executed on a “price not to exceed” basis, the price to Customer shall be lesser of: a) the limit price quoted, or b) the actual cumulative billing based on the aforementioned prevailing rate. Unless otherwise agreed in writing between the parties, Customer shall pay Company within thirty (30) days of the date of this Agreement. Customer agrees to pay all taxes, permits,

and other charges, including but not limited to state and local sales and excise taxes, however designated, levied or based on the service charges pursuant to this Agreement.Company shall have the right, at Company’s sole discretion, to stop performing any Services if Customer fails to make any payment when due, until the account is current. The Customer’s failure to make payment when due is a material breach of this Agreement.

2. Pricing. The pricing set forth in this Agreement is based on

the number of devices to be installed and Services to be performed as set forth in the Scope of Work. If the actual number

of devices installed or Services to be performed is greater than that set forth in the Scope of Work, the price will be increased accordingly. Company may increase prices upon notice to the Customer or annually to reflect increases in material and labor costs. Customer agrees to pay all taxes, permits, and other charges, including but not limited to state and local sales and excise taxes, installation or alarm permits, false alarm assessments, or any charges imposed by any government body, however designated, levied or based on the service charges pursuant to this Agreement. The Customer’s failure to make

Johnson Controls Fire Protection LP

91 N. Mitchell Ct. Addison, IL 60101 Tel: 224-297-5782 Fax: 630-948-1150 CUSTOMER ACCEPTANCE

In accepting this Agreement, Customer agrees to the terms and conditions contained herein including those on the following page(s) of this Agreement and any attachments or riders attached hereto that contain additional terms and conditions. It is understood that these terms and conditions shall prevail over any variation in terms and conditions on any purchase order or other document that Customer may issue. Any changes in the system requested by Customer after the execution of this Agreement shall be paid for by the Customer and such changes shall be authorized in writing. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY, WARRANTY, INDEMNITY AND OTHER CONDITIONS CONTAINED IN THIS AGREEMENT.

This offer shall be void if not accepted in writing within thirty (30) days from the date first set forth above.

Signature on File

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TERMS AND CONDITIONS

JC4269 (Rev. 4/18) Page 2 © 2018 Johnson Controls. ALL RIGHTS RESERVED.

payment when due is a material breach of this Agreement. Prices in any quotation or proposal from Company are subject to change upon notice sent to Customer at any time before the quotation or proposal has been accepted. Prices for products covered may be adjusted by Company, upon notice to Customer at any time prior to shipment, to reflect any increase in Company’s cost of raw materials (e.g. steel, aluminum) incurred by Company after issuance of Company’s applicable proposal or quotation.

3. Alarm Monitoring Services. Any reference to alarm

monitoring services in this Agreement is included for pricing purposes only. Alarm monitoring services are performed pursuant to the terms and conditions of Company’s standard alarm monitoring services agreement.

4. Code Compliance. Company does not undertake an

obligation to inspect for compliance with laws or regulations unless specifically stated in the Scope of Work. Customer acknowledges that the Authority Having Jurisdiction (e.g. Fire Marshal) may establish additional requirements for compliance with local codes. Any additional services or equipment required will be provided at an additional cost to Customer.

5. Limitation of Liability; Limitations of Remedy. It is understood and agreed by Customer that Company is not an insurer and that insurance coverage shall be obtained by Customer and that amounts payable to Company hereunder are based upon the value of the Services and the scope of liability set forth in this Agreement and are unrelated to the value of Customer’s property and the property of others located on the premises. Customer agrees to look exclusively to Customer’s insurer to recover for injuries or damage in the event of any loss or injury. Customer releases and waives all rights of recovery against Company arising by way of subrogation. Company makes no guaranty or warranty, including any implied warranty of merchantability or fitness for a particular purpose that equipment or Services supplied by Company will detect or avert occurrences or the consequences therefrom that the equipment or service was designed to detect or avert. It is impractical and extremely difficult to fix the actual damages, if any, which may proximately result from failure on the part of Company to perform any of its obligations under this Agreement. Accordingly, Customer agrees that Company shall be exempt from liability for any loss, damage or injury arising directly or indirectly from occurrences, or the consequences therefrom, which the equipment or service was designed to detect or avert. Should Company be found liable for any loss, damage or injury arising from a failure of the equipment or service in any respect, Company’s liability shall be limited to an amount equal to the Agreement price (as increased by the price for any additional work) or where the time and material payment term is selected, Customer’s time and material payments to Company. Where this Agreement covers multiple sites, liability shall be limited to the amount of the payments allocable to the site where the incident occurred. Such sum shall be complete and exclusive. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGE, LOSS, INJURY, OR ANY OTHER CLAIM ARISING FROM ANY SERVICING, ALTERATIONS, MODIFICATIONS, CHANGES, OR MOVEMENTS OF THE COVERED SYSTEM(S) OR ANY OF ITS COMPONENT PARTS BY CUSTOMER OR ANY THIRD PARTY. COMPANY SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING FROM THE USE, LOSS OF THE USE, PERFORMANCE, OR FAILURE OF THE COVERED SYSTEM(S) TO PERFORM. The limitations of liability set forth in this Agreement shall inure to the benefit of all parents, subsidiaries and affiliates of Company, whether direct or indirect, Company’s employees, agents, officers and directors.

6. Reciprocal Waiver of Claims (SAFETY Act). Certain of

Company’s systems and services have received Certification and/or Designation as Qualified Anti-Terrorism Technologies (“QATT”) under the Support Anti-terrorism by Fostering Effective Technologies Act of 2002, 6 U.S.C. §§ 441-444 (the “SAFETY Act”). As required under 6 C.F.R. 25.5 (e), to the maximum extent permitted by law, Company and Customer hereby agree to waive their right to make any claims against the other for any

losses, including business interruption losses, sustained by either party or their respective employees, resulting from an activity resulting from an “Act of Terrorism” as defined in 6 C.F.R. 25.2, when QATT have been deployed in defense against, response to, or recovery from such Act of Terrorism.

7. General Provisions. Customer has selected the service

level desired after considering and balancing various levels of protection afforded, and their related costs. All work to be performed by Company will be performed during normal working hours of normal working days (7:00 a.m. – 4:30 p.m., Monday through Friday, excluding Company holidays), as defined by Company, unless additional times are specifically described in this Agreement. All work performed unscheduled unless otherwise specified in this Agreement. Appointments scheduled for four-hour window. Additional charges may apply for special scheduling requests (e.g. working around equipment shutdowns, after hours work. Company will perform the services described in the Scope of Work section (“Services”) for one or more system(s) or equipment as described in the Scope of Work section or the listed attachments (“Covered System(s)”). Customer shall

promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes the Covered System(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. UNLESS OTHERWISE SPECIFIED IN THIS AGREEMENT, ANY INSPECTION (AND, IF SPECIFIED, TESTING) PROVIDED UNDER THIS AGREEMENT DOES NOT INCLUDE ANY MAINTENANCE, REPAIRS, ALTERATIONS, REPLACEMENT OF PARTS, OR ANY FIELD ADJUSTMENTS WHATSOEVER, NOR DOES IT INCLUDE THE CORRECTION OF ANY DEFICIENCIES IDENTIFIED BY COMPANY TO CUSTOMER. COMPANY SHALL NOT BE RESPONSIBLE FOR EQUIPMENT FAILURE OCCURRING WHILE COMPANY IS IN THE PROCESS OF FOLLOWING ITS INSPECTION TECHNIQUES, WHERE THE FAILURE ALSO RESULTS FROM THE AGE OR OBSOLESCENCE OF THE ITEM OR DUE TO NORMAL WEAR AND TEAR. THIS AGREEMENT DOES NOT COVER SYSTEMS, EQUIPMENT, COMPONENTS OR PARTS THAT ARE BELOW GRADE, BEHIND WALLS OR OTHER OBSTRUCTIONS OR EXTERIOR TO THE BUILDING, ELECTRICAL WIRING, AND PIPING.

8. Customer Responsibilities. Customer shall promptly notify

Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes any existing system(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval by Customer’s on-site representative prior to work. Should such repair work be declined, Company shall be relieved from any and all liability arising therefrom. Customer further agrees to:

• provide Company clear access to Covered System(s) to be serviced including, if applicable, lift trucks or other equipment needed to reach inaccessible equipment;

• supply suitable electrical service, heat, heat tracing adequate water supply, and required system schematics and/or drawings;

• notify all required persons, including but not limited to authorities having jurisdiction, employees, and monitoring services, of scheduled testing and/or repair of systems;

• provide a safe work environment;

• in the event of an emergency or Covered System(s) failure, take reasonable precautions to protect against personal injury, death, and/or property damage and continue such measures until the Covered System(s) are operational; and

• comply with all laws, codes, and regulations pertaining to the equipment and/or Services provided under this agreement.

9. Repair Services (if Selected by Customer). Where Customer

expressly includes repair, replacement, and emergency response services in the Scope of Work, such Services apply only to the components or equipment of the Covered System(s). Customer agrees to promptly request repair services in the event the System becomes inoperable or otherwise requires repair. The Agreement price does not include repairs to the

Covered System(s) recommended by Company during the initial inspection, for which Company may submit independent pricing to Customer and as to which Company will not proceed until Customer authorizes such work and approves the pricing. Repair or replacement of

non-maintainable parts of the Covered System(s) including, but not limited to, unit cabinets, insulating material, electrical wiring, structural supports, and all other non-moving parts, is not included under this Agreement.

10. System Equipment. The purchase of equipment or

peripheral devices, (including but not limited to smoke detectors, passive infrared detectors, card readers, sprinkler system components, extinguishers and hoses) from Company shall be subject to the terms and conditions of this Agreement. If, in Company’s sole judgment, any peripheral device or other system equipment, which is attached to the Covered System(s), whether provided by Company or a third party, interferes with the proper operation of the Covered System(s), Customer shall remove or replace such device or equipment promptly upon notice from Company. Failure of Customer to remove or replace the device shall constitute a material breach of this Agreement. If Customer adds any third party device or equipment to the Covered System(s), Company shall not be responsible for any damage to or failure of the Covered System(s) caused in whole or in part by such device or equipment.

11. Reports. Where inspection and/or test services are

selected, such inspection and/or test shall be completed on Company’s then current report form, which shall be given to Customer, and, where applicable, Company may submit a copy thereof to the local authority having jurisdiction. The report and recommendations by Company are only advisory in nature and are intended to assist Customer in reducing the risk of loss to property by indicating obvious defects or impairments noted to the system and equipment inspected and/or tested. They are not intended to imply that no other defects or hazards exist or that all aspects of the Covered System(s), equipment, and components are operational at the time of inspection. Final responsibility for the condition and operation of the Covered System(s), equipment and components lies with Customer.

12. Confined Space. If access to confined space by Company

is required for the performance of Services, Services shall be scheduled and performed in accordance with Company’s then-current hourly rate.

13. Hazardous Materials. Customer represents that, except to

the extent that Company has been given written notice of the following hazards prior to the execution of this Agreement, to the best of Customer’s knowledge there is no:

• “permit confined space,” as defined by OSHA;

• risk of infectious disease;

• need for air monitoring, respiratory protection, or other medical risk;

• asbestos, asbestos-containing material, formaldehyde or other potentially toxic or otherwise hazardous material contained in or on the surface of the floors, walls, ceilings, insulation or other structural components of the area of any building where work is required to be performed under this Agreement.

All of the above are hereinafter referred to as “Hazardous Conditions.” Company shall have the right to rely on the representations listed above. If Hazardous Conditions are encountered by Company during the course of Company’s work, the discovery of such materials shall constitute an event beyond Company’s control, and Company shall have no obligation to further perform in the area where the Hazardous Conditions exist until the area has been made safe by Customer as certified in writing by an independent testing agency, and Customer shall pay disruption expenses and re-mobilization expenses as determined by Company. This Agreement does not provide for the cost of capture, containment or disposal of any hazardous waste materials, or hazardous materials, encountered in any of the Covered System(s) and/or during performance of the Services. Said materials shall at all times remain the responsibility and property of Customer. Company shall not be responsible for the testing, removal or disposal of such hazardous materials.

14. Limited Warranty. COMPANY WARRANTS THAT ITS WORKMANSHIP AND MATERIAL FURNISHED UNDER THIS AGREEMENT WILL BE FREE FROM DEFECTS FOR A PERIOD OF NINETY (90) DAYS FROM THE DATE OF

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TERMS AND CONDITIONS

JC4269 (Rev. 4/18) Page 3 © 2018 Johnson Controls. ALL RIGHTS RESERVED.

FURNISHING. Where Company provides product or equipment of others, Company will warrant the product or equipment only to the extent warranted by such third party. EXCEPT AS EXPRESSLY SET FORTH HEREIN, COMPANY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE SERVICES PERFORMED OR THE PRODUCTS, SYSTEMS OR EQUIPMENT, IF ANY, SUPPORTED HEREUNDER. 15. Indemnity. Customer agrees to indemnify, hold harmless

and defend Company against any and all losses, damages, costs, including expert fees and costs, and expenses including reasonable defense costs, arising from any and all third-party claims for personal injury, death, property damage or economic loss, including specifically any damages resulting from the exposure of workers to Hazardous Conditions whether or not Customer pre-notifies Company of the existence of said Hazardous Conditions, arising in any way from any act or omission of Customer or Company relating in any way to this Agreement, including but not limited to the Services under this Agreement, whether such claims are based upon contract, warranty, tort (including but not limited to active or passive negligence), strict liability or otherwise. Company reserves the right to select outside counsel to represent it in any such action.

16. Insurance. Customer shall name Company, its officers,

employees, agents, subcontractors, suppliers, and representatives as additional insureds on Customer’s general liability and auto liability policies.

17. Availability and Cost of Steel, Plastics & Other Commodities. Company shall not be responsible for failure to

provide Services, deliver products, or otherwise perform work required by this Agreement due to lack of available steel products or products made from plastics or other commodities. In the event Company is unable, after reasonable commercial efforts, to acquire and provide steel products, or products made from steel, plastics or other commodities, if required to perform work required by this Agreement, Customer hereby agrees that Company may terminate the Agreement, or the relevant portion of the Agreement, at no additional cost and without penalty. Customer agrees to pay Company in full for all work performed up to the time of any such termination.

18. Exclusions. This Agreement expressly excludes, without

limitation, testing inspection and repair of duct detectors, beam detectors, and UV/IR equipment; provision of fire watches; clearing of ice blockage; draining of improperly pitched piping; batteries; recharging of chemical suppression systems; reloading of, upgrading, and maintaining computer software; making repairs or replacements necessitated by reason of

negligence or misuse of components or equipment or changes to Customer’s premises, vandalism, corrosion (including but not limited to micro-bacterially induced corrosion (“MIC”)), power failure, current fluctuation, failure due to non-Company installation, lightning, electrical storm, or other severe weather, water, accident, fire, acts of God or any other cause external to the Covered System(s). This Agreement does not cover and specifically excludes system upgrades and the replacement of obsolete systems, equipment, components or parts. All such services may be provided by Company at Company’s sole discretion at an additional charge

19. Force Majeure. Company shall not be responsible for delays

or failure to render Services due to causes beyond its control, including but not limited to material shortages, work stoppages, fires, civil disobedience or unrest, severe weather, fire or any other cause beyond the control of Company.

20. Termination. Company may terminate this Agreement

immediately at its sole discretion upon the occurrence of any Event of Default as hereinafter defined. Company may also terminate this Agreement at its sole discretion upon notice to Customer if Company’s performance of its obligations under this Agreement becomes impracticable due to obsolescence of equipment at Customer’s premises or unavailability of parts.

21. No Option to Solicit. Customer shall not, directly or

indirectly, on its own behalf or on behalf of any other person, business, corporation or entity, solicit or employ any Company employee, or induce any Company employee to leave his or her employment with Company, for a period of two (2) years after the termination of this Agreement.

22. Default. An Event of Default shall be a) failure of the

Customer to pay any amount within ten (10) days after the amount is due and payable, b) abuse of the System or the equipment, c) dissolution, termination, discontinuance, insolvency or business failure of Customer. Upon the occurrence of an Event of Default, Company may pursue one or more of the following remedies, i) discontinue furnishing Services; ii) by written notice to Customer declare the balance of unpaid amounts due and to become due under the this Agreement to be immediately due and payable, provided that all past due amounts shall bear interest at the rate of 1 ½% per month (18% per year) or the highest amount permitted by law; iii) receive immediate possession of any equipment for which Customer has not paid; iv) proceed at law or equity to enforce performance by Customer or recover damages for breach of this Agreement; and 5) recover all costs and expenses, including without limitation reasonable attorneys’ fees, in connection with enforcing or attempting to enforce this Agreement.

23. One-Year Limitation on Actions; Choice of Law. It is

agreed that no suit, or cause of action or other proceeding shall

be brought against either party more than one (1) year after the accrual of the cause of action or one (1) year after the claim arises, whichever is shorter, whether known or unknown when the claim arises or whether based on tort, contract, or any other legal theory. The laws of Massachusetts shall govern the validity, enforceability, and interpretation of this Agreement.

24. Assignment. Customer may not assign this Agreement

without Company’s prior written consent. Company may assign this Agreement to an affiliate without obtaining Customer’s consent.

25. Entire Agreement. The parties intend this Agreement,

together with any attachments or riders to be the final, complete and exclusive expression of their Agreement and the terms and conditions thereof. This Agreement supersedes all prior representations, understandings or agreements between the parties, written or oral, and shall constitute the sole terms and conditions of sale for all equipment and Services. No waiver, change, or modification of any terms or conditions of this Agreement shall be binding on Company unless made in writing and signed by an authorized representative of Company.

26. Severability. If any provision of this Agreement is held by

any court or other competent authority to be void or unenforceable in whole or in part, this Agreement will continue to be valid as to the other provisions and the remainder of the affected provision.

27. Legal Fees. Company shall be entitled to recover from the

Customer all reasonable legal fees incurred in connection with Company enforcing the terms and conditions of this Agreement.

28. License Information (Security System Customers): AL

Alabama Electronic Security Board of Licensure 7956 Vaughn Road, Pmb 392, Montgomery, Alabama 36116 (334) 264-9388: AR Regulated by: Arkansas Board of Private Investigators And Private Security Agencies, #1 State Police Plaza Drive, Little Rock 72209 (501)618-8600: CA Alarm company operators are licensed and regulated by the Bureau of Security and Investigative Services, Department of Consumer Affairs, Sacramento, Ca, 95814. Upon completion of the installation of the alarm system, the alarm company shall thoroughly instruct the purchaser in the proper use of the alarm system. Failure by the licensee, without legal excuse, to substantially commence work within 20 days from the approximate date specified in the agreement when the work will begin is a violation of the Alarm Company Act: NY Licensed by N.Y.S. Department of the State: TX Texas Commission on Private Security, 5805 N. Lamar Blvd., Austin, 78752-4422, 512-424-7710.License numbers available at www.jci.com or contact your local Johnson Controls office.

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Request

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Procurement

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Attach copies of all prior Change Orders

(A) Were not reasonably foreseeable at the time the contract was signed.

(B) The change is germane to the original contract as signed.

(C) ls in the best interest for the County of DuPage and authorized by law.

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Date: MinuteTraq (lQM2) lD #:

Dec23,202O 19187

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Apr 1 4, 202O ChangeOrder#: 2 Department: lT

Dept Contact: Wendi Wagner Vendor Name: Kinsey & Kinsey lnc. Vendor#:25832

Background and/or Reason

for Change Order Request:

o increase the encumbrance and extend the contract through February 28,2021

tN ACCORDANCE WITH 720 trCS s/33E-e

INCREASE/DECREASE

A Starting contract value s1s,000.00

B Net S change for previous Change Orders 51,4s0.00

c Current contract amount (A + B) s16,450.00

D Amount of this Change Order

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I

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E New contract amount (C + D) 51 7,850.00

F Percent of current contract value this Change Order represents (D / C) 8.510/o G Cumulative percent of all Change Orders (B+D/A); (60yo maximum on construction contracts) 19.000/o

DECISION MEMO NOT REQUIRED

DECISION MEMO REQUIRED

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Chief Financial Officer

(Decision Memos Over S25,000) Date

Chairman's Office

(Decision Memos Over 525,000) Date

Rev 1.7

6/25/18

FORM OPTIMIZED FOR ACROBAT AND ADOBE READER VERSION 9 OR LATER

12-28-2020

TEC 1/12

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FORM OPTIMIZED FOR ACROBAT AND ADOBE READER VERSION 9 OR LATER Rev 1.3 3/9/17

Decision Memo

Procurement Services Division

This form is required for all Professional Service Contracts over $25,000 and as otherwise required by the Procurement Review Checklist.

Date: Dec 23, 2020 MinuteTraq (IQM2) ID #: 19187 Department Requisition #:

Requesting Department: IT Department Contact: Wendi Wagner Contact Email: Wendi.Wagner@dupageco.org Contact Phone:

630-407-5064

Vendor Name: Kinsey & Kinsey Inc. Vendor #: 25832

Action Requested

-

Identify the action to be taken and the total cost; for instance, approval of new contract, renew contract, increase contract, etc.

To increase the encumbrance and extend the contract through February 28, 2021.

Summary Explanation/Background

- Provide an executive summary of the action. Explain why it is necessary and what is to be accomplished.

The project was delayed due to communication delays with the medical benefits vendors.

Strategic Impact

Customer Service Select one of the five strategic imperatives in the County's Strategic Plan this action will most impact and provide a brief explanation.

These interfaces allow files to be sent directly from the ERP to benefits provider rather than HR staff needing to manually enter

employee information into each benefits provider web portal.

Source Selection/Vetting Information

-

Describe method used to select source.

Kinsey was one of the vendors selected in 2013 when the original RFP went out for the ERP project. They have assisted HR on various

projects since the implementation began.

Recommendations/Alternatives

-

Describe staff recommendation and provide justification. Identify at least 2 other options to accomplish this request.

Staff recommends approving this change order.

If not approved, HR staff will need to manually enter employee information into each benefits provider web portal.

Fiscal Impact/Cost Summary

-

Include projected cost for each fiscal year, approved budget amount and account number, source of funds, and any future funding requirements along with any narrative.

$1,400 - FY2021 - 6000-1235-53020

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4504-0001-Minute Traq #

DuPage County, lllinois BUDGET ADJUSTMENT

Effoctive Soptembet 2'1, 2016

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Signature on File

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(19)

Minute Traq #

From: 1000

Company fl Accounting

To:

1000 Company I Accounling

Reason for Request:

DuPage County, lllinois BUDGET ADJUSTMENT

Effective Septembet 21, 2016

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Company/Acsunting Unit Name

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(20)

Minute Traq

From:

6000 Company # Accounting

To:

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DuPage County, lllinois BUDGET ADJUSTMENT

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Signature on File

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Information Technology

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IT - How We’re Organized

Administration

– CIO, Deputy CIO – ERP Management – 3 employees

Network Systems

– Network access, authentication and security for applications and data, support for datacenter

hardware, Office 365 – approximately 2,400 employees

Telecommunications

– Support of the County’s 2,059 lines in the VoIP telephone system and approximately 1,000

cellular devices

Application Support

– Support of the Mainframe-based Tax Administration System and numerous department specific

client server applications

Operations

– Operation of the datacenter (HVAC/Back-Up Power), Disaster Recovery and Continuity of Operations

Plan

Web Services

– Support for the County’s website, Sheriff’s website, web applications and mobile website

Geographic Information Systems (GIS)

– Digital Mapping resources – base map for the entire County shared with

Municipalities and applications used by County Departments

Records Management

– Shared services initiative to provide Police Records management to 32 Police agencies in the

County (funded by Municipalities and the County)

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IT - What We Do

For the Entire County

:

Network, Internet Access and Security (Tools and Training) and Telecommunications

Services for everyone on Campus

For County Board Departments and some Elected Officials:

Desktop and application support for approximately 1,700 users, including employees that

work remotely

Application Support for major systems including Tax Administration, ERP, Office 365,

Probation, State’s Attorney and Public Defender Case Management

GIS – Base Maps for all departments; support for a myriad of location-based applications

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IT - Our FY21 Budget

Information Technology

General Fund

Overall budget of $6,439,489 -

$834,000

less than FY20 budget – maintenance budget due

to Pandemic

No capital expenditures in FY21

Special Revenue funds are being charged back for software licensing (new in FY21)

GIS

Special Revenue Fund (funded by GIS fee collected by Recorder, increased in FY20 from

$15.00 to $20.00 per recorded document)

Overall budget of $2,157,895

Small capital budget to replace GPS Survey Units (replacing antiquated units)

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IT - Procurement Items

Typical agenda items requiring your approval

Procurements Over $15,000

Procurement Methods

Procurements between $15,000 to $25,000 – We obtain at least three quotes from different vendors

Over $25,000 - Request for Proposal (RFP) – We write specifications, firms propose solutions and pricings, we score

proposals based on solutions and price and recommend award

Over $25,000 - Bids – We write specifications, firms bid price only, we score based on compliance with specifications and

price and then recommend award (typically commodity based)

IT items under $35,000 – per ILCS 5/5-1022 IT related equipment, software and services are exempt from bidding

Cooperative Contracts – State of Illinois and other COOPs, examples would include Omni Partners, National IPA, etc. that

go out to RFP or BID and allow other agencies to use their pricing – usually a lower cost due to high volume

Sole Source Procurements – Procurements that only one provider can fulfill, e.g., maintenance renewals for

software/hardware or very specialized procurements, requires additional verification from Procurement and Vendor

8.A

Packet Pg. 25

References

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