Student Activity Fee Funding Proposal

Student Activity Fee Funding Proposal 2016-17

Student Activity Fee proposal forms are used to apply for SAF funding. They should be completed by the person planning on coordinating the event. Some notes to consider when requesting funding:

Programs funded by the Student Activity Fee must be open to all students. Additional guidelines can be found in the SAF Handbook.

Quotes are required for all items for which you are seeking funds. Acceptable quotes include: printed price lists, brochures, and menus from the vendor; printout of an online shopping cart; email from the vendor; and other written quotes from the vendor. Unacceptable quotes include: phone calls; third party email messages; and quotes from previously held events.

Quotes for Housing & Food Services and the Copy and Multimedia Center are available online. If you need a more specialized quote, you should contact those offices no less than one week before the proposal deadline.

The University has a list of approved entertainment vendors, caterers, and bus lines. Vendors may work with Risk Management to be added to these lists.

Please explain your program fully and be sure to upload your quotes on the last page of this form. For assistance with proposal writing or event planning, please call the Office of Student Activities at (814) 898-6171.

Contact/Event Information

Organization Requesting Funding [Required]

Contact Name [Required]

Contact Email [Required] Valid input:

- name@myschool.edu

Anticipated Program Date

Anticipated Program Location

Anticipated Attendance Valid input:

- Numeric - ex: 1111

Total Amount Requested [Required] Valid input:

- Numeric - ex: 1111

Proposal Details

This is an important part of the proposal process. Please be thorough. Proposals that are unclear in description or scope will not be funded. What is the nature of the program/activity? How will the students and/or the campus as a whole benefit by the funding of this proposal? How did you determine the need for this program/activity? [Required]

Is this a repeat program? [Required] Valid input:

- Select only one choice. [ ] Yes, this is a repeat program. [ ] No, this is not a repeat program.

If yes, please provide details to the best of your ability, such as the success of the program and approximate attendance.

Do you have funding for this program from another source (SGA, non-allocated account, co-sponsorship, University office, etc.)? [Required] Valid input:

- Select only one choice.

[ ] Yes, we have funding from another source.

[ ] We have requested funding from SGA but have not yet received our notification. [ ] No, we do not have funding from another source.

If yes, from where?

Are students expected to contribute toward the cost of this event/program? Valid input:

- Select only one choice. [ ] Yes

[ ] No

If so, what is the expected cost per student?

Itemized Requests

Please list all event expenses for which you are requesting funding. Some items to consider are: Catering - The Committee will consider catering costs for on-campus events only.

Performer/Speaker Fees - These fees may not exceed $4,000 per event.

Travel - Submit for the full cost of travel, even though the SAF Committee may only consider funding 1/2. Admission/Event Tickets

Lodging - A $75 standard for the Days Inn Erie may be requested without a quote. Quotes required for all other locations.

Conference Fees - Conferences are considered the lowest priority for SAF Committee funding. The Committee will consider registration and two hotel rooms only (no travel). Conference brochure or website must be submitted with the quotes.

Decorations/Paper Products (plates, cups, etc.)

Publicity - A $5 standard may be requested for 100 black & white copies without a quote. Quotes required for all others. Supplies/Equipment

Wages

Club Sport League Dues - These will be considered on a team basis, not individual. Facility Rental

Miscellaneous Expenses Item #1

Item #2 Cost of Item #2 Valid input: - Numeric - ex: 1111 Item #3 Cost of Item #3 Valid input: - Numeric - ex: 1111 Item #4 Cost of Item #4 Valid input: - Numeric - ex: 1111 Item #5 Cost of Item #5 Valid input: - Numeric - ex: 1111

Do you need additional line items? [Required] Valid input:

- Select only one choice. [ ] Yes [ ] No

Additional Items

Cost of Item #8 Valid input: - Numeric - ex: 1111 Item #9 Cost of Item #9 Valid input: - Numeric - ex: 1111 Item #10 Cost of Item #10 Valid input: - Numeric - ex: 1111 Item #11 Cost of Item #11 Valid input: - Numeric - ex: 1111 Item #12 Cost of Item #12 Valid input: - Numeric - ex: 1111 Item #13 Cost of Item #13 Valid input: - Numeric - ex: 1111 Item #14 Cost of Item #14 Valid input: - Numeric - ex: 1111 Item #15 Cost of Item #15 Valid input: - Numeric - ex: 1111

CONCLUSION

Please use this space to make any additional comments that you feel will be helpful to the committee. Be sure to upload your quotes or the committee will be unable to consider your request.

Additional Comments

Quotes