Version 2 – Miss Turner’s Maths Set
You have opened a business as a party planner. You are creating your first party for a client. You must plan the best party and present your ideas to the client to see which party they wish to go for. The client will pay you a total amount and
you must remain within this budget.
Your first task is to decide what your business name is. Make sure it shows what you do as a company and also makes you
stand out.
Business name:
____________________________________________
Number of members in the company:
2
As you are offering your planning services, you need to charge the client a set price as well as their budget. Decide carefully what your price will be. If it is too expensive the client may not
decide to choose your services. If it is too little, you risk not making profit.
Set charge for planning services fee:
_______________________
Your brief
The client wants a fun party to celebrate her twins’ 8th birthday – a boy and a girl and they will be 8 years old. The client has given you a budget of £1500 to throw the perfect celebration.
Their only requirements are that they can invite at least 25 guests (but no more than 70), that every guest is fed
adequately and that there is at least one form of entertainment.
You will need to decide: a venue, the number of guests, food, entertainment and how to design invites. You may wish to also add extras. Ensure that you keep a running total of your spend.
Remember you want to end up with a profit rather than a loss!
Remember the client has given you £1500 to give her a party but you don’t have to spend it all. However, if your party is not good enough the client might question how you’ve spent their money!
You and your team start off by visiting venues which might be
appropriate for the party. You might need to start thinking about how many guests you wish to invite.
Here are the list of venues available:
Village hall - £200 for the venue per 2 hours, £2 extra per guest (can hold up to 40 guests)
Park – £250 to close the park to the public per 2 hours, no extra charge per guest (can hold up to 50 guests)
Local manor house – £600 for venue and gardens per 3 hours, £3 extra per guest (can hold up to 75 guests)
Restaurant –£300 for venue per 2 hours, £1 extra per guest (can hold up to 35 guests)
Farmer’s Field –£350 for venue per 5 hours and access to animals,
£1.50 extra per guest (can hold up to 60 guests)
Amusement park - £400 for venue per 2 hours, £5 extra per guest for use of rides (can hold up to 70 guests)
Choice of venue: _____________________________
How many hours are you hiring it for? ___________
Number of guests invited: _____________________
Extra charge for guests: _______________________
Total cost of venue and extra charge: ________________
Your next job is to ensure that you buy enough food for each of the guests. You have choices of hot or cold foods. If you choose to buy any hot food, you will need to hire a chef for £55 an hour. If you have 25 guests, you may choose not to buy 25 of each food but must ensure they all have enough to eat. A portion is an average amount for one person to eat.
Here are your options of foods:
Cold
food Price for 1 porti on
Qua
ntity Cost Hot
food Price for 1 porti on
Qua
ntity Cost
Sausage roll
20p Hot
dogs
30p Crisp
selection 10p Pizza 25p
Cheese straws
10p Chicken
drumsti cks
20p
Sandwic hes
15p Cheese
pasta
15p Cheese
and onion rolls
10p Chips 15p
Fruit salad
10p Burgers 35p
Cupcakes 15p Onion
rings 10p Vegetabl
e sticks 10p Chicken
nuggets 20p Cocktail
sausages
5p Scotch
eggs 15p
Bread sticks and dips
£0.08
Jelly £0.10 Mini
pizzas £0.09
Total cost cold food Total cost hot food Total cost food:
Drinks:
Drinks Price for one
portion Quantity Cost
Water FREE
Squash 5p
Milk 5p
Fruit juice 10p Fizzy drinks 15p Smoothies 15p Milkshakes 20p
Total cost for drinks
Total cost of food and drink: _______________________
Your client has requested some entertainment for their party.
You may wish to choose one or more forms of entertainment.
Their prices are listed below.
DJ - £100 for 2 hours
Bouncy castle - £150 for 1 and a half hours
Karaoke - £50 for 5 hours
Magician - £60 for 2 hours
Face painting - £70 for 2 hours
Party games - £30 for 5 hours
Entertainment choice/s:
__________________________
__________________________
__________________________
Total cost: ________________________________
You may want extras to help make your party the most special event. Make sure you consider your budget before deciding to buy these items.
Extra Cost Have you chosen
this extra? How many lots?
Balloons (20) £8 Birthday cake (1) £7.50 Banners (10) £5
Party bags £35 for 30 guests Sweet cones £20 for 25 guests Photographer (2
hours) £60
Party hats £10 for 30 guests Party poppers (1
bag of 30)
£5 Bubbles (10 pack) £5
Total cost of extras
Your guests will need invites to the party which show:
• When the party is
• Where the party will be
• What they can expect to eat
• What the entertainment will be
Each guest other than the two birthday children and their mum will require an invite. Each invite costs 15p to make and send.
Work out how much it will cost to send out your invites to all of your guests.
Total cost: _______________________
Design your invites to promote your party.
You have 2 people working for your party business including yourself. As you have been working for your company, each of you should be paid 50% of your service fee.
Number of people in team: _________________
50% of your fee: ____________ (Half of your service fee) Total spend on staff payments: _____________
To calculate your profit or loss, you will need to work out how much money you have spent in total. This should include your costs for the venue, food, entertainment, invites, extras and staff pay. This amount should be taken away from your budget + service fee to find your profit. Do you have any money left over?
Extra Challenge:
Get ready to present your ideas to your client. Think about what information you want to give and how you want to present your ideas. Make your party sounds like the most amazing party so that they will choose yours over another companys.
Presentation plan:
