Learner Guide:
Word Processing
SAQA US 117924:
Use a Graphical User Interface (GUI)-based word processor to format documents
Specific Outcome 4:
Format Pages within an existing word processing document
https://www.obami.com/portals/Silulo_Ulutho_Technologies/WordProcessing/UnitStandard1/QR_SO1_4
SPECIFIC OUTCOME 4
Format Pages within an existing word processing document.
You may find that the default page layout settings in Word are not sufficient for the document you want to create, in which case you will want to
modify those settings. For example, if you are printing on a different paper size, you'll want to change the document page size to match the paper. In addition, you may want to change page formatting depending on the type of document you are creating.
ASSESSMENT CRITERION 1
The page format of a document is changed according to given specifications.
In this lesson, you will learn how to change the page orientation, paper size, and page margins.
Page layout and formatting
Word offers a variety of page layout and formatting options that affect how content appears on the page.
You can customize the page orientation, paper size, and page margins depending on how you want your document to appear.
To change page orientation:
1. Select the Page Layout tab.
2. Click the Orientation command in the Page Setup group.
3. Click either Portrait or Landscape to change the page orientation.
Landscape format means the page is oriented horizontally, while portrait format means it is oriented vertically.
To change page size:
1. Select the Page Layout tab.
2. Click the Size command, and a drop-down menu will appear. The current page size is highlighted.
3. Click the size option you want. The page size of the document changes.
To format page margins:
1. Select the Page Layout tab.
2. Click the Margins command. A menu of options appears. Normal is selected by default.
3. Click the predefined margin size you want.
To use custom margins:
1. From the Page Layout tab, click Margins.
2. Select Custom Margins. This will take you to the Page Setup dialog box.
3. Adjust the margin sizes for each side of the page, then click OK.
You can use Word's convenient Set as Default feature to save all of the formatting changes you've made and automatically apply them to new documents.
The Page Setup dialog box
Previously, we showed you how to open the Page Setup dialog box from the Margins drop-down menu. As you become more familiar with Word, you may find that you want to use the Page Setup dialog box more often to fine tune the page margins and adjust other settings. To get there more quickly, you can use a shortcut that's conveniently located on the Page Layout tab.
To open the Page Setup dialog box:
1. Click the Page Layout tab.
2. Click the small arrow in the bottom-right corner of the Page Setup group. The Page Setup dialog box will appear.
ASSESSMENT CRITERION 2
Manual Page breaks are inserted into an existing word processing document.
Word has several different types of breaks you can add to your document to change the layout and pagination. Each type of break serves a different purpose and will affect the document in different ways. Page breaks move text to a new page before reaching the end of a page, while section breaks create a barrier between parts of the document for formatting purposes. Column breaks split text in columns at a specific point. In this lesson, you'll learn how to insert and delete breaks.
Breaks allow you to have more control over the layout of your document.
You might use a page break if you're writing a paper that has
a bibliography to ensure the bibliography starts on a new page. You might use a column break if you are using columns and want them to be
arranged in a particular way.
To insert a break:
1. Place the insertion point where you want the break to appear.
2. Select the Page Layout tab.
3. Click the Breaks command. A menu appears.
4. Click the desired break option to create a break in the document.
ASSESSMENT CRITERION 3
Page breaks are deleted from an existing word processing document.
To delete a break:
Breaks are hidden by default. If you want to delete a break, you'll probably want Word to show the breaks so you can find them for editing.
1. From the Home tab, click the Show/Hide ¶ command.
2. Double-click the break to select it.
3. Press the Backspace or Delete key to delete the break.
ASSESSMENT CRITERION 4
A border is applied to and removed from an existing word processing document.
Inserting borders in text:
You can add a border to any or all sides of each page in a document, to pages in a section, to the first page only, or to all pages except the first. You can add page borders in many line styles and colours, as well as a variety of graphical borders.
You can set apart text from the rest of a document by adding borders.
You can add borders to a table or individual table cell.
You can add borders to drawing objects and pictures. You can change or format the border of an object in the same way that you change or format a line.
Add borders
Do one of the following:
ADD A BORDER TO A PICTURE, A TABLE, OR TEXT
1. Launch Microsoft Word and open the document of your choice. Click the “Home” tab on the Command Ribbon.
2. Click and drag where you want to insert the border. For example, select a single word or several lines of text.
3. Click the down arrow for the Borders button in the “Paragraph” group. This button has an icon that looks like a grid. A list of border options appears, such as All Borders, Left Border and Outside Borders.
4. Click the Outside Borders option. A border appears around the selected text.
5. Edit the border. Click the border button in the “Paragraph” group. This button displays the last command that you selected.
6. Click the “Borders and Shading” option. A window for “Borders and Shading” appears.
7. Click the preferred border commands, such as "Setting," "Style," "Width" or "Clip Art." The “Preview” box displays the effects.
8. Click “OK.”
ADD PAGE BORDER
1. Open the document to which you would like to add the page border.
2. On the Page Layout tab, click Page Border in the Page Background group.
3. In the Borders and Shading window, you can customize your border in a number of ways.
4. First, select the border Style.
5. Click the Colour drop-down list to choose the appropriate colour for the border.
6. Select an option from the Width drop-down list. Note: For specific border styles, only certain widths are available.
7. If you wish, select a design from the Art drop-down list. If you do so, the Style and Colour border settings will not be applied as the Art designs have their own custom settings. You will, however, be able to set the Width.
8. Once you have selected your border options, you can choose from a number of ways to apply the border to your page.
• In the Settings area, select one of the options to see it display in the Preview area
• In the Preview area, click in the diagram where you would like the border to appear
• In the Preview area, click the buttons that reflect the area you would like to apply the border.
9. This border can be applied to a specific area within your document. Select from the Apply to drop- down list to choose which area the border should appear.
10. Once you are happy with your selection displayed in the Preview area, click OK
