1 OFFICE OF THE COMPTROLLER AND AUDITOR GENERAL OF INDIA
NEW DELHI
Tender No.325/GS/48-2014 Dated : 15 December 2014
NOTICE INVITING TENDER
SUBJECT:- SUPPLY AND INSTALLATION OF BIOMETRIC DEVICE FOR FINGER PRINT ATTENDANCE SYSTEM AT POCKET 9, DEEN DAYAL UPADHYAYA MARG, NEW DELHI AND AT 10 BAHADUR SHAH ZAFAR MARG, NEW DELHI.
Office of the Comptroller and Auditor General of India (CAG) proposes to install State of art Biometric Attendance System at the office at Pocket 9, Deen Dayal Upadhyaya Marg, New Delhi and at 10 Bahadur Shah Zafar Marg, New Delhi for the staff of this office.
This office of the CAG of India therefore proposes to engage an authorized agency with sufficient experience installation either of Honeywell / Siemens / Matrix or any other reputed brand which has been installed by the Bidder in any Ministry / Department under the Government of India to provide Biometric Attendance system & related services. The office of the CAG therefore invites proposals from authorized firms to provide the necessary services in accordance with the Terms of Reference of this tender document. The tender document can be obtained from the General Section of this office from 15th December, 2014 onwards and the last date for submission is 02.01.2015 3.00 P.M. The tender document can also be downloaded from the website of this Ministry and in that case the cost of the Tender (Rs.500/-) (Rupees Five hundred only) will be required to be paid through a Demand Draft drawn in favour of PAO, Pr. Accountant General (Audit), Delhi payable at New Delhi and it is to be attached with the Technical Bid. The Tenders are to be submitted in the Tender Box placed in the Reception at Pocket 9, DDU Marg, New Delhi. The tender will be opened on 02.01.2015 at 3.30 p.m in the Committee Hall of this office. The Competent Authority reserves the rights to reject any or all the bids without assigning any reason.
2
1. GENERAL INSTRUCTIONS
1.1 The Bidders are advised to inspect the site before filling in and submitting the bids to get fully acquainted with the scope of work as no claim whatsoever will be entertained for any alleged ignorance thereof.
1.2 The sealed bidding documents should be delivered in the GS Section of this office by the stipulated date and time. Tender Documents may be collected from GS Section, Office of the Comptroller and Auditor General of India, Pocket 9, Deen Dayal Upadhyay Marg, New Delhi on payment of Tender Cost of Rs.500/- (Rupees five hundred only) through Bank Draft/Pay Order in favour of PAO, Pr. Accountant General (Audit), Delhi, New Delhi, payable at New Delhi on any working day between 3.00 pm to 5.00 pm.
1.3 The tender documents may also be downloaded from this office website http://saiindia.gov.in (Public Interface>Tender Notice). Those bidders who wish to download the tender documents from the office website should furnish the Tender cost of Rs.500/- through Bank Draft/Pay Order alongwith the Bidding Documents and EMD
1.4 While all efforts have been made to avoid errors in the drafting of the tender documents, the Bidder is advised to check the same carefully. No claim on account of any errors detected in the tender documents shall be entertained.
1.5 Each page of the Tender documents must be stamped and signed by the person or persons submitting the Tender in token of his/their having acquainted himself/ themselves and accepted the entire tender documents including various conditions of contract. Any Bid with any of the Documents not so signed is liable to be rejected at the discretion of the Client. NO PAGE SHOULD BE REMOVED/DETACHED FROM THIS BIDDING DOCUMENT.
1.6 The bidder shall attach the original authorization letter from the respective brand for which they have been authorized to quote i.e. Honeywell / Matrix / Siemens. If the Bid is submitted by the Bidder for brands other than Matrix/Siemens/Honeywell, then the Bidder shall be required to produce a completion certificate from the Ministry / Department of the Government of India, in which the quoted brand has been supplied and installed.
1.7 All Bidders are hereby explicitly informed that conditional offers or offers with deviations from the conditions of Contract, the bids not meeting the minimum eligibility criteria, Technical Bids not accompanied with EMD of requisite amount/format, or any other requirements, stipulated in the tender documents are liable to be rejected.
1.9 The parties to the Bid shall be the ‘Bidders’ and the Office of the Comptroller and Auditor General of India, New Delhi.
3 the Comptroller and Auditor General of India. The bidder shall be solely responsible for the consequences of any omission or error to notify change of address in the aforesaid manner.
1.11 The successful bidder shall be required to execute the work of supply, installation and commissioning of biometric attendance system in this office within a period of 7 days from the date of issue of work order.
1.12 The bidder shall be required to clearly specify the warranty period of the offered system in their bid.
2. EARNEST MONEY DEPOSIT:
2.1 This bids should be accompanied by an Earnest Money Deposit of Rs.20,000/- (Rupees twenty thousand only) in the form of Bank Guarantee/Demand Draft of any nationalized bank. The validity of the Bank Guarantee/Demand Draft must be up to 3 (three) months starting from the date of submission of the bids. The Bank Guarantee / Demand Draft shall be in favour of PAO, Accountant General (Audit), Delhi and payable at New Delhi.
2.2 No request for transfer of any previous deposit of earnest money or security deposit or adjustment against any pending bill held by the Department in respect of any previous work shall be entertained.
2.3 Bidders shall not be permitted to withdraw their offer or modify the terms and conditions thereof. In case the bidder fails to observe and comply with the stipulations made herein or backs out after quoting the rates, the aforesaid bid security shall be forfeited to the Government.
2.4 The bids without Earnest Money shall be summarily rejected.
2.5 No claim shall lie against the Government / Department in respect of erosion in the value or interest on the amount of earnest money deposit or security deposit.
2.6 The bid security may be forfeited:
(i) If the bidder withdraws his bid during the period of bid validity specified by the bidder in the bid form; or
(ii) In case of successful bidder, if the bidder
(a) Fails to sign the contract in accordance with the terms of the tender document
(b) Fails to furnish required performance security in accordance with the terms of tender document within the time frame specified by the Client.
(c) Fails or refuses to honor his own quoted prices for the services or part thereof.
3. VALIDITY OF BIDS
3.1 Bids shall remain valid and open for acceptance for a period of 120 days from the last date of submission of Bids.
4 3.3 The Client may request for extension for another period of 60 days, without any
modifications and without giving any reasons thereof.
4. PREPARATION OF BIDS
4.1 Language : Bids and all accompanying documents shall be in English or in Hindi 4.2 Technical Bid: Technical Bid should be prepared as per the instructions given in the
Tender Document alongwith all required information, documents in support of the minimum eligibility criteria, technical criteria, Valid EMD of requisite amount. Documents comprising the Bid :
a. Bid Submission Form duly signed and printed on Company’s letterhead. b. Bidder's profile with undertaking
b. Signed and Stamped on each page of the tender document. c. All Forms, duly filled and signed and stamped
e. Earnest Money Deposit of Rs.20,000/-
f. All attested supporting documents in proof of having fully adhered to minimum eligibility criteria.
The Technical Bid should then be kept in a separate sealed envelope, superscribed as “Technical Bid for SUPPLY AND INSTALLATION OF BIOMETRIC DEVICE FOR FINGER PRINT ATTENDANCE SYSTEM WITH IN-BUILT TIME AND ATTENDANCE SOFTWARE” FOR Tender No.325/GS/48-2014 DATED 15.12.2014with the Name and address of the Bidder.
4.3 Financial Bid: Bidder should prepare financial Bid in the Price Schedule. Then the financial bid should be kept in a separate sealed envelope, superscribed “Financial Bid for SUPPLY AND INSTALLATION OF BIOMETRIC DEVICE FOR FINGER PRINT ATTENDANCE SYSTEM WITH IN-BUILT TIME AND ATTENDANCE SOFTWARE” FOR Tender No.325/GS/48-2014 DATED 15.12.2014 with the Name and address of the Bidder.
5. SUBMISSION OF BIDS
5.1 The Bidder shall submit his bid in a sealed envelope containing two separate sealed envelopes consisting of (i) Technical Bid and (ii) Financial Bid, clearly subscribing so and the two envelopes shall be kept in another single sealed envelope and duly superscribed.
5.2 The Bid shall be submitted not later than 1500 hours of 02.01.2015 addressed to Sr. Administrative officer (GS), Office of the Comptroller and Auditor General of India, Pocket 9, Deen Dayal Upadhyaya Marg, New Delhi.
5.3 Bidders sending their bids through courier should also ensure that their bids are received on the said address by the stipulated date and time. No time extension for couriers shall be granted.
5 aforesaid date and time. However the competent authority of the office of the Comptroller and Auditor General of India reserves right to extend the date / time for receipt of bids, before opening of the Technical Bids.
5.5 Late Bids : Any Bid received by the office after the deadline for submission of bids, as stipulated above, shall not be considered and will be returned unopened to the bidder.
6. OBJECTIVE & REQUIREMENT:
There are about 900 officers/officials in this office and this office proposes to install machines for marking the attendance of its officers/officials through bio metric system. For this purpose the machines should have the following facilities:-
6.1 The machines should be capable of marking the attendance of the officers/officials based on the finger prints of the concerned officer/official.
6.2 It should have sufficient user capacity so as to store approx 15,000 capacity of identification.
6.3 Permanent availability of data base.
6.4 The contract includes providing the machines and to provide training to some of our officials for operating the systems.
6.5 One service operator for operating PC, attendance machine, all software, finger print enrolment, report generation, data base creation and its maintenance for a period of one month from the date of installation of biometric attendance system in this office. 6.6 Time-Attendance Terminal should be able to work as a standalone mode. It should
support fingerprint and card based reader (Proximity and smart card).The proposed device should have Ethernet for Communication. It should be have USB port for easy data transfer and firmware upgradation. The system should be able to access through finger-prints and through PIN and through Cards.
6.7 The proposed device should be able to support either optical fingerprint module and shall communicate with hosted software using TCP/IP protocol over Ethernet or Internet. It shall have capability of storing 10 fingerprints, 2 Cards and 1 PIN per Person.
6.8 The proposed system should be able to be accessed through IP on web and the software shall have provision to create multiple branches, department, sections, designations, grades and categories, employees and rename it as per segment type. Should also have user-login for every employee to access their individual data and generation of multiple reports section, employee, grade, period etc. The system shall provide the following standardized reports as a minimum: Master Reports, Time-Attendance Reports and charts, Transaction Reports; Activity Reports, Device Reports; Leave Reports; User Audit Report; Personnel Reports Wing-Wise Reports, Group-wise Reports, Section-wise reports etc. Reports can be sorted organization wise, department wise, section wise, date and time wise, between selected date wise etc.
6.9 The proposed system shall have the system security, different roles to access the database including administrator. The application software shall maintain a full audit log of every change made to the system. The system should be capable enough to take Automatic Database Backup facility at scheduled time.
Time-6 Attendance Software. It shall have provision to create multiple branches, department, sections, designations, grades and categories.
6.11 There should be a provision of daily, monthly, yearly attendance, shift/schedule and holiday reports. Supervisor can be able to view these data individually or a group of employees. There shall be provision of different filters like employee, date, month and year etc. The software should generate different charts such as Time Loss, Overtime, Absent, Late IN, Irregularity, month-wise overtime and attendance summary chart etc.
6.12 The proposed system should assist employees and the controlling officers to track their attendance and leave details whenever and wherever they need them in office or even from home. Employees should be able to track his daily/weekly/monthly attendance at any given time through this portal. Each employee should get his unique user id and password to enter in his portal. There should be a facility to change the personal password any given point of time.
6.13 The provision of system, besides the above shall also include the 1. Provision of attendance machine and installation
2. Software for attendance. 3. Provision of service operator
4. Any other items as deemed necessary to achieve the objective
6.14 This office invites bids from the authorised suppliers of Honeywell / Siemens / Matrix or any other Brand supplied and installed by the Bidder in any Ministry or Department of the Government of India, dealing in supply and commissioning of biometrics attendance system, having experience of installation of biometrics attendance system at least in three big institutions for marking the attendance. The machine should have the adequate storage capacity of prints with battery backup of at least 24 hours and built-in TCP/IP connectivity. It should be sturdy and tamper proof and immune to the vagaries of nature, dust etc. Further, it should easily upload and download records of finger prints, data events, time and attendance. The system should have capacity of record storage of at least 1,00,000 records. In addition, the parts of machines should be readily available.
6.15 The bid documents should also specify details with regard to the installation charges, cost of hardware, software and maintenance, etc. The tendering firm must submit the Documents/Brochures for the Technical Specification, photocopy of PAN and TIN number of their firm, VAT/Service Tax Registration Certificate and they must also submit the latest VAT/Service Tax clearance Certificate. Documents/Brochures for the Technical Specification of all firms participating in the tender must be submitted along with the list of their owners/partner etc. and a certificate/ undertaking to the effect that the firm is neither blacklisted by any Government Department nor any criminal case is registered against the firm. In the absence of these documents, the tender will not be entertained. Interested firms may please send the technical bids for supply and installation of biometrics based Attendance system.
7
7. ELIGIBILITY CRITERION:
7.1 The bidder must be authorised supplier either of Honeywell / Matrix / Siemens or any other reputed brand which has been installed by the Bidder in any Ministry / Department under the Government of India.
7.2 The bidder should have a service network in Delhi/NCR where Biometric Attendance Systems are envisaged to be installed. The bidder shall provide addresses of their service network.
7.3 The bidder should have experience with Bio-Metric devices, Smart cards and relevant software for a period of not less than 3 years. Bids should be submitted either by Original Equipment Manufacturers (OEMs) or its authorized system integrator (SI). 7.4 If the Bid is submitted by the Bidder for brands other than
Matrix/Siemens/Honeywell, then the Bidder shall be required to produce a completion certificate from the Ministry / Department of the Government of India, in which the quoted brand has been supplied and installed.
7.5 The bidder has to provide the list of their clients in India with their contact number to whom similar system has been supplied / installed.
7.6 The bidder has to submit satisfactory performance certificates from minimum two users to whom similar type & make of Bio-metric Attendance System (being offered) is under operation. The performance certificate should be from any reputed Corporate(s)/PSU(s)/Govt. Department.
7.7 The bidder has to submit a certificate that after sale service and support of minimum 5 years of equipment from the date of its installation will be provided.
7.8 The bidder should have trained manpower with adequate experience to undertake AMC of Biometric Attendance System.
7.9 The bidder must possess a valid PAN issued by Income Tax Authority in India, valid State Sales Tax and CST No.
7.10 The bidder should be financially sound and should be a profit making concern during the last three years and the average annual turnover should not be less than Rs.25.00 lakh.
7.11 The bidder should have professional competence/ ability to provide dedicated team of professional for timely execution and maintenance.
7.12 The bidder should not have been debarred or blacklisted by any Central Government department, Public sector undertakings and State governments or a corporate body. 7.13 The firm should have past experience of at least 3 years in supply of such equipments. 7.14 The firm should have past experience of at least 3 years in maintenance of such
equipments.
8. BID OPENING PROCEDURE
8.1 The Technical Bids shall be opened in the Committee Room of the office of the Comptroller and Auditor General of India, New Delhi on 02.01.2015 at 1530 hours by the Committee authorized by the competent authority of the office of the Comptroller and Auditor General of India in the presence of such bidders who may wish to be present or their representatives.
8 8.3 A letter of authorization shall be submitted by the Bidder’s representative before
opening of the technical Bids and financial bids.
8.4 Absence of bidder or their representative shall not impair the legality of the opening procedure.
8.5 After opening of the Technical Bids and verifying the EMD amount, the technical bids shall be evaluated later to ensure that the bidders meet the minimum eligibility criteria as specified in the Tender Document.
8.6 Bids shall be declared as Valid or Invalid based on the preliminary scrutiny, i.e. verification of EMD, by the Tender Opening Committee. However, detailed evaluation shall be done only in respect of Valid Bid.
8.7 Invalid Bids shall be returned on the spot, if the bidder or his representative is present. In other cases, the bids shall be dispatched by speed post to their address with the remarks of the Tender Opening Committee.
8.8 The date fixed for opening of bids, if subsequently declared as holiday by the Government, the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened on next working date, time and venue remaining unaltered.
9. CLARIFICATION ON TECHNICAL BID EVALUATION.
9.1 The technical bids shall be evaluated based on the available documents submitted by the bidder. To assist in the examination, evaluation, and comparison of the bids, and qualification of the bidders, the Client may, at its discretion, ask any bidder for a clarification of its bid. Any clarification submitted by a bidder that is not in response to a request by the Client shall not be considered. The Client’s request for clarification and the response shall be in writing.
9.2 If a bidder does not provide clarifications of its bid by the date and time set in the Client’s request for clarification, its bid may be rejected.
9.3 Client also reserves right to seek confirmation/clarification from the issuing agency, on the supporting documents submitted by the bidder.
10. TECHNICAL BID EVALUATION (SEGREGATED TYPE)
10.1 The Client shall follow segregated bid evaluation system where the technical bid and financial bid shall be evaluated separately.
10.2 The technical bid evaluation shall be done based on the following criteria:
(i) The responsiveness of the bid, i.e; receipts of duly filled, signed and accepted bid documents in complete form, including Authorisation letter.
(ii) Receipt of valid EMD with requisite amount in acceptable format. (iii) Documents in proof of meeting the minimum eligibility criteria.
9 10.3 A substantially responsive bid shall be one that meets the requirements of the bidding document in totality. The technical bid not meeting the minimum requirements as per the tender documents, shall be rejected and their financial proposals will be returned unopened.
10.4 The bidder who qualified in the technical evaluation stage shall only be called for opening of financial bids. Client shall intimate the bidders, the time/ venue for the financial Bid opening in written communication.
11. FINANCIAL BID OPENING PROCEDURE AND DETERMINATION OF THE
SUCCESSFUL BIDDER
11.1 The Financial Bids of all the technically qualified Bidders shall be opened on the appointed date and time in presence of the qualified bidders/their authorized representatives, who choose to be present at the time of opening of the financial bids. 11.2 Absence of bidders or their authorized representatives shall not impair the legality of
the process.
11.3 Mere becoming the lowest bidder, prior to financial bid scrutiny will not give any right to the Lowest bidder to claim that he is successful in the bidding process.
11.4 The Bidder meeting the minimum eligibility criteria with the lowest bid price, subject to arithmetical correction, shall be deemed as the successful Bidder – L1.
12. RIGHT OF ACCEPTANCE:
12.1 The Office of the Comptroller and Auditor General of India reserves all rights to reject any bid including of those bidders who fail to comply with the instructions without assigning any reason whatsoever and does not bind itself to accept the lowest or any specific bids. The decision of the Competent Authority of the Office of the Comptroller and Auditor General of India in this regard shall be final and binding. 12.2 Any failure on the part of the bidder to observe the prescribed procedure and any
attempt to canvass for the work shall render the bidder‘s bids liable for rejection. 12.3 The competent authority of the office of the Comptroller and Auditor General of India
reserves the right to award any or part or full contract to any successful agency (ies) at its discretion and this will be binding on the bidders.
12.4 In case of failure to comply with the provisions of the terms and conditions mentioned, by the agency that has been awarded the contract, the competent authority of the Office of the Comptroller and Auditor General of India reserves the right to award the contract to the next higher bidder or any other outside agency and the difference of price shall be recovered from the defaulter agency who has been awarded the initial contract and this will be binding on the bidders.
10
13. INDEMMNITY
The selected agency/organization shall completely indemnify and hold it harmless from all claims, demands, damages, actions, costs and charges to which this office become subject, or which it may have to pay or be held liable therefore, by reason of any injury to persons, reputation or property suffered or sustained by any agency or employee of this office or arising out of any activity or negligence or omission of the agency/organisation.
14. FORCE MAJEURE
(a) Definition: For the purpose of this contract “Force Majeure” means an event which is beyond the reasonable control of a party, and which makes a party performance of its obligations under the contract impossible or so impractical as to be considered impossible under the circumstances like civil war, natural disasters, riots etc.
(b) Breach of Contract: The failure of the agency to fulfil any of its obligations under the contract shall not be considered to be a breach of or default under this Contract in so far as such inability arises from an event of Force Majeure, provided that the agency affected by such an event (a) has taken all precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of the contract, and (b) has informed the other party as soon as possible about the occurrence of such an event.
15. ARBITRATION
All disputes and differences arising out of or in any way touching or concerning or relevant to the contract shall be referred to the sole arbitration of any person nominated by the competent authority of this office. There should be no objection to any such appointment on grounds that the arbitrator so appointed is a Government servant, that he had to deal with matters to which this indenture relates or that in the course of his duties as such government servant, he has expressed views on all or any of the matters in dispute or differences. The award of the arbitrator so appointed shall be final and binding on the parties to the Agreement.
16. JURISDICTION OF COURT
11 GENERAL INFORMATION OF THE TENDERER (To be attached with Technical Bid)
ANNEXURE-I
1 Tender form No:
( not applicable for download form)
2 Name of the firm / company
3 Postal address of firm / company
4 Category of Bidder
(whether company, partnership firm or proprietary firm-attach copy of registration)
5 Name of CEO/MD
6 Year of establishment
7 Annual turnover ( in lakh. Enclose certified audited balance sheet for the last 3 year)
8 OEM / OEM (Matrix/Siemens/Honeywell authorised vendor ( Yes / No) ( enclose authorisation -- in original)
9. If the Bidder has quoted for the brand other than Matrix/Siemens/ Honeywell, then the completion certificate from the Ministry / Department of the Government of the brand attached (Yes/No)
10 Whether owns three years past experience in software and maintenance ( Give details and enclose proofs)
11 Sale tax / commercial tax / CST No / TIN No. ( enclose attested photocopy)
12 Income tax PAN No.
(Enclose attested photo copy )
13 Valid income tax clearance certificate ( enclose attested photo copy)
14 Telephone numbers: Land line Mobile Numbers 15 E-mail address
16 Satisfactory performance certificate (please attach)
17. Certificate for after sale service and support of minimum 5 years (please attach)
UNDERTAKING
1. I, the undersigned certify that I have gone through the terms and condition mentioned in the bidding document and undertake to comply with them.
2. The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted and the lowest quoted for any other institution in India.
4. I/We give the rights to the competent authority of the office of the Comptroller and Auditor General of India to forfeit the Earnest Money/Security money deposit by me/us if any delay occur on my/agent's part or fail to supply the articles within the appointed firms of desired quality.
5. I hereby undertake to provide the biometric machines and provide the services, as per direction given in the tender document/work order within stipulated period.
(Signature of the Bidder) Date :-
12 ANNEXURE-II
Proforma for Submission of Technical Bid
1 Turnover for the last 3 years
2 Past experience of supply and installation of bio metric attendance system (attach experience certificates from the organizations)
3 Past experience for maintenance of bio metric attendance system (attach attach experience certificates from the organizations)
4 No.of professionals employed
5 Experience of key personnel
6 List of clients (attach separate sheet with complete name, address and telephone numbers)
7 Whether able to provide the required system as mentioned in the tender
8 Service Network details
13 ANNEXURE-III
(Required to be submitted by the successful bidder before awarding the Contract by this office)
(This letter of authority should be on the letter head of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer).
Original Equipment manufacturers / OEM Authorised dealers
Ref No: Date: To
The Sr. Administrative Officer (GS), Office of the Comptroller and Auditor General of India,
Pocket 9, DDU Marg, New Delhi.
Tender No:………….due date:……….
We………who are established and reputed manufacturers of
………... Having factory/factories at………
...( address of the factory ) do hereby authorize M/S
………...………. ( Name& address of authorised
dealer / agent ) to sign the contract with you against the above tender.
We hereby extend our full guarantee and support and also in meeting warranty obligations by providing necessary spares in time for the goods & services offered by the above firm against this tender as per standard as well as department warranty terms.
Yours faithfully,
Name of the Manufacturer Address
14 Letter for submission of Tender
To
Sr. Administrative Officer (GS)
Office of the Comptroller and Auditor General of India Pocket 9, Deen Dayal Upadhyaya Marg,
New Delhi-110124.
Subject:- Supply and installation of biometric device for finger print attendance system with in-built time and attendance software.
Sir / Madam,
Having examined the tender document on the supply and installation of biometric device for finger print attendance system with in-built time and attendance software at Pocket 9, Deen Dayal Upadhyaya Marg, New Delhi and at 10 Bahadur Shah Zafar Marg, New Delhi as detailed in your tender document, conditions and scope of work, supply, specifications etc., and having understood the provisions and requirements and all other factors governing the tender, we hereby submit our offer for the supply of the proposed system in accordance with the terms and conditions and confirm our acceptance to execute the order within the time period specified in the tender document at the rates quoted by us in the accompanying technical bid.
After acceptance of the tender document, if we fail to complete the supply of the items as per the tender document/ order, we agree that your office shall have full authority to forfeit the earnest money and cancel our order with no obligation on their part and initiate action for black-listing.
We confirm having deposited the earnest money of Rs.20,000/- ( Rupees twenty thousand only) by Demand draft No………….. dated……….. drawn on……. Bank, branch attached here to and general information required are as per the annexure attached.
We also declare that Government of India or any other Government body has not declared us ineligible or black listed us on charges of engaging in corrupt, fraudulent, collusive or coercive practices or any failure/lapses of serious nature.
We also accept all the terms and conditions of this bidding document and undertake to abide by them, including the condition that you are not bound to accept highest ranked bid / lowest bid or any other bid that you may receive.
We further confirm that:
a) We have sufficient qualified manpower and necessary materials and after sales support to execute the order efficiently in the specified time schedule.
b) We further confirm that the points of the tender documents have been read, understood and signed and there is no deviation / discrepancy.
15 FINANCIAL BID
Format for submitting Price Bid
(To be prepared and submitted as per the instructions contained in the tender document)
Note: There will be a requirement of 7-9 machines in this office. However,
the Bidders are requested to quote prices for one machine and software
and installation charges for 7-9 machines)
Item Specifications
Required
Offered Brand (OEM)
Quoted Unit Rate (Per machine) Quoted Amount (Excluding tax) ATTENDANCE HARDWARE Shall be as per Clause 6 of the Tender document APPLICATION SOFTWARE Shall be as per Clause 6 of the Tender document. Total Taxes, if any
Total Charges for Hardware and Software 'A' Charges for installation and commissioning
Installation & Commissioning Charges
Lumpsump For 7-9 machines Lumpsum
Charges for provisioning of dedicated Operator at site for one month
(For one month only)
One Month
Total Taxes, if any Total Charges for Installation and Commissioning 'B' Total Bid Price (A+B)
(except data cable and connector charges which are payable as at actual)
Data Cable Charges (per meter)
Connectors charges (per unit)
Other charges, if any
Place :
Date: Signature of Bidder With Seal
