MICROSOFT WORD 2011 SECURE AND SHARE DOCUMENT

Set restriction for editing a document ... 3

Assign restriction on editing all or part of a document ... 3

Stop restriction on editing document ... 4

Use digital signature on the document... 5

Insert digital signatures ... 5

Sign digital signatures in the document inserted the signature line ... 6

Sign digital signatures in the document without the signature line ... 7

Remove or edit digital signatures ... 9

Inspect documents before sharing ... 9

Finalize and protect a document with password ... 12

Finalize the document ... 12

Set a password for a document ... 12

Email a document ... 13

Save a document to a Windows Live drive ... 14

Save a document to SharePoint ... 14

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Assign restriction on editing all or part of a document

Go to File tab  click Info click Protect Document click Restrict Editing

In the Restrict Formatting and Editing pane, do the following:

 Under Editingrestrictions section, select Allow only this type of editing in the document

check box  select a desired restriction from the dropdown list

In the Start Enforcing Protection dialog box, do the following:  Select Password

 Enter the password into the blank  Click OK

Stop restriction on editing document

Go to File tab  click Info click Protect Document click Restrict Editing

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Digital signature marks a document as final, and signs it to ensure that no other user has altered the document since it was signed

Insert digital signatures

Click where to place a block for user to sign on the document

Go to Insert tab Text group  click Signature Line

In the Signature Setup dialog box, do the following:

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Sign digital signatures in the document inserted the signature line

In the Sign dialog box displayed, do one of the following:

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In the Microsoft Word dialog box, click OK

In the Sign dialog box, do one of the following:

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Remove or edit digital signatures

Go to the yellow bar  click on Edit Anyway

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Word’s Document Inspector quickly checks documents for potential problems

In the Document Inspector dialog box, do the following:

 Select any desired options check boxes

 Click Inspect

 Before click Remove All the fix the problems displayed in the document, it’s necessary to

Go to Review tab Tracking group  click on the arrow in the Final box  select Final: Show Markup

To remove problems in the document, do the following:

 Go to the process of reviewing the document

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Finalize the document

When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. The Mark as Final command help to communicate that the sharing document is a completed version as well as prevent reviewers or readers from making inadvertent changes to the document

Go to File tab  click Info click Protect Document button Select Mark as Final to make the document read-only

Set a password for a document

Although Mark as Final prevent other people to edit the document, the Encrypt with Password ensure that the document will be protected by password before opening the document.

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Go to File tab  click Save & Send  select Send Using E-mail choose one of the following options:

 Send as Attachment - opens an e-mail message with a copy of the file in its original file format attached.(editable version)

 Send as PDF - opens an e-mail message with a copy of the file in .pdf format attached. (read-only version)

 Send as XPS - opens an e-mail message with a copy of the file in .xps format attached (web browser version)

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Go to File tab  click Save & Send click Save to Web, and then sign up/in Windows Live account (Hotmail/Messenger/Xbox LIVE account) to save the document

Go to www.skydrive.com to open the document on the website

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SharePoint creates a corporate website with discussion, file libraries, calendars, to-do lists, tasks, the things that users can all collaborate on

 Check Out feature on SharePoint makes sure that two people aren’t making changes to the

same file at the same time

 Check In feature on SharePoint allows other users know what has been changed when the file checked out

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With the release of Office 2010, Microsoft also released Office for the Web such as Web version of Excel, PowerPoint, OneNote and Word

If documents is stored in SharePoint or on a Window Skydrive, they will be opened, view, edit and save those documents and create new documents on any computer connected to the Internet, even if it doesn’t have the latest version of Microsoft Word

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Explore Weblogs feature

Blogs, or Weblogs, are online journals intended for public viewing, and a blog can be personal, like a public diary, or a company, or product-related blog.

Word 2010 allow creating Blog entries and publishing them directly to the blog websites such as:  www.wordpress.com

 www.typepad.com

 www.blogger.com

Publish a document as a blog post

In the Register aBlog Account dialog box, click Register Now

In the New Blog Account dialog box, do the following:

 Click the Blog drop down arrow  choose the Blog provider  Click Next