Final Strategic Plan Progress Report

(1)

2015-16 Final Strategic Plan Progress Report

Strategic Plan - College of Dentistry

Mission: The College of Dentistry shapes the future of dentistry by developing exemplary clinicians, educators and scientists. We improve oral health by caring for the needs of a diverse community; seeking innovations in science, education and health care delivery; and serving as leaders in health professions education.

Objectives Assessment Measures Results Actions

Objective Status: In Progress

End Date: 09/30/2013

Performance Target: DAT average- average of 19

GPA- class average of 3.50 Remain in top 1/3 of most diverse non-historically URM dental colleges

Action: We will follow the same plan since it seems to be working well. (09/08/2016)

Follow-Up: 3- All three targets were met or exceeded. This is an ongoing initiative. (03/01/2017) Result Year: 2015 - 2016

Result Type: Target Met DAT Academic Average was 21.

GPA class average was 3.66.

Texas A&M College of Dentistry remains in the top 1/3 of most diverse non-historically URM dental colleges (09/08/2016)

2015 - 2016 - Enrollment demographics

Performance Target: at least 4 tours/open houses

Action: Holding 5 tours was difficult, we were short-staffed; so we’ll keep the target at 4 for the future and try to reach the same number of visitors (more visitors per open house/tour day) . (09/08/2016)

Follow-Up: 3- Target for

tours/open houses was exceeded and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Met

5 open house/tours were held. (09/08/2016) 2015 - 2016 - # tours/open houses

on campus

Performance Target: 16 PBPs (12/16 or 75% who complete), 20 SPEP Collegiate IIs, 10 SPEP Collegiate Is

Action: Although the SPEP Collegiate II and SPEP Collegiate I targets were met, the PBP target was not. Only 10 students successfully completed PBP.

Actions that will enhance the meeting of the target of 12 students completing the program include encouraging students to Result Year: 2015 - 2016

Result Type: Target Not Met

15 students participated in PBP and 10 (or 67%) successfully completed the program. 26 students participated in SPEP Collegiate II. 13 students participated in SPEP Collegiate I.

(09/21/2016) 2015 - 2016 - # students in COE

programs Strategies to Achieve Outcome: *

Responsible Department(s):

Recruitment & Admissions, Strategic Learning - Student Diversity - 1.

Recruit dental and dental hygiene students that are academically prepared and from diverse backgrounds. (B Miller & E Lacy)

Start Date: 02/01/2013

(2)

take advantage of resources to improve their academic performance and evaluating resources to determine if they are appropriate/sufficient.

(09/21/2016)

Follow-Up: 2- The PBP target was not met though some progress was made. The targets need to be clarified for next year- #

participating or # completed?

(03/01/2017)

Performance Target: at least 15 Action: 3- The target was

exceeded and the initiative is ongoing. (03/01/2017)

Action: This was a strain on the budget, so we’ll keep the target at 15. (09/08/2016)

Result Year: 2015 - 2016 Result Type: Target Met

The Recruitment Task Force attended 21 events.

(09/08/2016) 2015 - 2016 - # total events

End Date: 09/30/2013

Performance Target: greater or equal to 90%

Action: Continue to offer academic support services.

(09/21/2016)

Follow-Up: 3- The target was exceeded and the initiative is ongoing. (03/01/2017) Result Year: 2015 - 2016

100% retention rate (09/21/2016) 2015 - 2016 - Retention rate

Performance Target: Greater or equal to 90%

Action: Continue to offer academic support services.

(09/21/2016)

Follow-Up: 3- Target was exceeded and the initiative is ongoing. (03/01/2017) Result Year: 2015 - 2016

100% retention rate. (09/21/2016) 2015 - 2016 - Retention rate of

students having difficulty in D1 & D2

Performance Target: 90% of

students "agree/strongly agree" that they feel that they "belong" at the dental school

Action: This result suggests that retention efforts are working at the College. This target seems appropriate and will be continued.

(09/01/2016)

Follow-Up: 3- Target was exceeded and the initiative is Result Year: 2015 - 2016

95% of students "agreed/strongly agreed" that they felt that they "belonged" at the dental school (09/01/2016)

2015 - 2016 - Dental Graduation Survey

Strategies to Achieve Outcome: * Responsible Department(s):

Strategic, Student Development &

Multicultural Affairs

Learning - Student Retention - 3.

Retain dental and dental hygiene students through College programs and services. (E Lacy, S Hornback)

Start Date: 02/01/2013

(3)

ongoing. Diversity and inclusion efforts at the College are working.

(03/01/2017)

Performance Target: equal or greater than 3.00 on a 4.00 scale

Action: Ratings suggest that the counseling sessions are well received by students and so will continue. (03/01/2017)

individual sessions rated 3.23 out of 4 and group sessions rated 3 out of 4 (09/21/2016)

2015 - 2016 - Evaluation of Peer Tutoring Program by those tutored

End Date: 09/30/2013

Performance Target: Entry level salary the same as the other Texas dental schools

Action: Another comparison of salaries will be made in 2017.

(03/01/2017)

Follow-Up: 3- Target was met and the initiative is ongoing. Money may not be available in fall 2017 for any merit raises. (03/01/2017) Result Year: 2015 - 2016

As of January 2016, entry level salaries were competitive with Houston and San Antonio. (10/13/2016)

2015 - 2016 - Average baseline salaries for new DDS non-specialty faculty

Performance Target: No more than 5

Action: No need for action at this time. (03/01/2017)

Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Met 2 vacant positions (10/13/2016) 2015 - 2016 - Number of vacant full-

time faculty positions

Performance Target: 60% of full time faculty salaries at or above median

Action: The salary study to answer this question will be conducted in winter 2016-17. (03/01/2017) Follow-Up: 2- Target was not met due to insufficient data for comparison purposes.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Inconclusive

The 2013/14 salary data from ADEA was just received in Sept 2016. The salary study to answer this question will be conducted in winter 2016-17. (10/13/2016)

2015 - 2016 - Average baseline salaries for all full-time faculty Strategies to Achieve Outcome: *

Responsible Department(s): Finance

& Administration, Strategic Learning - Faculty Recruitment - 4.

Strive for faculty salaries that are nationally competitive. (J Moore)

Start Date: 02/01/2013

Performance Target: Stay within 35% above the minimum in Dallas- Fort Worth metroplex

Action: In an effort to streamline job titles and pay plans

throughout Texas System Member institutions and Texas A&M University a new System-wide Pay Plan was implemented on December 1, 2016 for staff job Result Year: 2015 - 2016

Generally new pay rates and salary adjustments were implemented close to 35% depending upon the

department’s budget. As a result of the market study, the affected employee salary was increased to the minimum of the new salary rate.

2015 - 2016 - Staff salaries

& Administration, Strategic

Learning - Staff Salaries - 5. Strive for staff salaries that are regionally competitive. (P Brouwer)

Start Date: 02/01/2013

(4)

End Date: 09/30/2013 titles. All titles have pay grades, salary ranges that have been broken into bands requiring a different level of approval. If the Lower Band is insufficient, all System-Wide Pay Plan titles allow the freedom to post as

"Commensurate with experience,"

allowing a greater degree of salary flexibility than in the past. This plan should lessen the need to retitle and adjust salary pay plans.

(03/01/2017)

Follow-Up: 2- Target was not completely met. (03/01/2017) Conducted and reclassified staff positions:

July 2015: Pay plan amendment for dental and surgical assistants, patient appointment associates, patient appointment coordinators, patient services coordinators and dental imaging technicians.

September 2015: Reorganization study for Clinical Affairs department

September 2015: Retitles and promotions for departments March 2016 - ongoing: Equity adjustments as needed by departments

August 2016: Market Study for Library positions (09/23/2016)

Strategies to Achieve Outcome: *

End Date: 09/30/2013

Performance Target: 95% of faculty will complete training every 2 years

Action: This initiative is now complete (10/13/2016) Follow-Up: 4- Initiative is complete. (03/01/2017) Result Year: 2015 - 2016

All clinical faculty completed this training two years ago, and are now receiving their two year notices from Traintraq. (10/13/2016)

2015 - 2016 - Completion of training

Academic Affairs, Strategic Learning - Faculty Calibration - 6.

Develop an online system for calibration of clinical faculty. (L Holyfield)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 90% or more of students "agree/strongly agree" that they feel that they "belong" at the dental school.

Action: This results suggests that the College is doing well with its diversity efforts. This target will be continued. (09/01/2016) Follow-Up: 3- This target was exceeded and is an ongoing initiative for providing evidence of our humanistic environment.

(03/01/2017) Result Year: 2015 - 2016

95% of students "agreed/strongly agreed" that they felt that they "belonged" at the dental school. (09/01/2016)

2015 - 2016 - DDS Graduation Survey

Performance Target: 90% report

“yes” “I felt welcome at BCD.”

Action: Met our goal by incorporating the D2 perio rotation patient's completing a survey before being seeing by a Result Year: 2015 - 2016

98% report “yes” “I felt welcome at BCD.” (09/19/2016) 2015 - 2016 - Patient Satisfaction

Survey Strategies to Achieve Outcome: *

Academic Affairs, Strategic Learning - Faculty & Staff Cultural Competency - 7. Expand cultural competency training for faculty and staff. ( L Holyfield, A McCann & G Perez)

Start Date: 02/01/2013

(5)

student. (09/19/2016) Follow-Up: 3- Target was exceeded. Possibly a more specific question(s) is needed.

(03/01/2017)

Performance Target: 90% staff will complete the A&M training course

Action: The new IDEA Committee is considering other training options, including developing an in-house course. (10/04/2016) Follow-Up: 1- No progress at this point. An A&M course on diversity and inclusion has been selected for this training.

(03/01/2017) Result Year: 2015 - 2016

This training has not taken place. (10/04/2016) 2015 - 2016 - % Staff Completion of

Training (Introduction to Diversity and Inclusion)

Performance Target: 90% Full-Time Complete Training

Action: The new IDEA Committee is considering other training options, including developing an in-house course. (10/04/2016) Follow-Up: 1- No progress at this point. An A&M course on diversity and inclusion has been selected for this training.

(03/01/2017) Result Year: 2015 - 2016

This training has not taken place. (10/04/2016) 2015 - 2016 - % Full-Time Faculty

Completing Training from US Office of Minority Affairs (Fundamentals of Appropriate Oral Health Care and Services)

End Date: 09/30/2013

Performance Target: 5 per year

Action: The course has been changed to the spring semester when more faculty were available.

(03/01/2017)

Trained 11 faculty members. (09/28/2016) 2015 - 2016 - # faculty trained

(baseline of 34)

Biomedical Science, Strategic Learning - EBD for Faculty - 8.

Increase faculty trained in evidence- based dentistry. ( E Schneiderman, A McCann)

Start Date: 02/01/2013

Performance Target: 1-2 per year

Action: No action is needed.

(03/01/2017)

5 workshops/presentations on teaching were held (10/04/2016)

2015 - 2016 - #

workshops/presentations on teaching

Learning - Faculty Development - 9.

Increase opportunities for faculty development (changed from "training in teaching pedagogy"). ( L Holyfield)

(6)

End Date: 09/30/2013

(03/01/2017)

Performance Target: 4 or more a year

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Five faculty members received formative evaluations.

(09/12/2016) 2015 - 2016 - # faculty undergoing

Peer Review

Performance Target: Mentor at least 5 full-time junior faculty

(03/01/2017)

7 junior faculty were mentored. (03/01/2017) 2015 - 2016 - Tracking mentoring of

full-time junior faculty Strategies to Achieve Outcome: *

Academic Affairs, Strategic Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 3 students overall

Action: No action is planned.

(03/01/2017)

Committee suggested that other programs beside BMS should be involved in this initiative.

(03/01/2017) Result Year: 2015 - 2016

3 students participated in teaching. (09/29/2016) 2015 - 2016 - Number of students

that teach in preclinics, clinics and lectures

Biomedical Science, Strategic Learning - Teaching Experience for Grads - 10. Increase opportunities for graduate students to gain teaching experience. (K Svoboda)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: At least 3 per year (How to recruit & train employees; Dean's Round Table of Shining Stars; How to recognize employee performance)

Action: Upcoming:

September 2016: Retirement Meetings for employees October 2016: Faculty & Staff:

Supervisor and Manager Training January 2017: Professional Development Day for Staff (03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Met December 2015: Active Shooter

January 2016: Staff Professional Development Day - Customer Service presentations

January 2016: Estate Planning January 2016: Social Security

May 2016: Personal & Workplace Safety Presentation April 2016: Retirement presentations - Voya: ORP and TRS

(09/23/2016) 2015 - 2016 - # professional

development courses offered annually

Performance Target: At least 100 participants

Action: The event will be held again next year. (03/01/2017) Follow-Up: 3- Target was met and the initiative is ongoing.

Offer Customer Service Development i.e. the importance of customer service, connecting dots, the power of positiy and care principle. Staff Development day was well attended.

2015 - 2016 - Attendance at retreat Strategies to Achieve Outcome: *

Responsible Department(s): Human Resources, Strategic

Learning - Staff Development - 11.

Provide development opportunities for staff. (P Lopez)

Start Date: 02/01/2013

(7)

(03/01/2017) Over 100 plus participants. (09/23/2016)

End Date: 09/30/2013

Performance Target: at least 2

Action: Another call for proposals is planned for September 2016.

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

3 presentations were made on the College of Dentistry's Scholarship Day and another 3 were made at professional conferences for a total of 6 (09/23/2016)

2015 - 2016 - # educational research projects presented annually at BCD and/or conferences

Performance Target: at least 2

Action: Continue to stress the need to publish articles about their projects. (09/23/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

2 poster abstracts were published. At least 3 manuscripts are in progress. (09/23/2016)

2015 - 2016 - # educational projects published annually

Performance Target: 3-5 grants annually

Action: We are considering having a meeting(s) to help faculty generate ideas for educational research projects. (09/23/2016) Follow-Up: 2- Target not met but there was some progress due to grant project extensions.

(03/01/2017) Result Year: 2015 - 2016

No new grant applications were submitted but 3 of the 4 were granted a year extension for finish their projects (by December 1, 2016) (09/23/2016)

2015 - 2016 - # educational research grant proposals submitted at BCD annually

Academic Affairs, Strategic

Learning - Educational Research - 12.

Explore the development of a resource for facilitating educational research. (A McCann)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: end of year (December 31, 2015)

Action: This initiative is complete.

Students will continue to use the e-portfolio in eCampus.

(03/01/2017)

Follow-Up: 4- This initiative is complete. (03/01/2017) Result Year: 2015 - 2016

eCampus was determined an ideal host for the ePortfolio process. Parameters were established in collaboration with the educational designer. Beginning with the class entering in 2015, students upload all designated content into the system. (09/15/2016)

2015 - 2016 - deadline for achieving the right format for e-portfolio

Learning - Electronic Resources - 13.

Optimize electronic resources to improve the delivery of education. (L Holyfield)

Start Date: 02/01/2013

Performance Target: 100%

attendance

Action: This is required activity for students. (10/04/2016)

(03/01/2017) Result Year: 2015 - 2016

!00% of students participated in cultural competence training (10/04/2016)

2015 - 2016 - Attendance &

participation Learning - Cultural Competency for

Students - 14. Expand cultural competency training for students. (B Miller, L Holyfield, A McCann, G Perez)

(8)

End Date: 09/30/2013

Performance Target: 90% or more agree/strongly agree that their cultural competence training at BCD increased their awareness of the impact of cultural differences on access to oral health care.

Action: Maybe the target is too high. This suggests that almost 1/5 of the students do not feel the course increased their awareness.

This needs to be explored.

(09/01/2016)

Follow-Up: 2- Some progress on meeting the target. (03/01/2017) Result Year: 2015 - 2016

82% agree/strongly agree that their cultural competence training at BCD increased their awareness of the impact of cultural differences on access to oral health care

(09/01/2016) 2015 - 2016 - DDS Graduation Survey

Performance Target: 90% report

“yes” “I felt welcome at BCD.”

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

98% reported "yes" I felt welcome at BCD. (10/04/2016) 2015 - 2016 - Patient Satisfaction

Survey Strategies to Achieve Outcome: *

Academic Affairs, Strategic Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 90% or greater agree that "they were confident in their ability to seek out the best evidence to support clinical decisions."

Action: The EBD educational program is having a very high impact on student learning.

(09/01/2016)

(03/01/2017) Result Year: 2015 - 2016

100% "agreed/strongly agreed" that "they were confident in their ability to seek out the best evidence to support clinical decisions." (09/01/2016)

2015 - 2016 - Graduation Survey

Performance Target: by December 31, 2015

Action: This activity was placed on hold due to changes to in

treatment planning and sequencing in the clinics.

(10/04/2016)

Follow-Up: 0- This initiative is no longer being pursued.

(03/01/2017) Result Year: 2015 - 2016

The Oral Health & Risk Management Self-Assessment Tool for treatment planning was created but not implemented.

(09/12/2016) 2015 - 2016 - Deadline for adding

critical thinking/EBD to student portfolio

Biomedical Science, Strategic Learning - EBD for Students - 15.

Introduce more active learning, critical thinking and evidence-based dentistry into the dental, dental hygiene and graduate curricula. (A McCann, L Holyfield)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: Score of 4.00 or above on 5 point scale

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Course evaluations reveal 4.8 on a 5 points scale (09/29/2016)

2015 - 2016 - Course Evaluations after each course (annual summary)

(03/01/2017) Result Year: 2015 - 2016

1 interprofessional, 6 interdisciplinary, and 6 auxiliary 2015 - 2016 - # interprofessional

(outside of dentistry),

interdisciplinary (within dentistry) Strategies to Achieve Outcome: *

Continuing Education, Strategic Learning - CE - 18. Improve the quality of continuing education programs. (A Sones)

Start Date: 02/01/2013

(9)

Performance Target: 1 interprofessional 4-5 interdisciplinary 4 auxiliary

(04/20/2017) programs have been completed (09/29/2016)

and auxiliary courses (annual)

Performance Target: 40 courses &

1600 attendees

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

42 courses 1850 attendees (09/29/2016) 2015 - 2016 - # courses and

attendees (annual)

Performance Target: 25 BCD faculty

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

College of Dentistry faculty continue to present at the CE courses and 28 have presented (09/29/2016)

2015 - 2016 - # BCD faculty presenting (annual)

Performance Target: 5 speakers

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

5 nationally known speakers brought to the college (09/29/2016)

2015 - 2016 - # nationally known speakers (annual)

End Date: 09/30/2013

Performance Target: D1- 2015-16, D3 & D4- 2016-17

Action: D4 course reviews will be completed during the 2016-17 year. (09/02/2016)

(03/01/2017) Result Year: 2015 - 2016

D1 and D3 course reviews completed. Reviews indicated that foundational material is adequate to support clinical competence. (09/02/2016)

2015 - 2016 - Determine if course content is adequate, too little or too much towards either foundational material or competencies.

Learning - Dental Curriculum Review - 20. Conduct a review of the four year dental curriculum. (A Miller)

Start Date: 02/01/2013

Performance Target: 3 by 2018

Action: Program still being developed with an endpoint of 2018. (03/01/2017)

Follow-Up: 2- Some progress (03/01/2017)

Result Year: 2015 - 2016 Result Type: Target Not Met Formation of small groups

Establishment of integrated clinical, biomedical, and translational endo/perio group (09/25/2016) 2015 - 2016 - Fellowships created

Income streams identified

Action: Efforts still being made to Result Year: 2015 - 2016

2015 - 2016 - Pilot projects funded Responsible Department(s):

Research - CCRD - 22. Expand and integrate biomedical, translational and clinical research under the Center for Craniofacial Research and

Diagnosis. (T Diekwisch)

(10)

End Date: 09/30/2013

Performance Target: 1 new project per semester

get funding for pilot projects.

(03/01/2017)

Follow-Up: 2- Some progress.

(03/01/2017) Result Type: Target Not Met

A number of pilot project in Perio and Endo are currently being funded from start-up. (09/25/2016)

Performance Target: 1 each per semester

Action: Postponed until next year.

(03/01/2017)

Follow-Up: 1- Little progress here.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Not Met No donations received (09/25/2016) 2015 - 2016 - Media articles

Donations to BCD in response to publicity

Performance Target: End of year 1 for each

Action: Other clinical research projects are being developed as part of Center meetings.

(03/01/2017)

Follow-Up: 2- Results do not match the target. Whether or not the target was met is unclear.

(03/01/2017) Result Year: 2015 - 2016

Identification of Perio and Endo clinical research projects related to miRNA diagnostics and periimplantitis.

(09/25/2016) 2015 - 2016 - Identification of clinical

research strength, space and complementary research focus

Performance Target: Once a semester

Action: More seminars are planned for next year.

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Two major mini-symposia, several small CCRD seminars.

(09/25/2016) 2015 - 2016 - Number of seminars

per year

Performance Target: 1 new collaboration per annum

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Five collaborations with College Station Department of Engineering developed. (09/25/2016)

2015 - 2016 - Grant collaborations initiated

Performance Target: 1 per annum for each

Action: No action needed.

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Development of new Alumni after Kerns resignation initiated. (09/25/2016)

2015 - 2016 - Events attended.

Alumni collaborations initiated.

Performance Target: 1 team per

Action: Continue to support investigators in their submission of grant proposals. (03/01/2017) Result Year: 2015 - 2016

R01 acceptance rate of 14%, others submitted (09/25/2016) 2015 - 2016 - Teams initiated. Grants

submitted and funded.

Strategies to Achieve Outcome: * Research & Graduate Studies, Strategic

Start Date: 02/01/2013

(11)

semester. 1 new proposal (K or R03) submitted per annum.

(03/01/2017)

End Date: 09/30/2013

Performance Target: 1 new project per annum

Action: Continued support for investigators submitting these grants. (03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

One new company-sponsored clinical study jointly in the Department of Restorative Sciences and Biomedical Sciences. (09/23/2016)

2015 - 2016 - Industry sponsored research agreements

Performance Target: 1 disclosure per annum.

Application for 1 provisional/full patent per annum.

Action: Continue these efforts.

(03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

Five new disclosures, 4 new patents pending. (09/23/2016) 2015 - 2016 - Numbers of disclosures

and patents

Research & Graduate Studies, Strategic

Research - Clinical Research - 23.

Increase research to enhance clinical outcomes, such as biomedical devices, implants, bone

healing/regeneration, and novel diagnostic tools. ( T Diekwisch, L Opperman)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 75% research faculty funded

Action: I am continuing to have grant writing seminars available for faculty members. TAMU has every September a full-day workshop via TTVN that many of our faculty members have taken.

TAMU also offers a semester long workshop. I have again scheduled the TAMU Office of Research Development to come to the campus in spring 2017 to give a hands on workshop. Several of the faculty members that are funded today have attended the workshops and stated they were very valuable in helping them write competitive grants. My office has tried to keep research equipment available to the faculty and I spend over $60,000 a year in service contracts. (10/14/2016) Result Year: 2015 - 2016

There are 23 faculty members who devote significant amount of their time towards research. Of these individuals 18 have grant support or 78.3%. (10/14/2016)

2015 - 2016 - % Research Faculty Funded

Research - Grants - 24. Increase grant funding from NIH and other sources.

(L Bellinger)

Start Date: 02/01/2013

(12)

(03/01/2017)

Performance Target: 5 per annum

Action: The College is doing very well considering the size of the research faculty and available laboratory space. I am continuing to work with the dean to convert and redesign what little space we have left into usable laboratory space. To take the next big step in research funding will require the additional of much needed laboratory space that is currently not available in either the main building or the Sciences Building.

(10/14/2016)

(03/01/2017) Result Year: 2015 - 2016

We had a total of 17 new grants funded this year. Five of the grants were federal, six were from other states (most were federal grants given as subcontracts), three from foundations, two from companies and one from an international group. The College’s NIDCR funding ranking increase from 22 out of 65 dental school to number 19. The Colleges’ ranking was higher than the dental colleges are Houston or San Antonio. (10/14/2016)

2015 - 2016 - Number of sponsored research agreements

Performance Target: 20% Action: My office will continue to

help the faculty by: 1. arranging for grant writing seminars; 2.

maintaining expensive research equipment through service contracts; 3. help in the purchasing of new research equipment; 4. by a recently increase in the size of the Animal Resource Unit; 5. By my office staff helping investigators in the complex regulations and

applications involving animal use, human research, Institutional Biosafety and Environmental Health and Safety; and by mentoring young investigators so that they can become successful funded researchers. I attend all TAMU research and compliance Result Year: 2015 - 2016

The faculty submitted a total of 40 grants this past fiscal year and of those 17 were funded. This gives an exceptional funding rate of 42.5% which far exceeds the NIDCR funding rate of around 15% and our target of 20%. (10/14/2016) 2015 - 2016 - % new awards funded

(13)

meetings as an advocate for the College’s research enterprise and also try and make any new regulations coming from TAMU or federal agencies easier for our faculty to handle. (10/14/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Performance Target: $5 million per

annum TDC

Action: The target was only partially met in that total expenditures were less than the target of $5,000,000.00, but new research awards exceeded that amount. However, it is going to be difficult to reach research expenditures of $5,000,000.00 per annum given the size of research faculty and even more importantly the lack of laboratory space. In the long term, the laboratory space issue will be corrected when the new clinical building is

completed and we can back fill the current building with more laboratory space. (10/14/2016) Follow-Up: 2- Target was not met but significant progress was made.

(03/01/2017) Result Year: 2015 - 2016

The past fiscal year we had a total of $3,901,840.00 expenditures from research and training grants. Of that,

$3,050,943.00 was strictly research expenditures. This amount is over $1,000,000.00 more than that of 2012 and the research expenditures have risen every year since 2012.

From May 2015 through April 2016, new awards for research grants totaled $5,480,683.00 and new training grants totaled $5,457,076.00. Thus the College is going in the correct direction to ultimately meet the target.

(10/14/2016) 2015 - 2016 - Increased expenditures

End Date: 09/30/2013

Performance Target: 30

Action: Target not met for fiscal reasons and the limited number of opportunities (less investigators taking summer research students) (09/28/2016)

Follow-Up: 2- Some progress though target was not met.

Target may need to be reduced.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Not Met 27 (09/28/2016)

2015 - 2016 - Numbers of students doing summer research

Research - Student Research Program - 26. Maintain the student research program. (B Ruest)

Start Date: 02/01/2013

(14)

Performance Target: 30 presentations

Action: Only AADR presentation are counted. Other presentation such as the Hinmann meeting, ADA meeting or others are not included (at least 4 presentations).

Less than 30 students participated in the research program the previous year and some posters were presented (co-authored) by more than one student, reducing the number of presentations. I'm expecting less than 30

presentations for the current fiscal year. May need to adjust the objective. (09/28/2016)

Follow-Up: 2- Target was not met and may no longer be reasonable.

(03/01/2017) Result Year: 2015 - 2016

Result Type: Target Not Met 22 (09/28/2016)

2015 - 2016 - Number of student presentations at professional meetings

Strategies to Achieve Outcome: *

End Date: 09/30/2013

Performance Target: at least 2 annually

Action: Calibration meetings will be scheduled in December and June. We will meet with the patient advocate to see if any complaints have been addressed through her office regarding patients not being treated equally with regards to rules and

protocols between the 3rd and 4th year programs. (09/22/2016) Follow-Up: 1- No calibration meetings were held. (03/01/2017) Result Year: 2015 - 2016

Although we did not meet together as a group, each department met with their own staff memembers throughout the year to insure calibration. (09/22/2016) 2015 - 2016 - # calibration meetings

with D3/D4 patient managers and PAAs

Performance Target: 10% decrease

Action: continue to work with PAA manager to eliminate or reduce differences between D3 and D4 programs (09/19/2016) Follow-Up: 2- Complaints increased slightly from last year.

(03/01/2017) Result Year: 2015 - 2016

114 complaints about PAAs to Patient Advocate during last reporting year (09/19/2016)

2015 - 2016 - Decreasing # complaints about PAAs to Patient Advocate (baseline- 152 in 2010-11, 146 in 2011-12, <100 in 2012-13) Strategies to Achieve Outcome: *

Responsible Department(s): Clinical Affairs, Strategic

Patient Care - Calibration of Patient Managers & PAAs - 29. Improve the calibration of D3/D4 patient managers and PAAs so patients are subjected to the same rules and protocols. (L Norlock & N Mungia)

Start Date: 02/01/2013

(15)

Performance Target: 90% “satisfied”

or “very satisfied” with patient managers and PAAs

Action: There needs to be a discussion as to whether the targets are appropriate or if these personnel activities need to be improved. Focus groups could be held with students to identify any problems. (09/01/2016)

Follow-Up: 2 (some progress) for D3 and 1 (no progress) for D4.

(03/01/2017) Result Year: 2015 - 2016

D3- 92% for respect questions and 79% for managing patient appointments

D4- 72-82% for respect questions and 68-78% for managing patient appointments (09/01/2016)

2015 - 2016 - Clinic Course Evaluations

End Date: 09/30/2013

Performance Target: <15 minutes in line.

Start by 10:15 AM.

Action: Continue to look at new ways to reduce wait time for patients and students in planning new clinic facility (09/19/2016) Follow-Up: 2- Target was met completely. (03/01/2017) Result Year: 2015 - 2016

reduced wait time to less than 15 minutes in most instances (09/19/2016)

2015 - 2016 - Line time decrease.

Start time sooner.

Strategies to Achieve Outcome: * Responsible Department(s): Clinical Affairs, Strategic

Patient Care - Distribution of Clinical Instruments - 32. Develop an improved protocol for time efficient distribution of clinical instruments. (S Griffin)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 10-12 active patients per student

Action: Every patient available in the D3 pool will be assigned by this date, for the new class.

A new Oral Diagnosis process was developed by a Curriculum sub- committee.

For the next year, a process to streamline consults and get the patients into active treatment earlier will be initiated.

Also, a phase/sequence process was initiated to keep the student and patients on a good track for comprehensive care.

(09/29/2016)

Follow-Up: 2- Not every student had at least 10 patients as stated in the target. (03/01/2017) Result Year: 2015 - 2016

Most all D3 students had at least 10 patients by October 1st, 2015.

The patient pool is fluid at this time of year, with close outs and newly screened patients.

(09/29/2016) 2015 - 2016 - # active patients for D3

students by October 1

Restorative Science, Strategic Patient Care - D3 Patients - 33.

Enhance the distribution and numbers of patients for incoming D3 students. (M Gannaway)

Start Date: 02/01/2013

(16)

End Date: 09/30/2013

Performance Target: Annually

Action: This event is planned for 2017. (03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

The 2016 Annual Linda C Niessen Geriatric Dentistry Symposium was a successful event entitled "Improving Oral Care: An Interdisciplinary Approach".

Four renowned experts faculty members from our school, shared the latest recommendations and guidelines to treat older adults from different fields (Prosthodontics, Oral &

Maxillofacial Surgery, Endodontics and Periodontics).

110 Attendants were recorded for this event. (09/23/2016) 2015 - 2016 - Conduct the BCD Linda

C. Niessen Annual Geriatric Symposium.

Restorative Science, Strategic Outreach - Geriatrics - 36. Enhance the geriatric outreach program. (H Tapias)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: New affiliation agreement annually

Action: At least one new

interprofessional community clinic site will be added during the 2016- 17 academic year. (09/22/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

The Ruth's Place Dental Clinic in Granbury was added as an interprofessional community site, and an affiliation agreement was completed during the 2015-16 academic year.

(09/22/2016) 2015 - 2016 - Completion of

affiliation agreement for additional external clinic sites

Performance Target: 22 days per student

Action: Students will spend a minimum of 22 days providing dental care at external sites.

(09/23/2016)

(03/01/2017) Result Year: 2015 - 2016

Students spent 22 days providing dental care at external sites (09/23/2016)

2015 - 2016 - Monitor the number of days that students provide dental care at external sites (baseline of 10 days)

Strategies to Achieve Outcome: * Responsible Department(s): Public Health Sciences, Strategic

Outreach - Community-Based Training - 37. Expand the community- based clinical program for dental students. (L Bartlett)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 300 patients per year

Action: Performance exceeded the target. At least 300 additional patients will be treated by an interprofessional care team during the 2016-17 year. (09/23/2016) Follow-Up: 3- Target was met and the initiative is ongoing. The committee asked that

"interprofessional care" be defined here. (03/01/2017) Result Year: 2015 - 2016

1,000 patients were treated by students involved in interprofessional training experiences in the community.

(09/23/2016) 2015 - 2016 - # patients treated by

interprofessional care

Action: At least one new Result Year: 2015 - 2016

2015 - 2016 - Addition of

interprofessional community sites Strategies to Achieve Outcome: *

Responsible Department(s): Public Health Sciences, Strategic

Outreach - Interprofessional Training - 38. Increase interprofessional training experiences for students in the community. (L Bartlett)

Start Date: 02/01/2013

(17)

Performance Target: At least one new site

interprofessional community clinic site will be added during the 2016- 17 academic year (09/23/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Type: Target Met

The Agape Clinic in Dallas and the Ruth's Place Clinic in Granbuty were added as interprofessional community sites during the 2015-16 academic year. (09/23/2016)

Performance Target: Add one per year

Action: At least one new

interprofessional community clinic site will be added during the 2016- 17 academic year. (09/23/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

Dental and dental hygiene worked with dieticians,

physicians, and counselors to provide interprofessional care at community sites during the 2015-16 academic year.

(09/23/2016) 2015 - 2016 - # professions providing

care

Performance Target: 100% of dental and dental hygiene students

Action: Target was met. No further action is planned at this time (09/23/2016)

Follow-Up: 3- Target was met and the initiative is ongoing. The Committee questioned whether 100% of dental hygiene students were involved in this initiative.

(03/01/2017) Result Year: 2015 - 2016

100% of dental and dental hygiene were involved in an interprofessional treatment experience. (09/23/2016) 2015 - 2016 - % students with

interprofessional treatment experiences

End Date: 09/30/2013

Performance Target: 75% or more

Action: The students are very positively disposed towards treating URM patients. No changes are planned for the cultural competence program.

(09/01/2016)

(03/01/2017) Result Year: 2015 - 2016

95% "agreed/strongly agreed" that they plan to treat URM patients (09/01/2016)

2015 - 2016 - DDS Graduation Surveys- % with disposition to treat the underserved

Action: The targets should be raised for this initiative.

(03/01/2017)

Follow-Up: 3- Target was Result Year: 2015 - 2016

76% report they "routinely treat patients from URM populations" (09/08/2016)

2015 - 2016 - 5-Year DDS Survey (after graduation)- % treating underserved populations Strategies to Achieve Outcome: *

Strategic, Student Development &

Multicultural Affairs

Outreach - URM Treatment by Alumni - 39. Promote the treatment of patients in underserved

communities by our alumni. (A McCann, E Solomon)

Start Date: 02/01/2013

(18)

Performance Target: 25% or more

exceeded and the initiative is ongoing. (03/01/2017)

End Date: 09/30/2013

Performance Target: Add 50+ per year

Action: New Development Director will be focused on this initiative. (03/01/2017) Follow-Up: 3- Target was exceeded and the initiative is ongoing. (03/01/2017) Result Year: 2015 - 2016

72 contacts from 2-1-16 to 7-31-16 with new Development Director (10/20/2016)

2015 - 2016 - Track # contacts

Performance Target: 10% increase a year

Action: New Development Officer will be focused on this initiative.

(03/01/2017)

Follow-Up: 2- Target was not met but there was some progress. The name changes of the College has negatively affected this initiative.

(03/01/2017) Result Year: 2015 - 2016

Contributions decreased from $2,449,365 in 14-15 to

$2,212,418 in 15-16. (10/18/2016) 2015 - 2016 - Annual increase in

contributions (baseline of

$2,189,684 in FY12) Strategies to Achieve Outcome: *

Advancement, Communications, &

Alumni Affairs, Strategic

Advancement - Giving - 40. Increase giving to the College. (S Jackson)

Start Date: 02/01/2013

End Date: 09/30/2013

Performance Target: 5% increase annually (baseline of 18,538 visits from Sept 24, 2011-Oct 24, 2012)

Action: Change the target next year to: 10% increase in users of the College website. (10/07/2016) Follow-Up: 3- Target was met and the initiative is ongoing. The Committee recommends that

"users of t he website" needs to be defined. (03/01/2017) Result Year: 2015 - 2016

33.38% increase in users (233,897 in 2015; 298,635 in 2016) (10/07/2016)

2015 - 2016 - Online use of resources

Performance Target: 10% increase annually (baseline of 100)

Action: This increase is due to several factors. COD created an online form for graduation releases which made the process easier. Also, A&M and the HSC have greatly increase their social media pushes. (10/07/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

75% increase in media pitches (from 130 in 2015 to 228 in 2016) (10/07/2016)

2015 - 2016 - Media pitches

Action: More legislative Result Year: 2015 - 2016

2015 - 2016 - State appropriation Strategies to Achieve Outcome: *

Alumni Affairs, Strategic Advancement - Branding - 41.

Enhance the branding of BCD as a leader in dental education, research and patient care. (S Jackson)

Start Date: 02/01/2013

(19)

Performance Target: Receive it bi- annually

visits/briefings will be held.

Representative Morgan Meyers visited the College on 4-7-2016.

(10/07/2016)

(03/01/2017) Result Type: Target Met

Received the appropriation in 2015. The new appropriation process starts in January 2017. (10/07/2016)

Performance Target: 75 patients will answer "marketing"

Action: The response of "website"

should also be included in the target for next year, as marketing efforts would also affect visitation of the College website.

(10/18/2016)

(03/01/2017) Result Year: 2015 - 2016

95 patients responded "media" brought them to the College. (10/18/2016)

2015 - 2016 - Question administered at initial screening: “What brought you here?”

Performance Target: Complete by spring 2014

Action: This is generally a moving target for the College as the other institutions keep revising theirs.

(10/07/2016)

Follow-Up: 1- There was no progress on the COD plan.

(03/01/2017) Result Year: 2015 - 2016

Both A&M (5-20-2016) and the HSC (9-21-16) have published their marketing plans. COD will follow these and begin planning after 10-19-2016. (10/07/2016)

2015 - 2016 - Marketing plan

End Date: 09/30/2013

Action: Change target to 6 for next year. (03/01/2017)

(03/01/2017) Result Year: 2015 - 2016

8 student & alumni activities (10/07/2016) 2015 - 2016 - # student and alumni

activities supported through the Alumni Relations Office

Performance Target: by May 2016

Action: This initiative is complete.

(10/07/2016)

Follow-Up: 4- Target was met and initiative is complete.

(03/01/2017) Result Year: 2015 - 2016

This was completed by May 2016. (10/07/2016) 2015 - 2016 - Establish Alumni Board

subcommittees

Performance Target: 1 Gift per year Action: Discussions with the

graduating class will start earlier next year. Maybe the class should be required to do this.

Result Year: 2015 - 2016 Result Type: Target Not Met

The class did not give a gift. (10/07/2016) 2015 - 2016 - Class gift program

Advancement - Alumni Relations - 42. Enhance the College’s relations with its current and future alumni. (S Jackson)

Start Date: 02/01/2013

(20)

(10/07/2016)

Follow-Up: 1- No class gift was received. (03/01/2017)

Action: This seems to be a good target as the actual number does not change much. We get new ones and lose some each year.

(10/07/2016)

Follow-Up: 3- Target met. A&M's Association of former Students will be involved in this initiative in the future. (03/01/2017)

6400 good addresses (10/07/2016) 2015 - 2016 - # good addresses for

alumni in the database

End Date: 08/31/2014

Performance Target: $10M in cash and pledges by 2020

Action: Identifying, cultivating &

soliciting prospects for gifts.

Developing a list of naming opportunities. Developing campaign collateral materials.

(09/27/2016)

Follow-Up: 1- New Development Officer is in place but no gifts have not been received yet.

(03/01/2017) Result Year: 2015 - 2016

ongoing planning for new building (09/14/2016) 2015 - 2016 - Secure additional

funds

Strategies to Achieve Outcome:

Task force Create plan

Secure funding from Texas legislature

New Building - 43. Plan and build a state-of-the-art clinical facility. (S Griffin)

Start Date: 02/21/2014

Performance Target: At least 2

Action: These programs will be presented next year. (03/01/2017) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

3 programs were conducted with Saudi Arabia, Mexico and South Korea.

The International Dental Student Summer Enrichment Program (Saudi) was collaborated, and created in 2014.

It was for two weeks, Monday - Friday, 8:00 am - 5:00 pm, June 13 - 24, 2016. There were 8 female dental students from Princess Nourah Bint Abdulrahman University (PNU), Riyadh, Saudi Arabia.

The program consisted of a curriculum that included lectures, hands-on laboratory procedures, clinical 2015 - 2016 - Number of

international programs conducted

Academic Affairs, Strategic International Collaborations - 44.

Support and expand efforts to conduct educational and research programs for international students/scholars/dentists at TAMBCD as well as assist

international dental schools with the development of new programs. (L Moore)

Start Date: 02/21/2014

(21)

End Date: 12/31/2015 observations and Eat N' Learn sessions. Students also attended the Review Sessions to prepare for the National Board Exam 1 with the D2 students.

Result:

a. All participants agreed that the program had increased their dental knowledge, hand skills, understanding of various dental materials, instruments and clinical techniques.

b. All participants agreed that they were exposed to observing new and challenging techniques that they had not encountered before.

c. All participants agreed that their experience at TAMU COD gave them the opportunity to develop a different set of communication skills when it came to treating patients from different ethnic backgrounds in different clinical situations.

(10/06/2016)

Performance Target: 100%

requesting programs receive assistance

Action: All three programs are planned again for next year.

(10/18/2016) (10/18/2016) Follow-Up: 3- Target was met and the initiative is ongoing.

(03/01/2017) Result Year: 2015 - 2016

3 programs were requested and conducted, the Saudi program (8 students), Mexico (1 student) and Korean (4 students). (10/18/2016)

2015 - 2016 - % programs receiving assistance from BCD

Continue Korean & Mexican programs

Start program with Saudia Arabia Explore new

programs/collaborations

Performance Target: 3.8 to 1 ratio Action: When our new clinic

building is completed in 2020 and the class size increases, more faculty will need to be hired to maintain this ratio. (10/13/2016) Follow-Up: 3- Target was exceeded and the initiative is ongoing. (03/01/2017) Result Year: 2015 - 2016

Result Type: Target Met 3.74 = Student-to-Faculty Ratio

583.1 (FTE Student Count)/ 155.8 (FTE Faculty Count)

(10/13/2016) 2015 - 2016 - Student to faculty ratio

Request funding

& Administration

Additional Faculty Members - 45.

Secure funding for additional faculty members commensurate with increases in class size. (J Moore)

Start Date: 06/05/2015