Restaurant Application 2015
Taste of Fort Collins • June 13th & 14th
Sat: 11:00am -‐ 9:00pm Sun: 11:00am -‐ 7:30pm
Civic Center Park, Old Town • Located at Mason & Laporte
The Application is for Restaurants who sell product out of an establishment.
The Taste of Fort Collins (TFC) is a Northern Colorado tradition -‐ a community celebration with family friendly activities that are perfect for the Northern Coloradoans’ active lifestyle. TFC continues to benefit Kiwanis Club International and provide a scholarship to the CSU Hospitality Management Program. This two-‐day festival offers attendees food from local Northern Colorado restaurants, entertainment from regionally and internationally acclaimed musicians, and an eclectic display of fine artisans work as well as the region’s best crafters. The Taste of Fort Collins is a great ROI for your business. The money that you earn from your booth is yours to keep (NO SALES COMMISSIONS TO TFC!). Your business will handle all of its own monetary transactions.
Taste of Fort Collins 2015:
The Taste of Fort Collins will kickoff with a concert in Washington Park on Friday, June 12th. The hours of the kickoff will be from 5:00pm – 9:00pm, and will take place in Washington Park and on North Howes. In order to accommodate all vendors who elect early-‐bird set up Friday evening, we will restrict patron access to the lawn stage area, and North Howes Street will be closed. This is to alleviate any unnecessary congestion during set up. We thank you for your cooperation as we continue to grow the Taste of Fort Collins into the premier outdoor food and music festival in all of Colorado.
WHY PARTICIPATE IN TFC?
Marketing benefits include:
- Opportunity to showcase your cuisine
- Being the focus of a captured audience of over 50,000 attendees over the weekend 50% of patrons come to TFC specifically for the food
It’s become the event of the summer!
- Don’t miss your opportunity to partake in the community’s kickoff to summer tradition!
TFC gives back to local Northern Colorado charities
- Did you know that since year one TFC has raised money for local non-‐profit partners? TFC is proud to support Kiwanis Club of Fort Collins, and provide scholarships through the CSU Hospitality Management Program.
APPLICATION INFORMATION
: A complete application MUST include:
• A completed and signed application form (included) acknowledging that all TFC policies and rules have been read and are understood by the Restaurant.
• Full payment for booth fee by check, money order (made payable to “Team Player Productions”), or completed credit card information.
• A Full Description of Items to be sold: Restaurants must submit a detailed MENU of items they intend on selling the weekend of the festival (no beverages permitted).
• TFC is a tasting event. We require Restaurants to have one “Taste” menu item sold at $1-‐3 and is a “taste” size portion.
• Electrical Needs Form: If you require electricity you MUST fill out the form attached and include with your
Insurance Requirements
Every Restaurant is required to provide a copy of their INSURANCE listing TFC as an additional insured.
A Certificate of Liability Insurance (a minimum of $1,000,000) insuring Team Player Productions, Inc., Taste of Fort Collins, and its officers, agents, and employees, must be submitted into the Team Player Productions offices when submitting this application. Certificates should be faxed to: 303-‐777-‐3095. All questions can be directed to 877-‐FC-‐TASTE. If you are to mail your certificates, please make sure that you send in a timely manner. Team Player Productions shall be named as an additional insured on the certificate of insurance before vendors or their employees or agents are allowed to enter the TFC festival grounds (This is a simple
process. Contact your insurance company and they will fax or mail us the appropriate documents on your behalf).
Certificates Holder to be named as: Team Player Productions, Inc. 1539 Platte St., Suite 206 Denver, CO 80202
RESTAURANT INFORMATION
• Restaurants will be assigned a 12’ x 12’ booth space. Restaurants must provide their own booth set-‐up, including appropriate tent (10’ x 10’), canopy or covering, adequate weight supports, tables and chairs, etc.
*Please Note: Spaces are assigned on a first come, first serve basis. We will do our best to honor requests.
• Tents, canopies, etc. may NOT be staked per the Rules and Regulations of Fort Collins Parks and Recreation. • Restaurants must be present at their booths throughout the Festival to exhibit their product personally. Restaurants may not leave their assigned booth spaces to sell, solicit, or distribute information in the walkways. You may only operate/sell within your assigned space.
• Restaurants may only sell menu items approved by TFC.
• Restaurants who are accepted into the Festival will receive, via EMAIL, an “Acceptance Packet” upon approval, and then an additional “Information Packet”. Both packets provide information regarding rentals, Festival policies, load-‐in/out times, instructions and other important details for the Festival weekend.
• Minimal overnight security will be provided both Friday and Saturday nights, but all items of value should be removed from booths over each night.
• TFC is a tasting event. We require Restaurants to have one “Taste” menu item sold at $1-‐3 and is a “taste” size portion.
• PLEASE NOTE: Electricity is only provided for the duration of the festival hours (Saturday 11:00am-‐9:00pm, and Sunday 11:00am-‐7:30pm).
BOOTH FEES
Restaurant Vendor:
• Early Bird (January 5 – February 5): $625 • Regular (February 6 – June 12): $650
Additional Optional Fees:
• Premium Corner (limited availability): $150 • 2-‐Sided Booth (limited availability): $100
• Electricity (subject to availability): $75 per 15-‐Amp Circuit
Restaurant Application
19th Annual Taste of Fort Collins
Please fill out the application below completely. Failing to do so will result in a delay in your application
process. Payment must be submitted with application in order to be considered for acceptance to the
Taste of Fort Collins. REMEMBER: This application is for Restaurant Vendors.
BUSINESS/ORGANIZATION NAME:
CONTACT PERSON:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
EMAIL:
PLEASE NOTE: All Festival communication will occur through EMAIL, unless you specify otherwise. To
ensure you receive emails from Team Player Productions, Inc., please set your SPAM blocker to accept e-‐
mails from
[email protected]
and
[email protected]
.
TFC BOOTH REQUIREMENTS FOR RESTAURANTS
NUMBER OF 10’ X 10’ BOOTH SPACES: #
WILL YOU REQUIRE ELECTRICITY? YES
NO
I will bring my own Generator
(please see generator requirements on next page)
IF YES, # OF TWO-‐PLUG 15 AMP CIRCUITS? #
($75 charge per 15 AMP Circuit. You MUST fill out the attached electricity sheet.)
WOULD YOU PREFER A PREMIUM CORNER BOOTH? YES
NO
(First come, first served availability; $150 extra charge. See locations on map – marked with a star.
WOULD YOU PREFER A 2-‐SIDED BOOTH? YES
NO
(First come, first served availability; $100 extra charge)
WILL YOU REQUIRE PROPANE? YES
NO
(Propane is available through RC Special Events. Contact them directly at
(970) 224-‐4774
for information) **Please note: Propane usage must adhere to the regulations of Poudre Fire Authority.
WILL YOU REQUIRE REFRIGERATION? (Festival will provide, space is limited) YES
NO
WILL YOU REQUIRE ICE? ($5 per 20lb bag) YES
NO
A MENU MUST BE ATTACHED TO THIS APPLICATION
The attached menu you must include:
• ITEMS BEING SOLD (no beverages permitted) • PRICING
• TASTER ITEM (Taste item priced at $1 -‐ $3)
RESTAURANT Booth Space -‐ Early Bird (January 5 – February 5): $625
RESTAURANT Booth Space -‐ Regular (February 5 – June 12): $650
$150 PREMIUM CORNER (optional and limited availability)
$100 2 -‐ SIDED BOOTH (optional and limited availability)
$75 ELECTRICITY (per 15 amp circuit; more electricity may be suggested after review of application)
TOTAL FEE ENCLOSED
REFUNDS WILL NOT BE GRANTED AFTER MAY 1, 2015
MAKE CHECKS PAYABLE TO: TEAM PLAYER PRODUCTIONS, INC.
1539 PLATTE ST., STE 206, DENVER, CO 80202
CREDIT CARD INFORMATION:
CARD NUMBER: EXP. DATE: CODE: NAME ON CARD:
BILLING ZIP CODE:
ONCE ACCEPTED INTO TASTE OF FORT COLLINS, I AGREE:
• To hereby release and forever discharge Taste of Fort Collins (TFC), Team Player Productions, Inc., City of Fort Collins, all sponsoring organizations, and their directors, officers, employees, agents and volunteers from any responsibility, personal liability, claims, loss or damage arising out of or in conjunction with my application and participation in TFC. TFC will not be responsible for any injury sustained by restaurant employees, artists, vendors or guests while within space designated for the aforementioned, including the sale of all products or services occurring at such booth space. I agree to pay for any damages that may have been caused as a result of the operation of my booth. Further, I understand that I store my product, merchandise and/or art at my own risk without exception or limitations.
• To supply a 10’ x 10’ tent along with the necessary equipment to secure it and serving tables for my product(s). • To comply with all representations of this application and with all of the conditions and deadlines set forth in the informational letter sent to me upon acceptance into TFC. I further understand that if I do not comply with such representations and conditions, nor meet all requirements, I may not be allowed to operate the day of the event and I would forfeit all entry fees.
• To attach a certificate of insurance representing a minimum of $1,000,000 liability and indemnifying TFC (dba
Team Player Productions, Inc.) against any and all liability.
• To leave my space as I found it, properly disposing of waste products within the components made available by TFC, and removing all equipment within a timely manner. I agree to pay for any expenses that TFC may have incurred as a result of my not fully cooperating with the festival organizers. Minimum fee for non-‐compliance is $500.
• To use my best effort to present a high quality product or service and to cooperate with Team Player Productions in assuring that TFC will be the best possible.
• If an Act of God/terrorism/Mother Nature/Community Disaster occurs, Taste of Fort Collins staff will make decisions regarding the event based on safety first. Taste of Fort Collins cannot accept the risk of a disaster for everyone. Each participant/vendor/restaurant needs to accept the risk of his or her entry fee. There will be NO REFUNDS or free entries for future events. Furthermore, refunds will not be granted should one or more days be cancelled. The money you paid is spent developing the event. Taste of Fort Collins does not save any money if you do not participate in the event. Taste of Fort Collins has ordered and is liable for every supply, rental and service needed for the event, regardless of the outcome. These include but are not limited to paying for marketing, entertainment, permits, event staff, offices, and administration costs all year. All efforts will be made to hold TFC as planned and all participants will be informed of rescheduling or cancellation in a timely fashion. We appreciate your cooperation if this unfortunate situation is ever to occur.
I have read, understand and will comply with all rules and regulations as outlined in this application.
AGREED TO, THIS DATE: APPLICANT’S NAME: APPLICANT’S SIGNATURE:
ELECTRICAL NEEDS FORM -‐ Best uses and practices
DEAR VENDOR,
This will help you determine your power needs, which will help provide you with predictable and reliable
power. During the advance process it would be helpful to understand what exactly your individual
requirements are. We understand that a key to your success is having uninterrupted reliable power when you
need it. To that end we have compiled this vendor’s user guide.
BASIC TERMINOLOGY
Wattage (i.e. 1000w): When requesting power it is important to know what the wattage of your
electrical device is. This gives us an idea of how much power you will need, and allows us to size
accordingly. Voltage (i.e. 120v / 220v): When requesting power it is important that we know the operating
voltage of your equipment. We will use your volt and watt information to tailor an electrical service just for
your needs. It is important that this information be all inclusive of your equipment so our power provider can
create an electrical service just for your needs.
Why undersized wire effects sustained power performance
The biggest danger in sustaining power over undersized wire is the heat buildup. It is a shock and fire hazard
to run undersized wire to any load. The wire will start to break down potentially exposing the conductor, and
in some cases, melting or catching on fire. It is good practice to always use 12awg wire and keep your length
to a maximum of 100 feet.
Basic requirements for vendors
The electrical supplier is required to provide power discussed in the advance process within 15 feet for your
booth. It is the vendor’s responsibility to provide extension cords from equipment to power source.
KNOW YOUR EQUIPMENT:
Please fill in the chart on the next page to identify specifically what equipment you have and the draw of the
specific equipment. If you have any questions please contact Nicki at
[email protected]
ELECTRICAL FORM
Please fill out the grid below with the equipment that you are bring to the festival. The more we know about
the equipment you have and the electricity that you require, the better we will be able to accommodate you.
Company Name
:If you have any questions or concerns please describe below and we will get back to you as soon as possible.
Make
Model
Purpose
Voltage
Amps
Config.
Plug
877.FC.TASTE • www.TasteofFortCollins.com
TASTE OF FORT COLLINS WILL ALLOW QUITE GENERATORS ON SITE. IF THE GENERATOR IS LOUD OR
DISRUPTIVE IN ANY WAY WE WILL REQUIRE YOU TO PURCHASE ELECTRICITY FOR THE DURATION OF THE
FESTIVAL.
HERE IS A LIST OF GENERATORS THAT WOULD BE NONDISRUPTIVE
