June 21-23, 2016 • Hilton Tampa Downtown • Tampa, Florida
2016 Annual Conference
Greetings ATSI Exhibitors and Sponsors!
Thank you for your interest in supporting the Association of Teleservices International
Annual Conference scheduled June 21-23, 2016, in Tampa, Florida!
In creating a meaningful Conference experience for both vendors and members, ATSI
encourages opportunities for vendors to speak with attendees and share the news of
their accomplishments and advancements in technology, exemplifying the importance
of our vendors in the telecommunications industry. Our Conference, but better yet our
industry, would not be successful without you. We truly value your friendship and your
participation at our Conference!
The 2016 Conference Committee worked hard to create unique sponsorship opportunities
for our vendors, giving you more valuable exposure to attendees in all areas of the
Conference. Check out the new sponsorship items offered on page 4 of the Exhibitor
Prospectus.
Many improvements have been added to produce a fresh, vibrant, and rewarding
environment for those seeking to form relationships with teleservice companies.
• All breakfasts, lunches and breaks in the exhibit hall.
• Exhibit hall set with the booths located around the perimeter of the room to allow
greater visibility of the vendors to the attendees.
• Move-in schedule to begin at 12:00 pm on Tuesday, June 21.
• Move-out schedule adjusted to begin at 4:00 pm on Thursday, June 23, to allow more
time for exhibitors to prepare for the Awards Dinner Gala.
Jeff
Zindel
Doug
Robbins
Andy
Ambs
ATSI
President
Conference
Chair
Conference
Co-Chair
2016 Annual Conference
2016 Annual Conference
June 21-23, 2016 • Hilton Tampa Downtown • Tampa, Florida
Platinum Sponsor
$7,000 +
Choose (1):
Awards Dinner Gala
Conference Wi-Fi
Tote Bags
Sponsorship Includes:
6 Complimentary Conference Registrations*
3 Complimentary Tables in Exhibit Hall
30 Minute General Session Presentation
Private Demonstration Room for Wednesday and Thursday
Full-Page ad in Onsite Program
Attendee List Pre and Post Show (Excel Format)
Complimentary Tote Bag Insert
Gold Sponsor
$4,500
Choose (1):
Buffet Luncheon
Conference Lanyards
Room Key Cards
Sponsorship Includes:
4 Complimentary Conference Registrations*
2 Complimentary Tables in Exhibit Hall
15 Minute General Session Presentation
Half-Page ad in Onsite Program
Attendee List Pre and Post Show (Excel Format)
Complimentary Tote Bag Insert
Silver Sponsor
$3,000
Choose (1):
Continental Breakfast
Print Sponsorship of Onsite Program
Turndown Service
Sponsorship Includes:
2 Complimentary Conference Registrations*
1 Complimentary Table in Exhibit Hall
Quarter-Page ad in Onsite Program
Attendee List Pre and Post Show (Excel Format)
Bronze Sponsor
$1,500
Choose (1):
Refreshment Break
Keynote Speaker
Sponsorship Includes:
1 Complimentary Conference Registration*
1 Complimentary Table in Exhibit Hall
Increase your company's visibility at the ATSI Annual Conference by becoming a sponsor. Please review the
table on page 3 listing the benefits of sponsorship to view the added value and opportunities that will be included
with your sponsorship selections.
Sponsorship Payment
Sponsorships are offered on a first-come, first-served basis. Complete the sponsorship payment form below and return with payment in full to ATSI.2016 TOTAL SPONSORSHIP: $________________
Company: _____________________________________________ Contact: ___________________________________________ Address: ____________________________________________ City/St/Zip: ___________________________________________ Phone: ____________________________________________________Fax: ___________________________________________ Email: ____________________________________________________________________________________________________ Method of Payment: r Enclosed is my check (payable to ATSI) r Visa r MasterCard r Am Ex
Card #: ____________________________________________________________________ Exp. Date: ______________________ Name on Card: _______________________________________ Signature: ____________________________________________ Credit Card Billing Address: r Same as above Address: ___________________________________________________________ City/St/Zip: ________________________________________________________________________________________________
ATSI Headquarters • 222 S. Westmonte Dr, #101 • Altamonte Springs, FL 32714 • 407-774-7880 • Fax: 407-774-6440
www.atsi.org
2016 Annual Conference
June 21-23, 2016 • Hilton Tampa Downtown • Tampa, Florida
Sponsor Category
(Available on a first-come, first-served basis)
Please Check One
Platinum Sponsor
$7,000 +
r
Awards Dinner Gala
r
Conference Wi-Fi
r
Tote Bags
Gold Sponsor
$4,500
r
Buffet Luncheon
r
Conference Lanyards
r
Room Key Cards
Silver Sponsor
$3,000
r
Continental Breakfast
r
Print Sponsorship of Onsite Program
r
Turndown Service
Bronze Sponsor
$1,500
r
Refreshment Break
r
Keynote Speaker
Exhibitor
$1,000
r
Exhibitor package
Advertising in the onsite program gives your company high visibility during the Conference. For additional information
on advertising in the onsite program, please contact Sasha Jaquith at ATSI Headquarters, 407-571-1128. ATSI
has the right to refuse ad copy. Ink color is at the discretion of the publisher. Copy deadline: June 1, 2016.
On-SitE PrOgram advErtiSing ratES:
r Outside Back Cover (4-color) (7-1/2” x 10”) ... $1,000
r Inside Back Cover (4-color) (7-1/2” x 10”) ... $800
r Full Page (4-color) (7-1/2” x 10”) ... $500
r Half Page (BW) (7-1/2” x 4-7/8”) ... $250
r Quarter Page (BW) (3-5/8” x 4-7/8”) ... $100
High-resolution .jpg, .tiff, .eps (fonts converted to outlines), and .pdf files are acceptable. Email the files to Sasha Jaquith
at [email protected]. Dimensions: 7-1/2” X 10” for full-page ads; 5-1/2” X 7-1/2” for half page ads. Electronic files
must be submitted by June 1, 2016.
Company: _____________________________________________ Contact: ___________________________________________ Address: ____________________________________________ City/St/Zip: ___________________________________________ Phone: ____________________________________________________Fax: ___________________________________________ Email: ____________________________________________________________________________________________________ Method of Payment: r Enclosed is my check (payable to ATSI) r Visa r MasterCard r Am Ex
Card #: ____________________________________________________________________ Exp. Date: ______________________ Name on Card: _______________________________________ Signature: ____________________________________________ Credit Card Billing Address: r Same as above
Address: _________________________________________________________________________________________________
2016 Annual Conference
The ATSI Annual Conference will focus the attention of
approximately 200 attendees on your company. These
professionals represent top teleservice answering firms that
plan to use their time at the Conference productively. This will
include researching new technologies and products that are
available.
They know their competition will, too.
Exhibiting at the ATSI Annual Conference is an outstanding
opportunity to market your product and/or services and network
with members of ATSI.
Don’t miss out on this networking
opportunity!
Exhibit Hall Schedule*
Tuesday, June 21, 2016
12:00 p.m. - 4:00 p.m. Exhibit Set-up &
Move
In
4:30 p.m. - 5:30 p.m. Vendor Social
6:00 p.m. - 7:30 p.m. Exhibit Displays Open
6:00 p.m. - 7:30 p.m. Welcome Reception
& Exhibit Hall Grand
Opening
Wednesday, June 22, 2016
8:00 a.m. - 9:00 a.m. Continental Breakfast
with Exhibitors
8:00 a.m. - 3:00 p.m. Exhibit Displays Open
11:45 a.m. - 12:30 p.m. Meet with Vendors
12:30 p.m. - 1:15 p.m. Buffet Luncheon in Exhibit
Hall
Thursday, June 23, 2016
8:00 a.m. - 9:00 a.m. Continental Breakfast
with Exhibitors
8:00 a.m. - 4:00 p.m. Exhibit Displays Open
12:00 p.m. - 12:45 p.m. Buffet Lunch
3:00 p.m. - 4:00 p.m. Afternoon Refreshment
Break
4:00 p.m.
Exhibit Teardown
*TenTaTive schedule, subjecT To change.
Exhibit Fees
The fee to exhibit at the ATSI 2016 Annual Conference is
$1,000. A basic exhibitor package includes one 6’ draped
table, two chairs, a small wastebasket, a table sign, and one
complimentary conference registration. Additional exhibitor
representatives may register for the Conference at the
discounted rate of $599, which includes tickets to all meals
and social events (with the exception of the ATSI Education
Foundation event).
Hotel
The cut-off date for reservations at the Hilton Tampa
Downtown at the discounted ATSI rate of $164.00/night +
tax is June 1, 2016. Reservations made after this date will
be confirmed on a space availability basis only. Contact the
hotel directly by calling 813-204-3000. Request the ATSI
room block to receive the discounted rate.
Hilton Tampa Downtown
211 N. Tampa Street
Tampa, FL 33602
Cancellation Policy
All requests for cancellation refunds must be made in
writing and approved by the ATSI Conference Committee.
All refunds (less a $100 processing fee) will be available for
exhibit space cancellations if received by May 15, 2016. A
75% refund will be available for exhibit space cancellations
received by June 1, 2016. No refunds will be available after
June 1, 2016.
Contact information
Sasha Jaquith, ATSI Headquarters, 222 S. Westmonte Dr,
Suite 101, Altamonte Spring, FL 32714; telephone
407-774-7880, fax 704-774-6440; email: [email protected].
2016 Annual Conference
1. Contract: The following rules and regulations become binding upon acceptance of this contract between the applicant (Exhibitor) and his/her employees and the Association of TeleServices International, the show sponsor.
2. Exhibit Space Description: Packages include one 6' table, two chairs, an ID sign, and one representative name badge. Up to two additional Exhibitor representatives may register at $599 per person to attend. No walls, partitions, signs, or decorations may be erected which will interfere with the general view “down the aisle” or with other exhibits. If your pre-contained Exhibit Unit will not fit on your tabletop space you will be required to purchase a second booth or forego use of the oversized Exhibit Unit.
As per ATSI Rules, all additional charges incurred including but not limited to electrical or internet services, and shipping are at the Exhibiting Company’s expense.
3. Space Assignment: Booth locations will be assigned at the sole discretion of show management. Placement will be made based on receipt of payment in full, extent of sponsorship, order in which contracts were received, electrical needs and, if possible, separation of direct competitors. Management reserves the right to arrange the floor plan as necessary to facilitate a successful traffic flow.
4. Adherence to Schedule: Exhibitor understands that no ins or move-outs will be permitted other than in accordance with the schedule set forth in the schedule of events. In the event that ATSI incurs additional expenses as a result of Exhibitor’s failure to adhere to the move-in/move-out schedule, Exhibitor agrees to reimburse ATSI for any such additional expenses. It is imperative that tables be properly manned during the posted hours. Booths are subject to modification prior to the Conference to adapt to necessary changes in Conference session times; however, all Exhibitors will receive adequate notice should this be necessary.
5. Exhibit Hours and Disclaimer: Exhibit space must be occupied during all exhibit activities of the Annual Conference as posted. This agreement is for the rental of the exhibit space only. ATSI has not made and does not make any warranty of representation whatsoever, either expressed or implied, including but not limited to (1) the level of attendance at the Annual Conference, (2) the number of meeting attendees who will visit any of the exhibits, or (3) whether any exhibit will be seen by persons having the authority to procure or commit to procure products or services being exhibited.
6. Unoccupied Space: ATSI reserves the right, should any rented tables remain unoccupied after the first hour of the show’s opening, to rent or occupy said space. Any person, partnership, or corporation engaging space who shall fail to make payment as herein provided shall thereby and thereupon forfeit all rights in and to the use of assigned space, and ATSI shall have the right to dispose of such space in such a manner as it may consider to its interest without liability on the part of ATSI.
7. Payments and Refunds: The total amount for exhibit space is due upon reserving of space and signing of the contract. In the event an Exhibitor cancels a contract, ATSI must be notified in writing for refunds to be made. There will be an $100.00 administration fee assessed for all cancellations received by May 15, 2016. A 75% refund will be available for cancellations received between May 16 and June 1, 2016. No refunds will be issued for
exhibits that may be objectionable or to order the removal of any portion of an exhibit which in the judgment of ATSI is detrimental to or distracts from the general order of the exhibits. If Exhibitor wishes to have music at his space, the Exhibitor must obtain a music license to do so.
10. Fire and Safety Regulations: In order to comply with local fire ordinance requirements, all decorative material must be flame resistant. No volatile or flammable fluids, substances or materials of any nature prohibited by city fire regulations or insurance carriers may be used in any booth. All local regulations will be strictly enforced and the exhibitor assumes all responsibility for compliance with such regulations. Fire hose cabinets and fire exits must be left accessible and in full view at all times. Vendor agrees to comply with all Americans With Disabilities Act regulations in the design and set up of the exhibit.
11. Indemnification and Limitation of Liability: Exhibitor shall assume responsibility for damage to the Site and shall indemnify and hold harmless ATSI, its employees, agents, officers, and directors and the Site for all liability ensuing from any cause whatsoever, including accidents or injuries to Exhibitor, its agents or employees. Exhibitor assumes full responsibility for any accident, injury or property damage to any person viewing its exhibit where such accident, injury or property damage is caused by negligence of exhibitor, agents or employees. All exhibit materials, equipment, and property of any kind that may be on licensed premises of the Site shall be the SOLE risk of the Exhibitor. In the event any Exhibitor’s property is stolen, lost, destroyed or damaged, no part of such loss or damage is to be charged or borne by ATSI or the Site. In addition, Exhibitor acknowledges that ATSI and the Site do not maintain insurance covering Exhibitor’s property and that it is the sole responsibility of Exhibitor to obtain business interruption and property damages insurance covering such losses by Exhibitor. Proof of insurance must be submitted with space agreement. Reasonable care should be exercised to protect all exhibits.
12. Damage to Property: Exhibitors are liable for any damage caused to the building, floor, walls, columns, or to standard booth equipment, or to other Exhibitors’ property. Exhibitors must not apply paint, lacquer, adhesive, tape, Velcro, or any other coating to building, columns, floors, or to standard booth equipment.
13. Public Policy: Exhibitors are charged with the knowledge of all ordinances and regulations pertaining to taxes, health, fire prevention, customs, and public safety while participating in this show. Compliance with such laws is mandatory for Exhibitors and the responsibility of the Exhibitor.
14. Use of Exhibit Space: Exhibitors shall reflect their company’s highest standards of professionalism while maintaining their exhibit space during show hours. No Exhibitor shall assign, sublet, or share exhibit space without the written permission of ATSI.
15. Prizes: We request each Exhibitor donate a gift or gift card to be used as a door prize valued at $50.00 or more (i.e., gift baskets, books, etc.). Door prize drawings will be held at various times during the Conference. Your company will be acknowledged as the provider of the door prize.
16. Force Majeure: In the event of fire, strikes, or other uncontrollable circumstances, ATSI shall determine the amount of exhibit fees to be refunded. 17. Electricity, Internet & Shipping: All electrical, internet & shipping services
Exhibitor Rules & Regulations
ATSI 2016 Annual Conference • June 21-23, 2016 •
Hilton Tampa Downtown • Tampa, Florida
EXHIBIT SPACE NEEDED:
____ # of tables requested r $1,000 ____ # of comp tables included with sponsorship r comp ____ # of additional reps r $599 ____ # of add’l reps included with sponsorship r Comp
TOTAL AMOUNT ENCLOSED $ __________________
Exhibit Fee Includes: 6' table; 2 chairs; a listing of your firm in Coference promotional materials; one (1) full registration for all Conference activities and meals (with the exception of the Educational Foundation Event). THIS DOES NOT INCLUDE ELEC-TRICITY OR INTERNET. Additional representatives from your firm may register at the
Company (print as it should appear on signage): ____________________________________________________________________ Contact Person for Pre-Show Correspondence: ____________________________________________ r Onsite r Contact Only Address: ___________________________________________________________________________________________________ City/St/Zip: __________________________________________________________________________________________________ Phone: ________________________________________________Fax: _________________________________________________ Email: ______________________________________________________________________________________________________ Primary Rep (Comp. Reg.): ______________________ Email: _____________________________ City/St ______________________ 2nd Rep ($599): _______________________________ Email: _____________________________ City/St ______________________ 3rd Rep ($599): _______________________________ Email: _____________________________ City/St ______________________ 4th Rep ($599): _______________________________ Email: _____________________________ City/St ______________________ 5th Rep ($599): _______________________________ Email: _____________________________ City/St ______________________ 6th Rep ($599): _______________________________ Email: _____________________________ City/St ______________________
The undersigned (herein called Exhibitor) and the Association of TeleServices International (herein after called ATSI) agree as follows: The rules and regulations of page 7 become binding upon the signing of the contract between the Exhibitor, its agents, our employees and ATSI, the show sponsor. We have thoroughly read the 2016 Exhibitor Prospectus and agree to abide by its terms. We realize no refunds will be made for cancellations after June 1, 2016. Exhibitor agrees to accept relocation should it be necessary for reasons beyond the control of ATSI. This agreement is irrevocable and becomes effective when signed by a representative of ATSI. Please enclose this form with your payment and proof of liability insurance. ATSI Tax ID: 53-0237899.
ATSI authorizes Exhibitor, under the terms set forth, to exhibit products, services, and materials applicable to the teleservices profession/call answering industry in the space to be designated by ATSI in the exhibit area of the Hilton Tampa Downtown during the 2016 Annual Conference at the aforementioned site at the fee specified. This contract is not assignable. No prior or present agreements or representations shall be binding upon the parties unless included in this Contract. No modifications or changes in this contract shall be valid or binding upon the parties unless in writing and executed by the party intended to be bound by it. By signing this form, we agree to all terms and conditions on page 7 of this prospectus.
Authorized Signature: ______________________________________ Print Name: __________________________ Title: _______________ Booth locations will be assigned at the sole discretion of show manage-ment. Placement will be made based on date of received contract, electri-cal needs, and, if possible, direct competitors.
Competitors: _____________________________________________ Product or Service displayed: ________________________________ r Check here if you are disabled or require special services. Attach written description of needs.
FOR ATSI USE ONLY:
Complete this form and mail with a check or fax with credit card information to:
ATSI Headquarters
222 S. Westmonte Dr., Ste. 101 • Altamonte Springs, FL 32714 Phone: 407-774-7880 • Secure Fax: 407-774-6440
PAYMENT METHOD
Amount Paid:___________ Check/Auth #:_____________ Date:____________ r CHECK (Please make check payable to ATSI)
TOTAL ENCLOSED: $ __________ (Total fee to be paid at time of submission of this contract.) r CREDIT CARD: r MasterCard r Visa r Am Ex
Amount Charged: $ __________________________________________ Card Number: ____________________________________________________ Exp. Date: _______________________________________________________ Cardholder Name: ________________________________________________ Signature: _______________________________________________________ Credit Card Billing Address: r Same as above
Address: ________________________________________________________ City/St/Zip: _______________________________________________________
Exhibitors are encouraged to provide door prizes for the Conference.
r We will donate: (Describe prize): _____________________________ ____________________________________________________
Exhibitor space agreement
ATSI 2016 Annual Conference • June 21-23, 2016 •
Hilton Tampa Downtown • Tampa, Florida
Highlighted booths are reserved
for Platinum sponsors
Sponsor/Exhibitor Company: ________________________________________________________________________________________