Practicum/Internship
Application Process
List of Approval Documents
Degree Completion Plan Audit Background Check Receipt
Supervisor’s License Verification Fieldwork Contract
Supervisor Information Form and Site Information Form Photo
Liability Insurance Face Sheet Affiliation Agreement
Degree Completion Plan Audit
Located in ASIST
Click on “Student” tab Click on “Student Record”
Click on “Degree Completion Plan Audit” Click on “Save As PDF”
Maximize the screen
Click on the Download button to download the Degree Completion Plan Audit as PDF
Or Right Click and “Save Page As” to save as a PDF file
Background Check Receipt
Counseling Background Check:
https://libertycounseling.applicantcompliance.com/
The Receipt is sent via email from American DataBank when you purchased the Background Check
Example of what our office considers as the Background Check Receipt (see next slide)
Credit Card
Background
Check Receipt
Example
MBS Direct
Background
Check
Receipt
Example
Supervisor’s License Verification
Most students can receive this for free from their state counseling board website On state counseling website it be a link for License Lookup or License Verification Information our office looks for:
Supervisor’s Name Type of License License Number Issue Date Expiration Date Current/Active
Louisiana and Nevada: Contact state counseling board
Fieldwork Contract
Use the Practicum Fieldwork Contract Template or Internship Fieldwork Contract template located on the Practicum website or Internship website
Use the exact wording on the Fieldwork Contract Template
Dates in the Fieldwork Contract should reflect the full A-Term semester dates
See Academic Calendar on the Registrar’s Office website- see link below http://www.liberty.edu/academics/registrar/index.cfm?PID=17813
New York Students Only: Please use the approval documents indicated for New York Students only on the Practicum website or Internship website Wet signatures/signed with pen
Supervisor/Site Information Forms
Two separate forms located on the Practicum or Internship website Need to be completely filled out prior to submission Director of Site
Can be the same as potential supervisor
Director of the program if site is a large site such as a treatment center/hospital
New York Students Only: Please use the approval documents indicated for New York Students only on the Practicum or Internship website
Supervisor: needs to be full licensed
Boxes need to be checked as well as filled in with the necessary information
Ensure box about Group Supervision and 2-year Clinical experience are checked
Need wet signatures/signed with pen Save both pages as one PDF file
Photo
Any photo- Driver’s License, Student ID Clearly visible of the student’s face File type: JPEG or PDF file
Liability Insurance Face Sheet
Insurance in the student’s name Amounts: $1 million per occurrence and $3 million aggregate
AACC: Master policy effective dates must be current for the semester the student is applying for or covers for half of the semester
HPSO: “Certificate of Insurance” is the document our office requires Examples of the Liability Insurance Face Sheet in the next 3 slides Some organizations students can contact about insurance include:
Healthcare Providers Service Organization (HPSO) 1-800-982-9491 or hpso.com
(preferred)
American Association of Christian Counselors (AACC) 1-800-526-8673
American Counseling Association (ACA) 1-800-545-2223 (can also be helpful for Canadian
students) (preferred)
Example
of AACC
Liability
Face
Example
of HPSO
Liability
Face
Example
of ACA
Liability
Face
Affiliation Agreement
The site completes the first 7 pages Students complete the last 3 pages
Leave section under Liberty University blank on page 7 On page 5: name of site and site’s address
Submit all 10 pages as one PDF file or a zip folder Wet signatures/signed with pen
Sites can use their own Affiliation Agreement
Sites can contact Internship team at [email protected] to use their own Affiliation
Agreement
Further instructions located in the following link:
How to submit a Practicum/Internship
Application through SharePoint
Use the submission portal link on the Practicum website
(http://www.liberty.edu/index.cfm?PID=28215) or Internship website (http://www.liberty.edu/index.cfm?PID=6333)
The submission portal link will be posted under the deadlines listed on the
websites
Students are to use their Liberty University email (including “@liberty.edu”) and password to log in to SharePoint to submit either a Practicum application and approval documents or an Internship application and approval documents Save Approval Documents on desktop as PDF files
There is a designated spot for each of the approval documents; therefore, save the Degree Completion Plan Audit as a separate document from the student’s Background Check Receipt PDF file, Supervisor’s License
WebEx (60 hour Professional
Counseling program ONLY)
All sections of COUN 698 Practicum and COUN 699 Internship
Exceptions: the Marriage and Family Therapy degree program and
the 48-hour Professional Counseling degree program students will
not be enrolled in WebEx Faculty Group Supervision
Submit times when you submit your Practicum/Internship application
1.5 hours of Weekly WebEx Faculty Group Supervision
Reason- the department’s decision to begin the process of seeking
CACREP accreditation for the online 60-hour Professional Counseling
degree program
WebEx Time Preferences
Our office cannot guarantee that you will placed based on your time preferences The Faculty Supervisor will set the specific day and time and notify students of the
day and time
Time Preferences are:
Weekday Morning Weekday Afternoon Weekday Evening Weekend Morning Weekend Afternoon Weekend Evening
Review Process
Our office reviews applications in the order they are received
Students are to check their Liberty University email daily for any additional updates
If corrections are needed, our office will email students’ Liberty University email with instructions and a new resubmission deadline
Submit corrected approval documents via email and by the student’s extension deadline our office gives to students in their Initial Review email
The Review Process usually takes 3 to 4 weeks including the time between emails from our office to students
However, the Review Process may take longer at times
Please do not email our office to received confirmation of receiving your
Practicum/Internship applications
Reasons for being Denied
Not submitting by the posted application deadline
Posted at the top of the Practicum and Internship websites
Not meeting the pre-requisites GPA is below a 3.0
Our office is not able to approve the supervisor and/or site
Not submitting corrected approval documents by the resubmission deadline our office gives the student
Reasons for Deleting Application
Incomplete Application for either Practicum or Internship
Student missing 3 or more approval documents
Enrolled in Internship and apply for Internship
Common Mistakes
Submitting documents that can be edited
Submit as PDF files
Submitting only one page of a document when there are multiple pages
Degree Completion Plan Audit- Download directly from ASIST
Affiliation Agreement: Submit as either one PDF file or a zip folder
Common Mistakes
Submitting a Receipt for the Liability Insurance rather than the Liability Insurance Face Sheet
Submitting documents with either electronic signatures/typed names or missing wet signatures
Need wet signatures/signed with pen
Overlooking emails received from our office
Not saving approval documents for two sites/supervisors as one PDF file
For example: If students have two sites, please submit the two Fieldwork Contracts
