egrants Additional Application Information

eGrants

Additional

Application Information

Postdoctoral Research Training

Contents

This document provides an overview to help guide you through the process of applying for a

Postdoctoral Research Training Fellowship for Clinicians on eGrants. You might find it

helpful to read this in conjunction with the eGrants

user guide for principal applicants.

Contents

Applying for a Postdoctoral Research Training Fellowship for Clinicians………. Pages 3 - 6

eGrants Support

Email:

[email protected]

Applying for a Postdoctoral Research Training Fellowship

for Clinicians

Introduction

Applicants applying for a Postdoctoral Research Training Fellowship for Clinicians are asked

to complete the Postdoctoral Research Training Fellowship form. This is a 'multipart' form,

comprising three parts. The form is based on the principle that applicants need only provide

the information that is essential for that particular stage of the application/assessment

process. You will therefore have to complete and submit only the form part(s) relevant to the

application stage to which you have progressed.

Please see the Wellcome Trust website for full details of the

Postdoctoral Research Training

Fellowship for Clinicians

scheme.

General information about the online Postdoctoral Research Training

Fellowship Application

Completing the Application

Only the form part(s) relevant to the application stage that you have reached will be available

for editing.

All later form parts are ‘locked’. This is indicated by a padlock symbol

against each of the

relevant section headings located in the menu bar down the left-hand side of the page. You

can, however, view the questions in these parts of the form by clicking on the section

heading links. As you progress through the different stages of the application process, the

relevant form part will become ‘unlocked’ and available for completion and submission.

Requesting a Copy of the Application Form

You can obtain a copy of the entire application form or different form parts at any stage by

using the email/print functionality from the

‘Application Details’

page. Alternatively, you can

view a sample copy of the form from the

‘Sample Application Forms’

link on the

‘Information’

menu on the left hand side of the page.

Progressing through the Postdoctoral Research Training

Fellowship form

1. Register to use eGrants

Register to use eGrants

OR

If you are already registered to use eGrants, please update your personal details in

‘Your

Details’

.

 You will find guidance on the information that is required by clicking on the question-specific guideline icons in eGrants.

 When you edit your account details, you may also be asked to amend the format of the dates that you will have previously entered in the table listing ‘Previous positions’.

2. Create a New Application

Click the

‘Applications’

tab, click

‘Create a New Application Form’

, select the relevant

Funding Area

(Biomedical Science),

Scheme Type

(Fellowships)

and Scheme Name

(Postdoctoral Research Training Fellowship for Clinicians) from the drop-down menus;

select the

Postdoctoral Research Training Fellowship

application form, provide a title and

select your administering organisation and click

‘Create Application’

.

Please note:

 The ‘administering organisation’ is the organisation that will be hosting your proposed research.

3. Preliminary application stage

Complete and submit

Part 1 – Prelim application

.

 Some of the information required for this form part will automatically be copied across from your eGrants account. As described in Section 1 above, please update your eGrants account (under ‘Your Details’) ahead of completing this form part to ensure that the information submitted is accurate and up-to-date.

 The completed Preliminary application form part is submitted directly to the Wellcome Trust by the applicant. Approval of Part 1 by the administering organisation is not required.

 You will need to obtain a letter of support from your proposed sponsor at this stage. If you intend to integrate into your clinical training during the fellowship, you will also need a letter of support from the relevant Deanery.

What happens next?

Once your form has been received, we will carefully assess your eligibility and suitability for the scheme and determine whether the proposed research falls within the Trust’s funding remit. If the

Trust’s criteria for eligibility and suitability are met, a full application will be invited. Trust staff will contact you directly by email when your preliminary application has been assessed.

4. Full application stage

Complete and submit

Part 2 – Full application

.

 If you have submitted ‘Part 1 – Prelim application’ to the Wellcome Trust and have been invited to submit a full application:

 Go to ‘Application Details’ where you will find your Postdoctoral Research Training Fellowship application status at ‘Proceed on Notification’. Click ‘Proceed with Form’. This will put the form back ‘In progress’ allowing you to edit it.

 At the full application stage, the Preliminary application form part remains available for editing prior to submission of the application to the Head of Department/Organisation Administration Department for approval. Please update this part of the form if there are any changes to the information provided, bearing in mind that some of this information may need to be updated via your eGrants account under ‘Your Details’).

 The application is subject to approval by your administering organisation. If the organisation requires there to be a Head of Department approval stage, you will need to select the appropriate Head of Department and submit the completed form to him or her for approval. The Head of Department will then forward the application to the Organisation Administration Department for final submission to the Wellcome Trust. Where the Head of Department approval stage is not required by the organisation, you can submit the application directly to the Organisation Administration Department for final submission to the Trust.

 Once the full application has been submitted to the Wellcome Trust, the Organisation Administration Department will be able to view the form by searching under the form status of ‘Proceed on Notification’.

What happens next?

Receipt of your full application will be acknowledged within two weeks. Wellcome Trust staff will conduct an administrative review of your application and contact you if they have any queries.

After this initial review, your application will be subject to the Wellcome Trust’s normal selection procedure for the scheme and will be considered in competition with other applications.

5. Information for interview stage

Complete and submit

Part 3 – Info for interview.

 If you have been shortlisted for interview, you will be asked to provide further details of the costs requested and information on issues such as human participation, the use of biological samples, and commercial exploitation.

 To proceed with completing Part 3 of the form, go to ‘Application Details’ where you will find your Postdoctoral Research Training Fellowship application status at ‘Proceed on Notification’. Click ‘Proceed with Form’. This will put the form back ‘In progress’ allowing you to edit it.

 The Information for interview form part will need to be approved by your administering organisation. If the organisation requires there to be a Head of Department approval stage, submit the completed form to the selected Head of Department for his or her approval. The Head of Department will then forward the application to the Organisation Administration Department for

final submission to the Wellcome Trust. Where the Head of Department approval stage is not required by the organisation, you can submit the application directly to the Organisation Administration Department for final submission to the Trust.

 Once it has been submitted to the Wellcome Trust, you can view your form by clicking the ‘Display submitted forms below’ checkbox on your ‘Applications’ page. The Organisation Administration Department will receive an automated e-mail advising them that the information has been submitted, and is available to them for viewing.

What happens next?

You will receive acknowledgement of receipt of this information. Wellcome Trust staff will review the information provided and contact you if they have any queries. The office will be in touch regarding your interview arrangements.