Marathon County
Personnel Policies and Procedures Manual
Chapter 1 Objectives and Scope
Section 1 Purpose of Manual Section 2 Mission Statement Section 3 Vision Statement Section 4 Core Values
Section 5 Guiding Principles Section 6 Objectives
Section 7 Compliance with Policies, Rules and Expectations of Conduct Section 8 Employees Covered
Section 9 Employment Contracts
Section 10 Employer Rights and Responsibilities
Section 11 At-Will Status of Department Heads/Employees
Chapter 2 Classification and Job Evaluation
Section 1 Policy Statement Section 2 New Classifications
Section 3 Abolition of Classifications
Section 4 Procedure for Review of Position Classification Section 5 New/Expanded Position Requests
Section 6 Vacant Position Control
Appendix A New or Expanded Position Request Form
Chapter 3 Recruitment and Selection
Section 1 Policy Statement/Equal Opportunity Employment Section 2 Recruitment Process
Section 3 Selection Section 4 Hiring
Section 5 Transfer of Benefits Section 6 Reinstatement Section 7 Introductory Period
Section 8 Unfair Advantage Practices Prohibition Section 9 Nepotism
Section 10 Mandatory Background Checks for Positions Which Require a CDL Section 11 Standards for Evaluating Driving Record
Chapter 4 Performance Appraisal Process
Section 1 Performance Appraisal Documents Section 2 Performance Appraisal Process
Section 2 Completing the Performance Appraisal Form Section 3 Conducting Effective Performance Appraisals Section 4 Appeal Process
Chapter 5 Compensation
Section 1 Classification Listing – Marathon County Allocated Positions Section 2 Deputy Sheriff and Sheriff’s Lieutenants
Section 3 Elected Department Heads Salaries Section 4 County Board Members Salaries Section 5 Deadlines for Employee Report Form Section 6 Salary Determination
Section 7 Red Circle Policy
Section 8 Temporary Appointments Section 9 Work Schedules
Section 10 Flex Time
Section 11 Overtime/Compensatory Time Section 12 On-Call Pay
Section 13 Call-In Pay Section 14 Court Appearance Section 15 Shift Differential Section 16 Direct Deposit of Pay
Chapter 6 Employee Benefits
Section 1 Benefits for Regular Part-Time Employees
Section 2 Work Hour Consideration in Relation to Affordable Care Act Section 3 Wisconsin Retirement System (WRS) Employer
Section 4 Insurances
Health Insurance
Health Reimbursement Arrangement Dental Insurance
Life Insurances
Income Continuation Insurance Section 5 Section 125 Flexible Spending Benefit Section 6 Post Employment Health Plan (PEHP) Section 7 Deferred Compensation
Section 8 Long Term Care Insurance Section 9 Voluntary Benefits
Section 10 Travel Reimbursement
Section 11 Meeting/Miscellaneous Expenses Reimbursement Section 12 Employee Assistance Program
Section 13 Lactation Program Section 14 Wellness Program
Section 15 Departmental On-Site Exercise Programs Section 16 Courthouse Fitness Center Policy
Section 17 Employee Benefit Presentation Attendance Policy Section 18 IDEAS Program
Section 19 Right Stuff Award
Section 20 Retirement & Recognition Banquet
Appendix A Employee Acknowledgement of Personal Automobile Liability Insurance Appendix B Right Stuff Award Nomination Form
Chapter 7 Employee Paid and Unpaid Leave Benefits
Section 1 General Restrictions/Exceptions on Use of Paid Time Off Section 2 Lunch Periods and Rest Breaks
Section 3 Holidays Section 4 Paid Time Off Section 5 Severe Weather Section 6 Telework
Section 7 Family Medical Leave Act - Federal/Wisconsin Section 8 County Unpaid Leave of Absence
Section 9 Leave Donation Policy Section 10 Funeral Leave
Section 11 Educational Leave of Absence Section 12 Jury and Witness Duty
Section 13 Military Leave Section 14 Kelly Days
Appendix A Request to Receive Leave Donation Form Appendix B Request to Donate Paid Leave
Appendix C Request for Leave Donation Sample Announcement
Appendix D Request for Employee/Family Medical Leave & Military Caregiver/Exigency Leave
Chapter 8 Employee Separation/Retirement
Section 1 Separation/Retirement Procedures Section 2 Leave Payouts
Section 3 Notice Requirement Section 4 Last Day Worked Section 5 Sick Leave Conversation Section 6 Employment References Section 7 Reduction in Force
Appendix A Reference Consent and Release Form
Chapter 9 Casual/Seasonal/Temporary Employees
Section 1 Definition Section 2 Recruitment Section 3 Compensation Section 4 Benefits Section 5 Status Change
Appendix A Park Recreation Forestry Dept Casual/Seasonal/Temporary Wage Rates
Chapter 10 Employee Conduct
Section 1 Ethics Policy
Section 2 Communication and Confidentiality Section 3 Chain Of Command
Section 5 Personal/Work Area Appearance Section 6 Off Duty Conduct
Section 7 Political Activities Section 8 County Property Section 9 Telephone Policy
Section 10 Cellular Phone Use Policy Section 11 Sexual Harassment Prevention Section 12 Respect for Individual Differences Section 13 Workplace Bullying Policy
Section 14 Zero Tolerance Workplace Violence Policy and Procedure Section 15 Supervisor-Employee Relationships
Section 16 Personal Use of County Vehicles Section 17 Take Home Vehicle Policy Section 18 Supplementary Employment
Section 19 Reasonable Accommodation of an Employee with a Disability Section 20 Drug Free Workplace and Alcohol and Other Drug Abuse Policy
Section 21 Tobacco Free County Buildings, Property/Grounds, Equipment and Vehicles Section 22 Energy Conservation Policy
Appendix A Release and Hold Harmless Agreement Appendix B Request for Supplementary Employment
Chapter 11 Employee Discipline
Section 1 Policy Statement
Section 2 Investigating Performance Problems and Alleged Misconduct Section 3 Weingarten Rights
Section 4 Alternatives to Formal Disciplinary Action Section 5 Progressive Discipline
Section 6 Appeal Procedures
Section 7 Minimizing the Need for Discipline Appendix Sample Disciplinary Letter
Chapter 12 Employee Safety
Section 1 Policy Statement
Section 2 Reporting on-the-Job Injuries/Illnesses Section 3 Worker’s Compensation Benefit Supplement Section 4 Return to Work Program
Section 5 Death/Serious Injury Notification Guidelines Section 6 Safety
Section 7 Safety Inspections
Section 8 Drug and Alcohol Testing For Public Safety Employees
Section 9 Drug and Alcohol Testing Program for Employees Required to Possess a CDL Section 10 Time Limits of Vehicle Operation for Employees Required to Possess a CDL Section 11 Asbestos Management Program
Section 12 Bloodborne Pathogens
Section 13 Confined Space Entry Procedures Section 14 Fall Protection
Section 15 Hazardous Communications Program
Section 16 Hearing Conservation Program Section 17 Lead Management Policy Section 18 Lock-Out, Tag-Out
Section 19 Personal Protective Equipment Policy
Section 20 Prescription Safety Eyewear Reimbursement Policy Section 21 Respiratory Protection Program
Section 22 Safety & Security Handbooks Section 23 Seat Belts
Section 24 Automated External Defibrillator (AED) Policy Appendix A Sample Condolence Letter for Death of an Employee Appendix B Drug and Alcohol Testing
Appendix C CDL Post Accident – When Drug/Alcohol Test Needs to Be Completed Appendix D Confined Space Pre-Entry Checklist
Appendix E Permit Required Confined Space Pre-Entry Checklist/Permit Appendix F Molded Ear Protectors Reimbursement Form
Appendix G Lead Paint and Building Demolition Appendix H Work Practice Where Lead is Emitted Appendix I OSHA Sample of Safe Work Practices Appendix J Lead Exposure Assessment Worksheet Appendix K Lead Exposure Health Hazard Data
Appendix L Prescription Safety Eyewear Reimbursement
Appendix M Information for Employees Using Respirators When Not Required Under the Standard
Appendix N Fit Testing Checklist
Appendix O Fit Testing Procedure General Requirements
Appendix P Fit Testing Protocol – Bitrex Solution Aerosol Qualitative Appendix Q Fit Testing Protocol – Irritant Smoke
Appendix R User Seal Check Procedures Mandatory Appendix S Respirator Cleaning Procedures Mandatory Appendix T Code Red
Appendix U AED Response Protocol
Appendix V Marathon County AED Incident Report
Appendix W Marathon County AED Post Incident Evaluation Form
Chapter 13 Complaint and Grievance Procedures
Section 1 Complaint Procedure for Issues Other Than Suspensions, Terminations, and Workplace Safety
Section 2 Grievance Procedure for Employee Discipline, Terminations and Workplace Safety Issues
Section 3 Grievance Procedure for Complaints of Alleged Discrimination on the Basis of Disability
Chapter 14 Training and Development
Section 1 Purpose Section 2 Responsibility
Section 3 In-Service Training
Section 4 New Employee Orientation
Section 5 Education Expense Reimbursement Program Appendix A Education Expense Reimbursement Form
Chapter 15 Records Management
Section 1 Departments Included in Centralized Personnel Files Section 2 Responsibilities of Parties Involved
Section 3 Viewing Records
Section 4 Personnel Record Correction Section 5 Medical/Health Records Section 6 Copies
Section 7 Penalties
Section 8 Purpose/Length of Retention
Appendix A Request to View Personnel Record Form
Chapter 16 Computers, Communications and Related Technology
Section 1 City-County Information Technology Commission Information Technology Policy
Section 2 Interpretation Services Policy
Appendix A Employee Agreement Information Technology Resources
Chapter 17 Civil Rights Compliance Policies and Procedures
Appendix A Not used
Appendix B Not used
Appendix C Not Used
Appendix D Equal Opportunity in Employment and Service Delivery Policy Statement –
English
Appendix D Kev Muab Vaj Huam Sib Luag Rau Sawv Daws Hauv Kev Ua Hauj Lwm
Thiab Kev Pab Cuam Txoj Cai Nthuav Tawm – Hmong
Appendix D Igualdad De Oportunidad En El Empleo Y La Prestacion De Servicios
Declaracion De La Politica – Spanish
Appendix E Equal Opportunity in Employment and Services Delivery Statement for US
Department of Agriculture - Food Nutrition Services; US Department of Health and Human Services
Appendix F Equal Opportunity in Employment And Services Delivery Statement for US
Department of Health and Human Services; Department of Health Services Funded Programs; Health Care Facilities & Health Care Providers
Appendix G USDA-FNS Employment and Services Delivery Statement for
SNAP/FOODSHARE, WIC, TEFAP and FSET Program Recipients
Appendix H Limited English Proficiency Policy Statement – English
Appendix H Kev Pab Cov Tsis Paub Lus As Kiv Txoj Cai Nthuav Tawm – Hmong
Appendix H Habilidad Limitada De Hablar Ingles Declaracion De La Politica – Spanish
Appendix I Service Delivery Or Employment Discrimination Complaint
Cuam Los Yog Kev Ua Hauj Lwm
Appendix I Formulario De Quejas Por Discriminacion En El Empleo O La Prestacion De
Servicios
Appendix J Complainant Consent/Release Form
Appendix J Tus Tsis Txaus Siab Daim Ntawv Tso Cai – Hmong
