Procurement notice VP1-1.1-SADM-03-V-02-001-00162
Request for Proposal (RFP)
3 December 2010 Dear Sir/Madam,
Subject: RFP for the provision of Social Responsibility, Environmental Management Standards and (or) Social Responsibility Initiatives Implementation services (procurement notice VP1-1.1-SADM-03-V-02-001-00162) 1. You are requested to submit a proposal for the project “Gates: Social and Environmental Business Innovations”,
number VP1-1.1-SADM-03-V-02-001, Social Responsibility, Environmental Management Standards and (or) Social Responsibility Initiatives Implementation services, as per enclosed Terms of Reference (TOR).
2. To enable you to submit a proposal, attached are Instructions to Offerors, including:
Proposal Submission Form (A and B parts)……...(Annex I)
Declaration Form………...(Annex II)
Technical Specification………...(Annex III)
Standard UNDP Contract for Professional Services and General Conditions of
Contract………...(Annex IV)
Declaration of the Proposed Expert………...(Annex V)
Offeror Qualification Requirements………...(Annex VI)
3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 29th December, 2010; 17:00, Vilnius time:
UNDP Lithuania
Gostauto st. 40 A, 10th floor LT-01001 Vilnius On the envelope should be clearly marked:
Project “Gates: Social and Environmental Business Innovations” SFMIS number VP1-1.1-SADM-03-V-02-001
„SOCIAL RESPONSIBILITY, ENVIRONMENTAL MANAGEMENT STANDARDS AND (OR) SOCIAL RESPONSIBILITY INITIATIVES IMPLEMENTATION“ service tender procedure
4. Interested Suppliers may obtain further information at the following address:
Contact Person: Ieva Labanauskiene
Name of Office: UNDP Lithuania
Telephone & Fax: +370 5 210 7405
E-Mail: [email protected]
5. If you request additional information, we would endeavour to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal.
6. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal.
Yours sincerely, Ieva Labanauskienė
Instructions to Offerors
A.
Introduction
1. General. The Purchaser invites Sealed Proposals for the supply of services to the UN system.
2. Cost of proposal. The Offeror shall bear all costs associated with the preparation and submission of the Proposal; the UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.
B.
Solicitation Documents
3. Contents of solicitation documents. Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the Offeror’s risk and may affect the evaluation of the Proposal.
4. Clarification of solicitation documents. A prospective Offeror requiring any clarification of the Solicitation Documents may notify the procuring UNDP entity in writing at the organization’s mailing address or fax number indicated in the RFP. The procuring UNDP entity will respond in writing to any request for clarification of the Solicitation Documents that it receives earlier than 6 days prior to the deadline for the submission of Proposals. Written copies of the organization’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Offerors that has received the Solicitation Documents.
5.
Amendments of solicitation documents. At any time prior to the deadline for submission of Proposals, the procuring UNDP entity may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment.All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments to the Solicitation Documents.
In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, the procuring UNDP entity may, at its discretion, extend the deadline for the submission of Proposals.
C.
Preparation of Proposals
6.
Language of the proposal. The proposal form of the Offeror is submitted in English/Lithuanian language (as per proposal form in Annex I, parts A and B). All documents verifying compliance with the qualification criteria shall be provided in Lithuanian. Any printed literature furnished by the Offeror may be written in another language so long as accompanied by a Lithuanian translation of its pertinent passages.7.
Documents comprising the proposal. The Proposal shall comprise the following components: Technical offer provided by the supplier shall contain:(a) Proposal form (as shown in Annex I, part A);
(b) Operational and technical part of the Proposal, including documentation to demonstrate that the Offeror meets all requirements;
(d) Project Management Plan, Concept of the systems to be implemented and methodological materials for system implementation (as indicated in the technical specification, Annex III).
Financial offer shall be prepared and submitted according to the part B form in Annex I.
8.
Proposal form. The Offeror shall structure the operational and technical part of its Proposal as follows:(a) Proposal form (as shown in Annex I, part A), including documentation to demonstrate that the Offeror meets all requirements;
(b) Project Management Plan
This section should provide corporate orientation to include the year and state/country of incorporation and a brief description of the Offeror’s present activities. It should focus on services related to the Proposal.
Also it should provide comprehensive and clear description in the proposal: the goals of the project, the team, responsibilities, functions, the project activities, duties, the project schedule, risk identification and
management, identification of the stakeholders and management and quality management (see more under paragraph F).
(c) Concept of the Systems to be Implemented
This should fully explain the CSR systems and standards to be implemented (see more under paragraph F). (d) Methodological Materials for System Implementation
This should provide comprehensive, clear and detailed description of the social responsibility initial audit, teachings, standards implementation, evaluation - conduction of the internal audit and reports preparation methodology, revealing peculiarities and connection of each standard and initiative according to the project stages. In the description the logical and rational implementation material is presented, which helps effectively seek for the result.
The operational and technical part of the Proposal should not contain any pricing information whatsoever on the services offered. Pricing information shall be separated and only contained in the appropriate financial part of proposal.
Information, which the Offeror considers proprietary, if any, should be dearly marked “proprietary” next to the relevant part of the text and it will then be treated as such accordingly.
9.
Proposal currencies. All prices shall be quoted in LTL (Lithuanian Litas); all relevant taxes shall be included in the price. VAT should be indicated separately as per proposal form (Annex 1, form B).10. Period of validity of proposals.
Proposals shall remain valid for at least (90) days after the date of Proposal submission prescribed by the procuring UNDP entity, pursuant to the deadline clause. A Proposal valid for a shorter period may be rejected by the procuring UNDP entity on the grounds that it is non-responsive.In exceptional circumstances, the procuring UNDP entity may solicit the Offeror’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. An Offeror granting the request will not be required nor permitted to modify its Proposal.
11. Format and signing of proposals. The Offeror shall prepare both parts, technical and financial, of the Proposal
that must be enclosed into two separate envelopes. Each envelope must be sealed and marked, there also has to be an indication which envelope contains technical specification. Proposal shall be typed or written in indelible ink, numbered and bint and shall be signed by the Offeror or a person duly authorized to bind the Offeror to the contract.A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Offeror, in which case such corrections shall be initialled by the person or persons signing the Proposal.
12. Payment. UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices submitted by
the contractor, upon achievement of the corresponding milestones.
D.
Submission of Proposals
13. Sealing and marking of proposals.
The Offeror shall seal the Proposal in one outer and two inner envelopes (with parts A and B and other documents as indicated in Preparation of Proposals), as detailed below.(a) The outer envelope shall contain such writing:
Project “Gates: Social and Environmental Business Innovations” SFMIS number VP1-1.1-SADM-03-V-02-001
„SOCIAL RESPONSIBILITY, ENVIRONMENTAL MANAGEMENT STANDARDS AND (OR) SOCIAL RESPONSIBILITY INITIATIVES IMPLEMENTATION“ service tender procedure
UNDP Lithuania
Gostauto st. 40 A, 10th floor LT-01001 Vilnius
(b) Both inner envelopes shall indicate the name and address of the Offeror.
14. Deadline for submission of proposals. Proposals must be received by the procuring UNDP entity at the address
specified under clause Sealing and marking of Proposals no later than 29 December 2010, 17:00 Vilnius time. The procuring UNDP entity may, at its own discretion extend this deadline for the submission of Proposals by amending the solicitation documents in accordance with clause Amendments of Solicitation Documents, in which case all rights and obligations of the procuring UNDP entity and Offerors previously subject to the deadline will thereafter be subject to the deadline as extended.15. Late Proposals.
Any Proposal received by the procuring UNDP entity after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.16. Modification and withdrawal of Proposals.
The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by the procuring UNDP entity prior to the deadline prescribed for submission of Proposals.The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy.
No Proposal may be modified subsequent to the deadline for submission of proposals.
No Proposal may be withdrawn in the Interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form.
E.
Opening and Evaluation of Proposals
17. Opening of proposals. The procuring entity will open the Proposals in the presence of a Committee formed by
the Head of the procuring UNDP entity. The Offerors, participating in RFP, or a person duly authorized by the Offerors participating in this RFP may participate in the in the opening procedure.18. Clarification of proposals. To assist in the examination, evaluation and comparison of Proposals, the Purchaser
may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted.19. Preliminary examination. The Purchaser will examine the Proposals to determine whether they are complete,
whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order.Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.
Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. The Purchaser’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence.
A Proposal determined as not substantially responsive to the minimum qualification requirements listed in the Annex VI will be rejected by the Purchaser and may not subsequently be made responsive by the Offeror by correction of the non-conformity.
20. Evaluation and comparison of proposals. A two-stage procedure will be utilised in evaluating the proposals, with
evaluation of the technical proposal being completed prior to any price proposal being opened and compared. The price schedule/financial proposal of the Proposals will be opened only for submissions that passed the minimum score of 210 in total and 60 points of each technical criteria listed in paragraph C, point 8 of this RFP. The technical proposal is evaluated on the basis of its responsiveness to the Term of Reference (TOR) and the Instructions to Offerors.In the Second Stage, the price proposal of all contractors, who have attained minimum above-mentioned minimum scores in the technical evaluation, will be compared. The cumulative analysis scheme will be applied with a total score being obtained upon the combination of weighted technical and financial attributes (detailed in the paragraph F).
F. Technical and Financial Evaluation Criteria
The contract will be awarded to the Offeror obtaining the highest cumulative score. The following technical criteria and formulas will be applied in calculating the cumulative score:
Evaluation criteria The maximum significance of the criteria
Criteria is evaluated according to the formula
The weight in cumulative analysis scheme
Price (C) C=Cmin/Cp x 40
Cp – the supplier proposed price Cmin – the lowest proposed price
X=40
Project Management plan Max – 100 points Ti=Rp/Rmax x 20
Rp- the significance of the criteria in points
Rmax- the biggest calculated significance form all the offerors Concept of the Systems to
be Implemented
Max – 100 points Ti=Rp/Rmax x 20
Rp- the significance of the criteria in points
Rmax- the biggest calculated significance form all the Offerors
Yi=20
Methodological Materials for System
Implementation
Max – 100 points Ti=Rp/Rmax x 20
Rp- the significance of the criteria in points
Rmax- the biggest calculated significance form all the Offerors
Yi=20
The cumulative score (S) is calculated by adding Offeror’s proposal price (C) and scores of the other criteria (T): S=C+T
The score of Offeror’s proposal price (C) is calculated by multiplying the ratio of the lowest proposed price (Cmin) and the Offeror’s proposal price by the indicated price weight (X):
Cmin C = _______ .X Cp
The scores of the criteria (T) are calculated by adding scores of separate criteria (Ti): T=T1+T2…+Ti
The scores of the criteria (Ti) are calculated by comparing the parameter significance (Rp) with the greatest significance (Rmax) and multiplying by the indicated weight of evaluated criteria (Yi). Rp is calculated by adding the scores provided by all the members of the Committee and dividing the sum by the number of the members of the Committee. The significance is rounded to the hundreds:
Rp Ti= ______Yi Rmax
The Offeror has to submit project management plan (the requirements for the submitted plan are shown in Technical Specification). The maximum score is 100.
The offeror has to submit the conception of the systems being implemented (the requirements for the conception of systems being implemented is shown in the Technical Specification). The maximum score is 100. The offeror has to submit the methodology of system implementation (the requirements of the methodology of system implementation are shown in the Technical Specification). The maximum score is 100.
The scale of 100 is divided into qualitative intervals in order to ease the evaluation and to similar possible score interpretations: weak (from 0 to 20); satisfactory (from 21 to 40); average (from 41 to 60); good (from 61 to 80); excellent (from 81 to 100).
Weak- from 0 to 20: there is no project management plan description or the naming is theoretical or formal in the proposal, not applicable to the procurement object and to the purchasing organisation.
Satisfactory- from 21 to 40: the offeror submits, and shortly describes the project management plan in the proposal; however, there is no project development strategy, no assignment of clear and logical functions of the experts, their contribution in the project, determination of the interdependence of the duties and functions. The project management plan is not detailed enough, poorly structured or not properly presented, is not supported by the thorough methodology, not covering the primary duties.
Average- from 41 to 60: the offeror presents and describes the project management plan, project development strategy, and the functions of the experts, contribution and interdependence; however, the presented descriptions are not comprehensive; therefore, there is doubt about their practicality. The project management plan is not detailed enough, structured, not supported thorough methodology, not covering all the primary duties.
Good- from 61 to 80: the detailed project management plan is presented: project goals, team, project activities, project schedule, risks, stakeholders, and quality management. Described strategy of the project execution, established functions of the expert, contribution and duty interdependence. The project management plan is detailed, structured, or properly presented, supported by the thorough methodology, covering the primary and secondary duties.
Excellent- from 81 to 100: the project management plan has a comprehensive and clear description in the proposal: the goals of the project, the team, responsibilities, functions, the project activities, duties, the project schedule, risk identification and management, identification of the stakeholders and management and quality management. Clear, thorough and substantial description and understanding project implementation strategy. Accurately and logically established and based all the expert functions, contribution in the project, established duties interdependence and functions connection. The project plan is connected with other parts of the proposal, based on the mutual project realization methodology. It is shown that while composing a plan, it was pursued to optimize human resource usage. The project management plan is oriented to the project specifics. The descriptions are meeting the needs of the purchasing organization in the best manner.
22. Estimating criteria “Concept of the Systems to be Implemented” evaluation:
Weak- from 0 to 20: there is no description of the implemented systems conception or the naming is theoretical and formal, not applicable to the procurement object and to the purchasing organisation.
Satisfactory- from 21 to 40: the offeror submits, and shortly describes the social responsibility conception, social responsibility and environmental standards and initiatives; however, does not reveal the benefit of the implemented system to the final service recipient, the consequences of the systems continuation is not substantiated.
Average- from 41 to 60: the offeror presents and describes social responsibility conception, social responsibility and environmental standards and initiatives, indicates their specifics and benefit for the final recipient of service, describes the continuation of the implemented system; however, the presented descriptions are not comprehensive; therefore, there is doubt about their practicality in this project.
Good- from 61 to 80: there is a detailed and substantial description of the social responsibility conception, social responsibility and environmental standards and initiatives, the description of their specifics, description of the implemented system benefit and substantiated positive longevity of the system.
Excellent- from 81 to 100: the proposal contains comprehensive and clear conception description of social responsibility, social responsibility and environmental standards and initiatives, their specifics, benefit to each organization participating in the project, as well as other stakeholders. The Offeror clearly understands the specifics of these requirements. In the description there is presented purpose of the supplied service as well as
benefit to the final service recipient, comprehensively substantiated the continuation of the implemented system. The conception of the implemented systems meets the needs of the purchasing organization in the best manner out of all submitted proposals.
24. Estimating criteria “Methodological Materials for System Implementation” evaluation:
Weak- from 0 to 20: there is no methodical material of the systems implementation description or the naming is theoretical or formal in the proposal, not applicable to the procurement object and to the purchasing
organisation.
Satisfactory- from 21 to 40: the offeror submits, and shortly describes social responsibility implementation methodology, connection with the project stages; however, does not reveal the logic and rationality of the implemented material, the methodical material is not thorough, the advantages of the methodology against other methodologies are not evaluated.
Average- from 41 to 60: in the proposal the offeror presents and describes social responsibility implementation methodologies, reveals their peculiarities advantages against other methodologies; however, the presented descriptions are not thorough; therefore, there is doubt about their practicality in the project.
Good- from 61 to 80: there is a detailed and substantial description of the systems implementation methodical material, connected with the stages of the project and revealing the specifics of each standard. The material of the implementation is substantiated and logical, systemic and orderly layout, the advantages of the
methodology against other possible methodologies are presented.
Excellent- from 81 to 100: the proposal contains comprehensive, clear and detailed description of the social responsibility initial audit, teachings, standards implementation, evaluation- conduction of the internal audit and reports preparation methodology, revealing peculiarities and connection of each standard and initiative according to the project stages. In the description the logical and rational implementation material is presented, which helps effectively seek for the result. The offeror presented the methodical material thoroughly and systematically, the content is understandable. There is a description of the methodologies’ advantages against other possible methodologies. Methodologies are prepared according to the practical experience of the
analogical project implementation. The methodical material of the systems implementation meets the needs of the Purchasing organization in the best way.
The Committee can evaluate the proposals with the help of experts.
G.
Award of Contract
25. Award criteria, award of contract
The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for the
Purchaser’s action.
Prior to expiration of the period of proposal validity, the procuring UNDP entity will award the contract to the qualified Offeror whose Proposal after being evaluated is considered to be the most responsive to the needs of the organisation and activity concerned.
The model contract for professional services is presented in the Annex IV. 26. Signing of the contract
If the Offeror, awarded the contract, rejects to sign the proposed contract in written or does not respond within the time limit indicated by the Purchaser, it is considered that the Offeror rejects to enter into contract with the Purchaser.
27. Performance Security
The Purchaser requires performance security. Performance security will be assured by withholding 10 percent of total payment as retention money until final acceptance of services and certification of satisfactory performance.
28. Vendor protest
Our vendor protest procedure is intended to afford an opportunity to appeal to persons or firms not awarded a purchase order or contract in a competitive procurement process. It is not available to responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.
Konkurso sąlygų priedas Nr. 1 (A) forma RFP Annex 1, part A PASIŪLYMAS/ PROPOSAL
Dėl socialinės atsakomybės, aplinkos vadybos standartų ir (ar) socialinės atsakomybės iniciatyvų diegimo
Regarding the implementation of the CSR, environmental standards and/or social responsibility initiatives
____________________ (Data)/ (Date) ____________________ (Vieta)/(Place) Tiekėjo pavadinimas Name of Supplier Tiekėjo adresas Address of Supplier Įmonės kodas Code of Supplier PVM mokėtojo kodas
VAT payer‘s code
Už pasiūlymą atsakingo asmens vardas, pavardė
Name and surname of the person responsible for preparation of RFP
Telefono numeris
Tel. No.
Fakso numeris
Fax No.
El. pašto adresas
E-mail address
Šiuo pasiūlymu pažymime, kad sutinkame su visomis pirkimo sąlygomis, nustatytomis: 1. konkurso skelbime, paskelbtame JTVP interneto svetainėje www.undp.lt;
2. konkurso sąlygose;
3. kituose pirkimo dokumentuose.
With this proposal we acknowledge that we accept all conditions of this proposal, detailed in: RFP, published at UNDP site www.undp.lt;
Conditions of the RFP; Other RFP documentation.
Kartu su pasiūlymu pateikiami šie dokumentai:
Other documents submitted with this proposal:
Eil.N r./
No.
Pateiktų dokumentų pavadinimas/
Name of the document submitted
Dokumento lapų skaičius/Number of pages of the document
Pasiūlymas galioja iki (Proposal validity period)20 ______________ d.
________________________________________________________________________
(Tiekėjo arba jo įgalioto asmens vardas, pavardė, parašas)/Name, Surname and signature of the Offeror or authorized person
Konkurso sąlygų priedas Nr. 1 (B) forma
RFP Annex 1, part B
PASIŪLYMAS/ PROPOSAL
Dėl socialinės atsakomybės, aplinkos vadybos standartų ir (ar) socialinės atsakomybės iniciatyvų diegimo
Regarding the implementation of the CSR, environmental standards and/or social responsibility initiatives
____________________ (Data)/ (Date) ____________________ (Vieta)/(Place) Tiekėjo pavadinimas Name of Supplier Tiekėjo adresas Address of Supplier Įmonės kodas Code of Supplier PVM mokėtojo kodas
VAT payer‘s code
Už pasiūlymą atsakingo asmens vardas, pavardė
Name and surname of the person responsible for preparation of RFP
Telefono numeris
Tel. No.
Fakso numeris
Fax No.
El. pašto adresas
E-mail address Eil. Nr./ No. Paslaugos* pavadinimas/ Service Mato vnt. / Unit Kiekis/ Quantit y of units required Vieneto kaina, Lt (be PVM)/ Unit price, Lt (excl. VAT) Vieneto kaina, Lt (su PVM)/ Unit price, Lt (incl. VAT) Viso kiekio kaina, Lt (be PVM)/Total price (excl. VAT)
Viso kiekio kaina, Lt (su PVM)/ Total
price (incl. VAT)
1. I dalis/ I part 2. II dalis/ I part 3. III dalis/ I part 4. IV dalis/ IV part 5. V dalis/ V part
* Paslaugos turi būti išskaidytos taip kaip jos išskaidytos Techninėje specifikacijoje, nurodant kiekvienos paslaugos kainą (Services shall be detailed as they are detailed in the Technical Specifications, indicating price for each task).
Bendra pasiūlymo kaina be PVM – [suma skaičiais ir žodžiais] Lt
Total price without VAT - [total proposal amount in words and figures] Lt
Bendra pasiūlymo kaina su PVM – [suma skaičiais ir žodžiais] Lt
Į šią sumą įeina visos išlaidos ir visi mokesčiai, taip pat ir PVM, kuris sudaro *suma skaičiais ir žodžiais+ Lt. (This prices include all expenses and taxes, including VAT, which amounts [total proposal amount in words and figures] Lt)
Tiekėjo deklaracijos formos pavyzdys
The supplier declaration template sample
Konkurso sąlygų priedas Nr. 2
RFP Annex 2
(Tiekėjo pavadinimas)
(Juridinio asmens teisinė forma, buveinė, kontaktinė informacija, juridinio asmens kodas, pridėtinės vertės mokesčio mokėtojo kodas, jei juridinis asmuo yra pridėtinės vertės mokesčio mokėtojas registro, kuriame kaupiami ir saugomi duomenys apie tiekėją, pavadinimas/Type of legal body, address, contact information, code of legal body, VAT payee
No., if legal body is VAT payee, Name of registrar, were information about supplier is kept)
DEKLARACIJA/DECLARATION _____________ Nr./No______ Data/date)
1. Aš, žemiau pasirašęs (-iusi), patvirtinu, kad visa mūsų pasiūlyme pateikta informacija yra teisinga ir kad mes nenuslėpėme jokios informacijos, kurią konkurso dalyvių buvo prašoma pateikti.
I, the undersigned, confirm that all information provided in this proposal is true and we did not withhold any information, which has been required from the participants.
2. Aš patvirtinu, kad mano atstovaujamas (-a) ___________________(tiekėjo pavadinimas), dalyvaujantis (-i) Jungtinių Tautų vystymo programos Lietuvoje atliekamame socialinės atsakomybės, aplinkos vadybos standartų ir (ar) socialinės atsakomybės iniciatyvų diegimo paslaugų pirkime, pirkimo kodas VP1-1.1-SADM-03-V-02-001-00162, nėra su kreditoriais sudaręs taikos sutarties, sustabdęs ar apribojęs savo veiklos, taip pat nėra padaręs rimto profesinio pažeidimo (konkurencijos, darbo, darbuotojų saugos ir sveikatos, aplinkosaugos teisės aktų pažeidimo), už kurį tiekėjui (fiziniam asmeniui) yra paskirta administracinė nuobauda arba tiekėjui (juridiniam asmeniui) – ekonominė sankcija arba nuo šios sankcijos paskyrimo praėjo mažiau kaip vieneri metai.
I verify, that _________________(name of the supplier), represented by me, participating in the tender, held by the United Nations Development Programme in Lithuania for services of the environmental and social responsibility management systems and (or) social responsibility initiatives implementation, RFP No VP1-1.1-SADM-03-V-02-001-00162, does not enter into an arrangement with creditors, has not suspended or limited business activities, also has not committed a serious professional violation (competition, labor, work safety and health, protection of environment, for which the supplier has received administrative penalty – economic sanction, or less than one year has passed after receiving this sanction.
3. Aš suprantu, kad išaiškėjus aukščiau nurodytoms aplinkybėms būsiu pašalintas (-a) iš šio konkurso procedūros, ir mano pasiūlymas bus atmestas.
I am aware that if above mention circumstances will be revealed I will be expelled from this procurement process and my proposal will not be considered.
PASTABA: Jeigu pirkime dalyvauja tiekėjų grupė, deklaraciją pildo kiekvienas tiekėjas.
Note: If a group of suppliers participate in the tender, each supplier has to fill in the declaration.
Įmonės vadovo vardas, pavardė
Company director’s name, surname
Parašas
Signature
Data
Konkurso sąlygų priedas Nr. 3
RFP Annex 3
TECHNICAL SPECIFICATION
1.
BACKGROUND
Corporate social responsibility (CSR) - organizational politics and practice, when social, environmental and transparent business principles are voluntary integrated into internal processes and external relationships of the organization. Socially responsible business is beneficial for the social and economic development of the society, when there is a creation of jobs, improving working conditions, developing the academic and technological innovations and etc.
On January 12, 2010, Lithuanian Republic Parliament confirmed National corporate social responsibility development program 2009-2011 (further CSR program) and its implementation tools plan (further CSR tool plan) seeks to widen social consciousness in business, create positive environment for CSR development in Lithuania, encourage
organizations implement social responsibility principles in their activities, while seeking competition, safe and ecologically clean environment, strong social union, transparent and ethical business practice.
Seeking to realize CSR program tool No 3.1. create CSR principles implementation methodical tools, assure their dispersion and exchanging good practice; CSR tools plan is foreseen 3.1.9. Tool: to organize teaching, evaluation and practical seminars in the organizations, regarding CSR standard, social accountability, environmental and social management systems implementation (further CSR standard implementation tool).
By contributing to 2007-2013 Human Resources development action plan program first priority “Quality Involvement and Social Embrace” realization, while implementing activity “VP1-1.1 Extending employee and organizations
adaptation to market needs” tool “VP1-1.1-SADM-03-V Corporate social responsibility, United Nations Development Programme (UNDP) in Lithuania made and together with partners (Lietuvos verslo darbdavių konfederacija
(Lithuanian Business Employers’ Confederation), professional union Solidarumas (Solidarity) and Nongovernmental organizations information and support centre) realizes the project “Gates: Social and Environmental Business Innovations” during which it is planned to create the necessary conditions extend corporate social responsibility in Lithuania and encourage organizations implement social responsibility principles in their activities, while seeking competition, safe and ecologically clean environment, strong social union, transparent and ethical business practice. Seeking to realize project 3 activity- “Improving organizational conditions to implement CSR principles in business and stakeholder groups’ competencies about CSR” is planned the procurement of the practical seminars
preparation and conduction and consultations for organizations about CSR standard, social accountability, environmental and social management systems implementation.
2.
CSR STANDARDS
Social responsibility and (or) environmental management systems standards - comprehensive requirements in certain sphere, whose realization can be checked. There is no unified CSR standard at the moment; however, some standards and systems that are used nowadays are dedicated to the implementation of various CSR principles in the organizations. To CSR are related these standards:
ISO 26000- social responsibility guidelines standard;
ISO 14001- environmental management systems standard;
EMAS- the EU Eco-Management and Audit Scheme.
Social responsibility principles are realized by using additional CSR initiatives:
The Global Compact;
Global Reporting Initiative (GRI).
3.
SERVICES, GOAL AND RESULTS
a. General
Procurement object - social responsibility, environmental management standards and (or) social responsibility standards and (or) initiatives implementation in the chosen organizations by the UNDP Committee.
b. The goal of the procurement
The goal of this tender - consult chosen organizations, for the implementation of the social responsibility standards and (or) social responsibility initiatives and to teach management and employee, while following the requirements of the system that is being implemented.
In the time of the procurement realization in the chosen companies, these activities have to be executed: -The analysis of the present activity management system regarding social responsibilities;
-Management and employee teachings;
-Social responsibility standards and (or) initiative implementation; -System implementation check (internal audit);
-Organizations’ Corporate social responsibility reports preparation. c. The scope of services
The procurement object includes 30 organizations, whose total number of employees are no less than 3000, and in which no less than 600 is managing staff and administrative employees. There has to be implemented and realized:
No less than 25 organizations SA 8000 and (or) ISO 26000 social responsibility standards requirements;
No less than 10 organizations EMAS and (or) ISO 14001 environmental standards requirements;
30 organizations have to have prepared CSR reports according to the Global Compact or Global Reporting Initiative.
UNDP Committee will choose 30 organizations, in which the social responsibility and (or) environmental management systems standards will be implemented by following open tender procedures.
The supplier has to assure that social responsibility and (or) environmental systems standards will be implemented in 30 organizations, that is if under unforeseen circumstances some organizations will leave the project, the supplier has to take responsibility to find certain number of organizations for the replacement, that would agree for the implementation of the mentioned standards.
d. The expected results
The teachings were conducted, that lasted no less than 960 academic hours and thought no less than 300 organizational representatives (unique persons1);
The provision of no less than 4800 consultation hours, during which the social responsibility and (or) environmental standards were implemented in at least 30 organizations and 30 organizational CSR reports were prepared;
At least 15 organizations will join the United Nations Global Compact.
4.
THE SCOPE OF SERVICES
There services shall constitute of five stages. The service has to be provided until 30 November 2011 The activities of each stage and expected results:
1. Stage: the analysis of the present management systems in the selected organizations (total 30), operations evaluation according to the social responsibility and needs for the standard to be implemented estimation
No Activity Result
1 To evaluate present situation in 30 organizations in regards to CSR, including these areas:
-Environment- Environmental safety;
-Working environment- the employer practice;
-Market (business transparency, anti corruption, relationship with consumers).
-Society- Community;
-Organizational management;
-The requirements of the implemented standards (according to specific implemented standard in the specific organization). Activity description:
1. Document analysis:
The European Union, Lithuanian Republic legal acts that are related to the organization activities;
Internal documents of the organization;
Reports and forecasts;
Financial documents;
The evaluation of the previous audit results and initiated changes;
Other necessary documents in order to evaluate the company situation.
2. The activity analysis in the organization:
Diagnostic interview with managers and specialists;
Identification of managers’ and specialists’ activities;
Evaluation of operations from employee point of view;
Analysis of the data records;
Internal and external relations, communication analysis.
3. The process identification and analysis through the prism of environmental safety, employee safety and health, quality:
Management processes analysis;
Supporting processes analysis;
Every organization at least 30 pages length document “Present situation evaluation results, conclusions and
recommendations”, including the activities indicated in the activity description and connection for the implemented standard evaluation.
Main processes analysis. 4. Organizational structure analysis. 5. Resource usage statistical analysis. 6. Expert evaluations.
7. The questionnaire of the customers and stakeholder groups.
8. The life quality at work research, including employee financial, psychological situation determination. 9. Other activities are conducted, as according to the
supplier, to assure successful implementation of the stage I.
2 Prepare 30 implementation methodologies to organizations individually according to implemented standards and (or) initiatives.
Methodology has to include:
-detailed action plan, which was conformed with organization’s management, the action plan has to be followed while implementing the standard and social responsibility principles, plan;
-concluded the need of necessary resources;
-the requirement realization of the implemented system; -dispersion of the social responsibility principles throughout all supply chain;
-employee involvement;
-management and employee dialogue;
-implementation project management in every organization; -assurance of the project quality.
Every organization (total 30) at least 10 pages length document “System implementation methodology”.
2. Stage: Training of the organization representatives
No Activity Result
1 To organize and conduct teachings to each organization individually (total 30), which would include target groups:
No less than 960 academic hours.
No less than 300 participants were taught, from 30 organizations.
No less than 30 certificates given according to teachings’ topics.
a. Target group- organizational management (depending on the size of an organization top managers or middle level
managers) and if necessary the owners. Teachings’ topics:
-Social responsibility in organizational context and its advantage;
-Corporate social responsibility strategy, politics and goals; -Environmental initiatives implementation, seeking resource savings and bigger customer loyalty;
-Process approach implementation in the organization, increasing the added value created by the employees; -Spread of social responsibility throughout the supply chain; -Implemented standard requirements (depending on the
No less than 60 participants were taught, from 30 organizations.
Provided teachings of at least 8 academic hours to the target group in every organization.
standard): management responsibility, employee engagement, resource allocation, and realization of standard requirements. Teachings’ group can be composed from no more than 15 people.
b. Target group- employees responsible for human resources Teachings’ topics:
-Socially responsible employment;
-Employee rights and responsibilities in the context of socially responsible organization;
-Human resource management peculiarities (selection, hiring, motivational system, career planning, discharge, working conditions), in the context of social responsibility;
-Motivational systems, oriented to an increase of added value, implementation;
-Employee loyalty enhancement, fulfilling the initiatives of equal rights, transparent business, employee participation in the organizational management;
-Organization of working environment, considering ecological, security and work effectiveness criteria;
-The requirements of the implemented standard (depending on the standard): the responsibility of the workers responsible for human resources, the fulfilment of standard requirements. Teachings’ group can be composed from no more than 15 people.
No less than 60 participants were taught, from 30 organizations.
Provided teachings of at least 8 academic hours to the target group in every organization.
c. Target group- employees Teachings’ topics:
-Employee rights and duties in the context of socially responsible organization;
-The management and employee dialogue;
-The requirements of the implemented standard (depending on the standard): employee responsibility, fulfilment of standard requirements.
Teachings’ group can be composed from no more than 20 people.
No less than 150 participants were taught, from 30 organizations.
Provided teachings of at least 8 academic hours to the target group in every organization.
d. Target group- management representatives for the implementing systems
Teachings’ topics:
-The responsibility, functions and empowerment of the management representative for the implemented system; -The requirements of the implemented standards and practical fulfilment (depending on the standard/(-s); -Necessary documentation preparation;
-Necessary data record creation;
-Internal audit: planning, fulfilment, findings, and improvement.
Teachings’ group can be composed from no more than 15 people.
No less than 30 participants were taught, from 30 organizations.
Provided teachings of at least 8 academic hours to the target group in every organization.
The service provider has to assure the conditions necessary for the teachings:
Premises accommodated for seminars, meetings, teachings or similar events;
Necessary technology (multimedia projector, computer).
During the teachings there has to be various advanced teaching and knowledge transference forms (case studies, discussions, modelling, etc.). Practical assignments have to be gathered and discussed. Every participant has to receive some teaching materials.
The service provider (the supplier) while organizing every teaching, has to:
Arrange seminar time and place with each organization, and purchasing organization;
Fills out participants’ registrar documents, which he later presents to the purchasing organization (according to the forms as confirmed by the purchasing organization)
3. Stage. Specific standards and initiatives implementation and consultations
No Activity Result
1 To integrate implemented standards requirements into the management systems in 30 organizations and to prepare
documentation packs, to each organization according to implemented standards and (or) initiatives.
Activity description:
-Description of the operation processes in
each organization and preparation of the implemented management system documents- performed by the Service provider together with taught and prepared workers;
-Composition of the detailed activity processes scheme, setting the value, that organization creates, its creation processes (internal “consumer-supplier” chain, individual actions, decision making employees, and appropriate documents and data record forms); -Prepared and implemented all the necessary management system documents and systemic procedures. Establishment of document hierarchy, including the politics, goals, management leader, procedures, instructions, orders, rules, descriptions, etc. (the need depends on the current situation);
-Prepared to each organization system guide, processes and
procedures description documents and presented for consideration; -Prepared management system effectiveness assurance plans and solutions, including the politics, goals, managerial evaluation analysis, formation of the internal audit plan and presented for confirmation; -Prepared documentation fulfilment in practice;
-Performing the analysis of reasons of ineffective system parts and presented their elimination means;
-Performing other duties necessary for the success of activity, as decided by the Service provider.
Prepared 30 documentation packs (system guides, politics, goals, process and procedures description documents and such) to every organization.
4. Stage. Implemented standards and initiatives evaluation consultations- internal audit
No Activity Result
1 According to the arranged plan in advance, perform internal (pre-certification) audits, according to the implemented standards in 30 organizations.
Performed 30 audits for the implemented systems.
include the found mismatches, observations, improvement
possibilities and indicate the actions for prevention and correction.
documents “Internal Audit Report” to each organization.
3 Perform correction actions according to the findings from internal audit in 30 organizations and establish the reasons of mismatches and observations.
Performed correctional actions in 30 organizations.
5. Stage. Consultation on CSR reports preparation
No Activity Result
1 Perform CSR reporting preparation consultations in each organization (total 30).
While preparing the reports, there has to be employees from certain spheres of positions included.
Prepared public, at least 5 pages long document “CSR Report” to each organization.
5.
THE PROPOSAL SUBMISSION
Together with the proposal, the supplier will have to submit offered: Project management plan;
Implemented systems conception;
Implemented systems methodical material.
6.
CONTITIONS OF SERVICES
Service provision starts no later than in 14 days since the day that the contract with the purchasing organization was signed.
The length of the service provision: 30 November 2011 from the day that the contract with the purchasing organization was signed.
The duties of the service provider:
6.1.provide quality service according to the confirmed service provision plan;
6.2.properly report about the provided services. Service provider must assure the submission of the following documents to the UNDP:
6.1.1. Financial documents:
6.1.1.1.Certificate about the completion of services - submitted once every two months, till the 10th of the month; 6.1.1.2.Invoice - submitted once every two months, till the 10th of the month.
6.1.2. The documents of the activities (consultations, teachings): 6.1.2.1.Planned activities schedule - until the 3rd day of every month; 6.1.2.2.Factual events schedule - once in two months;
6.1.2.3.Summary of the consultations (with participants signatures)- reported monthly; the lists must contain the total number of hours, in order to track and check whether it matches the acts of the reception transfer; 6.1.2.4.The summary of the project participants attendance sheets- reported monthly;
6.1.2.5.The lists of trainings participants (with participants signatures)- reported monthly;
6.1.2.6.The summary of project participants- participants’ list is submitted when participants end their participation. Conditions of payment:
The term of payment for services - 60 days after submission of financial documents and reports about activities In the case if the European Social Fund Agency, refuses to compensate part of the service provider costs due to the fault of the service provider, these costs will not be covered.
Annex IV Standard UNDP Contract for Professional Services and General Conditions of Contract
Model Contract for Professional Consulting Services between UNDP and a Company or other entity2
Date _____________ Dear Sir/Madam,
Ref.: ______/ _______/ ______ [INSERT PROJECT NUMBER AND TITLE OR OTHER REFERENCE]
The United Nations Development Programme (hereinafter referred to as "UNDP"), wishes to engage your [company/organization/institution], duly incorporated under the Laws of
_____________ [INSERT NAME OF THE COUNTRY] (hereinafter referred to as the "Contractor") in order to perform services in respect of
___________ [INSERT SUMMARY DESCRIPTION OF THE SERVICES] (hereinafter referred to as the "Services"), in accordance with the following Contract:
1.Contract Documents
1.1 This Contract is subject to the UNDP General Conditions for Professional Services attached hereto as Annex I. The provisions of such Annex shall control the interpretation of this Contract and in no way shall be deemed to have been derogated by the contents of this letter and any other Annexes, unless
Profesionalių konsultavimo paslaugų pavyzdinė sutartis, sudaryta JTVP ir Įmonės ar kitos institucijos1
Data _____________ Gerbiamas pone/Gerbiama ponia,
Žymuo: ______/ _______/ ______ *ĮRAŠYTI PROJEKTO NUMERĮ IR PAVADINIMĄ ARBA KITĄ NUORODĄ+
Jungtinių Tautų vystymo programa (toliau – JTVP), pageidauja pasamdyti jūsų
[įmonę/organizaciją/instituciją+, tinkamai įsteigtą pagal _____________ *ĮRAŠYTI ŠALIES
PAVADINIMĄ+ teisės aktus (toliau – Sutarties dalyvis), atlikti ___________ *ĮRAŠYTI TRUMPĄ PASLAUGŲ APRAŠĄ+ paslaugas (toliau – paslaugos) laikantis šios Sutarties:
1.Sutarties dokumentai
1.1 Šiai Sutarčiai taikomos JTVP Bendrosios profesionalių paslaugų teikimo sąlygos, pateiktos I priede. Ši Sutartis turi būti aiškinama remiantis to priedo nuostatomis ir jos turi viršenybę prieš visas šio teksto ir bet kurių kitų jo priedų nuostatas, išskyrus atvejus, kai tai aiškiai nurodyta šio teksto 4 skyriuje Specialiosios sąlygos.
2
This model contract is intended for services (studies, consultancies by firms, etc) to be obtained from companies as well as from NGOs, Universities, etc. It is not to be used for procuring goods or works. Any substantial deviations to the text should be made in consultation with BOM (Bureau of Management).
Ši pavyzdinė sutartis skirta paslaugoms (tyrimams, įmonių konsultacijoms ir kt.), kurias suteikia įmonės ir nevyriausybinėms organizacijoms (NVO), universitetai ir kt. Ji nėra skirta prekėms ar darbams pirkti. Bet kokie esminiai teksto pakeitimai leidžiami tik pasikonsultavus su Valdymo biuru.
otherwise expressly stated under section 4 of this letter, entitled "Special Conditions". 1.2 The Contractor and UNDP also agree to be
bound by the provisions contained in the following documents, which shall take precedence over one another in case of conflict in the following order:
a) this letter;
b) the Terms of Reference [ref.
...dated...], attached hereto as Annex II;
c) the Contractor's technical proposal [ref..., dated ...], as clarified by the agreed minutes of the negotiation
meeting3[dated...], both documents not attached hereto but known to and in the possession of both parties.
1.3 All the above shall form the Contract between the Contractor and UNDP, superseding the contents of any other negotiations and/or agreements, whether oral or in writing, pertaining to the subject of this Contract.
2. Obligations of the Contractor
2.1 The Contractor shall perform and complete the Services described in Annex II with due diligence and efficiency and in accordance with the Contract.
2.2 The Contractor shall provide the services of the following key personnel:
Name Specialization Nationality Period of service
.... ... ... ...
1.2 Sutarties dalyvis ir JTVP taip pat įsipareigoja laikytis šių dokumentų, kurie išvardyti pirmenybės eilės tvarka, nuostatų: a) šis tekstas;
b) Techninė užduotis *žymuo ...data...+, pridedamus kaip II priedas;
c) Sutarties dalyvio techninis pasiūlymas *žymuo..., data ...+ su paaiškinimais, pateiktais suderintame derybų protokole2 *data ...+. Abu šie dokumentai prie šio teksto nepridedami, tačiau juos turi ir su jais yra susipažinusios abi šalys.
1.3 Visi minėti dokumentai sudaro Sutarties dalyvio ir JTVP sutartį, kuri turi viršenybę prieš visas kitas su šios Sutarties dalyku susijusias derybas ir (arba) susitarimus, tiek rašytinius, tiek žodinius.
2. Sutarties dalyvio įsipareigojimai
2.1 Sutarties dalyvis turi reikiamai stropiai bei veiksmingai ir laikydamasis Sutarties iki galo atlikti II priede aprašytas paslaugas.
2.2 Sutarties dalyvis turi suteikti paslaugas šiems pagrindiniams personalo nariams: Vardas, pavardė Specializacija Tautybė Paslaugos laikotarpis
.... ... ... ...
3
If there are updates to the technical proposal or correspondence exchanged in clarification of certain aspects, reference them too, provided that they are fully acceptable to UNDP. Otherwise, aspects which resolution is pending should be dealt with in this letter itself or in the Terms of Reference, as appropriate.
Jei atsiranda techninio pasiūlymo ar korespondencijos, kuria pasikeista aiškinantis tam tikrus aspektus, pasikeitimų, juos taip pat reikia nurodyti, jeigu jie yra visiškai priimtini JTVP. Kitais atvejais tie aspektai, dėl kurių sprendimas dar nepriimtas, turi būti aptarti atitinkamai šiame rašte arba Techninėje užduotyje.
.... ... ... ... 2.3 Any changes in the above key personnel
shall require prior written approval of ____________________________________ [NAME and TITLE], UNDP.
2.4 The Contractor shall also provide all
technical and administrative support needed in order to ensure the timely and satisfactory performance of the Services.
2.5 The Contractor shall submit to UNDP the deliverables specified hereunder according to the following schedule:
[LIST DELIVERABLES]
[INDICATE DELIVERY DATES] e.g.
Progress report ../../....
... ../../
....
Final report ../../....
2.6 All reports shall be written in the Lithuanian language (plus summary in English), and shall describe in detail the services rendered under the Contract during the period of time covered in such report. All reports shall be transmitted by the Contractor by _________ [MAIL, COURIER AND/OR FAX] to the address specified in 9.1 below.
.... ... ... ... 2.3 Bet kokius išvardyto personalo pakeitimus
turi iš anksto patvirtinti
____________________________________ *VARDAS, PAVARDĖ ir PAREIGOS], JTVP. 2.4 Sutarties dalyvis taip pat turi teikti bet kokią
techninę ir administracinę pagalbą, kurios reikia norint užtikrinti, kad Paslaugos būtų suteiktos laiku ir tinkamai.
2.5 Sutarties dalyvis turi pateikti JTVP čia nustatytas paslaugas pagal tolį tvarkaraštį: *PASLAUGŲ SĄRAŠAS+
[NURODYTI SUTEIKIMO DATAS] pvz.
Pažangos ataskaita ../../....
... ../..
Galutinė ataskaita ../..
2.6 Visos ataskaitos turi būti rašomos lietuvių kalba (pridedant santrauką anglų k.) ir jose turi būti išsamiai aprašytos per ataskaitinį laikotarpį pagal Sutartį suteiktos paslaugos. Visas ataskaitas Sutarties dalyvis turi _________ *PAŠTU, PER KURJERĮ IR (ARBA) FAKSU] perduoti 9.1 nurodytu adresu.
2.7 The Contractor represents and warrants the accuracy of any information or data provided to UNDP for the purpose of entering into this Contract, as well as the quality of the deliverables and reports foreseen under this Contract in
2.7 Sutarties dalyvis patvirtina ir garantuoja visos informacijos ir duomenų, kuriuos pateikia JTVP šiai Sutarčiai sudaryti, taip pat pagal šią Sutartį numatytų paslaugų ir ataskaitų kokybę pagal aukščiausius darbo ir profesionalumo standartus.
accordance with the highest industry and professional standards.
OPTION 1 (FIXED PRICE) 3. Price and Payment4
3.1 In full consideration for the complete and satisfactory performance of the Services under this Contract, UNDP shall pay the Contractor a fixed contract price of ________ [INSERT CURRENCY & AMOUNT IN FIGURES AND WORDS].
3.2 The price of this Contract is not subject to any adjustment or revision because of price or currency fluctuations or the actual costs incurred by the Contractor in the performance of the Contract.
3.3 Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of its obligations under this Contract nor as acceptance by UNDP of the Contractor's performance of the Services.
3.4 UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices submitted by the Contractor to the address specified in 9.1 below, upon achievement of the corresponding milestones and for the following amounts:
MILESTONE5 AMOUNT TARGET DATE
Upon... ... ./../.
... ... ../../....
Invoices shall indicate the milestones achieved and corresponding amount payable.
1 VARIANTAS (FIKSUOTA KAINA) 3. Kaina ir apmokėjimas3
3.1 Atsiskaitydama už visiškai ir tinkamai suteiktas Paslaugas pagal šią Sutartį JTVP sumoka Sutarties dalyviui ________ *ĮRAŠYTI SUMĄ IR VALIUTĄ SKAIČIAIS IR ŽODŽIAIS+ fiksuotą sutartinę kainą.
3.2 Šios Sutarties kaina niekaip nekeičiama ir nepersvarstoma dėl kainų ar valiutos kurso pokyčių arba tikrųjų Sutarties dalyvio išlaidų vykdant Sutartį.
3.3 JTVP išmokos Sutarties dalyviui nereiškia, kad jis atleidžiamas nuo įsipareigojimų pagal šią Sutartį ir kad JTVP pripažįsta, jog Sutarties dalyvis tinkamai atliko paslaugas.
3.4 JTVP sumoka Sutarties dalyviui patvirtinusi 9.1 nurodytu adresu jo atsiustas sąskaitas-faktūras, kai pabaigiami atitinkami tarpiniai etapai, už kuriuos mokamos šios sumos:
TARPINIS ETAPAS4 SUMA TARGET DATE
Atlikus .... ... ./../....
... ... ../../....
Sąskaitose-faktūrose turi būti nurodyti užbaigti tarpiniai etapai ir atitinkama mokėtina suma.
4
This version of section 3 is to be used for fixed price contracts. Fixed price contracts should normally be used when it is possible to estimate with reasonable accuracy the costs of the activities which are the subject of the Contract.
Ši 3 skyriaus versija turi būti taikoma fiksuotos kainos tipo sutartims. Fiksuotos kainos tipo sutartys paprastai turėtų būti sudaromos, kai įmanoma pakankamai tiksliai nustatyti veiklos pagal Sutartį išlaidas.
5
If an advance payment is granted, define the first milestone as "upon signature of the contract by both parties". Please note that advance payments should be granted only in exceptional cases, and that they must comply with UNDP policies and procedures.
Jei mokama išankstinė išmoka, pirmasis tarpinis etapas apibrėžiamas kaip „abiem šalims pasirašius sutartį“. Atkreipiamas dėmesys, kad išankstinės išmokos turi būti mokamos tik išskirtiniais atvejais ir turi atitikti JTVP politiką ir procedūras.
OPTION 2 (COST REIMBURSEMENT) 3. Price and payment6
3.1 In full consideration for the complete and satisfactory performance of the Services under this Contract, UNDP shall pay the Contractor a price not to exceed __________ [INSERT CURRENCY & AMOUNT IN FIGURES AND WORDS].
2 VARIANTAS (IŠLAIDŲ PADENGIMAS) 3. Kaina ir mokėjimas5
3.1 Atsiskaitydama už visiškai ir tinkamai suteiktas Paslaugas pagal šią Sutartį JTVP sumoka Sutarties dalyviui kainą, kuri neturi viršyti ________ *ĮRAŠYTI SUMĄ IR VALIUTĄ SKAIČIAIS IR ŽODŽIAIS+.
3.2 The amount contained in 3.1 above is the maximum total amount of reimbursable costs under this Contract. The Breakdown of Costs in Annex _______ [INSERT ANNEX NUMBER] contains the maximum amounts per cost category that are reimbursable under this Contract. The Contractor shall reflect in his invoices the amount of the actual reimbursable costs incurred in the performance of the Services.
3.3 The Contractor shall not do any work, provide any equipment, materials and supplies, or perform any other services which may result in any costs in excess of the amount under 3.1 or of any of the amounts specified in the Breakdown of Costs for each cost category without the prior written agreement of _________________ [NAME and TITLE], UNDP.
3.4 Payments effected by UNDP to the Contractor shall be deemed neither to relieve the Contractor of its obligations under this Contract nor as acceptance by UNDP of the Contractor's performance of the Services.
3.5 The Contractor shall submit invoices for the work done every ___________ [INSERT PERIOD OF TIME OR MILESTONES].
OR
3.5. The Contractor shall submit an invoice for
3.2 3.1 nurodyta suma yra didžiausioji pagal šią Sutartį padengiamų išlaidų bendroji suma. Išlaidų paskirstyme, kuris pateikiamas _______ *ĮRAŠYTI PRIEDO NUMERĮ+ priede, nurodytos didžiausiosios kiekvienos išlaidų kategorijos sumos, mokamos pagal šią Sutartį. Sutarties dalyvis savo sąskaitose-faktūrose turi nurodyti tikrąsias dengtinas Paslaugų teikimo išlaidas.
3.3 Sutarties dalyvis neturi dirbti jokio darbo, tiekti įrangos, medžiagų ir eksploatacinių medžiagų ar teikti jokių kitų paslaugų, kurių išlaidos viršytų 3.1 nurodytą sumą arba bet kurias kitas Išlaidų paskirstyme nurodytas kiekvienos išlaidų kategorijos sumas be išankstinio rašytinio _________________ *VARDAS, PAVARDĖ ir PAREIGOS+, JTVP, pritarimo.
3.4 JTVP išmokos Sutarties dalyviui nereiškia, kad jis atleidžiamas nuo įsipareigojimų pagal šią Sutartį ir kad JTVP pripažįsta, jog Sutarties dalyvis tinkamai atliko paslaugas.
3.5 Sutarties dalyvis turi teikti sąskaitas-faktūras už darbą, atliktą kiekvieną ___________ *ĮRAŠYTI LAIKOTARPĮ ARBA TARPINĮ ETAPĄ+.
ARBA
3.5. Sutarties dalyvis turi pateikti
6
This version of section 3 is to be used for cost reimbursement contracts. Normally, cost reimbursement contracts should be used when it is not possible to estimate with reasonable accuracy the total costs of the activities which are the subject of the Contract.
Ši 3 skyriaus versija turi būti taikoma išlaidų padengimo tipo sutartims. Išlaidų padengimo tipo sutartys paprastai turėtų būti sudaromos, kai neįmanoma pakankamai tiksliai nustatyti veiklos pagal Sutartį išlaidų.
