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Countryside Northridge Homeowners Association

Board of Directors

Attendance Sheet

DATE:

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Countryside Country Club

Printed Name

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Countryside Northridge Homeowners Association

Agenda for January 3, 2009 board meeting

1. Welcome and Introductions of all attending

2. Minutes

a.

Approval of the minutes from the November 1,2008 Board Meeting

b. Initial approval of the minutes from the Annual meeting of December 2

,

2008. Additional Proxy received late 12/2.

3. Election of Officers for 2009

4.

Treasurer's Report

a.

Financial balances for month ending December 2008

b. Report of income and expenditures

c.

Approval of pending bills (if any)

-

Michael Milo $1700 and Clearwater

Neighborhood Coalition $40

d. Proceeds from CD cash out

5. Presidents Report - web status

6. Committee Reports

a.

Entrance Committee

-

Richard Nadeau

i. Bids from Landscapers for entrance maintenance

b. Architectural Committee

-

Ted Dialinakis

c. Neighborhood Watch

-

Joe Neill

d. Holiday Decorations winners

7. Old Business

a. Neighborhood Directory (to be published in January)

i

.

Advertisers (Kansagor and Smiddy

-

Tom actually wants a larger

ad; Kansagor still wants to place and ad.) No others responded.

b.

Consideration of hiring a new attorney

8. New Business

a.

2009 mailing address - continue current?

b. Mailing Annual Financial Statement and Dues Statement

c.

Proposed 2009 meeting dates: 2/7,3/7

,

4/4

,

5/2,6/6,

7/4(?),

811

,

9/5(?),

11/7 and annual meeting Tuesday 12/1 at All Saints Catholic Church.

9. Announcements

a. Next meeting 3/7

10. Comments by association members (three minutes per person)?

Countryside Northridge agenda for 200901 03

Printed 113/20098:27:21 AM

TREASURER'S

REPORT

DECEMBER

2008

Income:

SunTrust CD Redemption

$7,746.19

Expenses:

Legal Expenses Apr-Dec 08 $1,700.00

M.Milo PA

Progress Energy

$

19.81

Entrance Electric

Pierce Landscaping

$ 414.00

Monthly Maintenance

BaHaerPublishing

$ 127

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Issues

-Printing for Annual Meeting

$

26

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45

Annual Meeting

$2,160.26

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Month to date activity

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Budget comparison attached.

New Payments for approval:

Progress Energy

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22.45

Submitted January 2, 2009

~

DECEMBER 2008

Current 2008 2008 Variance

Income: Month Year to Date Budget (Over)1Under

HOA Membership Dues 0.00 12,534.00 12,534.00 0.00

Late Fees&Other Income 7,746.19 7,828.22 7,828.22

Interest Income 0.80 9.46 0.00 9.46

Total Income: 7,746.99 20,371.68 12,534.00 7,837.68

Operating Expenses:

Lawn Care 414.00 7,014.50 5,500.00 (1,514.50)

Common Area Electric 19.81 249.03 300.00 50.97

Insurance 1,275.71 1,139.21 (136.50)

Administration & Meeting 26.45 704.89 675.00 (29.89)

Legal Expenses 1,700.00 4,680.00 5,000.00 320.00

Banner Publishing 369.71 500.00 130.29

Registration & Filing Fees 101.25 101.25 0.00

Other Expenses - Repairs &Maint. 78.00 200.00 122.00

Total Operating Expenses: 2,160.26 14,473.09 13,415.46 (1,057.63)

Net Income: 5,586.73 5,898.59 (881.46) 6,780.05

BBT Checking Cash Total Association Equity

$7,277.78 $7,277.78

COUNTRYSIDE NORTHRIDGE HOMEOWNERS ASSOCIA TION

INCOME: 33 58 12 9 3 2 3 Directory Ad CDRedeemed PaidHomeOWners 120

Book Balance Forward $1379.19

DEPOSITS 2008 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL 2008 Budget

Annual Dues $3446.85 $6,058.10 $1,253.40 $940.05 $313.35 $208.90 $313.35 $12,534.00 12,534.00 100.0%

Other Incomel Late Fees $2.10 $12.53 $4.10 $13.30 $50.00 $7746.19 $7,828.22 0.00

Interest frombank $0.23 $0.87 $1.29 $1.43 $1.11 $0.92 $0.90 $0.72 $0.49 $0.37 $0.33 $0.80 $9.46 0.00

Total: $4826.27 $6,058.97 $1 254.69 $943.58 $326.99 $213.92 $327.55 $0.72 $0.49 $0.37 $50.33 $7746.99 $21,750.87 12,534.00 173.5%

$I),i)i)

EXPENDITURES:

Category % UsedYTD

CNCDues $40.00 $40.00 $40.00 100.0%

Stale Filino Fee $61.25 $61.25 $61.25 100.0%

Meeting Expenses $206.75 $83.77 $26.45 $316.97 $175.00 181.1%

P.O.BoxFee $90.00 $90.00 $90.00 100.0% Prooress Enerov $22.84 $23.06 $20.62 $22.13 $24.35 $16.63 $44.66 $0.00 $29.55 $24.96 $19.81 $249.03 $300.00 63.0% LeoalFees $2,980.00 $1700.00 $4,680.00 $5,000.00 93.6% Administration $117.43 $24.60 $57.40 $5.74 $92.75 $297.92 $410.00 72.7% Nortbrldqe Banner $94.60 $63.17 $84.57 $127.37 $369.71 $500.00 73.9% Entrance Liabllltv $139.69 $139.69 $139.31 100.4%

Liability Insurance $1,135.82 $1,135.82 $999.90 113.6%

Lawn CarelLandscaDino $415.00 $415.00 $415.00 $415.00 $490.00 $1,735.00 $415.00 $1,315.00 $571.50 $414.00 $414.00 $7,014.50 $5,500.00 127.5%

Entertainment $60.00 $60.00 $200.00 30.0%

BankFees 11.00 7.00 $18.00 $0.00

Total: $952.02 $1,749.37 $530.42 $3,487.30 $571.75 $0.00 $1,612.88 $465.60 $1,492.32 $601.05 $650.12 $2,160.26 $14,473.09 $13,415.46 107.9%

$0.0')

BB&.TAccount Balance: $3,874.25 $8,183.85 $8,908.12 $6,364.40 $6,119.64 $6,333.56 $4,648.23 $4,383.35 $2,891.52 $2,290.84 $1,691.05 $7,277.78 $7,277.78

-countryside Northridge Homeowners Association

Checking Account - BB &TBank

Checkbook Balance as ofDecember 31,2007: $1,379.19 2008ActMty

Payee Check No. Chk. Amount Deposit Balance

1/312008 City ofCleaMater 924 26.75 $1,352.44 11512008Pam Nadeau 925 60.00 $1,292.44 111212008Dave Pierce 926 415.00 $877.44 111212008 ClwtrNeighborhoods Coalition 927 40.00 $837.44 1130120082008 Member DuesPaymnts 2,611.25 $3,448.69 113012008 Cityofclearwater 928 180.00 $3,268.69

113012008 Pack &Ship Unlimited 929 90.00 $3,178.69

113012008Progress Energy 930 22.84 $3,155.85 1130/2008 GaryWelsh 931 117.43 $3,038.42 113112008 2008 Member Dues Paymnts 835.60 $3,874.02 1131/2008 Bank Interest 0.23 $3,874.25 _'" 211112008 2008 Member DuesPaymnts 3,446.85 $7,321.10 2/16/2008 DavePierceLawnCare 932 415.00 $6,906.10

211612008 Lancaster Ins. (Dir.& Officer Ins.) 933 1,135.82 $5,770.28 212112008 Bank Service Charge 11.00 $5,759.28 2125120082008 Member Dues Paymnts 1,357.85 $7,117.13 212912008Progress Energy 934 23.06 $7,094.07 212912008 AutoONners Insurance 935 139.89 $6,954.18 2129/2008 Gary Welsh 935 24.60 $6,929.58 2129/2008 2008 Member DuesPaymnts 1,253.40 $8,182.98

212912008 Bank Account Interest 0.87 $8,183.85 _'" 31112008Martha Hickey 937 94.60 $8,089.25 3112120082008 Member DuesPaymnts 522.25 $8,611.50 3125120082008 Member Dues Paymnts 417.80 $9,029.30 313012008 Progress Energy 938 20.82 $9,008.48 3/30/2008 DavePierceLawncare 939 415.00 $8,593.48 3/3112008 2008Member Dues Paymnts 313.35 $8,906.83 3131/2008 Bank Account Interest 1.29 $8,908.12 .

-4f7/2008 2008Member Dues Paymnts 733.25 $9,641.37

412112008 2008Member Dues Paymnts 208.90 $9,850.27 412112008 BankSeNice Charge 7.00 $9,843.27 413012008Progress Energy 940 22.13 $9,821.14 413012008Martha Hicky 941 63.17 $9,757.97 413012008 DavePierce LawnGare 942 415.00 $9,342.97 413012008 MichaelA Milo PA 943 2,980.00 $6,352.97 413012008 Bank Account Interest 1.43 $8,364.40

5/9/2008 2008Member Dues Paymnts 325.88 $6,690.28 5/26/2008 DavePierce LawnGare 944 490.00 $6,200.28 512612008 Progress Energy 945 24.35 $6,175.93

512612008 M.Welsh 945 57.40 $6,118.53

5/3112008 Bank Accountlnterest 1.11 $6,119.64 v

6120120082008 Member DuesPaymnts 213.00 $6,332.64 613012008Bank Account Interest 0.92 $6,333.56 v

7f712008 Progress Energy 947 16.63 $6,316.93 7f712008 Dave Pierce LawnGare 948 1,735.00 $4,581.93

7f712OO8 2008 Member Dues Paymnts 220.10 $4,802.03 71812008 Gary Welsh 949 61.25 $4,740.78 7/1112008 2008 Member Dues Paymnts 105.55 $4,847.33

713112008Bank Account Interest 0.90 $4,848.23 v

81212008Progress Energy 950 20.24 $4,827.99

81212008Richard Nadeau 951 5.74 $4,822.25 811212008Dave Pierce LawnGare 952 415.00 $4,407.25

813012008 Progress Energy 953 24.62 $4,382.63

813112008BankAccount Interest 0.72 $4,383.35 v

91312008 Dave Pierce ( twoinvoices) 954 1,315.00 $3,068.35

9/612008 M.Welsh 955 8.40 $3,059.95

9/6/2008 Martha Hickey (Banner) 956 84.57 $2,975.38

916/2008 BillJonson 957 84.35 $2,891.03 913012008BankAccount Interest 0.49 $2,891.52 v

101212008Progress Energy 958 29.55 $2,861.97

10/212008 Dave PierceLawncare 959 415.00 $2,446.97

101212008 Tard~Electric 960 156.50 $2,290.47 1013112008Bank Account Interest 0.37 $2,290.84 v

111112008Progress Energy 961 24.98 $2,265.86

111112008 Martha Hickey 962 42.46 $2,223.40 1111212008Publix DebitGard 50.40 $2,173.00 1112012008DriveByeExterminators 50.00 $2,223.00

1112212008Bill Jonson 963 33.37 $2,189.63

1112212008DavePierce LawnCare 964 414.00 $1,775.63

11/2012006 Martha Hickey 965 84.91 $1,690.72 1113112008BankAccountinterest 0.33 $1,691.05

.

-121212008Progress Energy 966 19.81 $1,671.24 121812229Bill Jonson 967 26.45 $1,644.79 12/1612008 SunTrust CDRedemption 7,746.19 $9,390.98 12/3012008 Dave Pierce Lawncare 968 414.00 $8,976.98 1213012008 MichaelA MiloPA 969 1,700.00 $7,276.98

1213112008Bank Account Interest 0.80 $7,277.78 14,473.09 20,371.61>

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DAVE PIERCE LAWN CARE & LANDSCAPE

3672 Lake St. George, Palm Harbor, FL 34684

Phone 727-504-3014

October 3, 2008

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Clubhouse Estates at Northridge

Attn: Rich NJ~

Enclosed please find a complete and comprehensive proposal from Dave

Pierce Lawn Care

&

Landscape to provide service to your facility in the

amount of Four Hundred and Ninety-five Dollars

00/100

per

month($495.00).

Purpose of Agreement:

The purpose of this agreement is to state the terms and conditions under

which Dave Pierce Lawn Care

&

Landscape will provide lawn care and

maintenance for Clubhouse Estates at Northridge.

Services to be performed:

For safety and knowledge, all employees of Dave Pierce Lawn Care

&

Landscape are to abide by all company safety rules while on your property.

The mowing crew will pick up paper and trash before mowing. Service

includes: mowing, edging, line trimming, weed control, trimming shrubs,

pruning plants and flowers, and fertilization of turf and plants.

Mowing:

Mowing is to be seasonal as described: (weekly) April- October,

(bi-weekly) November - March.

Edging:

Curbs, sidewalks, beds and paved surfaces will be done at time of mowing.

A

l

l grass clippings and debris created from edging will be blown off to look

neat and clean.

Line Trimming:

Trimming will be done on grass areas around trees, valves, lights, signs, and

other areas not accessible by mowers.

Weeding Beds:

A weed control program will be maintained to keep planted beds relatively

weed free.

Trimming and Pruning:

All dead plants and shrubs in common areas will be removed as needed.

All plants will be trimmed as needed during weekly servicing.

Palm Trees in North Beds:

Palms will be trimmed and fertilized twice a year.

Fertilization and Pest Control:

Fertilization and pest control will be applied to turf and plants four times a

year.

Flowers:

Annuals will be planted three times a year in all four beds of the north and

south entrances.

Mulch:

Mulch for north and south entrances provided once a year at no charge.

Additional mulch is $55.00 per cubic yard.

Other costs not in contract:

--'

Irrigation repair $45.00 per manhour plus parts. Irrigation checked every

month at no charge.

Tree trimming! clean-ups and miscellaneous $35.00 per man hour plus

dump fee.

Debris Clean-up:

All litter and debris created by any of the services performed by Dave Pierce

Lawn Care will be transported from the site. Sidewalks and curbs will be

cleaned by blowers to remove grass and debris.

'

..

Acts of Nature:

Any damages said to property caused by fire, drought, storms, freeze,

vandalism, hurricanes, ect., is not included in this agreement

.

All clean-up

from these types of conditions will be billed separately.

Billing Schedule:

Payment is due on or before the 28

th.

day of each month.

Cancellation Clause:

This agreement may be cancelled by either party with a written sixty days

notice. We aim to maintain a good business relationship with you and feel

that any discrepancies can be rectified to satisfy all parties concerned. We

are confident that you will be pleased with our services.

Terms of Contract:

Contract shall commence the day it is signed by both parties and continue

annually by mutual consent

.

In witness whereof, the parties have caused this agreement to be executed as

of the day and the year signed below.

Dave Pierce Lawn Care

Clubhouse Estates at Northridge

By:

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Date:/O/3

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1574 Laney Drive Palm Harbor, FI 34683

736-8489

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Clubhouse Estates at Northridge Attention: Rich Nadeau

Landscaping &Lawn Proposal

The prices in this proposal are good for (30) thirty days from the above listed date. Hall's Professional Landscaping and Lawn Service, Inc. (H.P.L.L.S., Inc.) is a complete lawn and landscaping company. We are fully licensed and insured. We are a growing company and our goal is to satisfy all our customers. We have an excellent customer relationship with our clients and believe communication and hard work do payoff]

Our company is owned and operated by the owner and a trained, experienced crew. We have the newest equipment available to us in our industry.

This proposal outlines the particulars for the property known as Clubhouse Estates AtNorthridge ..Hall's Professional Landscaping and Lawn Service, Inc. herein after referred to as the (Contractor).

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Mowing* Trash and debris shall be picked up prior to mowing. All turf areas shall be mowed

40142

times per year. Turfwill be cut at 4

Yz

inches in the growing season (approximately April through October) and 3

Yz

to 4 inches during the dormant season (approximately November through March).

___________Edging* £roIlel1J'-ShalLhe_edgedAQ£42_times..peLyeaLIhis..is_pectaining_to_aILgrass.gwwing _ horizontally to concrete, asphalt and ornamental landscape beds. All ground cover

will be trimmed back and off sidewalks.

Line Trimming* Property shall be trimmed

40/42

times per year.This is pertaining to all grass growing horizontally to concrete, asphalt and ornamental landscape beds. All ground cover will be trimmed back and off sidewalks.

Clean up* The driveway, sidewalks and curbs shall be blown off after each service, of all debris caused

Pruning* All shrubs shall be maintained, pruned and shaped regularly to promote a clean, well manicured appearance year round. Palms in the North beds will be trimmed twice a year, this is not included in the monthly installment an estimate will be provided for approval. Tree(s) over 12

ft

are not covered by our insurance and will be subcontracted out at an additional fee.

Weeding* Weeds shall be kept to a minimum as long as a minimum of four inches of Grade a Cypress Mulch is maintained to help prevent growth.

Otherwise we can not control their rapid growth.

Mulch* Mulch for the North and South entrances will be provided once a year. Additional mulch will be billed additionally at $55.00 per cubic yard.

Flowers* Annuals will be planted three times per year in all four beds North and South entrances. Depending on availability of the season(s).

Damage" AIIaccidental damage caused by the contractor will be repaired or replaced by the contractor at the cost of the contractor. Any damage must be immedialely brought to the attention of the Owner or Forman of Hall's Professional Landscaping and Lawn Service, Inc.

Fertilization" Fertilization and pest control will be

subcontracted out to Affordable Exterminating and Pest control, they are licensed and insured to due so. This includes turf and shrubs as per their terms and conditions. This isincluded in the monthly installment.

Inclement

Weather"

Additional work which involves extra man-hours

----to-restore-the-property

'

after

a'freeze -(Jrstorm-wm--

----~--be billed at an agreed upon sum. This is in addition tothe general ground maintenance fee, at acost agreed upon between allparties.

Irrigat

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Repairs are billed at $45.00 per man hour plus parts. Irrigation System will be inspected by

Invoicing/

Billing"

Agreement"

We do our biIIing on the 15tof each month, and a

payment must reach our office bythe

zo"

ofthat

month to avoid any late fee(s). We generally do not stop service unless your account gets 60 days past due, once payment has been received, we

will resume service (this can be waived if some agreement has been made the contrator).

This agreement shall be for one year from the

date signed unless otherwise stipulated. The

agreement will automatically renew itself as outlined below. The total maintenance for Clubhouse Estates at Northridge will be$475.00

per calendar month. This contract may be

cancelled byeither party with (30) thirty day(s) written notice and with documented, continued

poor performance onour part. This contract shall renew itself from year to year unless written notice isgiven by either party (30) thirty day(s) PRIOR to the end of anyone-year term. Any

modifications of this proposal must be done in

writing and sign byboth parties. Hall's

Professional Landscaping and Lawn Service, Inc. isnot responsible for any alterations or delays

beyond our control, ie., inclement weather, accidents, etc.

Accepted By: _ Date:

Accepted By: ~ L.~Date:

Dale S. HalllPresMent

--- --ffaWs-ProfessiunaYtamlscap·ing--- -& Lawn Service, Inc.

A business built on customer referrals!

If you have any questions please contact our office 727-736-8489.

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ProGreen Lawn Maintenance, Inc

P.O. Box 61852 St.Petersburg, FL.33784 Email:Progreenlawn@aol.com www.progreenlawnl.com 3400 Morris Street N. St.Petersburg, FL. 33713 Phone#727-525-8097 Fax# 727-538-2672 Nov. 23, 2008 Northridge Association Clearwater, Fl. Attn: Rich

This agreement is jointly between Northridge Association and ProGreen Lawn Maintenance, Inc. to

provide services to the customer in the amount of $400. (Four Hundred Dollars per month).

Purpose of Agreement

The purpose of this Agreement is to state the terms and conditions under Pro Green will provide Lawn maintenance and other related services, if applicable to the customer at the premise located at Northridge,

North &South entrance ,Clearwater,

FI

.

33761

Services to be performed by ProGreen Personnel

All ProGreen employees will wear the company's uniform, which will be adorned with the ProGreen

logo, and all employees will be required to abide by stringent company safety rules while working on customer's property.

ProGreen's services in this agreement will include: mowing, edging, line trimming, ornamental bed

weeding, trimming, shearing, plant pruning and small debris clean-up. Mowing:

Mowing will be seasonal as described: May through October (weekly). November through April

(bi-weekly) E«Jging:

Curbs, sidewalks and paved surfaces will be maintained at the time of mowing. All ornamental beds will be

edged every other week or as needed. All grass clippings and debris created from edging will be removed

by power blower to create a clean, crisp edge, and the grass clippings and debris will be removed from the premises.

--- ---Line-Trimming: - --- --- -- - -- - - --- --- - ---- - - --- -- - ---- - - --- --- --- -- --

---Trimming will performed on grass areas around lakes and ponds. Grass will be trimmed down to the

water's edge. Trees, valves, lights, signs and other areas not accessible by mowers will be trimmed at the

time of service to create a uniform maintenance appearance.

Ornamental Bed Weeding:

A weed control program will be maintained to keep planted beds relatively weed free. This will consist of

both pre-emergement herbicide applications.

Trimming, Shearing and Pruning Plants:

All dead plants and shrubs in commons area will be removed as needed. All plants will be trimmed as needed during the weekly servicing to maintain the individual plants natural form.

(Ix per month)

Small Debris Clean- Up: All litter and debris created by any of the services performed by ProGreen will

be transported from the site. Sidewalks, curbs, patio areas and pool deck will be cleaned by power blowers

Fertilization and Pest Control:

All turf areas shall be fertilized per the applicable high/low maintenance level specifications. All complete

fertilizer shall be granular orliquid in composition and contain 30%-50% of the nitrogen in slow or

controlled release form. For fertilization and pest Control services, ProGreen will obtain the services of a

licensed contractor. The contractor shall practice integrated pest Management (I.P.M) to control insects.

The contractor will inspect lawn areas upon each visit for any indication of pest problems. Trees:

Maintain tree branches up to

9

feet.

Mulch/Pine Bark:

ProGreen will provide the materials and labor once per year.

Irrigation: check system once per month.

Lawn irrigation rate $55.00 per man-hour

ProGreen shall be fully responsible for any accidental damage caused by its employees or company

equipment to the customer's irrigation system during routine maintenance.

Annuals:

Will be provided 4 times per year (60-80 annuls per quarter).

Natural Disasters and property Damage unrelated to services provided byProGreen

Any damage to Customer's property caused by drought, fore, storms, freeze, vandalism, hurricanes as well

as any other natural disaster or property damage unrelated to services rendered by ProGreen is not included in this Agreement, and Pro Green will not be held liable for these events, should they occur. Any clean-up resulting from these types of occurrences will be billed separately.

Billing Schedule:

Payment is due on or before the

15

thday of each month after the signing of this agreement.

Legal ActionlLiability

If litigation should occur Northridge Association will be responsible for all legal fees connected with all

collection with outstanding balances. All claims of non-fulfillment or other issues must be address within

4-5 business days of occurrence, fax ormaiJ to ProGreen Lawn Maintenance, Inc. P.O.Box 61852, St

Petersburg, F1.33784, Attn: Customer Service, otherwise they are considered

Non-actionable.

Return Checks:

There will be a

$35

charge or the maximum by Florida Laws

Cancellation Clause:

This agreement may be cancelled by either party, with 90 day notice. ProGreen also reserves the right of

immediate cancellation for nonpayment of its services. .

Terms of Contract:

Contract shall commence the day it is signed by both parties and continue annually by mutual Written consent.

In witness whereof, the parties have caused this Agreement to be executed as of the day and the year signed

below.

Pro Green Lawn Maintenance, Inc. Client

By _

Desmond Brooks

By:

_---

_-

----Title: General Manager Title: _