PAYROLL NEWSLETTER
June 27, 2014
Just Ask Meeting
July 28, 2014
1:00 pm
1
stFloor Conference Room
We are looking for volunteers to work the Mercy Hospital booth on Crazy Days, July 23rd.
Sign -up sheets (see attached) will be posted by the time clocks on 2nd floor and 1st floor.
If you are free, your help would be greatly appreciated!!
July 2nd – Andy Sather July 16th – Andrea Winter July 6th – Barb Waite July 17th – Heather Reinhart July 13th – Eileen Olson July 23rd – Sandy Mulvaney July 15th – Heidi Johnson-Severson July 31st – Lori Hart
Just Ask
June Birthdays
Condolences are extended to Alana Wendel on the loss of her grandmother
Wishing you peace to bring comfort, courage to face the days ahead and loving memories to forever hold in your heart.
Medical Students
New Hires
Valley City Managers:
Please begin the evaluation process in your departments. Reminder that evaluations need to be done on all employees including
PRN. All evaluations are due to Human Resources by Friday, August 29th, 2014. All evaluation forms are in the policy manager
directions below:
Human Resources Human Resource Forms Performance Evaluation Forms
I will be in contact with each one of you for the yearly increases that will go into effect October 1st for each employee in your
department over the next few weeks. If you have any questions please contact me. Thanks,
Lesley Erlandson
Director of Human Resource
Payroll Changes
Evaluation Time
As part of the Finance Transformation initiative underway within the organization, a review of the timekeeping and payroll support model was performed and a new model is being implemented; bringing greater efficiency to our organization.
Outlined below are some key pieces of information related to this change. Please also find attached a guide, which outlines responsibilities for accurate time reporting and pay.
What’s changing?
• Transition to a Regional timekeeping/payroll support model (Effective July 7th Kristi and Lesley will no longer process payroll)
• Process for submitting payroll adjustments (Regional email boxes/standard form)
• Contact for payroll/timekeeping support by email
•
What does this mean for us?
• Kristi and Lesley will no longer have access to Kronos/payroll information.
• If an employee finds an issue after payroll has been closed it is the managers responsibility to fill out the correction payroll form and send it to the payroll inbox [email protected] et
• Manager will keep all Time Card Edit Logs and
correction edits after July 7th. When an audit is
done the National Payroll team will reach out to each manager for copies of the edit logs.
It is very important that all employees review the responsibility guide and understand what their responsibilities are for accurate time reporting and pay. Please let Lesley know if you have questions.
CHI SafetyFirst
Employee newsletter article, SBAR
June 24, 2014
SafetyFirst:
Learn & Adopt SBAR for action
How do you update a physician about a patient concern? What do you say to your manager or supervisor when you are troubled about a situation?
Making communications clear and complete is easier when we all learn and adopt the safety behavior known
as SBAR: Situation, Background, Assessment and Recommendation.
SBAR is a helpful tool for everyone to use when a decision is needed. Here’s an example:
1. Situation. Describe the situation or issue that is causing you concern: Mr. Smith’s blood glucose levels are dangerously high and the current dose of medication he’s on isn’t bringing them down.
2. Background. What is the key information about the patient or project that should be conveyed to a
physician or team member?: As you may recall, Dr. Martinez, Mr. Smith had knee replacement surgery
two weeks ago and is a type 2 diabetic.
3. Assessment. What is your assessment of the situation?: I’m concerned that Mr. Smith’s blood glucose
isn’t responding to the current medications.
4. Recommendation. What do you advise or suggest?: I think his medications need to be adjusted, Dr.
Martinez. Do you agree? What is the dosage you recommend?
Situation, Background, Assessment and Recommendation—SBAR—is one of the seven safety behaviors we’re learning and adopting at Mercy Hospital. It’s an important part of SafetyFirst – and it’s one step in our safety journey.
Mercy Hospital Safety Committee implemented a Water and Liquid Damage Prevention, Response, and Recovery
Plan. The purpose of the Mercy Hospital’s Water Damage and Recovery Plan is to minimize the possibility of water
damage to the building and equipment that serves our patients and employees. The plan is placed in Policy Manager’s Safety Management folder under Safety Management.
Mercy Hospital employees should know several key points of the water damage prevention plan.
• When conditions or unsafe situations from water or liquids are identified, Mercy Hospital employees have the responsibility to immediately respond to prevent harm and damage and call for help as necessary from
housekeeping or facilities staff.
• For serious spills or leaks, page or call Facilities Manager, Kevin Tougas, or after hours facilities/engineering staff member on call. Their phone numbers and key facilities vendors are listed in policy manager on the Engineering Emergency Call List (Refer to Policy Manager SAFETY MANAGEMENT folder). Spill Kits are available and the Engineering and housekeeping staff are trained in their use.
• To help mitigate exposure and damage to equipment, employees should do the following: 1. Turn off power immediately! Do not energize wet equipment!
2. Cover up equipment if leaking continues from above. If feasible, the exposed item/machine should be relocated from area to avoid potential water damage.
3. Track down and shut off the cause of leakage if possible and page or call facilities staff. 4. Lock-out/Tag-out equipment to mitigate or reduce damage when leakage occurs.
5. Begin removing the liquid.
6. Remove, as much as possible, all wet items (anything that holds moisture). 7. Begin cleanup and drying procedure immediately.
• Equipment assessments have been completed in areas with high cost equipment e.g. CT, telephone system etc. and implemented ideas and education on how to reduce risk completed.
Thank you for your attention to keep our patients, staff, and equipment safe.
CORPORATE RESPONSIBILITY CORNER— TO REPORT A CONCERN –
Cindy Fischer Ast Division CRO Work: 701.237.8175 Cindyfischer2@ catholichealth.net
Sandy Mulvaney Assistant CRO for Mercy Work: 845.6543 Home: 845.4609
Ethics at work Line: 1.800.261.5607 Internet: www.ethicspoint.com
Water and Liquid Damage Prevention, Response and Recovery Plan
CHI is taking proactive steps to protect CHI systems, data and networks, including a new practice that requires two different steps to verify user identity for remote access from your home and other public locations to CHI systems. CHI Secure Access Two-factor Authentication is used only for remote access to CHI systems. Enrollment is available on local intranets, on the CHI Secure Access page of Inside CHI and from the main Citrix application page (the page that opens after you log in to webapps.catholichealth.net and
acis.catholichealth.net).
For Citrix applications (webapps.catholichealth.net and acis.catholichealth.net), Two-factor Authentication will go into effect immediately after users enroll. Examples of Citrix applications include Allscripts, Cerner, Clinician Valet, Epic, Extranet, PACS, Powerchart, Meditech, McKesson and MD Valet.
After June 20, enrollment will be required before any remote user can access Citrix applications. Two-factor Authentication for remote access to other applications will be added in a phased approach; users are
encouraged to pre-enroll so they will be prepared. Users who are not enrolled but attempt to log in will receive an "Incorrect credentials. Try again" notice.
One-time enrollment takes just a few minutes, and the authentication process adds only a few seconds to the log-in process. Two-factor Authentication does not apply to users accessing the CHI network from inside a hospital, connected clinic or national office.
For more information, visit the CHI Secure Access page of Inside CHI or contact the ITS Service Desk, 866-236-0441 (720-875-7500 in Denver
