Injury / Incident
Investigation
CAA HSU INFO 5.3 Rev 02: 08/09
______________________________________
Contents
Flowcharts
Injury/Incident
Investigation
Forms
Injury/Incident
Form
Investigation
Form
Serious Harm Notification Form
Definitions
Serious Harm
Injury/Incident Flowchart
Employee reports an injury or incident
If Serious Harm (see definition)
notify CAA or DoL to give advice of the event; Phone
or fax
Use the Investigation Form
Investigate to find out what caused and contributed to the injury or incident.
Complete the Injury/Incident Form INJURY
Ensure they get appropriate first aid and / or treatment,
and ensure the safety of others.
INCIDENT
Complete Serious Harm Notification Form and
send
Serious
Minor
Feed results back to employee
Action health and safety issues identified.
INVESTIGATION FLOWCHART
END
Report or feedback to Manager, Injured person,
H&S committee etc Begin the investigation into the
injury/incident. Use the Investigation Form
Collect information and ask open-ended questions
Consider the factors contributing to the injury/incident. Describe
what key factors were involved.
Write down what needs to be done to avoid a repeat of the situation
• Who will do it
• When will it be done
START
Effective investigation can help you develop controls, define trends and find ways to prevent similar events from happening.
Make sketches, maps, take photos, conduct interviews. Examine equipment. Check records
• Training records
What, when, how, where, who, why ...?
• Job procedures, practices
• Maintenance
logs/records Was it...
The task, including people factors
The system, environment, equipment
The culture (how we do things here, e.g. Processes, decisions)
Do you need to ....
Review hazards and their controls
• Guarding
• Maintenance
• Work practices
• Training
• PPE
INJURY/INCIDENT FORM
___________________________________________________________________ ______________________________________ _
INCIDENT DETAILS
Incident type: Near Miss Injury Illness
Severity: Minor (First Aid) Moderate (1 to 4 days off work) Potentially Serious Serious (see Serious Harm definition) Unknown
What Happened?
What do you think caused or contributed to the incident?
Personal Details
Name: __________________________________ Date of Birth: ____________________________ M /F Phone: ______________________ Date and Time of Incident:____________________/________________
Injury Details
Body Part: Injury Type: (Tick)
Shade the part of the body that is injuredAche/pain (gradual)
Ache/pain (sudden)
Amputation
Broken Bone
Bruising incl crushing
Burns/scalds
Chemical reaction
Choking/suffocation
Concussion/brain injury
Cut (infected)
Cut (not infected)
Dental injury
Dermatitis
Dislocation
Fatal
Foreign Body (eye, ear, nose)
Inhalation disease (asbestos/lead)
Hearing Loss (noise induced)
Poisoning
Strain/Sprain
Other:_____________________________
INVESTIGATION FORM
________________________________________________
Health and Safety Investigation Details
Short title / description of injury/incident:
Information Details
Describe what information you have collected about the injury/incident:
(who is injured, witnesses, interviews, observations, photos, notes, re-enactments.)
Analysis
Describe what key factors/hazards contributed to the injury/incident:
(Consider tasks, people factors, systems, environmental factors, equipment, culture, weather, etc.)
Action Details
Describe what needs to be auctioned to fix the situation:
(What changes will be made, who approves them, who needs to be informed about them.)
Action Plan Assigned to:___________________________________ Date Action Due:_____________________________
Action Completed:____________________________
Does the Hazard Register need updating? Y / N Updated On: __________________________ REPORTING DETAILS:
Has CAA / DoL been advised? Y / N Date Advised: _________________________
______________________________________________________________________________________________________________________________________ Sig: _________________________ Title: _________________________________________________________
Form of register or notification of circumstances of accident or serious harm
Required for section 25(1), (1A), (1B), and (3)(b) of the Health and Safety in Employment Act 1992 For non-injury accident, complete questions 1, 2, 3, 9, 10, 11, 14 and 15 as applicable
11 Agency of accident/ serious harm: 1 Particulars of employer, self-employed person or principal:
(business name, postal address and telephone number) machinery or (mainly) fixed plant mobile plant or transport
powered equipment, tool, or appliance
non-powered handtool, appliance, or equipment chemical or chemical product
2 The person reporting is: material or substance
an employer a principal a self-employed person environmental exposure (e.g. dust, gas)
animal, human or biological agency (other than bacteria or virus) 3 Location of place of work: bacteria or virus
12 Body part:
head neck trunk
upper limb lower limb multiple locations systemic internal organs
(shop, shed, unit nos., floor, building, street nos. and names,
locality/suburb, or details of vehicle, ship or aircraft) 13 Nature of injury or disease: fatal 4 Personal data of injured person: (specify all)
fracture of spine puncture wound Name
Residential address other fracture dislocation poisoning or toxic effects multiple injuries sprain or strain damage to artificial aid head injury disease, nervous system Date of birth Sex (M/F) internal injury of trunk disease, musculoskeletal system
amputation, including eye disease, skin 5 Occupation or job title of injured person:
(employees and self-employed persons only) open wound superficial injury disease, digestive system disease, infectious or parasitic bruising or crushing disease, respiratory system foreign body disease, circulatory system
burns tumour (malignant or benign)
6 The injured person is:
nerves or spinal chord mental disorder an employee a contractor (self-employed person)
self other
14 Where and how did the accident/serious harm happen? (If not enough room attach separate sheet or sheets.)
7 Period of employment of injured person: (employees only)
1st week 1st month 1-6 months
6 months-1 year 1-5 years Over 5 years non-employee
8 Treatment of injury:
None First aid only
Doctor but no hospitalisation Hospitalisation 9 Time and date of accident/ serious harm:
Time am/pm
Date Shift Day Afternoon Night
15 If notification is from an employer:
(a) Has an investigation been carried out? yes no (b) Was a significant hazard involved? yes no
10 Mechanism of accident/ serious harm:
fall, trip or slip hitting objects with part of the body sound or pressure being hit by moving objects body stressing heat, radiation or energy biological factors chemicals or other substances mental stress
Signature and date ________________________ ___ / ___ / ___ Name and
position
(capitals) Hours worked since arrival at work
Serious harm: Definition
Serious harm is defined in the Act as death or harm of any of the following kinds:
1) Any of the following conditions that amounts to, or results in, permanent loss of bodily function or temporary severe loss of bodily function:
respiratory disease; noise-induced hearing loss; neurological disease; cancer;
dermatological disease; communicable disease; musculo-skeletal disease;
illness caused by exposure to infected material; decompression sickness;
poisoning;
vision impairment;
chemical or hot metal burns of eye; penetrating wound of eye;
bone fracture; laceration; crushing.
2) Amputation of a body part.
3) Burns requiring referral to a specialist registered medical practitioner or specialist outpatient clinic. 4) Loss of consciousness from lack of oxygen.
5) Loss of consciousness or acute illness from absorption, inhalation or ingestion of any substance, requiring treatment by a registered medical practitioner.
6) Any harm that causes the person to be hospitalised for 48 hours or more, commencing within 7 days of the harm's occurrence.
Temporary Severe Loss
of Bodily FunctionOverall the judgement on whether an employee has suffered temporary severe loss of bodily function is determined by whether there has been an actual loss of bodily function, and this will involve the employer (or representative) making a judgement.
Those who need to determine if temporary severe loss has occurred will need to answer the following questions:
• Is the employee suffering from pain or health impairment which is significantly more than
discomfort?
• Is the pain or health impairment severe enough to prevent an employee using part of the
body, i.e. movement prohibited by pain, respiratory distress, etc?
• Is the employees condition likely to be temporary?
If the answer to these three questions is ‘Yes’, then the event should be notified in terms of Section 25 of the Act.