CONTRACT MANAGEMENT POLICY AND PROCEDURE MANUAL. F.PC.001.PR.1 Introduction F.PC.001.PR.2 Contract Management Policies... 2

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CONTRACT MANAGEMENT POLICY AND PROCEDURE MANUAL

Table of contents

F.PC.001.PR.1 Introduction ... 2

F.PC.001.PR.2 Contract Management Policies ... 2

F.PC.001.PR.3 Contract Management Procedures - Overview ... 5

F.PC.001.PR.4 Contract Management Procedures – Responsibilities of the Originating Unit ... 8

F.PC.001.PR5 Contracts Management Procedures - Responsibilities of Purchasing & Contracts…………..13

F.PC.001.PR.6 Contract Management Procedures Responsibilities of University Counsel…………...14

F.PC.001.PR.7 Responsibilities of Finance and Administration ... .14

F.PC.001.PR.8 Training ... 15

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F.PC.001.PR.1 Introduction

This Policy and Procedure Manual provides Academic and Administrative Schools and Offices (referred to as Unit Contract Representative in this document) with a standard reference guide for contracting goods and services on behalf of the University.

It is essential that standard contract management policies be established so efficient business practice are maintained within the University and in cooperation with businesses, trade associations,

governmental, and private agencies.

These policies and procedures are the standard guidelines supported by the Offices of Finance and Administration and University Counsel.

F.PC.001.PR.2 Contract Management Policies Authorized Signatories – Non Standard Agreements

It is the policy of the University that contracts may only be signed by persons authorized by the President and the EVP for Finance and Administration.

Authorized signatories include:

 The Executive Vice President, Treasurer

 The Vice President-Finance, Associate Treasurer POLICY UPDATE

Signature Decentralization – Pace Standard Agreements Only

Authorized signatories from the University units may be designated by the Office of the Vice President- Finance, Associate Treasurer.

Insurance

It is the policy of the University that, when applicable, evidence of insurance required by Pace pursuant to an agreement must be submitted prior to final approval and signature.

Most contracts contain an insurance provision, which requires that the vendor supply Pace University with proof of insurance coverage relating to the services provided under the agreement. Proof of insurance is generally in the form of a certificate of insurance with Pace University named as “Additional Insured”. A contract will not be accepted for review unless the certificate of insurance is submitted as part of the contract documents.

Any modifications to University standard insurance requirements must be approved by the Director of Risk Assessment and Insurance, in advance of submitting contract documents. Written confirmation of approval must be submitted as part of the contract documents.

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Honoraria

Unit Contract Managers may use the Acknowledgement of Speaking Engagement and Speaking Engagement

Payment Letters to invite and pay guest speakers.

These letters may be signed by the Unit Contract Manager and do not require review/transmittal to Purchasing & Contracts. Speaking Engagement and Speaking Engagement Payment letters may be sent directly to Accounts Payable when the guest speaker has satisfied his/her engagement with the University.

The invited speaker must meet the following criteria:

Requirements for Use of the Speaker Engagement and Payment Letters

 Individual is limited to a speaking engagement on campus or at a University sponsored event.  Speaker is a low-level risk to the University community.

 Speaker is not represented by an agency.  Speaker will not engage subcontractors.

 Speaker is not a consultant, who is, not providing consulting services or advice to the University audience.

 Speaker is not under the protection of bodyguards.  Speaker carries no dangerous weapons.

If the invited speaker does not meet the above requirements, please see the following agreements and riders:

 Speaker, Artist, Performer Agreement (or Rider)*

 Vendor/Consultant Agreement (or Rider)*

*A rider form would be used if/when the speaker has his/her own contract form. Outside Events and Catering Agreements

A. Restaurants, Hotel Room Reservations

Agreements for restaurants and hotel room reservations can be paid with a purchase order or other means approved by Finance and Administration and need not be reviewed by University Counsel.

B. Catering Agreements

Routine catering requests for food delivered on campus can be paid with a purchase order or other means approved by Finance and Administration and need not be reviewed by University Counsel. Routine catering requests include pizza deliveries and lunch/refreshments for meetings and/or seminars.

Catering agreements with catering halls should be processed with an appropriate contract and Pace’s standard “Service Agreement Rider”.

The above excludes University the on-campus food contractor.

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Note:

It is the responsibility of departments to exercise due diligence in selecting restaurants, catering halls and other event spaces to conduct outside special events. General inspection of the premises is recommended make sure that there are no obvious health or safety issues and obtaining confirmation of non-discrimination policies of the establishment.

Standard Agreements and Riders

There are a number of Pace standard agreements that have been developed by the Office of University Counsel that may be used to govern varied types of contractual services. An example of a Pace standard agreement is the “Consultant/Vendor Agreement”. Unit Contract Managers should

use standard agreementswhenever possible.

Standard agreements that are signed by the vendor, without modification, do not require University Counsel review and may be forwarded directly to Purchasing & Contracts for Finance and

Administration signature(s).

Additionally, Pace University Counsel has developed standard riders that may be used when vendors have their own contract templates.

Pace standard riders contain legal and business terms approved by University Counsel and should be included with vendor contracts when applicable. An example of a standard rider is the “Web Services Purchase Agreement Rider” – this rider should be presented to when a web service provider its own contract template. The vendor should review and sign Pace’s rider as part of the complete contract documents.

Note:

Standard agreements that have been approved for signature decentralization, and have not been modified, may be signed by the unit Designated Signatory. A copy of the signed agreement must be submitted to Purchasing & Contracts.

Independent Contractors

A worker is classified as an employee or an independent contractor by the Office of University Counsel.

Step 1: The Unit Contract Manager of the Pace office wishing to retain the services of an independent contractor must complete an Independent Contractor Questionnaire. Step 2: Complete the relevant sections of the Consultant Agreement.

If the worker has his or her own agreement, forward that agreement and the Service Agreement Rider to University Counsel for review.

Step 3: University Counsel will inform the department and Finance and Administration by email of its determination and whether the independent contractor must provide insurance.

Step 4: If it is determined that the worker is an independent contractor, and the contract is approved as to legal form – the contract (and rider, if applicable) will be forwarded for Finance & Administration signature.

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Approvals

There are a number of contracts that require additional approvals from other authorizing departments prior to submission to Purchasing & Contracts. Please check the “Contract Type List” on the Contracts Administration web page to determine whether a contract requires prior approval by an authorizing department. In addition to specific contract types, if a contract involves or contains a provision relating to the following issues, prior approval by the authorizing department is required:

Program or Service Authorizing Department

Alumni Programs Office of Philanthropy

Software/Hardware Agreements Division of Office Technology

Marketing and Advertising of University University Relations

Public Relations Consequences University Relations

Use of Pace Trademark or Name University Relations

Access to Web Page University Relations

Gifts, Bequests, Scholarships Planned Giving Office of Philanthropy

Student Travel and Study Abroad International Programs Director and Dean

Scholarships, Tuition Remuneration, Grants Academic Affairs

Master Agreements

University Counsel will work with Unit Contract Managers to identify routine, unchanging business relationships that may be governed by “master agreements”. Payments for vendors under master agreement may be processed with work and purchase orders throughout the term of the agreement.

F.PC.001.PR.3 Contract Management Procedures - Overview Frequently Asked Questions?

1. How do I get my (non-standard) contract reviewed and approved?

Step 1: Review the contract. Make sure it contains all of the provisions agreed to between the parties (see 2.1 Elements of a Contract).

If it is the vendor’s agreement, check the Standard Riders to see if there is an appropriate Pace rider to be attached.

Step 2: Obtain insurance certificate from vendor (if applicable).

Step 3: Obtain vendor’s signature on contract and rider (when rider is applicable). Step 4: If payment is required enter a purchase service request on the online

purchasing system. If the contract is with a consultant who is an independent contractor, complete the “Independent

Contractor Questionnaire” and the “Independent Contractor Payment Request Form”.

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Step 6: Submit the Contract Documents to the Contracts Administrator in Purchasing & Contracts, i.e. Contract Review Form, Contract, Insurance certificate and any required Attachments.

2. What is a contract?

A contract is a written agreement created to inform all parties of their legal obligation to one another and to express in writing their mutual understanding.

When the provisions for obtaining goods and services exceed the terms of the University’s purchase order terms or, when there is no financial obligation on behalf of Pace there must be: A written agreement or promise between the University and a third party to commit the

University’s financial or human resources, or otherwise obligate the University to perform an act or service. At such time, a written document should be developed that reflects such a promise. 2.1 Elements of a Contract:

 Legal Name and Address of the Vendor

 Financial Terms

 Responsibility of Parties/Scope of Service

The Contract May also Include Standard Terms and Conditions:  Term and Termination Clause

 Insurance  Indemnification

 Assignment Clause

 Warranty and Representation  Confidentiality

 Use of Pace’s Name and Trademark  Compliance with Antidiscrimination Laws  Notice

2.2 What are the different types of contracts?

There are a number of distinct types of contracts that are entered into on behalf of the University. Appendix I is a list of typical contract types engaged by the University. What is the penalty for not complying with these Policies and Procedures?

A non-standard contract is invalid and unauthorized if it is not approved by University Counsel and signed by an Authorized Signatory.

What is the Contract Management System?

Pace University manage its resources and ensures that commitments of University resources are made in a cost-effective and efficient manner. The process for engaging, negotiating, approving and signing contracts are computerized and monitored.

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The University has implemented an imaging solution for tracking and monitoring contracts through the various points of review and approval. Originating units are able to monitor the status of contract approval at every stage of the process. Contracts will be submitted to the Contracts Administrator in the Purchasing & Contracts Department and input on the imaging system.

The Contract Management System:

Provides an electronic database of University contracts.

Allows contracts to be received in one primary area.

Provides University Counsel immediate access to review and approve contracts electronically.

Provides Unit Contract Managers with electronic access to view contracts and review/approval

status information.

Who Should I Contact with Questions About…. Contract Issues: Robert Yarbrough

Assistant Counsel

University Counsel

Phone: 212-346-1274

Fax: 212-346-1682

Email: ryarbrough@pace.edu Insurance Issues: Rick Myers

Director

Risk Management and Insurance

Phone: 914-923-2627

Fax: 914-923-2731 Email: rmyers@pace.edu Contract Process: Janet Thompson

Contracts Administrator

Purchasing & Contracts Phone: 914-923-2690 Fax: 914-989-8114 Email: contracts@pace.edu LibertyNet Access: Financial Information Systems

Phone: 914-923-2899

In order to gain access to the imaging system the Unit Contract Manager must attend a Contracts Management training session. Only confirmed training participants will be assigned system access. Access will be granted through the Financial Systems department after training attendance is confirmed. The originating unit representative will be notified by email when access is granted.

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F.PC.001.PR.4 Contract Management Procedures – Responsibilities of the Originating Unit

The Unit Contract Manager drives the contract review and management system. It is the responsibility of the Manager to conduct the initial contract negotiations with the vendor to make sure that the minimum provisions of the contract have been agreed to between the parties.

Step 1: Review the Contract for Content

The Unit Contract Manager should review each contract it receives to determine that the minimum components of a contract are present.

Legal Name and Address

The Unit Contract Manager should ensure the legal name of the vendor is reflected in the contract. The Unit Contract Manager should contact the vendor to make sure that the name reflected in the contract is the legal name since many companies operate under assumed names or variations of the legal name.

Financial Terms

Each contract should have the correct amount agreed to be paid by the parties and the means and method of payment. The exact amount should be in the contract, the party responsible for payment, the date the payment is expected and the means of payment, if applicable, i.e. whether the payment will be made in installments or in one lump sum payment.

Responsibilities of the Parties/Scope of Work or Service

Every contract should outline the duties and responsibilities of each of the parties. Contracts where Pace is requiring the vendor to perform a service or complete a task or work product, should have a detailed description of the scope of work or service to be performed and time frame for completion. The Scope of Work can be part of the contract or it can be attached as an attachments.

Term and Termination

The term or length of the contract, including start date and end date, should be clearly stated in the agreement. The basis for early termination should also be clearly stated in the agreement.

Additional Terms and Conditions

The Standard Terms and Conditions are the additional elements of the contract by

which the parties will be bound. Terms and Conditions may include the following:

Insurance – The agreement should outline the level of insurance required to be provided by the vendor.

Indemnification – The agreement should contain an assurance that the Vendor will be responsible for its negligent acts and omissions.

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Assignment Clause – whether the agreement can be assigned to a third party.

Term and Termination Clause – The agreement should state the agreed length

of the terms and the circumstances and the means by which the agreement can be terminated.

Warranty and Representation – whether the vendor can give Pace a warranty on the work performed or equipment installed.

Confidentiality – The Vendor should represent that it will not disclose confidential information provided by Pace to any third party.

Use of Pace’s Name and Trademark – Pace’s department of University Relations must approve the use of the University name and trademark.

Compliance with Antidiscrimination Laws – Pace will not do business with vendors that do not comply with federal anti-discrimination laws.

Notice – how, to whom and to where notices of any event under the contract will be sent to the parties.

Appropriate Attachments

There are a number of additional attachments that may be required under a contract. For example, many contracts will require that the vendor insure the University against general liabilities or physical harm to employees, staff or students. In these cases, the Originating Unit Representative should ensure that “Standard InsuranceRequirements”are included in the contract. In addition, the certificate of insurance should be attached to the contract.

SeeChecklist 1: Contract Considerations

Step 2: Complete Applicable Fields of the Contract Review Form

Once the Originating Unit Representative has reviewed the contract, he or she should complete the “Contract Review Form”. The form is available on the Finance & Administration web page under “Forms”, look for “Contract Review Form”:

Fields are: Defined As:

 Vendor Contact Name Name of the vendor representative

 Vendor Address Legal Address of the Vendor

 Contact Email Address Vendor representative email address

 Contact Fax Number Vendor representative fax number

 Contract Type Contract Category

 Originating Unit Pace Organizational Area

 Originating Unit Representative Unit Contract Manager

 Purchase Order Number (if applicable) As Assigned by the Financial System

 PO/Payment Due Date (if applicable) Date when PO or Payment is Due

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 Contract End Date (if applicable) The Day the Contract Ends

 Contract Termination Option Date (if applicable) The Day the Parties May Terminate the Contract

 Contract Renewal Option Date (if applicable) The day the contract may be renewed

 Insurance Coverage Amount (if applicable) The Total Amount of Insurance Coverage

 Insurance Renewal Date (if applicable) The date that the insurance coverage should be

renewed

STEP 3: COMPLETE PAYMENT/PURCHASE ORDER FORMS

Contracts that require payments and/or purchase orders may be processed as follows: Payments to Individuals (Finance and Administration Signatory) - Independent Contractor Payment Form:

 Payments to individuals who provide service should be processed on the “Independent Contractor Payment Request Form”.

 The form should be completed by the Unit Contract Manager and included as part of the contract documents sent to Purchasing & Contracts.

 Purchasing & Contracts will forward payment requests to Accounts Payable with a copy of the approved/signed contract.

 A copy of the payment request and approved/signed contract will be sent by email to the Unit Contract Manager.

Payments to Individuals (Designated Signatory) - Independent Contractor Payment Form:

 Payments to individuals who provide service should be processed on the “Independent Contractor Payment Request Form”.

 The form should be completed by the Unit Contract Manager and included as part of the contract documents sent to Purchasing & Contracts.

 Purchasing & Contracts will forward payment requests to Accounts Payable with a copy of the approved/signed contract.

Where to find the form:

 The “Independent Contractor Payment Request Form” is located on the Finance & Administration web page on the “Forms” drop-down list.

http://www.pace.edu/page.cfm?doc_id=14223  Payments/Purchases to vendors who are not individual service providers should be

processed on Pace’s E-Procurement System using the “Non-Catalog Form” purchase request.

 “Liberty-Net Contract” should be selected on the “Notes to Purchasing” section of the form.

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 Unit Contract Managers may complete and submit the requisition form as part of their contract document submission(s).

 Liberty-Net contract purchase requests are approved by the Contracts Administrator when contracts are approved and signed.

 The Contract Administrator will send confirmation emails to the Unit Contract Manager when this process is completed.

The e-procurement system may be accessed through the Pace Portal.

STEP 4: FORWARD CONTRACT DOCUMENTS:

Contract documents should be submitted to the attention of the Contracts Administrator in the Purchasing & Contracts department.

There are three methods to transmit a complete contract package:

I. Via Fax

Contracts may be submitted via fax to (914) 989-8114. This is a LAN fax number – all contracts will be automatically directed to a central email address: contracts@pace.edu.

II. Via Email

Emailed contracts should be transmitted with both the contract and review form as attachments. Contracts should be emailed to: contracts@pace.edu.

III. Via Interoffice Mail

Mailed contracts should be directed to the contracts administrator at: Purchasing & Contracts

235 Elm Road, Dow Hall – Room S111 PUB

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Checklist 1 – Contract Terms

 Legal Name of Vendor  Amount of Contract  Scope of Work or Service  Additional Terms and Conditions

Indemnification Payment terms Insurance terms Renewal terms

 Appropriate Attachments

Insurance Certificates, Independent Contractor Questionnaire

 Signature Page

 Check Budget to ensure monies are available

 If Individual Consultant —submit Independent Contractor Questionnaire Checklist 2 - Completed Contract Documents

 Contract Review Form

 Contract (signed by the vendor if Pace standard contract)  Attachments (if applicable)

 Insurance Certificate (or email confirmation that insurance has been waived)  If Individual Service Provider —Independent Contractor Questionnaire

F.PC.001.PR.5 Contract Management Procedures – Responsibilities of Purchasing & Contracts

RESPONSIBILITIES OF THE PURCHASING & CONTRACTS DEPARTMENT

The Contracts Administrator in the Purchasing and Contracts department is responsible for:  Receipt and review of contract documents.

 Processing Purchase Orders and Independent Contractor Payment Forms for contracts.  Scan or upload contracts and legal documents on the imaging system.

 Maintenance of contract and legal documents on the imaging system. Receipt and Review of Contract Documents

The Contracts Administrator will review contract documents for completeness. A completed contract package must contain the following:

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 All submitted contract documents will be scanned on the Imaging System for University Counsel review and approval.

Scan or Upload of Contracts and Legal Documents on the Imaging System SCAN DOCUMENTS

Only hard-copy contracts and legal documents are scanned on the Imaging system.

The Purchasing and Contracts department will scan contracts and legal documents on the Imaging system upon receipt. Exceptions are applicable.

EXCEPTIONS TO THIS SCHEDULE APPLY FOR DOCUMENTS THAT REQUIRE ADDITIONAL PROCESSING TIME. THESE INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

Incomplete Contract Documents.Incomplete Contract Review Forms. Upload Documents

Email attachments of contracts and legal documents may be “uploaded” on the Imaging system. Acceptable format for upload documents are: Microsoft Word and Adobe PDF. The Purchasing and Contracts department will upload contracts and legal documents on the Imaging system upon receipt. Exceptions are applicable as follows:

 If the attached file(s) cannot be opened when the email is retrieved from the contracts@pace.edu

address.

 If incorrect or, incomplete information is transmitted.

Maintenance Of Contract And Legal Documents On The Liberty System

The Contracts Administrator is responsible for the maintenance of contract and legal documents on the Liberty system.

It is a University requirement that completed contracts are updated on the system.

It is imperative that the originating unit submit a copy of the final and fully executed contract to the Purchasing and Contracts department.

The final and fully executed contract will contain the signatures of the Authorized Signatory in Finance and Administration and the Vendor.

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F.PC.001.PR.6 Contract Management Procedures – Responsibilities of University Counsel The responsibilities of the University Counsel are to review the submitted contract, negotiate terms with the vendor not finalized by the originating unit and approve the contract as to legal form. University Counsel reviews each contract to ensure that the terms of the contract protect the interests and resources of the University and that its provisions are consistent with the scope of work proposed by the Originating Unit. The University Counsel works in cooperation with the Originating Unit to negotiate the appropriate terms and conditions of each contract.

1. Purchasing and Contracts routes notification to University Counsel that a contract has been submitted.

2. University Counsel reviews each contract for legal content. Counsel checks for specific provisions:  Indemnification

 Confidentiality

 Use of names and Trademarks  Insurance

 Renewal provisions

 Payment Terms

3. For non-standard agreements, University Counsel will contact the Originating Unit by email or by phone to indicate proposed changes to the contract. Either the Originating Unit or University Counsel will contact the vendor and negotiate the proposed terms.

4. University Counsel will update the Liberty System to indicate that a contract has been approved as to legal form.

F.PC.001.PR.7 Contract Management Procedures – Responsibilities of Finance & Administration 1. Finance and Administration will review contracts for financial and business considerations.

2. An authorized signatory will sign contracts after receipt of approval confirmation from Legal Counsel. 3. Finance and Administration will forward approved and signed contracts to Purchasing & Contracts.

F.PC.001.PR.8 Training Training Format

Individuals within the University who are responsible for originating contracts and their administrative support staff are required to enroll and complete contracts management training.

Contracts management training will include the following topics:

Contract Management Policies, Procedures and Workflow

Imaging System Access

The Imaging System

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F.PC.001.PR9 APPENDIX I CONTRACT TYPES

In order to appropriately identify and monitor Pace University contracts, it is important to properly assign to each contract a “type”. Appropriate assignment of a type will enable that contract to be easily tracked and therefore easily monitored. The contract type is the category to which a contract can be assigned. Categories of contracts are as follows:

TYPE DESCRIPTION EXAMPLE

Amendment Parties written agreement to change a contract

? Artist Performance Agreement Agreement to provide musical or other

artistic performances on campus

Singer, band, Poet Catering Agreement An agreement with a catering service or

restaurant to provide catering service either on-site or off-site

Dolce Tarrytown; Hilton Hotel

Certificate of Insurance Evidence of vendor’s insurance coverage ? Clinical Affiliation Agreement Agreement with an external site for

student clinical training

Nursing students at Brooklyn Medical Center

Computer Hardware or Software Agreement

Agreement to purchase/lease and/or maintain computer hardware or software Contract requires prior approval from DOIT

Purchase mainframe or software computer system

Computer Maintenance Agreement

Agreement to maintain computer software services

Contract requires prior approval from DOIT

Design software for accounting system

Construction Agreement Agreement with a General Contractor, Construction Manager, Contractor Engineer Architect or Sub-Contractor to perform construction services

Contract requires prior approval from Buildings and Grounds

Building construction, major renovation or repair

Consultant Agreement Individual or company provides non-employee services

Study of departmental practices Copyright License Permission

Agreement - Copyrighted

Agreement to allow Pace to use copyrighted material

Agreement to allow Pace to use articles from a book on a distance learning course

Copyright License Permission Agreement – Pace materials

Agreement to allow a corporation or individual to use Pace copyrighted material

Contract requires prior approval from University Relations

Agreement to allow another NYU Press to publish article by Pace

Course Development Agreement

Agreement with a professional to develop, update course

Agreement with a professor to develop a course outline and curriculum

Education Affiliation Agreement-General

Agreement with another educational entity to allow students to enroll in alternate schools.

An Agreement with another college to provide a joint program, degree, etc.

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Contract requires prior approval from Provost

Educational Training Services by Pace

Agreement to train a defined group of people

CLOUT; IBM employee training; Welfare-to Work

Employment Agreement (Non- faculty)

Agreement with individual for employment for a specific length of time

Contract requires prior approval from Human Resources

Agreement with visiting grant-funded researcher; temporary agency agreement

Equipment Maintenance Services Agreement

Agreement to provide maintenance services for equipment

Agreement to maintain office equipment, vans, elevator, laboratory equipment Equipment Purchase Lease

Agreement

Purchase or lease equipment, supplies, etc. not covered by purchase order

Purchase new boiler Event Agreement Agreement to conduct a Pace sponsored

event at an off-campus location

Lubin School of Business Annual Dinner of the Waldorf

Facilities Use Agreement Agreement to permit non-Pace entities to use Pace facilities

?

Food Service Agreement Agreement to provide food service for the University or a campus

Agreement with Marriott

Corporation to operate cafeteria

Fundraising Services Agreement

Agreement to provide

Development/Fundraising advice, information or services

Contract requires prior approval from Advancement

Coordinate Leaders in Management Dinner

Grant Agreement An agreement in accordance with a grant award

Women’s Justice Center:

Domestic Violence Program; NIH Subcontractor Agreement Honorarium Speaker Agreement Speaker at Pace at a cost of less the

$2,000

Visiting professor to speak at a class

Indemnity and Hold Harmless Agreement

An agreement to co-sponsor an event and thereby indemnify the entity

Co-sponsorship Agreement with DDH to conduct health fair with which we are having the event Independent Contractor

Agreement

An agreement with a worker performing services for, but not under, the control of

Pace. Must be submitted to University

Counsel with independent contractor questionnaire to determine contractor status

Photographer-web designer

Instructor Agreement An agreement with an instructor to teach a course

Must be submitted to University Counsel with independent contractor questionnaire to determine contractor status

Instructor for continuing education course

IT Resource Access Agreement Agreement to allow access to Blackboard Services, Pace Network, Ethernet

Connection or Telephone Network Contract requires prior approval from

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DOIT

Joint Venture Agreement An agreement between Pace and another corporation to provide services

?

Lease [See also: Equipment Purchase Lease

Agreement]

Contract requires prior approval from Buildings and Grounds

?

License Agreement Agreement to allow Pace to use intellectual property

Agreement for Pace to use reprint of Newsweek article on college rankings

Liquor Bond An agreement with insurance company to insure liquor license

Pace seeks to serve liquor at an on campus event

Maintenance [See also: Computer Maintenance] Publishing Agreement Agreement for Pace Press to publish

books and other materials

Publish books or articles Publication Agreement –

University

Agreement with an outside vendor to publish University intellectual property

Publish article of faculty member Real Estate Lease Agreement Rental of space for use by Pace Office Space, Student housing Renewal Written agreement to extend the end term

of the Agreement

? Rider A separate statement of additional

provisions to an agreement

? Space Rental Agreement

(Off-site)

Agreement by Pace to use offsite temporary space for an event without accommodations.

Agreement to rent Radio City Music Hall for graduation Speaker, Artist, Performer

Agreement

Agreement for visiting speaking

engagements for compensation >$2,000

Henry Louis Gates, Jr., Commencement Speaker

Subcontract Agreement-Collaborating Institution

Agreement between Pace and another entity to subcontract services

Subcontract with Ohio State to perform NIH sponsored research

Temporary Staffing Agreement Agreement for temporary staffing Temporary office staff, security staff

Tour/Travel Agreement Agreement for tour or travel arrangements Student trips abroad Tuition Reimbursement or

Subsidy Agreement

Agreement with employer or other entity to reimburse Pace for all or part of employee tuition

IBM employee tuition reimbursement Utilities Service Agreement An agreement to provide cable, electric,

gas, telephone, or other utilities

Time-Warner: Tractabel Work-Study Agreements Agreement with an agency to place

student and pay through work-study

Student placed with EPA or not-for-profit organizations

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