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Microsoft Office 365 for G Cloud - Pricing. G-Cloud Pricing Document in response to G-Cloud ITT tender

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Microsoft Office 365 for G Cloud -

Pricing

G-Cloud Pricing Document in response to G-Cloud ITT tender

(2)

Microsoft Office 365 G Cloud Response

The names of actual companies and products mentioned herein may be the trademarks of their respective owners.

The information contained in this document represents the current view of Microsoft Corporation on the issues discussed as of the date of publication and is subject to change at any time without notice to you. This document is provided “as-is.” Information and views expressed in this document, including URL and other Internet Web site references, may change without notice. You bear the risk of using it. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS DOCUMENT.

This document does not provide you with any legal rights to any intellectual property in any Microsoft product. You may copy and use this document for your internal, reference purposes. This document is confidential and proprietary to Microsoft. It is disclosed and can be used only pursuant to a non-disclosure agreement.

The descriptions of other companies’ products in this document, if any, are provided only as a convenience to you. Any such references should not be considered an endorsement or support by Microsoft. Microsoft cannot guarantee their accuracy, and the products may change over time. Also, the descriptions are intended as brief highlights to aid understanding, rather than as thorough coverage. For authoritative descriptions of these products, please consult their respective manufacturers.

Microsoft may have patents, patent applications, trademarks, copyrights, or other intellectual property rights covering subject matter in this document. Except as expressly provided in any written license agreement from Microsoft, the furnishing of this document does not give you any license to these patents, trademarks, copyrights, or other intellectual property.

All trademarks are the property of their respective companies. ©2013 Microsoft Corporation. All rights reserved.

Microsoft, Access, Active Directory, Backstage, Excel, InfoPath, Internet Explorer, Lync, OneNote, Outlook, PowerPoint, PowerShell, SharePoint, Silverlight, Windows Live, Windows Mobile, Windows Server, Windows Vista, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.

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Microsoft Office 365 G Cloud Response

Pricing, Licensing, Ordering and Transacting

IMPORTANT INFORMATION – Please Read:

The G-Cloud Framework provides an appropriate procurement vehicle in which to purchase Microsoft cloud services. Guidelines on procurement approach are provided by Government Procurement Service. Once you have reviewed the documentation and details on the CloudStore, completed selection, and your procurement decision has been made to proceed using the G-Cloud Framework route please contact your Microsoft Account Manager or Large Account Reseller who will assist with the transaction. If you do not have a contact please email ukpsbops@microsoft.com

It is important that Microsoft captures the details of your requirements in the Schedule 2 G-Cloud Order Form which forms part of the Call-Off contract. This must be generated and agreed in collaboration with the customer in order that purchase details, correct pricing and terms are captured. Please do not initiate a transaction with your LAR or on the Microsoft Online Portal before first agreeing details on the G-Cloud Order Form. Also please do not use the generic Order Form template, but the version provided by Microsoft that has been amended to capture important Management Information for the Government Procurement Service as well as internal operational information.

Transacting your G-Cloud Call-Off

Customers can purchase Office 365 using two transaction mechanisms:

1) Enterprise Licensing : Customers can leverage their existing Volume Licensing Agreements including Enterprise Agreements, Campus and School Agreement Programs. Customers can generally transact using an existing or new Enterprise Agreement Enrolment as a one off annual cost, or to the duration of the next anniversary of their Agreement. The term is to next the anniversary of Enterprise Agreement or 12 months, whichever is sooner.

Minimum order quantity is 1 user. For Office 365 Dedicated minimum order quantity is 30,000 users.

Please discuss Volume Licensing options with your Microsoft Account manager and Large Account Reseller.

2) MOSP : Using the direct Microsoft Online Services Portal (MOSP) at

http://office.microsoft.com/en-gb/business/office-365-enterprise-e3-business-software-FX103030346.aspx customers pay online for monthly billing using a credit card or invoice options. Term is initially 12 months, and then monthly. Please refer to Microsoft Online Services Agreement

at http://www.microsoft.com/global/en-us/office365/RenderingAssets/mosa/MOSA2011Agr-NA-ENG.htm

Minimum order quantity is 5 users. Office 365 Dedicated and some Office 365 SKUs are not available through MOSP check Table 1. below.

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Microsoft Office 365 G Cloud Response

Trial Subscriptions

Microsoft offers free trials of Office 365. Please speak to your Microsoft Account manager and/or follow the link to sign up for a free 30 day trial

http://office.microsoft.com/en-gb/business/office-365-enterprise-e3-business-software-FX103030346.aspx

Purchasing Office 365 from a Trial Subscription

Once you have made the decision to purchase a subscription, you have your choice of two options: 1. Convert an existing trial subscription to a paid subscription: If you choose to convert your trial

subscription to a paid subscription of the same plan, your end users on the trial subscription are automatically transferred (with service data) to the paid subscription.

2. Purchase a new paid subscription: If you choose to purchase a new paid subscription, or a paid plan that is different from your trial subscription, you may need to manually assign your users to the paid subscription.

The subscription term will begin on the day you convert to or purchase the new paid subscription plan. Customers with Current Microsoft Enterprise Agreements should contact their appointed Microsoft Account Manager in order to maximise the benefits of a current Enterprise Agreements

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Microsoft Office 365 G Cloud Response

CloudStore – Main Catalogue Pricing

Office 365

Enterprise

Licensing*1 MOSP

Further Pricing Variants*3

Further details on Office 365 service options can

be found in the following Section 1.2 Minimum Order Quantity 1 *2

Minimum Order Quantity 5

Lot G-Cloud Ref# Short Description Pricing Pricing

Lot 3 3.G2.179.004 Exchange Online Plan 1 £1.88 pupm £2.30 pupm

See Table 2. Lot 3 3. G2.179.005 Exchange Online Plan 2 £3.76 pupm £4.60 pupm

Lot 3 3.G2.179.010 Email Legal Hold & Archive £1.66 pupm £1.30 pupm Lot 3 3.G2.179.001 Exchange Online Kiosk £0.94 pupm £0.98 pupm

See Table 3. Lot 3 3.G2.179.002 Office 365 Plan K1 £1.61 pupm £2.00 pupm

Lot 3 3.G2.179.011 Office 365 Suite E1 £3.22 pupm £3.90 pupm

See Table 4. Lot 3 3.G2.179.013 Office 365 Suite E3 £8.59 pupm £8.59 pupm

Lot 3 3.G2.179.014 Office 365 Suite E4 £10.31 pupm £10.31pupm Lot 3 3.G2.179.006 SharePoint Online Plan 1 £1.40 pupm £1.70 pupm

See Table 5. Lot 3 3.G2.179.007 SharePoint Online Plan 2 £3.29 pupm £ 4.00 pupm

Lot 3 3.G2.179.008 Lync Online Plan 1 £0.81 pupm £ 0.98 pupm

See Table 6. Lot 3 3.G2.179.009 Lync Online Plan 2 £2.42 pupm £ 2.90 pupm

TABLE 1. All Pricing exclusive of VAT.

*1 Additional beneficial pricing is available for Enterprise Agreement customers who wish to upgrade to

Office 365. Please speak to you Microsoft Account Manager or LAR for further details.

*2 Minimum order quantity for Office 365 Dedicated is 30,000 seats. See Table 2,3 and 4 for Office 365

Dedicated pricing. Microsoft Solution Alignment Workshop and Microsoft Consultancy Services required for deployment/migration.

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Microsoft Office 365 G Cloud Response

Office 365 - Price Variants

Email Options – Pricing quoted per user per month

Feature Exchange Online Kiosk Exchange Online (Plan 1) Email Legal Hold & Archive Exchange Online (Plan 2) Exchange Online P1 Dedicated VL Pricing £ 0.94 £ 1.88 £ 1.66 £ 3.76 £ 3.73

MOSP Pricing £ 0.98 £ 2.30 £ 1.30 £ 4.60 n/a

Mailbox size 2GB 50 gigabytes

(GB) *1 n/a Unlimited *2

25 gigabytes (GB) *1

Outlook Web App (regular and light versions)

Yes Yes n/a Yes Yes

POP Yes Yes n/a Yes Yes

IMAP No Yes n/a Yes Yes

Outlook Anywhere

(MAPI) No Yes n/a Yes Yes

Microsoft Exchange

ActiveSync® Yes Yes n/a Yes Yes

Exchange Web Services No *3 Yes n/a Yes Yes

Inbox rules No Yes n/a Yes Yes

Delegate access No *4 Yes n/a Yes Yes

Instant messaging

interoperability in OWA No Yes *5 n/a Yes *5 Yes *5

SMS notifications No Yes n/a Yes Yes

Custom retention

policies Yes Yes n/a Yes Yes

Multi-mailbox search Yes Yes n/a Yes Yes

Personal archive No Yes Yes Yes Yes

Voicemail No No No Yes No

Legal hold No No Yes Yes No

TABLE 2.

*1 50 GB of storage apportioned across the user’s primary mailbox and personal archive

*2 50 GB of storage in the user’s primary mailbox, plus unlimited storage in the user’s personal archive. Refer to the

personal archive section of this document for further information regarding unlimited storage in the archive *3 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business

applications can use Exchange Web Services impersonation to access Kiosk user mailboxes *4 Cannot access other users’ mailboxes, shared mailboxes, or resource mailboxes.

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Microsoft Office 365 G Cloud Response

Kiosk Options– Pricing quoted per user per month

Feature

Exchange Online

Kiosk

Plan K1 Exchange Online Kiosk Dedicated

VL Pricing £ 0.94 £ 1.61 £ 1.49

MOSP Pricing £ 0.98 £ 2.00 n/a

Mailbox size 2GB 2GB 1GB

Outlook Web App (regular and light versions)

Yes Yes Yes

POP Yes Yes Yes

IMAP No No No

Outlook Anywhere (MAPI) No No No

Microsoft Exchange ActiveSync®

Yes Yes Yes

Exchange Web Services No *1 No *1 No *1

Inbox rules No No No Delegate access No *2 No *2 No *2 Instant messaging interoperability in OWA No No No SMS notifications No No No

Custom retention policies Yes Yes Yes

Multi-mailbox search Yes Yes Yes

Personal archive No No No

Voicemail No No No

Legal hold No No No

TABLE 3.

*1 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business

applications can use Exchange Web Services impersonation to access Kiosk user mailboxes *2 Cannot access other users’ mailboxes, shared mailboxes, or resource mailboxes.

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Microsoft Office 365 G Cloud Response

Office 365 Suites – Pricing quoted per user per month

Feature E1 Suite E3 Suite E4 Suite E1 Suite Dedicated VL Pricing £ 3.22 £ 8.59 £ 10.31 £ 7.46

MOSP Pricing £ 3.90 £ 12.70 n/a n/a

Includes Exchange

Online Plan 1 Yes Yes Yes No

Includes Exchange

Online Plan 2 No Yes Yes No

Includes Exchange

Online Plan 1 Dedicated No No No Yes

Includes SharePoint

Online Plan 1 Yes Yes Yes No

Includes SharePoint

Online Plan 2 No Yes Yes No

Includes SharePoint

Online Plan 1 Dedicated No No No Yes

Includes Lync Online

Plan 1 Yes Yes Yes No

Includes Lync Online

Plan 2 Yes Yes Yes Yes

Includes Lync Online

Plan 1 Dedicated No No No Yes

Office Web Apps

Yes Yes Yes Yes

Lync Enteprise Voice

CAL No No Yes No

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Microsoft Office 365 G Cloud Response

SharePoint Options – Pricing quoted per user per month

Feature SharePoint Online (Plan 1) E1 Suite SharePoint Online (Plan 2) E3 Suite VL Pricing £ 1.40 £ 3.80 £ 3.29 £ 8.59 MOSP Pricing £ 1.70 £ 3.90 £ 4.00 £ 12.70

Can access all team sites by default?

Yes Yes Yes Yes

My Site Yes Yes Yes Yes

Enterprise Features (Access, InfoPath Forms, Excel and Visio Services)

No No

Yes. Can view and upload Visio diagrams, build and

visit Access-based webpages, build and view embedded Excel

graphs and create/publish, fill in and submit InfoPath

forms

Yes. Can view and upload Visio diagrams, build and

visit Access-based webpages, build and view

embedded Excel graphs and create/publish, fill in and submit InfoPath forms

Office Web Apps View Only for SharePoint Plan 1 View and edit for E1 (includes Web Apps)

View and edit for E1 (includes Web Apps)

View Only for SharePoint Plan 2 View and edit for E1 (includes Web Apps)

View Only for SharePoint Plan 2 View and edit for E3 (includes Web Apps) Adds storage to the

company’s overall pooled quota?

Yes. 500MB per user subscription license

Yes. 500MB per user subscription license

Yes. 500MB per user subscription license

Yes. 500MB per user subscription license Can be an

administrator of tenant, site or site collection?

Yes Yes Yes Yes

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Microsoft Office 365 G Cloud Response

Lync Options – Pricing quoted per user per month

Table 6.

Feature Lync Online (Plan 1)

Lync Online (Plan 2)

VL Pricing £ 0.81 £ 2.42

MOSP Pricing £ 0.98 £ 2.90

Instant messaging (IM) and presence Yes Yes

Lync-to-Lync audio/video calling (1-to-1) Yes Yes

Lync federation (IM/presence/audio/video) Yes Yes

Click-to-communicate in Office Yes Yes

Authenticated attendee in Lync meetings* Yes Yes

Microsoft Exchange ActiveSync® Yes Yes

Online Meetings No Yes (up to 250

attendees)

Initiate ad-hoc and scheduled online meetings No Yes

Initiate multiparty (3 or more users) Lync audio/video sessions

No Yes

Initiate interactive data sharing (screen/application/whiteboard)

No Yes

Interop with third-party dial-in audio conferencing

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Microsoft Office 365 G Cloud Response

EDUCATION/ACADEMIC Options – Pricing quoted per user per month Pricing for Students

Feature Exchange Online (Plan 1) A2 Suite (Equivalent to E2) A3 Suite (Equivalent to E3) A4 Suite (Equivalent to E4) Education Pricing £ 0.00 £ 0.00 £ 1.90 £ 2.20 Table 7a.

Pricing for Faculty/Staff

Feature Exchange Online (Plan 1) A2 Suite (Equivalent to E2) A3 Suite (Equivalent to E3) A4 Suite (Equivalent to E4) Education Pricing £ 0.00 £ 0.00 £ 3.40 £ 4.50 Table 7b.

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