Microsoft Office 365 for G Cloud -
Pricing
G-Cloud Pricing Document in response to G-Cloud ITT tender
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Microsoft Office 365 G Cloud Response
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Microsoft Office 365 G Cloud Response
Pricing, Licensing, Ordering and Transacting
IMPORTANT INFORMATION – Please Read:
The G-Cloud Framework provides an appropriate procurement vehicle in which to purchase Microsoft cloud services. Guidelines on procurement approach are provided by Government Procurement Service. Once you have reviewed the documentation and details on the CloudStore, completed selection, and your procurement decision has been made to proceed using the G-Cloud Framework route please contact your Microsoft Account Manager or Large Account Reseller who will assist with the transaction. If you do not have a contact please email ukpsbops@microsoft.com
It is important that Microsoft captures the details of your requirements in the Schedule 2 G-Cloud Order Form which forms part of the Call-Off contract. This must be generated and agreed in collaboration with the customer in order that purchase details, correct pricing and terms are captured. Please do not initiate a transaction with your LAR or on the Microsoft Online Portal before first agreeing details on the G-Cloud Order Form. Also please do not use the generic Order Form template, but the version provided by Microsoft that has been amended to capture important Management Information for the Government Procurement Service as well as internal operational information.
Transacting your G-Cloud Call-Off
Customers can purchase Office 365 using two transaction mechanisms:
1) Enterprise Licensing : Customers can leverage their existing Volume Licensing Agreements including Enterprise Agreements, Campus and School Agreement Programs. Customers can generally transact using an existing or new Enterprise Agreement Enrolment as a one off annual cost, or to the duration of the next anniversary of their Agreement. The term is to next the anniversary of Enterprise Agreement or 12 months, whichever is sooner.
Minimum order quantity is 1 user. For Office 365 Dedicated minimum order quantity is 30,000 users.
Please discuss Volume Licensing options with your Microsoft Account manager and Large Account Reseller.
2) MOSP : Using the direct Microsoft Online Services Portal (MOSP) at
http://office.microsoft.com/en-gb/business/office-365-enterprise-e3-business-software-FX103030346.aspx customers pay online for monthly billing using a credit card or invoice options. Term is initially 12 months, and then monthly. Please refer to Microsoft Online Services Agreement
at http://www.microsoft.com/global/en-us/office365/RenderingAssets/mosa/MOSA2011Agr-NA-ENG.htm
Minimum order quantity is 5 users. Office 365 Dedicated and some Office 365 SKUs are not available through MOSP check Table 1. below.
Microsoft Office 365 G Cloud Response
Trial Subscriptions
Microsoft offers free trials of Office 365. Please speak to your Microsoft Account manager and/or follow the link to sign up for a free 30 day trial
http://office.microsoft.com/en-gb/business/office-365-enterprise-e3-business-software-FX103030346.aspx
Purchasing Office 365 from a Trial Subscription
Once you have made the decision to purchase a subscription, you have your choice of two options: 1. Convert an existing trial subscription to a paid subscription: If you choose to convert your trial
subscription to a paid subscription of the same plan, your end users on the trial subscription are automatically transferred (with service data) to the paid subscription.
2. Purchase a new paid subscription: If you choose to purchase a new paid subscription, or a paid plan that is different from your trial subscription, you may need to manually assign your users to the paid subscription.
The subscription term will begin on the day you convert to or purchase the new paid subscription plan. Customers with Current Microsoft Enterprise Agreements should contact their appointed Microsoft Account Manager in order to maximise the benefits of a current Enterprise Agreements
Microsoft Office 365 G Cloud Response
CloudStore – Main Catalogue Pricing
Office 365
EnterpriseLicensing*1 MOSP
Further Pricing Variants*3
Further details on Office 365 service options can
be found in the following Section 1.2 Minimum Order Quantity 1 *2
Minimum Order Quantity 5
Lot G-Cloud Ref# Short Description Pricing Pricing
Lot 3 3.G2.179.004 Exchange Online Plan 1 £1.88 pupm £2.30 pupm
See Table 2. Lot 3 3. G2.179.005 Exchange Online Plan 2 £3.76 pupm £4.60 pupm
Lot 3 3.G2.179.010 Email Legal Hold & Archive £1.66 pupm £1.30 pupm Lot 3 3.G2.179.001 Exchange Online Kiosk £0.94 pupm £0.98 pupm
See Table 3. Lot 3 3.G2.179.002 Office 365 Plan K1 £1.61 pupm £2.00 pupm
Lot 3 3.G2.179.011 Office 365 Suite E1 £3.22 pupm £3.90 pupm
See Table 4. Lot 3 3.G2.179.013 Office 365 Suite E3 £8.59 pupm £8.59 pupm
Lot 3 3.G2.179.014 Office 365 Suite E4 £10.31 pupm £10.31pupm Lot 3 3.G2.179.006 SharePoint Online Plan 1 £1.40 pupm £1.70 pupm
See Table 5. Lot 3 3.G2.179.007 SharePoint Online Plan 2 £3.29 pupm £ 4.00 pupm
Lot 3 3.G2.179.008 Lync Online Plan 1 £0.81 pupm £ 0.98 pupm
See Table 6. Lot 3 3.G2.179.009 Lync Online Plan 2 £2.42 pupm £ 2.90 pupm
TABLE 1. All Pricing exclusive of VAT.
*1 Additional beneficial pricing is available for Enterprise Agreement customers who wish to upgrade to
Office 365. Please speak to you Microsoft Account Manager or LAR for further details.
*2 Minimum order quantity for Office 365 Dedicated is 30,000 seats. See Table 2,3 and 4 for Office 365
Dedicated pricing. Microsoft Solution Alignment Workshop and Microsoft Consultancy Services required for deployment/migration.
Microsoft Office 365 G Cloud Response
Office 365 - Price Variants
Email Options – Pricing quoted per user per month
Feature Exchange Online Kiosk Exchange Online (Plan 1) Email Legal Hold & Archive Exchange Online (Plan 2) Exchange Online P1 Dedicated VL Pricing £ 0.94 £ 1.88 £ 1.66 £ 3.76 £ 3.73
MOSP Pricing £ 0.98 £ 2.30 £ 1.30 £ 4.60 n/a
Mailbox size 2GB 50 gigabytes
(GB) *1 n/a Unlimited *2
25 gigabytes (GB) *1
Outlook Web App (regular and light versions)
Yes Yes n/a Yes Yes
POP Yes Yes n/a Yes Yes
IMAP No Yes n/a Yes Yes
Outlook Anywhere
(MAPI) No Yes n/a Yes Yes
Microsoft Exchange
ActiveSync® Yes Yes n/a Yes Yes
Exchange Web Services No *3 Yes n/a Yes Yes
Inbox rules No Yes n/a Yes Yes
Delegate access No *4 Yes n/a Yes Yes
Instant messaging
interoperability in OWA No Yes *5 n/a Yes *5 Yes *5
SMS notifications No Yes n/a Yes Yes
Custom retention
policies Yes Yes n/a Yes Yes
Multi-mailbox search Yes Yes n/a Yes Yes
Personal archive No Yes Yes Yes Yes
Voicemail No No No Yes No
Legal hold No No Yes Yes No
TABLE 2.
*1 50 GB of storage apportioned across the user’s primary mailbox and personal archive
*2 50 GB of storage in the user’s primary mailbox, plus unlimited storage in the user’s personal archive. Refer to the
personal archive section of this document for further information regarding unlimited storage in the archive *3 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business
applications can use Exchange Web Services impersonation to access Kiosk user mailboxes *4 Cannot access other users’ mailboxes, shared mailboxes, or resource mailboxes.
Microsoft Office 365 G Cloud Response
Kiosk Options– Pricing quoted per user per month
Feature
Exchange Online
Kiosk
Plan K1 Exchange Online Kiosk Dedicated
VL Pricing £ 0.94 £ 1.61 £ 1.49
MOSP Pricing £ 0.98 £ 2.00 n/a
Mailbox size 2GB 2GB 1GB
Outlook Web App (regular and light versions)
Yes Yes Yes
POP Yes Yes Yes
IMAP No No No
Outlook Anywhere (MAPI) No No No
Microsoft Exchange ActiveSync®
Yes Yes Yes
Exchange Web Services No *1 No *1 No *1
Inbox rules No No No Delegate access No *2 No *2 No *2 Instant messaging interoperability in OWA No No No SMS notifications No No No
Custom retention policies Yes Yes Yes
Multi-mailbox search Yes Yes Yes
Personal archive No No No
Voicemail No No No
Legal hold No No No
TABLE 3.
*1 Direct access to Kiosk user mailboxes via Exchange Web Services is not permitted. However, line of business
applications can use Exchange Web Services impersonation to access Kiosk user mailboxes *2 Cannot access other users’ mailboxes, shared mailboxes, or resource mailboxes.
Microsoft Office 365 G Cloud Response
Office 365 Suites – Pricing quoted per user per month
Feature E1 Suite E3 Suite E4 Suite E1 Suite Dedicated VL Pricing £ 3.22 £ 8.59 £ 10.31 £ 7.46
MOSP Pricing £ 3.90 £ 12.70 n/a n/a
Includes Exchange
Online Plan 1 Yes Yes Yes No
Includes Exchange
Online Plan 2 No Yes Yes No
Includes Exchange
Online Plan 1 Dedicated No No No Yes
Includes SharePoint
Online Plan 1 Yes Yes Yes No
Includes SharePoint
Online Plan 2 No Yes Yes No
Includes SharePoint
Online Plan 1 Dedicated No No No Yes
Includes Lync Online
Plan 1 Yes Yes Yes No
Includes Lync Online
Plan 2 Yes Yes Yes Yes
Includes Lync Online
Plan 1 Dedicated No No No Yes
Office Web Apps
Yes Yes Yes Yes
Lync Enteprise Voice
CAL No No Yes No
Microsoft Office 365 G Cloud Response
SharePoint Options – Pricing quoted per user per month
Feature SharePoint Online (Plan 1) E1 Suite SharePoint Online (Plan 2) E3 Suite VL Pricing £ 1.40 £ 3.80 £ 3.29 £ 8.59 MOSP Pricing £ 1.70 £ 3.90 £ 4.00 £ 12.70
Can access all team sites by default?
Yes Yes Yes Yes
My Site Yes Yes Yes Yes
Enterprise Features (Access, InfoPath Forms, Excel and Visio Services)
No No
Yes. Can view and upload Visio diagrams, build and
visit Access-based webpages, build and view embedded Excel
graphs and create/publish, fill in and submit InfoPath
forms
Yes. Can view and upload Visio diagrams, build and
visit Access-based webpages, build and view
embedded Excel graphs and create/publish, fill in and submit InfoPath forms
Office Web Apps View Only for SharePoint Plan 1 View and edit for E1 (includes Web Apps)
View and edit for E1 (includes Web Apps)
View Only for SharePoint Plan 2 View and edit for E1 (includes Web Apps)
View Only for SharePoint Plan 2 View and edit for E3 (includes Web Apps) Adds storage to the
company’s overall pooled quota?
Yes. 500MB per user subscription license
Yes. 500MB per user subscription license
Yes. 500MB per user subscription license
Yes. 500MB per user subscription license Can be an
administrator of tenant, site or site collection?
Yes Yes Yes Yes
Microsoft Office 365 G Cloud Response
Lync Options – Pricing quoted per user per month
Table 6.
Feature Lync Online (Plan 1)
Lync Online (Plan 2)
VL Pricing £ 0.81 £ 2.42
MOSP Pricing £ 0.98 £ 2.90
Instant messaging (IM) and presence Yes Yes
Lync-to-Lync audio/video calling (1-to-1) Yes Yes
Lync federation (IM/presence/audio/video) Yes Yes
Click-to-communicate in Office Yes Yes
Authenticated attendee in Lync meetings* Yes Yes
Microsoft Exchange ActiveSync® Yes Yes
Online Meetings No Yes (up to 250
attendees)
Initiate ad-hoc and scheduled online meetings No Yes
Initiate multiparty (3 or more users) Lync audio/video sessions
No Yes
Initiate interactive data sharing (screen/application/whiteboard)
No Yes
Interop with third-party dial-in audio conferencing
Microsoft Office 365 G Cloud Response
EDUCATION/ACADEMIC Options – Pricing quoted per user per month Pricing for Students
Feature Exchange Online (Plan 1) A2 Suite (Equivalent to E2) A3 Suite (Equivalent to E3) A4 Suite (Equivalent to E4) Education Pricing £ 0.00 £ 0.00 £ 1.90 £ 2.20 Table 7a.
Pricing for Faculty/Staff
Feature Exchange Online (Plan 1) A2 Suite (Equivalent to E2) A3 Suite (Equivalent to E3) A4 Suite (Equivalent to E4) Education Pricing £ 0.00 £ 0.00 £ 3.40 £ 4.50 Table 7b.