EASY CONTRACT for
contract management.
EASY CONTRACT
Reducing costs, increasing productivity.
Automate your contract management.
EASY CONTRACT makes managing and processing contracts faster, more effi cient and more reliable. Information and attachments are fully and uniformly available to all authorized users. Deadlines, notices or prolongations are automatically monitored. Delegating tasks and an absence management function ensure proper contract processing at any time. Detailed read and write permissions protect from improper use of confi dential contract documents.
EASY CONTRACT is a flexible tool.
EASY CONTRACT is a Web-based tool that is multi-platform compliant and open to other systems. EASY CONTRACT can be customized individually to existing system architecture, database structures and workfl ows. It is easy-to-use and intuitive.
From requests to contracts in an instant.
EASY CONTRACT provides standardized templates, e.g. for hiring, sales and service contracts. The cross-team document management function, for example, ensures speed during versioning, checking in and out as well as for ad hoc sending. In addition, EASY CONTRACT ensures that the allocated authorization workfl ows are kept across locations, minimizing the usual time losses.
Creation Validation Release
Contract Templates Central Contract File Capturing Contracts
Monitoring Deadlines Search/Retrieval Liquidity Planning
Process diagram
Earnings from selected types of contracts as shown in a diagram
Workstation with a contract document in the digital contract fi le
Overview of your EASY CONTRACT benefi ts.
• Quickly fi nding information and documents through convenient search and fi lter functions
• Completely browser-based
• Extensive DMS functions, such as versioning and check-in/check-out
• Monitoring contract validity periods including escalation options
• Uniform deadline calendars for all contracts
• Complying with notices and prolongation of contracts
• Overview of contract costs and earnings
• Detailed information on contract partners
• Support from creating contracts through to signing and retaining them
• Replicating corporate structures, hierarchies and responsibilities
• Safe handling of confi dential contract documents
Getting an overview through intelligent DMS.
A variety of search/retrieval options, e.g. full text search, arise from storing contracts and their associated documents in the centrally managed document management system. Central storage allows clean administration of access rights. Revision-proof archiving of contract documents can be largely automated through DMS.
Automatically monitoring payment deadlines.
The tool used for checking EASY CONTRACT deadlines allows allocating multiple deadlines including pre-dead-lines for any contract. The deadpre-dead-lines are monitored and, once expired, a multi-level escalation procedure is triggered. Absence management for out-of-offi ce times of your employees can be defi ned as an additional security measure.
Reliable liquidity planning.
EASY CONTRACT provides effective instruments for valid liquidity planning. For instance, it lets you create multiple payment plans per contract. EASY CONTRACT differentiates between budget and target fi gures, providing aggregated evaluations of payment plans for several contracts and types of contract.
EASY – the market leader in document management.
With more than 8,000 network installations, EASY SOFTWARE AG of Mülheim an der Ruhr, Germany, is a leading developer and provider of multi-platform solutions in the electronic archiving, document management and enterprise content management sectors.
Based on state-of-the-art platforms, EASY offers solutions from intelligent capturing via scanners and importing data from standard applications such as SAP and Microsoft Offi ce through managing “live” documents right up to revision-proof archiving on state-of-the-art storage media. So EASY provides a tailored solution for optimizing document-based processes for all industries and businesses.
Since it was established in 1990, EASY SOFTWARE has focused on close cooperation with powerful expert and technology partners, and has a select distribution network to cover prospective markets. At the same time, a variety of technology partnerships such as with IBM, Microsoft or SAP ensures that new and innovative product solutions that optimally meet current and future market demands are constantly in development.
EASY SOLUTION PACKAGES.
EASY Solution Packages (ESP) are partly sector solutions for the most varied industries, and partly cross-sector solutions for specifi c corporate tasks. The common features of the ESPs are that they are particularly easy to implement and, with their intuitive interfaces and seamless integration into existing work-fl ows, they are user-friendly tools. In addition, of course, the EASY SOLUTION PACKAGES always ensure typical EASY revision-proof storage in a long-term archive.
otris software AG: our partner
for EASY CONTRACT.
EASY CONTRACT was developed and designed in association with otris software AG. The Dortmund-based company is a leading de-veloper of Web-based solutions for CRM, CMS and DMS. Renowned corporations and agencies select the innovative software solu-tions as well as consulting and services from otris software AG.
Artik
el-Nr
.: 2700-1044
© 2006 EASY SOFTWARE AG.
All rights reserved. We disclaim all liability for misprints or other errors and reserve the right to carry out changes.
EASY ®, EASY WARE™, EASY CAPTURE®, EASY DMS®, EASY ARCHIVE®, EASY WEB®, EASY PORTAL®,
EASY IQ classify®, EASY xBASE®, EASY LOGISTICS CENTER®, EASY ENTERPRISE® and the ENTERPRISE
logo are trademarks or registered trademarks of EASY SOFTWARE in Germany and many other countries worldwide. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. Navision is a registered trademark of Microsoft Business Solutions ApS in the United States and/or other countries. Microsoft Business Solutions ApS is a subsidiary of Microsoft Corporation. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com and other SAP products mentioned in this text as well as the corresponding logos are trademarks or registered trademarks of SAP AG in Germany and other countries worldwide. Lotus, Notes, and Domino are trademarks or registered trademarks of IBM International Business Machines Corporation in the United States, Germany, and many other countries worldwide. All other names of actual companies and products mentioned in this document may be the trademarks of their respective owners.
EASY SOLUTIONS Archivierungs- und Informationssysteme GmbH Sebastian-Kneipp-Strasse 12 5020 Salzburg, Austria Phone: +43-662-461-5 46 Fax: +43-662-4615 -4655 E-mail: offi [email protected] Internet: www.easy-austria.at EASY SOFTWARE AG Am Hauptbahnhof 4
45468 Mülheim an der Ruhr, Germany Phone: +49-208-450-160
Fax: +49-208-450-1690 E-mail: [email protected] Internet: www.easy.de
EASY SOFTWARE (UK) PLC.
Refl ection House,
Olding Road, Bury St. Edmunds Suffolk, IP33 3TA, UK
Phone: +44-12 84-727-870 Fax: +44-12 84-727-871 E-mail: [email protected] Internet: www.easysoftware.net EASY SOFTWARE INC.
70 E. Swedesford Road, Suite 150 Great Valley, PA 19355, USA Phone: +1-610-2 40-9260 Fax: +1-610-2 40-9261 E-mail: [email protected] Internet: www.easysoftware.us
