Exhibitor Prospectus
easy
,
simple and quick,
you can register to reserve your exhibit display area online at:
ccfcme.org/exhibitpain
T h e 1 8 t h A n n u a l
Pain Management Symposium
MARCH 5 – 9, 2016
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
Exhibit ContaCt
Mark Shelton
Cleveland Clinic Foundation Center for Continuing Education 1950 Richmond Road TR 204 Cleveland OH 44124 USA Ph: 216.448.8734 Fax: 216.445.9406 E-mail: [email protected]
ExhibitS
GEnERaL inFoRMation
PurposeThe technical and educational exhibits provide a professional and educational environment in which the physician can receive demonstrations, view products and services and discuss the clinical and surgical uses of these products and services, including how they may improve the quality of care to a patient and the management of the medical/surgical practice. Additionally, the exhibits enhance the educational content of the meeting helping to provide quality continuing medical education.
Exhibit hoURS
Saturday, March 5 7:00am – 12:30pm Sunday, March 6 7:00am – 12:30pm Monday, March 7 7:00am – 12:30pm tuesday, March 8 7:00am – 12:30pm Wednesday, March 9 7:00am – 12:30pmWe ask that you please open your displays on time each day and staff them throughout the posted exhibit hours.
LoCation
Loews Coronado Bay Hotel 4000 Loews Coronado Bay Road Coronado Bay, CA 92118 Phone: 619.424.4000 www.loewshotels.com
Exhibit area: Commodore Ballroom Sizes: 8’ X 12” display area
for pop-up booth(s) or 30” X 6’ tabletop displays.
Display fees: $5,000 and $3,000
Company names will be placed on display tables. Please locate your company table upon arrival.
SEt-UP/tEaR-DoWn hoURS
Exhibitor Move-in Friday, March 4 4:00pm – 9:00pm Saturday, March 5 5:00am – 7:00amClose and Clear
Wednesday, March 9
12:00pm – 4:00pm
ShiPPinG
incoming Package handling
Hotel will not be responsible for any loss or damage to materials sent to hotel prior to your event date. Any materials to be sent to hotel may arrive no earlier than three (3) days in advance.
Company is responsible for the hotel package handling charges and must complete and return the attached Order Form. Please see the appendix for Loews Coronado Bay Hotel shipping information.
outgoing Packages
Please see the appendix for The Loews Coronado Bay Hotel shipping information for any materials that will need to be shipped out from the hotel.
MaiLinG LabELS
Packages shipped to the hotel (no earlier than 3 days in advance) should be labeled as follows:
Loews Coronado Bay Hotel 4000 Loews Coronado Bay Road Coronado Bay, CA 92118 Attn: Erin Miller, CMP
Hold For: (insert your name and your company name here)
Cleveland Clinic Pain Management March 5 – 9, 2016
PoLiCiES, PRoCEDURES
anD inFoRMation
FDa RegulationsExhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including any or all approved requirements. Any product that is an investigational device or drug must be clearly marked as such. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational or unapproved drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also prohibits the promotion of approved drugs or devices for unapproved uses. Additional information may be obtained from the FDA website at www.fda.gov
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
CanCELLationS
anD REFUnDS
Cleveland Clinic shall not refund any fees paid under this Agreement if the Company cancels or does not use the Exhibit space.
Cleveland Clinic reserves the right to rearrange the floor plan at any time and to relocate exhibitors should it become necessary for causes beyond the control of Cleveland Clinic or is advisable in the best interest of Cleveland Clinic.
ExhibitoR iDEntiFiCation
Exhibitor identification in all Cleveland Clinic publications and on all signs and booth graphics, related to this specific symposium, must be the one company name submitted on the Exhibitor Application.
REGiStRation/baDGE PoLiCY
All company representatives should be pre-registered by February 15, 2016. Please register your company and your representatives online at
www.ccfcme.org/2016pain. Cleveland Clinic badges must be worn and visible at all times to all symposium functions. Business cards are not to be inserted over the official Cleveland Clinic badge.
REPS attEnDinG SESSionS
Registered exhibitors are permitted to attend any general session, which do not require additional fees.
Educational credit is not available for exhibitors unless fully registered as an attendee. Representatives who wish to attend the educational sessions and who are not representatives of the booth must register as an attendee. Late and cancellation policies will apply.
SECURitY
Exhibitors will be able to leave their displays up overnight, but we recommend that any items of great value be secured by you (computers, cell phones, etc.) Neither the hotel security staff nor Cleveland Clinic will be responsible for loss of or damage to any property. Exhibitors are responsible for safe-guarding their goods, materials, equipment and exhibits at all times.
aCCoMMoDationSionS
A block of rooms has been reserved at The Loews Coronado Bay hotel for a special rate of $239 single/double (plus tax) and a $5/day resort charge. To obtain these special rates, you must make your reservations by 5:00 pm (ET) Tuesday, February 9, 2016. To make your reservations, go online to www.ccfcme.org/painhotel or contact the Hotel Reservations Department at 800-235-6397. Identify yourself as being with Cleveland Clinic Pain Management 2016.
Ground transportation
Taxi service is available from San Diego Airport to The Loews Coronado Bay Hotel.
Parking
Valet $32 per day maximum Self park $22/day maximum.
hotEL’S hoLD
haRMLESS CLaUSE
The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor's activities on the hotel premises and will indemnify, defend, and hold harmless the hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.
Hotel will not be responsible or liable for any loss, damage, or claims arising directly from the hotel's own negligence. Cleveland Clinic will be responsible to negotiate the contract with its exhibitors.
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
Gold Level Exhibitor Package ($5000)
• Recognition as Gold Level Exhibitor • 5 days of exhibit space
• 8’ X 12’ foot display area – suitable for pop-up booth display, assigned location
• Chairs, linen and skirting
• Additional Exhibitor Fees (standard electric, power strip) waived
• Four Exhibitor Badges (Full access to educational sessions and meals)*
• Attendee Roster and Statistics
Silver Level Exhibitor Package ($3000)
• Recognition as Silver Level Exhibitor • 5 days of exhibit space
• 30” X 6’ table, suitable for tabletop display only, assigned location
• Chairs, linen and skirting
• Additional Exhibitor Fees (standard electric, power strip) waived
• Two Exhibitor Badges (Full access to Symposium sessions and meals)*
• Attendee Roster and Statistics
Daily Level Exhibitor Package ($650 – two day minimum-limited opportunities)
• 30” X 6’ table tabletop display only, assigned location – select day(s)
• Chairs, linen and skirting
• Additional Exhibitor Fees (internet, electric, power strip, easel) may be incurred
• One Exhibitor Badge (Full access to Symposium sessions and meals)*
• Attendee Roster and Statistics
* To claim CME credit you must register as a participant for an additional fee
Please plan to exhibit at the Cleveland Clinic Department of Pain Management, the Anesthesiology Institute and the
Cleveland Clinic Center for Continuing Education’s 18th Annual Pain Management Symposium, being held March 5-9, 2016 at the Loews Coronado Bay Hotel in Coronado CA.
This symposium will promote a better understanding of the pathophysiology of acute and chronic pain, enhance knowledge regarding various chronic neuropathic pain conditions, and critically review novel state-of the-art interventional and noninterventional techniques in diagnosis and management of chronic pain, cancer pain, and headaches. A nationally and internationally renowned faculty will provide insightful assessment and clinical practice evaluation of the topics. We anticipate 300+ attendees. Join us!
Exhibit oPPoRtUnitiES
The Exhibit Area will be located outside of the meeting space. Space is limited and will be sold on a first-come, first-served basis.
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
PRoMotionaL (non-CME) oPPoRtUnitiES FoR ExhibitoRS
The following additional opportunities are available to exhibitors on a first-come, first-served basis:
Cyber Café / Kiosk: $5,000
Cyber Cafe kit consists of four desktop computers, monitors, kiosk software and necessary cabling to set up an Internet cafe/kiosk.
Deadline for order commitment is: January 15, 2016
Features:
• Private online working area in public space
• Kiosk software cleans up each user's Windows desktop after logoff
• Optional printer available
• Advertising opportunities available
• This opportunity is limited to one supporter • Payment is due prior to the conference
Benefits:
• Provides attendees Internet access just about anywhere within the hotel environment
• Customizable desktop screen savers provide branding options
• Use of your portable documents on a flash drive
• Each log-on session provides a clean Windows desktop free of clutter
attendee bag (with acknowledgement): $6,000
Recognition of your company logo or Cleveland Clinic’s logo (your choice) will be seen daily on bags used by attendees. Opportunity to sponsor the exclusive conference attendee’s bag is available to exhibitors on a first-come, first-served basis.
Deadline for order commitment is: January 15, 2016 • Industry supporter is permitted one promotional insert (insert to be provided by supporter at own cost and shipped directly to organizer for stuffing bag prior to event) • Bags will be distributed during the on-site registration along with conference materials
• This opportunity is limited to one supporter • Payment is due prior to the conference
Lanyard with badge holder (with acknowledgement): $3,500
Have your corporate logo or Cleveland Clinic’s logo (your choice) seen on all official lanyards. Opportunity to sponsor the exclusive lanyard with badge holder is available to exhibitors on a first-come, first-served basis. Deadline for order commitment is: January 15, 2016 • Lanyards will be distributed during the on-site registration along with conference materials • This opportunity is limited to one supporter • Payment is due prior to conference
Custom hotel Room Key imprint: $5,000
Have your corporate logo imprinted on the Loews Coronado Bay Hotel Room key cards. Your logo appears on one side of the key card, with the Cleveland Clinic logo and Pain Management Conference on all Loews Coronado Bay Hotel Room Key Cards for attendees. The exclusive Hotel Room Key Imprint is available to exhibitors on a first-come, first-served basis.
Deadline for order commitment is: January 15, 2016 • Hotel Room Key Cards will be distributed during hotel registration
• This opportunity is limited to one supporter • Payment is due prior to conference
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
Promotional option – non-CME industry Supported Program/Event opportunity: $14,000
(first come first served-this opportunity is limited) The Industry Supporter Organization will provide payment in the amount of $14,000 for the opportunity to sponsor a non-CME industry supported breakfast or lunch satellite program/event on Sunday, March 6, Monday, March 7 or Tuesday, March 8, from 7:00 to 8:00am or 12:30 -2:00pm. The Program/Event will not overlap with the Cleveland Clinic
Pain Management Symposium. The $14,000 fee includes a
Gold Level Exhibitor Package (A $5000 value).
The Industry Supporter Organization is responsible for costs associated with the industry supported program/ event, including but not limited to meals, speaker honorarium and audiovisual services. The Industry Supporter Organization is responsible for organizing the program/event, securing speaker(s) and providing any necessary product support.
Cleveland Clinic is responsible for securing space. The Industry supporter will provide poster/signage at the Cleveland Clinic Pain Management Symposium registration desk (dimensions: 22"w x 28" h) and provide promotion at Exhibit table.
The Cleveland Clinic will provide a link to program/event on the Cleveland Clinic Pain Management Symposium website and will provide a program/event Invitation flyer to attendees during the Symposium. In addition, the Cleveland Clinic will provide a pre-registration list of
Cleveland Clinic Pain Management Symposium attendees.
All signage & handouts must be pre-approved by the Cleveland Clinic Program Manager.
Materials to be submitted for approval by February 1, 2016 For pre-meeting non-CME program/event the following disclaimer must be included on the front of each invitation, mailer or signage: This program/event is developed and offered by <name of supporting organization>. This is not an official program/event of the Cleveland Clinic.
Deadline for order commitment is: January 15, 2016
Promotional option – non-CME industry Supported Program/Event opportunity: $10,000
(first come first served-this opportunity is limited)
The Industry Supporter Organization will provide payment in the amount of $10,000 for the opportunity to sponsor a non-CME industry supported breakfast or lunch satellite program/event on Sunday, March 6, Monday, March 7 or Tuesday, March 8, from 7:00 to 8:00am or 12:30-2:00pm. The Program/Event will not overlap with the
Cleveland Clinic Pain Management Symposium.
The Industry Supporter Organization is responsible for costs associated with the industry supported program/ event, including but not limited to meals, speaker honorarium and audiovisual services. The Industry Supporter Organization is responsible for organizing the program/event, securing speaker(s) and providing any necessary product support.
Cleveland Clinic is responsible for securing space. The Industry supporter will provide poster/signage at the Cleveland Clinic Pain Management Symposium registration desk (dimensions: 22"w x 28" h) and provide promotion at Exhibit table.
The Cleveland Clinic will provide a link to program/event on the Cleveland Clinic Pain Management Symposium website and will provide a program/event Invitation flyer to attendees during the Symposium. In addition, the Cleveland Clinic will provide a pre-registration list of
Cleveland Clinic Pain Management Symposium attendees.
All signage & handouts must be pre-approved by the Cleveland Clinic Program Manager.
Materials to be submitted for approval by February 1, 2016 For pre-meeting non-CME program/event the following disclaimer must be included on the front of each invitation, mailer or signage: This program/event is developed and offered by <name of supporting organization>. This is not an official program/event of the Cleveland Clinic.
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
DiSCovER Who ExhibitED in 2015
Exhibitors at the Pain Management Symposium offer a wide variety of products and services.
If your competition attends, shouldn’t you?
Gold Level Exhibitors
Boston Scientific Corporation
Depomed, inc.
Medtronic neuromodulation
Medtronic Spine & biologics
St. Jude Medical
theraMedical
Silver Level Exhibitors
A Royal Treasure
Acadian Diagnostics Laboratories
AcelRx Pharmaceuticals, Inc.
Allergan, Inc.
Benvenu Medical
Cosman Medical
DJO Global
Elsevier, Inc.
Essential Testing
Flowonix
Halyard Health
Janssen Scientific Affairs
Jazz Pharmaceuticals
Mallinckrodt Pharmaceuticals
Medical Science Products, Inc.
Pentec Health
Si-Bone, Inc.
Stryker
Wolters Kluwer Health
Register online
Easy, simple and quick, you can register to reserve your exhibit display area online at:
The 18th Annual Pain Management Symposium
March 5 – 9, 2016 • Loews coronado Bay hoteL • coronado Bay, ca
Exhibitor Prospectus
aPPEnDix
Exhibiting Company: Conference Name: Pain Management Symposium
Contact Name: Exhibit Location: Plaza I Ballroom
Address: Install Date: Friday, March 4, 2016
City & Zip: Teardown Date: Wednesday, March 9, 2016
Phone & Fax:
E-Mail:
Credit Card Type: Resv Confirmation Number:
Credit Card Number:
Expiration Date: NOTE: Receipt of charges to be billed following event and
Credit Card Holder: sent to E-mail address provided unless otherwise requested.
Authorization Signature x _______________________________________________________________
Qty
Per Box: $5.00 Each Way
Pallet / *Freight: $125.00 Each Way
*Freight includes large oversized boxes over 50lbs
Qty Amount Total
Total # of Boxes
Per Box $0.00 $5.00 $0.00
Pallet $0.00 $125.00 $0.00
$0.00
BILLING INFORMATION
Bill to Credit Card Bill To Guestroom
*Deliveries requiring the use of the loading dock for an extended period of time and / or special equipment need to be coordinated with the shipping department in advance. Charges may apply.
Please Provide the Following Information for Your Exhibit Needs.
Once Form is Complete, Fax back to Erin Miller at (619) 424-4411 at least 14 days prior to your event.
Cleveland Clinic Pain Management Symposium (March 5-9, 2016)
GENERAL INFORMATION
*IMPORTANT NOTE SHIPPING LABEL (ATTACHED) MUST BE USED IN ORDER TO HONOR THE GROUP RATE!
Total Charges Boxes
*Shipments should not arrive at the Hotel more than five (5) days prior to your event. All packages should be labeled as noted below (See Shipping label attached). Any Shipment being sent on your behalf through sponsors and / or vendors should be informed of procedures.
