DELTA STATE UNIVERSITY
Unit Strategic Plan and Annual Report -- Academic Year 2008-09 _______Academic Unit ___X___ Administrative/Support Unit
I. Unit Title: Housing & Residence Life
School/College or University Division: Student Affairs
Unit Administrator: Julie Jackson
II. Educational Program Learning Outcome Assessment Plan (Academics) NA Learner Outcomes identified for the major.
A. Learning Outcome
What should a graduate in the _____(fill in major here)________ major know, value, or be able to do at
graduation and beyond?
B. Data Collection & Analysis
1. What assessment tools and/or methods will you use to determine achievement of the learning outcome? 2. Describe how the data from these tools and/or methods
will be/have been collected. 3.Explain the procedure to analyze the
data.
C. Results of Evaluation
What were the findings of the analysis? D. Use of Evaluation Results1.List any specific recommendations. 2. Describe changes in curriculum,
courses, or procedures that are proposed or were made/ are being made
III. Goals
-- For the Current Year
A. Goal # 1: Continue the next phase of the implementation of the Housing Master Plan: the selection of an architectural firm to begin the process of planning a new facility, life-safety issues in existing facilities and the demolition of
Whittington-Williams and Bond-Carpenter.
1. Institutional Goal which was supported by this goal:
SP Goal # 3: The university community will benefit from better communication, effective operational and administrative systems, an optimal work environment, and a performance-responsive reward structure.
2. Evaluation Procedure(s):
The Master Plan committee will solicit and interview potential developers who are interested in the construction of a new 350 bed residence hall and a 30 unit apartment complex.
3. Actual Results of Evaluation:
Signet Harrell was chosen by the University to fund, design and construct the new 350 bed residence hall and 30 unit apartment complex.
Numerous meetings pertaining to the funding and design of the new residence hall and apartment complex.
Luke, Peterson, Kaye (the University’s architectural consultant) coordinated the process for selecting a construction company for the demolition project of Whittington-Williams and Bond-Carpenter.
4. Use of Evaluation Results:
Design plans are being developed and reviewed for final approval of the new construction.
Signage has been placed in and around the demolition site, as well as the crush site, where the university will temporarily store the debris from the demolition.
A community meeting is scheduled with the surrounding community members to make them aware of the upcoming demolition and construction.
B. Goal #2: Streamline the residency appeal process and reduce the number of appeals.
SP Goal # 3: The university community will benefit from better communication, effective operational and administrative systems, an optimal work environment, and a performance-responsive reward structure.
2. Evaluation Procedure(s):
Increase publicity of the policy with additional emphasis given to those students who have not applied to live on campus.
Coordinate with the Office of Information Technology to obtain a more accurate list of students not assigned to on campus housing.
Notify non compliant students of their financial obligation to the university, concerning this policy. 3. Actual Results of Evaluation:
Student appeals were reduced and collection of fees for those students not in compliance increased.
Freshmen occupancy decreased from 407 (F07) to 364 (F08), but based on the reduction of our overall capacity, our occupancy decreased across the classifications.
4. Use of Evaluation Results:
The residency policy and its enforcement procedures will continue to be reviewed by Housing personnel. The revenue collected will aid in the future funding of continued maintenance of existing facilities. C. Goal #3: Increase the productivity and efficiency of the Housing & Residence Life Custodial Staff.
1. Institutional Goal which was supported by this goal:
SP Goal # 3: The university community will benefit from better communication, effective operational and administrative systems, an optimal work environment, and a performance-responsive reward structure.
2. Evaluation Procedure(s):
Routine duties are clearly defined and outlined.
Evaluations and follow-ups are conducted on a monthly basis. Procedures and duties are reassigned and altered when necessary. 3. Actual Results of Evaluation:
Leave without pay issues are reduced. 4. Use of Evaluation Results:
The morale of the custodial staff increases.
Residents are happier with their living arrangements.
Marketing of the facilities is improved due to the presentation of the facilities. -- For Coming Year(s)
A. Goal # 1: Continue the implementation of the Housing Master Plan: design, construct and prepare to occupy the new 350 bed residence hall and 30 unit apartment complex.
1. Institutional Goal(s) supported by this goal:
SP Goal # 3: The university community will benefit from better communication, effective operational and administrative systems, an optimal work environment, and a performance-responsive reward structure.
2. Evaluation Procedure(s):
Construction will begin on time and will proceed according to the construction schedule. Furniture installation for the new residence hall will begin and end on time.
3. Expected Results: (i.e. improvement percentages, increase/decrease in numbers, measurable data.) Prospective room assignments will show the new residence hall to be occupied at a rate of 90% or more.
The student section of the new apartment complex will be occupied at a rate of 90% or more for the fall 2010 semester. 4. Anticipated/Intended Uses of Evaluation Results:
The residence hall will be completed and ready for occupancy in Fall of 2010.
The apartment complex will be occupied on or before the beginning of the Fall 2010 semester. B. Goal # 2: Implement the life safety issues in existing halls that are outlined in the Master Plan.
1. Institutional Goal(s) supported by this goal:
2. Evaluation Procedure(s):
The outlined life safety issues will be re-evaluated by the Housing personnel and the Facilities Management personnel. The results will be prioritized based on severity and available funding.
3. Expected Results: (i.e. improvement percentages, increase/decrease in numbers, measurable data.) Work orders for recurring life safety issues will be reduced.
Energy efficient means will increase within the residence halls and the family housing units. 4. Anticipated/Intended Uses of Evaluation Results:
Utility and operational costs will reduce for Housing & Residence Life. Room change requests based on existing conditions will reduce.
IV. Data and information for department:
Brief Description and/or Narrative of programmatic scope:
The mission of Housing & Residence Life is to provide a safe and secure environment in a home away from home atmosphere for students living on campus. Housing & Residence Life consists of six residence halls with the following departmental personnel:
Director Elsie Lynn Ervin (July-Dec 2008)/Julie Jackson (Jan-June 2009)
Assistant Director Julie Jackson (July-Dec 2008)/DeAndre House (Jan-June 2009)
Coordinator DeAndre House (July-Dec 2008)
Senior Secretary Mary Jane Ervin
Senior Clerk Kay Saia
Custodial Manager Irene Johnson (20 Custodians)
Graduate Assistant Kimberly Martin
Office Assistant Rhonda Mitchell
Katie Morrison
Residence Hall Directors LeeAnn Martin – Cain-Tatum/Fugler-Hammett Kimberly Martin – Lawler-Harkins
Tiffany Smith – Cleveland Tara Dunn – Brumby-Castle Ken Amos – Court of Governors Davlon Miller – New Men
Tim McKinney – Court of Governors 54 Resident Assistants
45 Desk Assistants
Comparative Data (enrollment, CHP, majors, graduation rates, etc):
2005 2006 2007 2008 2009 # new and returning applications 1095 1151 1060 966 ----(7-15-08 room report)
Residents for: 2005 2006 2007 2008 2009
Fall (9-15-08 room report) 1093 1109 1018 953
----Spring (2-1-09 room report) 968 923 884 881 826
Summer (1st and 2nd terms combined) 177 195 126 74 ----Grants, Contracts, Partnerships, Other Accomplishments: NA
Economic Development initiatives and/or impact: NA Diversity Compliance Initiatives and Progress:
The assignment of rooms in the residence halls is made arbitrarily for those students who do not specify a roommate. This is done on a basis of chronological order as applications with $50.00 deposits are received. In the event that an assignment is unacceptable to a student, the individual may request a change in room assignment the first week of school, also after the first week if the desired space is available. No room assignment is made until a student’s application for admission to the university is received and provisionally approved by the Office of Admissions.
During the academic year of 2008-2009, student assignments were made to residence halls and family housing apartments as follows:
Men’s residence halls: Women’s residence halls: Family Housing:
African American 316 African American 453 African American 52
Asian American 28 Asian American 10 Asian American 1
Other 450 Other 554 Other 41
1. A deposit of $100.00 is made to Student Business Services.
2. The student’s name is placed on the waiting list according to the date on the Student Business Services receipt.
3. As apartments become available, those on the waiting list are notified in the order in which their names appear on the list. 4. A student must be married or a single parent with a minor child in residence and enrolled as a full-time student.
Committees reporting to unit (Committee records archived in Bailey 108): Appeals Committee – for academic year contracts and residency policy V. Personnel:
Noteworthy activities and accomplishments:
Residence Hall Directors Tara Dunn and Resident Assistant Paul Sabbatini were initiated into Omicron Delta Kappa.
Hall Director Tara Dunn and Resident Assistant Paul Sabbatini served on the 2008-2009 Orientation Team. Student Office Assistant Katie Morrison served as Co-Student Director of the 2008-2009 Orientation Team.
Residence Hall Director LeeAnn Young Martin was selected for the DSU Student Hall of Fame.
Davlon Miller, Tim McKinney, Kimberly Martin, Jeanna Wilkes, Debra Payne, Estella Hunter, Christian Moore attended the Resident Assistant Drive-in Conference of Mississippi and the Mississippi Association of Residence Hall Students at Mississippi State
University, in Starkville, MS.
DeAndre House attended the Mississippi Association of Housing Officers annual conference at Mississippi College in Clinton, Mississippi, with four student staff members: Tara Dunn, Tim McKinney, Ken Amos, and Delta Holloway.
Julie Jackson represented Delta State University at the Southeastern Association of Housing Officers Conference in Birmingham, Alabama.
Kay Saia, Senior Clerk, is a member of the Hayes Cooper Booster Club and the Cleveland High School Booster Club. She is a member of the First Methodist Church of Cleveland.
very successful. She volunteers during Relay for Life and is a team member of the Veterans Volunteer group. She serves as the church clerk at the First Baptist Church of Boyle, MS and also teaches a pre-school Sunday school class.
DeAndre House serves as Staff Council’s Ombudsman. He also served as a member of the following: Staff Council Salary & Benefits Committee, Orientation Leader Selection Committee, Hall of Fame Selection Committee, MS Walk Planning Committee, Students Activity Coordinator for ROMEA and CART. His services to the community include being a mentor recruiter for the Cleveland School District, ACT/SAT Proctor, Mississippi Pageant Judge, Breast Education & Early-Project Committee & is on the Board of Directors for the United Way. He serves as the DSU delegate to the IHL African American Male Recruiting & Retention Task Force. He serves as the Advisor to the International Students.
Julie Jackson is serving as the Chair of the Web Oversight Committee and also serves as a member of the following: Student
Engagement Champions Steering Committee, Strategic Planning Steering Committee, Quality Enhancement Plan Steering Committee, Distance Education Committee, Staff Technology Group, Information Technology Governance Committee and CART.
She is a member of the Chancel Choir of the First United Methodist Church in Cleveland, MS. She also serves as the Director of the Adult Handbell Choir.
Elsie Lynn Ervin served as a member of the following: Administrative Staff Council, University Emergency Response Team,
Safety and Environment Committee, Orientation Leader Selection Committee, the Staff Council’s Staff Development Committee, the Student Organizations Committee and CART. She is a member of the Cleveland Kappa Delta Alumnae Association, the Delta State University Faculty Wives Club, the DSU Alumni Association Life Member from Bolivar County, and the Covenant Presbyterian Church in Cleveland.
New position(s) requested, with justification:
DeAndre House, Associate Director of Housing & Residence Life resigned as of 06.30.09. We would like to replace him in this position.
Recommended change of status: None
VI. Degree Program Addition/Deletions and/or Major Curriculum Changes: Changes made in the past year: NA
