NORTHCARE NETWORK GOVERNING BOARD

(1)

NorthCare Network Governing Board Meeting –August 12, 2015

NORTHCARE NETWORK GOVERNING BOARD

George Botbyl, William Davie, George Ecclesine, Rudolph Kemppainen, Michael Koskinen, David McRae, Mari Negro, John Nelson, Patrick Rozich, Margaret Rayner, Dr. John Shoberg, Dan Siirila (alternate), James Tervo, Stephen Thomas, Dr. Michael Zevitz, Bob Barr (alternate)

NORTHCARE NETWORK MISSION STATEMENT

NorthCare Network ensures that every eligible recipient receives quality specialty mental health and substance use disorder services and supports through the responsible management of regional resources

NORTHCARE NETWORK GOVERNING BOARD MEETING MINUTES Defant Building

NorthCare Network Board Room 274 200 West Spring Street, Marquette, MI 49855

Video Connection – Cooper Country, Gogebic, NorthPointe, Hiawatha August 12, 2015

12:00 p.m. EST Present On-Site: P. Rozich G. Botbyl, Dr. J. Shoberg, W. Davie, K. Cairns

Present via VTC: J. Tervo, D. McRae, M. Negro, S. Thomas, M. Koskinen, G. Ecclesine, M. Rayner, J. Nelson Not Present: R. Kemppainen, Dr. M. Zevitz, B. Barr (alternate), D. Siirila (alternate)

NorthCare Staff/Guests: W. Slavin, S. Lambert, D. Bennett, D. Davis, Krin Clary Copper Staff/Guests: V. Mikkola

Gogebic Staff/Guests: L. Lavasseur Hiawatha Staff/Guests:

Northpointe Staff/Guests: Pathways Staff/Guests:

Chairperson Rozich called the meeting to order at 12:01 PM. Roll call was taken by Sandra Lambert, NorthCare Network Assistant to the CEO, a quorum was present. Those in attendance stood for the Pledge of Allegiance.

Mari Negro and John Nelson joined the meeting in progress after roll call was taken.

Agenda – no additions or changes.

Motion made by S. Thomas to approve agenda. Support by W. Davie. Vote- all in favor, motion carried

Minutes - no changes.

Motion made by G. Botbyl to approve the July 8, 2015 minutes. Support by Dr. Shoberg Vote – all in favor, motion carried

CALL TO ORDER AND ROLL CALL

(2)

NorthCare Network Governing Board Meeting –August 12, 2015 None

None

Chairperson Rozich is looking forward to working with everyone. He is not above making mistakes, so he asks

to please let him know if he misses anything.

Krin Clary, Audit Supervisor from Dennis, Gartland & Niegarth called into our meeting to give us the

compliance audit report. In their opinion, NorthCare complied, in all material respects, with specified

requirements.

NorthCare was deficient in two areas of internal control over compliance with the requirements of laws,

regulations and contracts applicable to its Medicaid and ABW contracts. One was in regards to two

subcontracts examined for service rates that did not agree to the amounts paid to the subcontractor. A

service rate adjustment subsequent to contract preparation was not formally documented. Recommendation

to implement controls to verify service rate charged agrees to service rate per contract; service rate

adjustments should be documented through a contract amendment. A planned corrective action was taken

and implemented by NorthCare. The second was not verifying procurement contractors were not suspended

or debarred. Did not have a procedure in place. During compliance examination, it was verified the

contracts tested were not suspended or debarred. A planned corrective action was taken and implemented

by NorthCare.

Thanked us for the opportunity to do the audit and speak at the meeting.

Motion made by W. Davie to accept the compliance audit report as given. Support by Dr. Shoberg. Vote – all in favor, motion carried.

NorthCare Network CEO Slavin reviewed highlights from the August CEO Report. We received a draft of our HSAG review. Twelve of the fifteen standards were met at 100%. The three areas that we did not were Access and Availability (94%), Appeals (89%), and the new standard added per the request of the department, Disclosure of Ownership, Control, and Criminal Conviction (72%). We have already begun to take corrective action for all of these.

CEO REPORT PUBLIC COMMENT

BOARD CHAIR REPORT

(3)

The MDHHS/PIHP FY 16 contract discussions are wrapping up and we hope to have the Medicaid contract soon. The department and PIHPs did come to an agreement on 16 items, deferred 7 items until after contracts are signed for amendments. The FY16 contract will need to be signed and in place by October 1, 2015.

NorthCare had three staff vacancies. We have been able to fill two, HR Coordinator (Lynn Bowman) and SUD Treatment Coordinator (Sandy Chapman) will start on Monday, August 17. We are still doing interview for the CFO position. Both Leslie and Sara are helping out during this transition.

CEO Slavin brought to the board’s attention items in the packet that would be discussed later in the meeting which are FY 15 contract amendment, MACMHB committee application and the MASACA planning session on August 21.

Motion made by S. Thomas to accept the August, 2015 CEO Report as presented. Support by Dr. Shoberg. Vote – all in favor, motion carried.

CUSTOMER SERVICES

S. Olson highlighted Customer Services. The NorthCare Customer Service Handbook is on the website and kept current.

W. Slavin presented the financial report that L. Luke finalized before she left.

Motion made by Dr. Shoberg to accept the written financial report as presented. Support by S. Thomas Vote – all in favor, motion carried.

Check Register - $336,119.20

Motion made by W. Davie to accept the check register as presented. Support by Dr. Shoberg Vote – all in favor, motion carried.

Policies

Freedom of Information Act Policy & Resolution was presented.

Motion made by G. Botbyl to accept the new policy and resolution as presented. Support by Dr. Shoberg. Vote – all in favor, motion carried.

It was questioned whether FOIA rules need to be posted. Per the resolution and NorthCare procedures, the policy will be posted on our website along with any required documents.

OTHER BUSINESS BOARD TRAINING

(4)

NorthCare Network Governing Board Meeting –August 12, 2015 Contract Grid

D. Davis reviewed the Compudyne Edge Pro Service Agreement

This is a contract for computer service support for NorthCare staff. Originally these were handled by a part time staff person, who has now resigned. We found it would be cheaper to contract out than to continue with the personnel costs involved with that position. Compudyne will help keep all our different infrastructure levels up and running, help desk available for our staff to ask questions and have smaller issues fixed, available to come on site when needed. Management is satisfied with the computer support and contract. Deb will also still be available to help where needed.

Motion made by S. Thomas to accept the Compudyne service agreement. Support by W. Davie Vote – all in favor, motion passed.

W. Slavin reviewed the MDCH/PIHP FY15 Contract Amendment #2

This is an amendment to the current FY15 contract and needs to be signed by August 28, 2015. Motion made by W. Davie to accept the amendment to the FY 15 contract. Support by G. Botbyl Vote – all in favor, motion passed.

MACMHB

The MACMHB committee application and information about each committee is included in the packet. Deadline is August 15. People could travel or participate by conference call for these meetings. If you plan to apply please send to Sandra prior to August 15 and she will send all applications in. Currently W. Slavin and G. Botbyl have sent in applications.

Informational

Legislators Meeting

NEW DATE -- September 25, 2015 3:30 PM -5:00 PM

Meeting had to be moved due to legislator’s schedule conflict. Judith Taylor is still able to present. We have 3 of the legislators confirmed (Kivela, Dianda, Casperson) and still waiting to hear on the rest (McBroom, Chatfield, Schmidt). We are inviting and encouraging CMH CEOs & Board Chairs, and NorthCare board members to attend. Discussion on whether to have video conference and it was agreed it would be made available. RSVP date is Friday, September 18. Sandra will be sending out invitations soon.

Medicaid Works in Michigan Handout Informational handout.

MASACA Meeting Agenda

The meeting agenda for August 21 was included for information.

Motion made by G. Botbyl to accept all the informational items for file. Support by Dr. Shoberg Vote- all in favor, motion carried.

(5)

J. Tervo reminded everyone of the upcoming GRLMHA conference in Marquette on September 14 & 15.

None

1. September Board Training –Credentialing and SUD Services – L. Wilcox and J. Brugman

2. NorthCare Network Mission Statement (continued listed item) - waiting to see if “trauma informed” will be required to be added by the department.

Second Wednesday of Each Month. Next Meeting –September 9, 2015

Motion made by S. Thomas to adjourn the meeting at 1:16 PM. Support by G. Botbyl. Vote- all in favor, motion carried.

Chairperson P. Rozich declared the meeting adjourned.

Recorded By: Sandra Lambert, NorthCare Network Administrative Assistant to the CEO PUBLIC COMMENT

FUTURE AGENDA ITEMS

MEETING SCHEDULE

ADJOURNMENT BOARD MEMBER COMMENT