CORPORATION OF THE TOWNSHIP OF HAMILTON COMMITTEE OF THE WHOLE MEETING AGENDA February 9, 2016 at 1:00 PM

(1)

CORPORATION OF THE TOWNSHIP OF HAMILTON

COMMITTEE OF THE WHOLE MEETING AGENDA

February 9, 2016 at 1:00 PM

Members present:

Mayor Mark Lovshin; Deputy Mayor Gary Woods;

Councillor Scott Jibb; Councillor Bill Cane; Councillor Pat

McCourt

Absent with notice:

Staff present:

Kate Surerus, Municipal Clerk, Director Corporate

Services; Arthur Anderson, Chief Administrative Officer;

Barb Goodwin, Director of Finance

Media:

Page

1. Call To Order

2. Declarations Of Pecuniary Interest And The General Nature Thereof

2.1 _{There were ______ declarations of pecuniary interest.}

3. Delegations/Presentations

3 - 12

3.1 Harwood Memorial Park & Recreation Club - Melanie Gillespie, secretary

Re: Application for grant related to Parks, Recreation and Culture

13 - 29

3.2 Gores Landing Hall Committee - Marlene Cochran, treasurer & Gwen

Barnes, member

Re: Application for grant related to Parks, Recreation and Culture

30 - 38

3.3 Preliminary Budget Presentation (Part 1) - Paul Dowber

3.4 _{Budget meeting Schedule}

Tuesday February 16

10 am - 12 noon - Special Committee of the Whole

Re: Preliminary Budget presentation (Part 2)

Tuesday March 08

(2)

THE CORPORATION OF THE TOWNSHIP OF HAMILTON

COMMITTEE OF THE WHOLE AGENDA

FEBRUARY 09, 2016 at 01:00 P.M.

Tuesday March 15

Regular Council @ 1 pm

Re: Final Budget presentation

4. Closed Session (if required)

5. Adjournment

5.1 _{Motion to adjourn.}

K. Surerus, Municipal Clerk

(3)

SUBMISSION DEADLINE: February 9, 2016

ORGANIZATION:

14Jk34,d 1/biyieq,j

,-/c

i

ADDRESS:

5VS-

O’J

&

POSTAL CODE:

KOz’ c-37%O

CONTACT PERSON:

Q

PHONE #: LW%

92

-

17o7

1

ALTERNATE CONTACT:I2k!tti.

PHONE #:

Provide in as much detail as possible the following information to attach to this

application:

(1)

Organization’s Goals and Objectives

(2)

Membership breakdown (ie) numbers, age range, percentage of township

residents

(3)

Financial Statement for most recently completed fiscal year (Revenues and

Expenses) and disclosure of all investments and bank accounts

(4)

Projected Budget for current and next fiscal year

(5)

Detailed explanation of what grant money would be used for.

NOTE:

Submit receipts on grant money provided to: Township Treasurer.

Briefly describe your grant request and indicate the total amount requested in the

appropriate spaces below:

(A)

Capital/Planning Grant:

$

5,oEey°

for

roof

6?

(B)

Operating Grant:

$

for

Completed by:

JJ%

Signature:

Official Title:

,‘S?1rd2z.r,

_Date:

,‘

/

APPLICATION SHOULD BE SUBMITTED TO:

The Corporation of the Township of Hamilton

P.O. Box 1060, Cobourg, ON K9A4W5

AU: Treasurer.

(4)

PARKS, RECREATION & CULTURE GRANT

FUNDING CATEGORIESICRITERIA

FUNDING CATEGORIES:

A)

Capital! Planning Grants:

This area deals with one time requests for items which groups may wish to

purchase above and beyond their normal operating budgets. These items may

or may not enhance a municipal facility (ie) computers, goal posts, sound

systems, planning study. It is suggested funds would be given on a matching

fund basis and that all efforts would be made to pursue other government funding

as well (ie. provincial, federal).

B)

Operating Grants:

Operating grants will be considered for “new” or relatively “new” organizations

requiring financial assistance to get started.

Operating grants will also be

considered for groups supplying Parks and Recreation services on local public

facilities. Established organizations finding themselves in financial difficulty may

also apply with supporting information. The Committee encourages the use of

user fees where possible.

GENERAL CRITERIA:

1. Only volunteer, non-profit organizations providing a program and/or service to

township residents will be considered.

Funds are not granted to individual

teams.

2. Programs and/or services provided by the organization must primarily relate to

Parks, Recreation and Culture.

3. Strong preference will be given to organizations who can indicate a majority of

their membership/participants are township residents.

4. The granting of assistance in any one year is not to be considered as a

commitment to grant such assistance in the future.

(5)

ELECTION OF THE BOARb:

2016

CHAIR:

Anthony Santacono [email protected]

(905) 342-9344

VICE CHAIR:Bill Potter

(289) 257-0210

TREASURER: Shannon bowney

(905) 375-8957 or 342-2094

SECRETARY: Melanie Gillespie

(289) 691-2735 or 342-2735

DIRECTORS: Jason Coulas

(905)706-2761

Gary Ferguson

(647)212-9959

Patty Branning

(905)269-2498

Sandy George

(905)396-2916

Erin Bergeron

es-roxyGhotmail.com

(905) 396-0941 (text)

Ryan Gough

(905) 269-4654

Sandy MacDonald

(647) 544-6276

Larry Williamson

(905) 342-3427

PROPERTY MANAGER:

Bill Branning p [email protected]

(905)269-2498

AbVISORY COMMITTEE:

Shirley Minifie

(905) 342-5308

June White

(905) 342-3373

Carmen Bell

(905) 342-2118

Pauline Brows

(647) 284-5416

Ann-Marie Tinney

(905) 342-3175

Susan Lothian

(905) 342-9271

Nancy Norman

(905)352-3804

Bob Jenkins

(905)342-2304 or (905)376-0429

(6)

YOUTH COMMITTEE:

CO-CHAIRS

Bryce Lothian

(905) 342-9271

Johnny Wakelin

(905) 342-2735

CO-VICE CHAIRS

Kayden Nevins

(905) 342-5756

Ocean Lothian

(905) 342-9271

TREASURER

Jet Coulas

(905)706-2761

SECRETARY

Megan Wakelin

(905) 342-2735

Our Board and Committee members range from ages i2years

-

80 years. 100% live in Harwood/Gores

Landing Villages. This is the first year we created a Youth Committee, their purpose is to give the

(7)

HARWOOD MEMORIAL PARK & RECREATION CLUB

STATEMENT OF RECEIPTS & EXPENDITURES

FOR THE YEAR ENDED DECEMBER 31, 2015

RECEIPTS

HALL RENTALS

BAR SALES

WATER REVENUE

SHOWERS/SPECIAL OCCASIONS

FUND RAISING

OTHER

TOTAl. RECEIPTS

EXPENDITURES

HYDRO ONE

BAY OF QUINTE (Insurance)

BELL CANADA

HEATING

GROUND MAINTENANCE

BAR SUPPLIES

POSTAGE/PRINTING

SUPPLIES

REPAIRS

BANK CHARGES

TOTAL EXPENDITURES

2014

$

3,283.24

$

3,283.90

$

3,750.50

$

735.65 $

3,415.90

$

$ 14,469.19

$

3,627.84

$

2,508.32

$

617.57 $

3,537.74

$

3,425.00

$

2,799.16

$

313.35 $

225.00 $

898.72 $

130.80 $

18,083.50

2015

$

3,210.00

S

5,461.03

S

3,460.35

S

5 7,411.13

5 2,891.60

S

22,434.11

5 3,087.59

5 3,079.27

5

559.72 S

2,791.92

S

3,610.05

5 3,535.05

5

100.75

5 2,506.82

5 2,697.00

5

96.75 $

22,064.92

NET

OPERATING INCOME/LOSS

-

2015

$

369.19 Respectfully submitted

17 Nancy E1’orman

(8)

HARWOOD MEMORIAL PARK & RECREATION CLUB

Treasurer’s Report

REVENUE AND EXPENSES

Income

Expenses

$

9,568.13

$ 22,433.94

$

22434.11

$

32,002.24

$22,064.92

$

22,064.92

__________

S

9,937.32

$

50.00 Respectfully Submitted:

-,

Nancy E: Norman, Treasurer

Bank Balances as of December 31, 2014

Receipts to December 31, 2015

Total Income to December 31, 2015

Total Funds

Disbursements to December 31, 2015

Book BaJances as of December 31, 2015

1 Share Ganaraska Credit Union

(9)

HARWOOD MEMEMORIAL PARK & RECREATION CLUB

5453 FRONT STREET, Ka,wood, Ontario

PROPOSED BUDGET

-

2016

INCOME

2015 PROPOSED

2015 ACTUAL

2016 PROPOSED

Hall Rentals

$

3,000.00

_$

3,210.00

BarSales

$

2,100.00

$

5,461.03

Water Revenue

$

3,000.00

$

3,460.35

₃

c’cr.c

Fund Raising

$

1,000.00

$

7,411.13

_;/,

c’vc’’

Other

$

2,000.00

$

2,891.60

TOTAL INCOME

$

11,100.00

$

22,434.11

$ ,Yat0t

-EXPENSES

Hydro

$

2,800.00

$

3,087.59

3jL,tct

Bay of Quinte Insurance

$

2,600.00

$

3,079.27

₃

Bell Canada

$

700.00 $

559.72

(czit

Ground Maintenance

$

3,600.00

$

3,610.05

36-ct’°

Heating

$

3,000.00

$

2,791.92

_.2

7t

Repairs

$

1,000.00

$

2,697.00

_/

J.

CC

Bar Supplies

$

700.00 $

3,535.05

Postage/Printing

$

-

$

100.75

—

Supplies

$

2,500.00

$

2,506.82

Bank Charges

$

100.00 $

96.75

c’)

$

TOTAL EXPENSES

$

17,000.00

$

22,064.92

$

4V. X:b

(10)

Building Manager Report

Sept.15-Dec. 15

Furnace has been fully serviced including oil filter, tank inspection and a contract Maintenance

Plan with Comfort Zone.

All exits lights and have been repaired, and we are hoping to install new ones.

Emergency lighting: one repaired, one needs replacing.

Lighting over the stage has been repaired and installed correctly.

All interior doors have been adjusted to function properly.

North and South kitchen floors have been re-tiled and treated with floor finish.

Floors in main Hall and Jubilee Room have been treated with floor finish (need to be maintained

every few months depending on number of functions)

Bathrooms have been maintained but Men’s washroom stall and urinal need new seals.

Sound system has been repaired and speakers went have passed the sound test.

Stage curtains were re-installed, rods are needing replacement.

New lock and hasp on ifimace room door.

Old light

fixture on outer east side of building has been removed for safety reasons.

New flood light for Basket Ball Court has been installed and put on a timer.

Cedar trees

were completely trimmed back from north side of building.

(11)

Building Manager Report

January 2016

Well project has been completed, costing the Hall approximately $5,500.00 as follows:

Submergible pump

placed in

artesian well.

Removed interior pump system.

Kitchen taps for

north and

south kitchen have been replaced.

Bladder has been moved to level ground.

Lighting: One exit light replaced

and

one emergency light replaced.

Three

new fire extinguishers

and

three smoke detectors installed.

Floors have been treated again with floor finish.

New telephone with answering machine installed

Security camera system on order.

New signage on order.(Various.

.

.No trespassing. Property under surveillance, No recreational

vehichles. Poop

and

Scoop and

Park Hours and Safety

Rules)

(12)

Future projects/goals for 2016:

New shingles to roof due to vandalism caused in September of 2015 that had caused water

leakage to the Hall....Police report SP15222779. Constable Emberson.

New eavestrough for north side of building

and

downspouts for entire building

Siding to be reinforced

around

majority of building.

Majority of picnic tables have either been destroyed or vandalized (spring project)

Grounds need poison ivy removal around the north, rear

and

south sides of property lines.

Front path, garden

and

well area need landscaped due to excavation work on well.

Parking lot needs fill

and

graded at front entrance.

(13)

C

HAMILTON TOWNSHIP APPLICATION FOR GRANT

RELATED TO PARKS AND RECREATION & CULTURE

SUBMISSION DEADLINE: February 9, 2016

NAMEOF

/

I

ORGANIZATION:

/c7QAE 5

Lqtfj,,J

H’-’

COnImIIttE

CJt,

_HAMaJe

Cocth$tS

ADDRESS:a&t

Zo9&S4

C44&

il/Al

4. POSTAL CODE:

_________

CONTACT PERSON:

Fl%4kIafrôDciI4AAJ

PHONE

____________

ALTERNATE CONTACTL4.4J

S3277/-)

PHONE #:

?o5-g,—&b /

Provide in as much detail as possible the following information to attach to this

application:

(1)

Organization’s Goals and Objectives

(2)

Membership breakdown (ie) numbers, age range, percentage of township

residents

(3)

Financial Statement for most recently completed fiscal year (Revenues and

Expenses) and disclosure of all investments and bank accounts

(4)

Projected Budget for current and next fiscal year

(5)

Detailed explanation of what grant money would be used for.

NOTE:

Submit receipts on grant money provided to: Township Treasurer.

Briefly describe your grant request and indicate the total amount requested in the

appropriate spaces below:

oio& Aoi.),q’rio’J

-ro

C

JAr-r? HvWJ

ê4t’

sngacnJ

(A)

Capital/Planning Grant:

$?nthOo

(B) OperatingGrant:

$

for

_______________________________

Completed by:HAe

CA%J

Signature4AJ.

Official Title:

R6$5pAE

Date:

4,Jt*A,cb.J

29/I/o

/

/1

APPLICATION SHOULD BE SUBMITTED TO:

The Corporation of the Township of Hamilton

P.O. Box 1060, Cobourg, ON K9A4W5

Aft: Treasurer.

(14)

PARKS, RECREATION & CULTURE GRANT

FUNDING CATEGORIESICRITERIA

FUNDING CATEGORIES:

A)

Capital! Planning Grants:

This area deals with one time requests for items which groups may wish to

purchase above and beyond their normal operating budgets. These items may

or may not enhance a municipal facility (ie) computers, goal posts, sound

systems, planning study.

It is suggested funds would be given on a matching

fund basis and that all efforts would be made to pursue other government funding

as well (ie. provincial, federal).

B)

Operating Grants:

Operating grants will be considered for ‘new” or relatively “new” organizations

requiring financial assistance to get started.

Operating grants will also be

considered for groups supplying Parks and Recreation services on local public

facilities. Established organizations finding themselves in financial difficulty may

also apply with supporting information. The Committee encourages the use of

user fees where possible.

GENERAL CRITERIA:

1. Only volunteer, non-profit organizations providing a program and/or service to

township residents will be considered.

Funds are not granted to individual

teams.

2. Programs and/or services provided by the organization must primarily relate to

Parks, Recreation and Culture.

3. Strong preference will be given to organizations who can indicate a majority of

their membership/participants are township residents.

4. The granting of assistance in any one year is not to be considered as a

commitment to grant such assistance in the future.

5. All grant recipients should attempt to become financially independent of the

township and to generate alternate funding sources, including user fees,

wherever possible.

(15)

GORE’S LANDING HALL COMMITTEE

GOALS AND OBJECTIVES

2016

Our objective is to maintain a community gathering centre that is accessible to anyone in the surrounding area

that wishes to use it. We strive to provide this at a low cost in order to maintain the integrity of the fact that it is

a Community Centre and the use of it should not be cost prohibitive for individuals or for the various area non

profit organizations. We encourage the promotion of usage to individuals and the general public, to socialize

and promote the education of the children within the community.

A variety of groups use the Hall on a weekly basis. We also continue to have the Library. The Library uses the

Hall twice a week, Tuesdays and Saturdays and recently have joined with the Hall Board to host “Themed

Movie Nights” for the local children. The most recent theme & movie featured the Lego movie. The Library

provided the equipment for the show and the children were asked to make a creation with Lego pieces. They

were encouraged to come in their pyjamas and of course the parents were required to remain with their child.

This attracted some 16 families at no cost & the Hall provided drinks & popcorn. We will continue to

encourage families to use the Hall for events.

We use the Hall to host public events to raise awareness and gamer community spirit for recreation and culture.

The Committee Members organize & hold community dinners on a regular basis for fund raising and these are

attended to capacity. The Hall is also utilized by private individuals and for family gatherings.

We have a Board of Trustees consisting of 5 persons and a Committee of 9 members overseeing and

administering the day-to-day operations of the Hall. The Hall is accessible by and for the residents and children

of the surrounding area of any age. Participants are 100% from the area.

Other fundraising endeavors include Cheese Sales & occasionally renting out the tables, chairs & other

commodities we have in the hall.

(16)

GORE’S LANDING HALL COMMITTEE

BANK STATEMENT

We are enclosing a copy of the December, 2015 Bank Statement. This statement indicates a balance of

$10,665.72. This account is used for our Operating Costs.

We have 2 GICs. One in the amount of $5,000 and one in the amount ofSlOMOO.00. We are keeping these in

reserve for any emergency that may occur, necessitating immediate attention. eg: new roof, water damage etc.

Copies are enclosed.

(17)

Account number

04042

10-4a613

Branch transit number

D4O2

Account fee type

Not-for-Prof

ii- 10

transactions

Contact information

1 800 465 CIEC (2422)

Contact us by phone for questions

on this update, change of personal

___________

information, and general inquiries,

24 hours a day, 7 day5 a week.

rrv

hearing impaired

1 800 465 7401

Outside Canada and the US.

1 902 420 CISC (2422)

‘i)

www.cibc.com

Your branch

51 KING STREET WEST

COBOURO ON K9A 2M1

Transaction details

Date

Description

Withdrawals CS)

Deposits(S)

Balance(s)

O.RrPjc.e

Si

841.07 Dec0

Cheque 169

0921D000727519

_1P]19..

Cheque 73

ODD00D0727519?6

120.00 10,601.07

Dec08

Cheque 178

OeX’ODO1222596i

146.51 13,454.56

Dec10

Cneque ‘79

ODD DU2 z’,1

52995

9 8246i

Cheque

77000372561131

20.00 9,704.61

Dec11

Cheque 18200000072668087

678.00 9,026.61

Dec16

DEPOSIT

1,830.00

10,856.61

CheoLe 183

C00000035528022

80.00 10,776.61

Pec 18

Cheqbe 181

000000078781898

100.00 10,676.61

Dec 3

DEPOSIT NOTE FEE 1,185 AT 225/1,000

3.34 10,673.27

DEPOSIT COIN FEE

0.11 10,673.16

5 AT 2251100

DEPOSIT ITEM FEE

0.44 10,672.72

2AT 22

ACCOUNT FEE

4.00 10,568.72

PAPER STMNT FEE

3.00 10,665.72

CIBC Not-for-Profit Operating Account Statement

04042

011[000343

(:1)

‘0069319

GORES

LANDING HALL COMMITTEE

C/O MARLENE COCHRAN

P0 BOX 209

GORES LANDING ON

KOK 2E0

For Dec 1 to Dec 31, 2015

Account summary

Dpenina balance on Dec

1,

2015

Withdrawals

Deposits

Closing balance on Dec 31, 2015

a

+

5 10,841.07

2,005.35

1,830.00

$10,665.72

(18)

CIBCGIC

RENEWAL CONFIRMATION

Branch of Account:

COBOURG

COBOURG,

ON

For information call toll free

Branch Telephone Number:

1-800465-C IBC

(905)372-4381

*0000156

04042

GORES LANDING HALL COMMITTEE

CJO MARLENE COCHRAN

P0 BOX 209

GORES LANDING ON

KOK 2E0

—

Registered Holder(s) ci Investment:

_=_

GORES LANDING HALL COMMITTEE

Dear Client(s),

This confirms the renewal of your investment, as detailed below. Please note, your investment may have

been renewed into another GIC product either on your instructions or at the discretion of CIBC. Ii you have

any questions, or if we can be of any assistance, please visit or call your branch, or call our toll free number.

This GIC is issued by Canadian Imperial Bank of Commerce which agrees to repay the principal amount shown

below, with interest, on the terms shown below and on the second page.

PRODUCT NAME: CIBC Flexible GIG

PRINCIPAL AMOUNT;

$5,190.19

TYPE OF DEPOSIT: Redeemable

ACCOUNT NUMBER:

00034-7804179

GIG Investment

PRODUCT NUMBER:

FLGIC-00019

ISSUE DATE:

OCT 06,

2015

TERM:

11 months and 29 days

MATURITY DATE: OCT 05,

2016

DESCRIPTION:

Savings

ANNUAL INTEREST RATE:

0.6000%

INTEREST PAYMENT FREQUENCY:

On Maturity

INTEREST PAYMENT AMOUNT, if held to maturity:

$31. 14

(Less any amount paid out on partial withdrawal and any Non-Re5ident Tax)

MATURITY INSTRUCTIONS (principal plus final interest payment):

Renew Principal to

$5,190.19

CIEC Flexible GIC

Renew Interest to

$31.14

(19)

-

/

CISC GIC

4/ !1

RENEWAL CONFIRMATION

Branch of Account:

COB OURS

COBOURG,

ON

For information call toll free

Branch Telephone Number:

1-800A65-CIBC

_{(905)372—4381}

0007 08

040q2

SORES LANDING HALL COMMITTEE

C/O MARLENE COCHRAN

P0 BOX 209

GORES LANDING ON

KOK 2E0

Registered Holder(s) of Investment:

GORES LANDING HALL COMMITTEE

Dear Client(s),

This confirms the renewal of your investment, as detailed below. Please note, your investment may have

been renewed into another GIC product either on your instructions or at the discretion of CIBC. If you have

any questions, or if we can be of any assistance, please visit or call your branch, or call our toll free number.

This SIC is issued by Canadian Imperial Bank of Commerce which agrees to repay the principal amount

shown below, with interest, on the terms shown below and on the second page.

PRODUCT NAME: CIBC Cashable Escalating Rate GIC

PRINCIPAL AMOUNT:

$10,570.52

TYPE OF DEPOSIT: Redeemable

ACCOUNT NUMBER:

00036-7804179

SIC Investment

PRODUCT NUMBER:

ERSIC-00027

ISSUE DATE:

OCT 05,

2015

TERM:

3 years

MATURITY DATE: OCT 05,

2018

ANNUAL INTEREST RATE ESCALATION SCHEDULE:

Year 1:

0.7500% Year 2:

0.8500% Year 3:

1.0000%

(Rates apply only for each year stated

-

see “Withdrawals Before Maturity’ for details)

INTEREST PAYMENT FREQUENCY: On Maturity

INTEREST PAYMENT AMOUNT, if held

to

maturity: $277.21

(Less any amount paid

out

on partial withdrawal and any Non-Resident Tax)

MATURITY INSTRUCTIONS (principal plus final interest payment):

Renew Principal to

$10,570.52

CIBC Cashable Escalating Rate GIC

Renew Interest to

$277.21

CIEC Cashable Escalating Rate SIC

The term of the CIBC Cashable Escalating Rate SIC will be 3 years and the

interest will be Fixed rate.

You can change your maturity instructions at. any time by contacting CIBC at least 4 days prior to the maturity date.

(See

Renewal Terms for details.)

(20)

7:33 PM

GORE’S LANDING HALL COMMITTEE

30101116

Reconciliation Summary

CIBC, Period Ending

3111212015

Dec 31,15

Beginning Balance 7919.67

Cleared Transactions

Cheques and Payments -47 items -8,221.45 Deposits and Credits -13 Items 10,967.50 Total Cleared Transactions 2,746.05

Cleared Balance 10,665.72

Register Balance as of 31112/2015 10,665.72

(21)

7:33 PM

GORE’S LANDING HALL COMMITTEE

30101116

Reconciliation Detail

CIBC, Period Ending 3111212015

Type Date Num Name dr Amount Balance

Beginning Balance 7919.67

Cleared Transactions

Cheques and Payments -47 items

Cheque 02/01/2015 146 HYDRO ONE X -296.15 -29615

Cheque 31/01/2015 BANK CHARGES X -7.00 -303.15

Cheque 04/02/2015 149 HYDRO ONE X -386.96 -690.11

Cheque 09/02/2015 148 INGRID HUMMELL X -120.00 -810.11 Cheque 09/02/2015 147 INGRID HUMMELL X -120.00 -930.11

Cheque 20/02/2015 BANK CHARGES X -7.97 -938.08

Cheque 01/03/2015 152 JUST IN TIME SEP... X -203.40 -1,141.48

Cheque 01/03/2015 150 HYDRO ONE X 421.71 -1,563.19

Cheque 10103/2015 153 KEVIN VAN STEIJN X -206.03 -1,769.22

Cheque 31/03/2015 BANK CHARGES X -8.29 -1,777.51

Cheque 01/04/2015 151 INGRID HUMMELL X -120.00 -1,897.51 Cheque 02/04/2015 154 ALLEN INSURANC... X -1,192.32 -3,089.83

Cheque 08/04/2015 156 HYDRO ONE X 441.15 -3,530.98

Cheque 28/04/2015 155 INGRID HUMMELL X -120.00 -3,650.98

Cheque 07/05/2015 158 HYDRO ONE X -250.27 -3,908.47 Cheque 22/05/2015 157 INGRID HUMMELL X -120.00 4,028.47

Cheque 31/05/2015 BANK CHARGES X -7.57 4,036.04

Cheque 10/06/2015 160 HYDRO ONE X -100.46 4,136.50

Cheque 07/07/2015 159 INGRID HUMMELL X -120.00 4,263.50

Cheque 08/07/2015 HYDRO ONE X -76.09 4,339.59

Cheque 17/07/2015 161 KEVIN VAN STEIJN X -193.70 4,533.29

Cheque 25/08/2015 162 INGRID HUMMELL X -120.00 4,734.84

Cheque 31/08/2015 SANK CHARGES X -7.22 4,742.06

Cheque 05/1012015 166 INGRID HUMMELL X -120.00 4,935.36

Cheque 08/10/2015 170 HYDRO ONE X -68.15 -5,003.51

Cheque 09/10/2015 171 JUST IN TIME SEP... X -220.35 -5,223.86 Cheque 16/10/2015 172 KEVIN VAN STEIJN X -740.15 -5,964.01

Cheque 06/11/2015 175 HYDRO ONE X -95.98 -6,069.33

Cheque 06/11/2015 174 PETERBOROUGH... X -39.55 -6,108.88 Cheque 06/11/2015 176 NELSON DENIS E... X -100.00 -6,208.88

Cheque 01/12/2015 177 INGRID HUMMELL X -120.00 -6,336.10 Cheque 01/12/2015 169 INGRID HUMMELL X -120.00 -6,456.10 Cheque 01/12/2015 173 INGRID HUMMELL X -120.00 -6,576.10 Cheque 08/12/2015 178 HYDRO ONE X -146.51 -6,722.61 Cheque 10/12/2015 179 KEVIN VAN STEIJN X -629.95 -7,352.56 Cheque 11/12/2015 182 ONTARIO LINE CL... X -678.00 -8,030.56 Cheque 16/12/2015 183 IAN HALLIGAN X -80.00 -8,110.56 Cheque 18/12/2015 181 PAUL GRAHON X -100.00 -8,210.56

Total Cheques and Payments -8,221.45 -8,221.45 Deposits and Credits-13 items

Deposit 02/02/2015 DEPOSIT X 680.00 680.00 Deposit 20/02/2015 DEPOSIT X 616.50 1,296.50 Deposit 11/03/2015 DEPOSIT X 865.00 2,161.50 Deposit 09/04/2015 DEPOSIT X 320.00 2,481.50 Deposit 08/05/2015 DEPOSIT X 455.00 2,936.50 Deposit 30/06/2015 DEPOSIT X 1,936.00 4,872.50 Deposit 04/08/2015 DEPOSIT X 320.00 5,192.50 Deposit 14/09/2015 DEPOSIT X 360.00 5,552.50 Deposit 16/09/2015 DEPOSIT X 2,000.00 7,552.50 Deposit 09/10/2015 DEPOSIT X 1,090.00 8,642.50 Deposit 16/10/2015 DEPOSIT X 175.00 8,817.50 Deposit 06/11/2015 DEPOSIT X 320.00 9,137.50

(22)

7:33 PM

GORE’S LANDING HALL COMMITTEE

30101116

Reconciliation Detail

CIBC, Period Ending 3111212015

Type Date Num Name Cir Amount Balance

Total Deposits and Credits 10,967.50 10,967.50

Total Cleared Transactions 2,746.05 2,746.05

Cleared Balance 2,74605 10,665.72

Register Balance as of 31/12/2015 2,746.05 10,665.72

(23)

GORE’S LANDING HALL COMMITTEE

PROPOSAL FOR USE OF GRANT MONEY

2016

CAPITAL/PLANNING GRANT

We will continue the ongoing renovations to convert the washroom to accomodate the handicapped and will

install a ramp at the front entrance again, in order to accomodate the handicapped. We have been informed of

the deterioration of the building foundation and will be seeking quotes for the repairs.

We are not applying for funding to cover operating expenses.

We are hoping that Council will give our application favourable consideration.

Yours very truly,

Marlene Cochran

Treasurer

(24)

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Date & Time:

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WESTRURNE ONTARIO

Invoice

7413174

A DIVISION OF RJiXEL CANADA ELECTRICAL INC

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______________________________________________________________

This document is subject to our standard terms and conditions

$

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(26)

MON TUES WED ThUR FRI SAT

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(28)

Ontario Line Clearing & Tree Services 2010 Ltd.

INVOICE

P.O. Box 759

Cobourg, Ontario K9A 41* _{invoice No.:} ₇₄₈₆ Canada

Date: Dec 02, 2015 Ship Date:

Page: Re: Order No.

Sold to: Ship to:

Gores Landing Hail

Business No.: 83841 5404RT0001

item No. Unit Quantity Description Tax Unit Price Amount

I Removed Silver Mapie, chipped brush and H 60000 600.00

left wood cut up. Removed Spruce,

removed all wood and brush.

H HST 13%

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(29)

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Account Description 2014 Budget 2014 Actuals 2015 Budget 2015 Actuals 2016 Budget Increase/ Decrease 2017 Budget 2018 Budget Police Revenue

POLICE - TRANSFER FROM RESERVE 129,000 132,500 3,500 8,300 0 (3,500) 0 0

POLICE - FUNDRAISING 0 8,919 0 0 0 0 0 0

POLICE - RIDE PROGRAM GRANT 0 6,600 0 6,684 6,818 6,818 6,954 7,093

PSB - BYLAW/PARKING 3,000 3,012 0 0 0 0 0 0

Total Operating Revenue 132,000 151,031 3,500 14,984 6,818 3,318 6,954 7,093

Police Expenditures

POLICE - OTHER EXPENSES 575 0 75 77 77 78 79

POLICE - REALIGNMENT SERVICE 1,622,168 1,602,490 1,486,082 1,464,682 1,485,707 [1] (375) 1,515,421 1,538,152

POLICE - TRANSFER TO RESERVES 15,519 0 0 0 0

Total Police Operating Costs 1,632,168 1,625,386 1,486,082 1,464,682 1,485,707 (375) 1,515,421 1,538,152

Total Police Tax Levy Requirement 1,500,168 1,474,355 1,482,582 1,449,698 1,478,889 (3,693) 1,508,467 1,531,059

[1] As per 2016 OPP Annual Billing Statement

Township of Hamilton POLICE 2016 Budget ***Draft***

(31)

Account Description 2014 Budget 2014 Actuals 2015 Budget 2015 Actuals 2016 Budget Increase/ Decrease 2017 Budget 2018 Budget

Police Service Board Expenditures

PSB - SALARIES FULL TIME ADMIN 8,000 4,853 8,000 816 10,000 2,000 10,200 10,404

PSB - SALARIES PART TIME 9,300 4,273 7,000 10,622 8,500 1,500 8,670 8,843

Total Salaries and Benefit Exp 17,300 9,126 15,000 12,105 18,500 3,500 18,870 19,247

PSB - CONVENTIONS AND SEMINARS 4,300 3,032 4,300 7,049 6,800 2,500 6,936 7,075

PSB - MEMBERSHIPS 650 1,266 650 741 650 (0) 663 676 PSB - ADVERTISING/PRINTING 300 0 0 0 0 PSB - APPRECIATION COSTS 500 0 0 0 0 PSB - MILEAGE 2,000 1,141 2,000 1,540 2,000 (0) 2,040 2,081 PSB - OFFICE SUPPLIES 300 794 600 61 300 (300) 306 312 PSB - OTHER EXPENSES 300 13,642 800 7,183 300 (500) 306 312 PSB - BOARD FUNCTIONS 500 224 500 560 300 (200) 306 312

Total Operating Costs 26,150 29,225 23,850 29,239 28,850 5,000 29,427 30,016

POLICE SERVICE BOARD 2016 Budget ***Draft***

Township of Hamilton

Total Operating Costs 26,150 29,225 23,850 29,239 28,850 5,000 29,427 30,016

Total PSB Tax Levy Requirement 29,650 42,983 23,850 29,239 28,850 5,000 29,427 30,016

(32)

Account Description 2014 Budget 2014 Actuals 2015 Budget 2015 Actuals 2016 Budget Increase/ Decrease 2017 Budget 2018 Budget GRCA Revenues

Province of Ontario - SPMIF Funding 17,500 17,500 25,000

GRCA Expenditures

CONSERVATION AUTHORITY 147,113 147,113 164,846 164,846 174,202 9,356 177,686 180,351

Total GRCA Tax Levy Requirement 147,113 147,113 147,346 147,346 149,202 9,356 177,686 180,351

Change 6.3%

Township of Hamilton GRAND RIVER CONSERVATION AUTHORITY

(33)

Library Program Revenues

LIBRARY-LIBRARY GRANT 19,180 19,180 19,180 19,180 19,180 0 19,564 19,955

Library Program Expenditures

LIBRARY-CONTRACTED OUT 263,216 263,216 269,796 269,796 276,900 7,104 282,438 286,675

Total Library Net Levy Requirement 244,036 244,036 250,616 250,616 257,720 7,104 262,874 266,720

Change 2.6%

TOWNSHIP OF HAMILTON LIBRARY ***DRAFT 2016 BUDGET***

(34)

Shelter of Hope Expenditures

HAMILTON TOWNSHIP CONTRIBUTION 51,464 51,991 51,429 51,429 52,775 1,346 53,831 54,638

Total Shelter of Hope Levy Requirement 51,464 51,991 51,429 51,429 52,775 1,346 53,831 54,638

Change 2.6%

TOWNSHIP OF HAMILTON SHELTER OF HOPE ***DRAFT 2016 BUDGET***

(35)

Account Description 2014 Budget 2014 Actuals 2015 Budget 2015 Actuals 2016 Budget Increase/ Decrease 2017 Budget 2018 Budget Planning Revenues

PLANNING - CONSENT FEES 10,000 23,100 15,000 7,000 8,000 (7,000) (8,160) (8,323)

PLANNING - COMPLIANCE FEES 0 113 200 375 300 100 (308) (314)

PLANNING - REZONING 7,000 13,000 10,000 10,000 10,000 0 (10,250) (10,455)

PLANNING - MINOR VARIANCE 5,000 4,200 5,000 2,400 3,000 (2,000) (3,075) (3,137)

Total Operating Revenue 22,000 40,413 30,200 19,775 21,300 (8,900) (21,793) (22,228)

Planning Expenditures

PLANNING - SALARIES FULL TIME ADMIN 53,745 54,507 54,855 54,845 55,952 1,097 57,071 57,927

PLANNING - CPP 2,426 2,426 2,480 2,480 2,545 65 2,596 2,648

PLANNING - EI 1,279 1,279 1,303 1,303 1,337 34 1,364 1,391

PLANNING - WSIB 1,204 1,228 1,580 1,592 1,612 32 1,644 1,677

PLANNING - EHT 1,048 1,069 1,070 1,078 1,091 21 1,113 1,135

TOWNSHIP OF HAMILTON PLANNING AND DEVELOPMENT

***DRAFT 2016 BUDGET***

PLANNING - EHT 1,048 1,069 1,070 1,078 1,091 21 1,113 1,135

PLANNING - OMERS 4,907 4,963 4,908 5,006 5,094 186 5,196 5,300

PLANNING - LIFE, LTD, TERM, STD 3,709 3,623 3,304 3,264 4,068 764 4,149 4,232

PLANNING - EAP 0 0 0 0 84 84 86 87

Total Salaries and Benefit Expense 68,317 69,093 69,500 69,569 71,784 2,284 73,134 74,311

0

PLANNING - TRAINING 110 0 250 140 255 259

PLANNING - CONVENTIONS AND SEMINARS 1,200 543 940 887 1,500 [1]] 560 1,530 1,553

PLANNING - MEMBERSHIPS 0 0 500 160 120 (380) 122 124

PLANNING - MILEAGE 1,300 1,202 1,350 322 400 (950) 408 414

PLANNING - MATERIALS 200 505 100 141 100 0 102 104

PLANNING - ADVERTISING 300 324 1,000 305 1,000 0 1,020 1,035

PLANNING - CONSULTANTS GENERAL 24,500 16,367 27,000 1,222 15,000 [2] (12,000) 15,300 15,530

PLANNING - CONSULTANTS PLANNING 25,000 43,348 24,500 21,796 25,000 500 25,500 25,883

PLANNING - LEGAL 5,000 8,843 5,000 341 3,000 [3] (2,000) 3,060 3,106

PLANNING - GIS MAPPING 2,500 106 3,550 2,675 3,500 (50) 3,570 3,624

MINOR VARIANCE MILEAGE 1,000 999 1,000 392 1,020 20 1,040 1,056

Total Operating Costs 129,317 141,331 134,550 97,906 122,674 (11,876) 125,042 126,997

Total Planning Tax Levy Requirement 107,317 100,918 104,350 78,131 101,374 (2,976) 146,834 149,226

[1] 2015 budget numbers mixed Conventions and Seminars with Memberships. 2016 budget figures are based on known amounts attributable to each department. Change -2.9%

[2] Outside Consultants not used in 2015 to the degree anticipated at budget time. The expectation is to use these services in 2016 closer the amount used in 2014 [3] There is an expectation of lower legal expenses in 2016 than what was used in 2014 as seen in 2015 actuals

(36)

Building and Inspection - Revenue

BLD & INSP - BUILDING PERMITS 93,000 137,337 115,000 149,229 120,160 (5,160) 122,563 125,014

BLD & INSP - COMPLIANCE FEES 1,500 1,063 1,000 375 300 700 308 314

BLD & INSP - OTHER LICENSES 3,250 5,171 2,000 5,246 4,150 (2,150) 4,254 4,339

BLD & INSP - OCCUPANCY PERMITS 1,000 0 3,000 3,230 3,000 0 3,075 3,137

BLD & INSP - TRANSFER FROM RESERVES 0 0 0 0 13,000 [1,2] (13,000) 13,325 13,592

Total Operating Revenue 98,750 143,570 121,000 158,080 140,610 (19,610) 143,524 146,395

Building and Inspection Expenditures

BLD & INSP - SALARIES FULL TIME ADMIN 120,382 124,973 76,169 71,091 77,945 1,776 79,504 80,696

BLD & INSP - SALARIES PART TIME 0 0 9,520 10,080 20,000 [1] 10,480 20,400 20,808

BLD & INSP - CPP 4,851 4,851 2,480 2,919 2,932 452 2,991 3,051

BLD & INSP - EI 2,495 2,527 1,303 1,613 1,636 333 1,668 1,702

BLD & INSP - WSIB 2,473 2,811 2,194 2,649 2,572 378 2,623 2,676

BLD & INSP - EHT 2,152 2,447 1,485 1,595 1,742 257 1,777 1,812

BLD & INSP - OMERS 11,292 13,245 8,119 7,213 8,305 186 8,471 8,641

BLD & INSP - LIFE, LTD, TERM, STD 11,858 10,632 1,140 6,352 7,838 6,698 7,995 8,155

BLD & INSP - EAP 0 0 0 0 140 140 143 146

Total Salaries and Benefit Exp 155,503 161,486 102,410 103,512 123,110 20,700 125,572 127,686

BLD & INSP - TRAINING 754 5,700 3,559 4,000 (1,700) 4,080 4,141

BLD & INSP - CONVENTIONS AND SEMINARS 943 2,000 1,988 2,500 500 2,550 2,588

BLD & INSP - MEMBERSHIPS 9,600 2,733 1,080 609 1,100 20 1,122 1,139

BLD & INSP - MILEAGE 6,000 5,499 6,000 5,423 6,500 500 6,630 6,729

BLD & INSP - CLOTHING/BOOT ALLOWANCE 0 650 442 600 (50) 612 621

BLD & INSP - OFFICE SUPPLIES 750 805 750 739 800 50 816 828

BLD & INSP - CONTRACTED SERVICES 0 0 0 0 2,000 [2] 2,000 0 0

BLD & INSP - TRANSFER TO RESERVES 0 0 0 41,807 0 0 0 0

TOWNSHIP OF HAMILTON BUILDING AND INSPECTION ***DRAFT 2016 BUDGET***

(37)

Account Description 2014 Budget 2014 Actuals 2015 Budget 2015 Actuals 2016 Budget Increase/ Decrease 2017 Budget 2018 Budget Fire Revenue

FIRE - BURN PERMITS 0 12,165 15,000 9,035 10,000 (5,000) 10,200 10,404

FIRE - MISC. REVENUE 15,000 2,711 5,000 32,131 5,000 (0) 5,125 5,228

FIRE - AREA CHARGE 14,000 10,351 14,000 0 3,000 (11,000) 3,075 3,137

FIRE - PROCEEDS FROM TCA SALE 0 7,751 0 51,368 0 0

FIRE - FIRE CALLS RECOVERABLE (MTO) 20,000 41,147 35,000 (2,980) 35,000 (0) 35,875 36,593

Total Operating Revenue 49,000 74,125 69,000 89,554 53,000 (16,000) 54,275 55,361

Fire Expenditures

FIRE - SALARIES FULL TIME ADMIN 425,000 145,975 118,000 100,622 111,748 (6,252) 113,983 115,693

FIRE - SALARIES PART TIME 45,000 348,015 200,000 224,528 252,000 52,000 257,040 260,896

Township of Hamilton FIRE DEPARTMENT ***Draft 2016 Budget***

FIRE - SALARIES PART TIME 45,000 348,015 200,000 224,528 252,000 52,000 257,040 260,896

FIRE - TRAINING PRACTICES 21,815 158,000 146,072 158,000 0 161,160 163,577

FIRE - PUBLIC EDUCATION - FIRE PREV. 2,036 15,000 6,936 15,000 0 15,300 15,530

FIRE - CPP 2,000 2,778 2,500 2,480 2,547 47 2,598 2,650

FIRE - EI 1,000 1,777 1,420 1,352 1,405 (15) 1,433 1,461

FIRE - WSIB 10,000 13,226 17,500 18,297 17,742 242 18,097 18,459

FIRE - EHT 7,500 10,035 0 12,120 10,344 10,344 10,551 10,762

FIRE - OMERS 4,500 13,996 14,500 15,203 14,034 (466) 14,315 14,601

FIRE - LIFE, LTD, TERM, STD 0 14,172 12,000 12,781 13,785 1,785 14,061 14,342

FIRE - EXT HEALTH BENEFITS 0 58 10,500 0 140 (10,360) 143 146

FIRE - EAP 0 0 0 0 5,124 5,124 5,226 5,305

Total Salaries and Benefit Expenses 495,000 573,883 549,420 540,390 601,869 [1] 52,449 613,906 623,421

FIRE - ADMIN ADVERTISING 0

FIRE - TRAINING 0 0 10,000 [2] 10,000 10,200 10,353

FIRE - CONVENTIONS AND SEMINARS 11,500 14,915 11,500 11,812 12,000 500 12,240 12,424

FIRE - MILEAGE 191 0 704 0 0 0 0

FIRE - PER DIEM 35,000 4,123 35,000 31,857 35,000 (0) 35,700 36,236

FIRE - GAS 14,000 13,779 13,500 13,725 13,500 0 13,770 13,977

FIRE - FIRE PREVENTION SUPPLIES 10,000 6,751 10,000 4,772 5,000 (5,000) 5,100 5,177

FIRE - GENERAL SUPPLIES 6,000 3,227 5,000 3,754 4,992 (8) 5,092 5,168

FIRE - INSURANCE 27,500 28,172 29,000 27,483 30,000 1,000 30,600 31,059

FIRE - DISPATCHING SERVICES 40,000 40,229 42,000 41,200 0 (42,000) 0 0

FIRE - CONSULTANTS - GENERAL 20,000 17,808 (20,000) 0 0

(38)

FIRE - TELEPHONE 8,500 7,349 8,000 9,648 8,004 4 8,164 8,287

FIRE - LICENSE RADIO 2,100 2,079 2,100 2,079 2,100 0 2,142 2,174

FIRE - EQUIPMENT MAINTENANCE 23,000 24,106 23,000 22,078 25,008 2,008 25,508 25,891

FIRE - VEHICLE REPAIRS/EXPENSE 17,000 15,242 15,000 18,458 20,000 5,000 20,400 20,706

FIRE - BUILDING MAINTENANCE 7,500 9,598 10,000 8,342 20,000 10,000 20,400 20,706

FIRE - MINOR CAPITAL 25,000 23,599 25,000 18,707 30,000 5,000 30,600 31,059

FIRE - HYDRANTS 14,000 5,293 4,000 0 0 (4,000) 0 0

FIRE - TRANSFER TO RESERVES 135,000 135,000 135,000 152,800 155,000 [3] 20,000 158,100 160,472

Total Operating Costs 401,100 359,091 416,600 412,018 398,104 (18,496) 406,066 412,157

Fire Capital Expenditure (1)

FIRE - TRANSFER FROM RESERVE - REVENUE 395,000 365,000 455,000 453,191 20,000

FIRE - TCA EXPENSE - VEHICLE 255,000 236,437

FIRE - TCA EXPENSE - EQUIPMENT 430,000 386,643 200,000 216,753

FIRE - TCA EXPENSE - FIRE - TCA BLDG UPGRADE 8,002

FIRE - TCA EXPENSES - BUNKER GEAR 20,000

Total Capital Capital Costs 35,000 29,645 0 0 0

0 0

Total Tax Levy Requirement 882,100 888,494 897,020 862,854 946,973 17,953 965,697 980,217

[1] Salary budget accomodates for 12 months of volunteer firefighter pay in 2016 and an increase for a full compliment in 2016

[2] Outside training consultants Change 2.00%