155_BPD_01_EN_XX

(1)

September 2013

English

Create Accounts and

Account Groups (155.01)

SAP AG

Dietmar-Hopp-Allee 16 69190 Walldorf

Germany

(2)

Copyright

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

National product specifications may vary.

These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Please see

http://www.sap.com/corporate-en/legal/copyright/index.epx#trademark for additional trademark information and notices.

(3)

Icons

Icon Meaning Caution Example Note Recommendation Syntax External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation. Example text

Example text Emphasized words or phrases in body text, titles of graphics and tables. EXAMPLE TEXT Names of elements in the system. These include report names,

program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT

EXAMPLE TEXT _{Keys on the keyboard, for example, function keys (such as}_F2_F2_{) or the}

ENTER

ENTER key.

Example text

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text>

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

(4)

Create Accounts and Account Groups

1 Purpose

In this document, you create and maintain a general ledger account.

2 Prerequisites

2.1 Roles

Use

The following roles must have been installed to allow the relevant activities to be carried out in the SAP NetWeaver Business Client (NWBC). In addition, they must be assigned to the user or users who will perform the process steps described in this document. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.

Prerequisites

The business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step

Employee

(Professional User) SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality. Finance Manager SAP_NBPR_FINACC_M Maintain G/L accounti

3 Process Steps

3.1 Creating GL Account

After you run this activity:

Option A: If the account is a balance sheet item, go to step 3.3.

Option B: If the account is not a balance sheet item, make the following choice: Option B1: If the P&L account requires a cost element, go to step 3.2. Option B2: If the P&L account does not require a cost element, go to step 3.3.

Use

In this activity, you create a GL account.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Accounting  Financial Accounting  General Ledger  

Master Records  G/L Accounts   Individual Processing

(6)



 Centrally

Transaction code FS00FS00

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Finance Manager

(SAP_NBPR_FINACC_M)

Business role menu General Ledger  Master Records  G/L Accounts 

Maintain G/L Account

2. On the Edit GL Account Centrally screen, enter Edit GL Account Centrally new GL account number, company code.new GL account number, company code 3. Choose Create with template to create a new GL account with reference to an existing GL Create with template

account. In this case, most of the fields are copied from the reference GL account. 4. Choose Create to create a new account from scratch.Create

5. Choose the Type/ descriptionType/ description tab.

6. Enter the Account group and select if the account is a P&L account or Balance Sheet Account group Account. Enter the account short text and long text.

7. On the Control data and Control data Create/bank/interest tabs, enter values in the appropriate required Create/bank/interest fields on those tabs (most importantly, currency, sort key, field status group).

8. On the Kew word/translation tab enter the languages and texts (short and long texts) for all required languages.

The texts of the accounts are created in the maintenance language (see tab

Type/Description). Therefore you can see in tab Key Word/translation at least one

entry in the maintenance language. Here you can add the translations of other required languages.

9. Choose Save.Save

It is generally advisable to create new GL accounts with reference to existing GL accounts which are in the same number range and are similar.

Result

The GL Account is created in the chart of accounts and company code. To view that the GL Account is created in the chart of accounts and company code, run the transaction FS00 or the FS00

menu path Accounting Accounting  Financial Accounting Financial Accounting  General Ledger General Ledger  Master Records Master Records  G/L G/L Accounts

Accounts  Individual Processing Individual Processing  Centrally. Centrally.

3.2 Creating Cost Element and Cost Element Group

Referenced Process

Use

This activity will create cost element and cost element group.

Prerequisite

Before the creation of a primary cost element the corresponding account is to be created as P&L account in the chart of accounts.

(7)

Procedure

To execute this activity, run the 155.05 – Create Cost Element and Cost Element Group scenario155.05 – Create Cost Element and Cost Element Group scenario using the master data in this document.

3.3 Updating Appropriate Financial Statement Version/s

Use

In this activity, you update the appropriate financial statement versions.

Procedure

Master Records  G/L Accounts   Individual Processing 

 Centrally

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Finance Manager

(SAP_NBPR_FINACC_M)

2. On the Edit GL Account Centrally Screen, choose Edit GL Account Centrally Screen Edit Financial Statement VersionEdit Financial Statement Version.

3. In the Financial Statement VersionFinancial Statement Version dialog box, enter the appropriate Financial Statement Financial Statement

Version

Version, and then choose Enter.Enter.

4. Open the appropriate financial statement version nodes. Place the cursor on the node where the account is to be added.

5. Choose Assign Accounts. Enter the Assign Accounts new account numbernew account number, select the D D or/and C indicators C and choose EnterEnter.

You may be asked, depending on the systems settings, to create a customizing order.

6. Choose Save. Save

Result

The financial statement version is updated with the new account. To view new cost element group, run the transaction FS00 or choose FS00 Accounting Accounting Financial Accounting Financial Accounting  General General

Ledger

Ledger  Master Records Master Records  G/L Accounts G/L Accounts Individual ProcessingIndividual Processing   Centrally. Centrally.

3.4 Updating Relevant GL Account Sets

Use

In this activity, you update the relevant GL account sets (or account groups).

(8)

Procedure

Master Records  G/L Accounts   Individual Processing 

 Centrally

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Finance Manager

(SAP_NBPR_FINACC_M)

2. On the Edit GL Account Centrally screen, choose Edit GL Account Centrally Edit Set.Edit Set

3. On the Set dialog box, enter the appropriate Set Set and choose Set Enter.Enter. 4. Enter the new account number and choose new account number Enter.Enter

5. Choose Save.Save

Result

The financial statement version is updated with the newly created account. To view the updated financial statement version, run the transaction FS00 or use the menu path FS00 Accounting Accounting  Financial Accounting

Financial Accounting  General Ledger General Ledger  Master Records Master Records  G/L Accounts G/L Accounts  Individual Individual Processing

Processing Centrally.Centrally.

4 Appendix

4.1 Reversal of Process Steps

In productive mode it is not possible to delete accounts; in test clients accounts can be deleted with the report sapf019 (IMG configuration).

155_BPD_01_EN_XX

September 2013

English

Create Accounts and

Account Groups (155.01)

Copyright

Icons

Typographic Conventions

Contents

Create Accounts and Account Groups

1 Purpose

2 Prerequisites

2.1 Roles

Use

Prerequisites

3 Process Steps

3.1 Creating GL Account

Use

Procedure

Result

3.2 Creating Cost Element and Cost Element Group

Referenced Process

Use

Prerequisite

Procedure

3.3 Updating Appropriate Financial Statement Version/s

Use

Procedure

Result

3.4 Updating Relevant GL Account Sets

Use

Procedure

Result

4 Appendix

4.1 Reversal of Process Steps