Computerized Grading System Of

(1)

A PROPOSED COMPUTERIZED ENROLMENT SYSTEM

FOR

ELECTRON COLLEGE OF TECHNICAL EDUCATION,

QUEZON CITY, PHILIPPINES

A Thesis Presented to the Faculty of the College of Computing and Information Technology

Electron College of Technical Education Main Campus

In Partial Fulfillment of the Requirements for the courses of Information System Technology, Electronics Technology, Electrical Technology,

Welding Technology, Drafting Technology and Graphics Technology

(2)

Republic of the Philippines

Electron College of Technical Education Quezon City Campus

APPROVAL SHEET

The thesis study attached entitled “A Proposed Computerized Enrolment System for ECTE” prepared and submitted by Group 1, in partial fulfillment of the requirements in Technical Writing 113 is hereby endorsed.

Vhon Anthony Guttierrez Delfin Instructor, Communication Skills

Approved and accepted by committee on Oral examination with the grade of____________ on __________________.

JERRY MACABUHAY __________________

Instructor, IT Research Date

__________________

Instructor, Electronics Date

VHON ANTHONY GUTTIERREZ DELFIN

__________________

Instructor, Communication Skills Date

JOHN ALVIN LAGRAMA __________________

(3)

ACKNOWLEDGMENT

T h e r e s e a r c h e r s w o u l d l i k e t o e x p r e s s t h e i r s i n c e r e s t g r a t i t u d e a n d t h a n k s t o G O D ALMIGHTY for his divine guidance and assistance, for enlightening their thought and prompted to proceed with perseverance until their work was done;

T h o s e p e o p l e w h o g e n e r o u s l y s h a r e d t h e i r

e x p e r t i s e a s s i s t a n c e a n d g u i d a n c e i n realization of this study. No piece of work has ever been brought to success without the aid of others;

To their PARENTS AND FAMILY, who were always there for them in moral and financialsupport, for understanding them in every way possible, and for instilling in their responsibility;

To their classmates, friends, and boardmates who were always also there in times of their sadness and happiness, thank you for giving them an inspiring advice and we owe them so much;

To MR. VHON ANTHONY GUTIERREZ DELFIN, thesis adviser, for the valuable efforts and supervision he patiently rendered;

A profound thanks and appreciation are also to their professors and instructors of IST, ET, SMAW, DT and GT who gave their best knowledge to what they are now;

Once again' the authors offers thanks and praise to God and those who extend help inthe accomplishments of this piece of work.

(4)

The Researcher

D E D I C A T I O N

For our parents and family,

thank you for your encouragement and love. For our professors,

thank you for your guidance and words of wisdom. For our friends,

thank you for keeping my spirits high throughout this process. You’re such a shower of blessings to our life and we will never forget

you.

Above all to the Almighty God

(5)

ABSTRACT

The Online Enrolment System was proposed in replacement of the Manual Enrolment System of the institution for it to have an organized flow of transaction and an ease of work especially to the administrators of Electron College of Technical Education. These study is concerned on how the manual enrolment performs throughout the company’s transaction. The numerous transactions that the manual system covers, such as updating and adding student records, generating the advising and assessment slips, and the like are commending the manual enrolment system to be inefficient for the needs of their institution. Since the study involves proper records handling, tracing the constraints and evaluation of the manual system is essential. Thus, the proponents gathered necessary data that will help in the progress of enhancing the existing system of CMI.

(6)

TABLE OF CONTENTS Title Page……… i Approval Sheet ………. ii Acknowledgment………. iii Dedication ……… iv Abstract ………. v Table of Contents ……….. vi

List of Tables ……….. vii

Chapter I – The Problem and Review of Related Literature and Studies Introduction ……… 1 Review of Related Literature and Studies……….

3

Objectives of the Study Statement of the Problem Conceptual Framework Significance of the Study Scope and Delimitation Definition of Terms

Chapter II – Methods of Research and Procedures Research Design

Methods of Research Respondents of the Study

Sample and Sampling Procedure Data Gathering Procedures Data Gathering Instruments

Statistical Tools and Treatment of Data

Chapter III – Results and Discussion ……….. ………

Chapter IV – Summary, Findings, Conclusions and Recommendations

Summary ………..……….. Findings ………..……….. Conclusions ………..………..

(7)

Bibliography ………..……….. ………..

Functional Analysis Report ………..……….. System Analysis Report ………..……….. System Design Report ………..……….. Source Code ………..………..

User’s Manual ………..………..……….. Appendices ………..………..………..

FUNCTIONAL ANALYSIS REPORT

Page FA01 Project Objectives ……….. ……….. ………. …. 1

FA02 Function and Its Activities FA03 Policy Statement

FA04 Procedural Flow

FA05 Detailed Narrative Report FA06 System Interface

FA07 Algorithm and/or Formula FA08 System Control

FA09 Lists of Users by Report

FA10 Definitions of Responsibilities FA11 Record Management and Disposal FA12 Physical Security

FA13 Information Content by Report FA14 Description of Source Data FA15 Office Layout and Inventory FA16 Analysis of Existing System

FA17 Alternative Solutions with Cost and Benefit Analysis FA18 Summary of Recommendation

(8)

SYSTEM ANALYSIS REPORT Page

SA01 Conceptual Framework

SA02 Systems Specifications and Requirements SA03 System Composition

SA04 System Outline SA05 Development Phase

SA06 Process Data Flow Diagram SA07 Entity Relationship Diagram SA08 Systems Security and Control

(9)

SYSTEM DESIGN REPORT Page

SD01.1 Database Schema SD01.2 Data Dictionary

SD02 Coding System Specialization SD03.1 Screen Navigation Diagram SD03.2 Screen Layout

SD04.1 Input Forms Inventory

SD04.2 Input Forms Description and Layout SD05.1 Report Forms Inventory

SD05.2 Report Forms Description and Layout SD06.1 Program Inventory

(10)

LIST OF APPENDICES

APPENDIX

Page

A APPROVAL OF THESIS TITLE ……….

32

B THESIS OUTLINE APPROVAL ………..

C NOMINATION OF GUIDANCE COMMITTEE D PERMISSION TO START/CONDUCT THE STUDY E APPLICATION FOR THESIS DEFENSE

F REQUEST LETTER FOR THESIS ADVISER G REQUEST LETTER FOR ENGLISH CRITIC H REQUEST LETTER FOR STATISTICIAN

I LETTER TO THE AGENCY/SCHOOL TO CONDUCT STUDY J AGENCY PERSMISSION TO FLOAT QUESTIONNAIRE

K LETTER TO RESPONDENTS

L QUESTIONNAIRE

(11)

LIST OF TABLES Table

Page

1 Frequency and Percentage Distribution of Respondents

According to Age ……….. 17

2 Frequency and Percentage Distribution of Respondents

According to Year Level ……… 18 3 List names of tables which corresponds to your table in your

Results and Discussion ……… 4 List names of tables which corresponds to your table in your

Results and Discussion ……… 5 List names of tables which corresponds to your table in your

(12)

<This point forward will be double spacing> Chapter I

THE PROBLEM AND REVIEW OF RELATED LITERATURE AND STUDIES

Introduction

This project looks at an Enrolment Database for a college. It stores details of students, courses, year, and section. It may also be use as local assessment of the college of nursing for their college fees. The database is designed for use by staff and other authorized user in the college office to enable them to easily produce information required by the different people in the college. Review of Related Literature and Studies

This part discusses the review of related literature and studies of the study entitled “A Proposed Computerized System”.  copy and edit as needed

Foreign Literature and Studies

It contains literature and studies from other countries. Literature are theories, ideas, or points of view and opinions of any authors which is related to the study, while studies are results/outputs (findings, conclusions, and recommendations) of a certain research study. Literature and studies must be supported by person/s and year where it was conducted. Include at least five (5) foreign literature and studies.

Local Literature and Studies

It contains literature and studies conducted locally (pertaining to the same country: Philippines). Local studies like previous thesis of graduates (related to the study) can be included here. Create one paragraph containing the authors of the theses followed by the year

(13)

where it was conducted, and include at least one major conclusion or recommendation. Include at least five (5) local literature and studies.

Objectives of the Study

The general objectives of the study entitled “An assessment of the Enrolment System of ABC Company, Address” are the following:

1. To determine ….

2. To know…  Use the given as guide only. Create a minimum of four (4).

3. To find out … 4. To recognize … Statement of the Problem

This study entitled “An assessment of the Enrolment System of ABC Company, Address”, is focused on the <transactions which are related to the study>.

The study is sought to answer the following questions: 1. What is the profile of the respondents with regards to:

a. age b. gender c. course d. year level

2. What is the status of the present system with regards to: a. Goals and objectives

b. Strategies/Activities  Guide only c. Implementation

d. Evaluation e. Monitoring

3. What are the problems encountered in the present system? 4. What solutions can be recommended to address the problems

identified?

(14)

INPUT PROCESS OUTPUT

Concept of the Enrolment System

Policies and Procedures of Enrolment System Determine

The status of the Enrolment System Assess

Effectiveness of the Present Enrolment System Identify

Problems encountered in the implement-tation of the Enrolment System Recommend

Measures to address the problems identified A Proposed Computerized Enrolment System

F E E D B A C K

<Take as a guide the paragraph written below.>

Figure 1. Research Paradigm of the Study

This study makes use of the system’s analysis of input, process, and output.

(15)

The input load consists of discussion of the concepts of the Computerized Enrolment System. It will also discuss the policies and procedures of the Computerized Enrolment System of Isabela State University – Cauayan Campus.

The process load consists of determining the status of the Computerized Enrolment System, assessing its effectiveness, identifying the problems encountered in the implementation of the policies and procedures regarding Computerized Enrolment System of Isabela State University – Cauayan Campus, and recommending measures to address the problems identified.

The results of this study will be the computerized enrolment system for the name of the school.

Significance of the Study

The study “ A Proposed Computerized …of the name of the company or school“ will be beneficial to the following:

To the School. This study will give benefits to the school ….. To the Students. It will help the students in …..

To the Instructors. This will serve as their guide … To the Researcher. This study will equip them with knowledge about enrolment system.

To the Future Researchers. It will serve as their reference for their research activities and will help them to gain knowledge to express their ideas in their chosen study.

Scope and Delimitation

This study is focused in the department of student and

services of name of the school. It will concentrate on the enrolment transactions such as assessment of subjects and payment of tuition fees.

It is delimited only to the selected respondents which are the students and faculty of name of the school. This study does not cover other departments or branches of the school.

Definition of Terms

The following are terms that the researcher used for better understanding about the concepts in the study. The terms are defined operationally, as how they are used in the study.  terms to be defined as the title is concerned

Computer. In the study, it is the machine used by the

researcher in making the documentation of the study and also the developing the computerized system.

Programmer. As used in the study, this is the person who creates and designs the system.

(16)

Note: Technical terms like acronyms and computer terms must be defined as they are express in the part of the study.

Chapter II

METHODS OF RESEARCH AND PROCEDURES

This chapter presents the research design method used in the study, the data gathering procedures, the instruments for gathering data, and the statistical tools and treatment of data.

Research Design

The method of research used by the researcher in the study is the descriptive method of research, because this kind of research describes the present system based on the impressions of the respondents. Using the descriptive survey as a type of descriptive research because it is appropriate in knowing the extent to which the different conditions of the present setup of the study.

Methods of Research

The descriptive survey method was used to achieve the purpose of the study. The descriptive method is concerned with condition that exists, practices that prevail, belief and point of view or attitudes that are held and process that are going on. This was deemed appropriate because the study sought to identify all things happen at the present flow of <enrolment>.

Respondents of the Study

The respondents of the study will consist of a) Isabela State University – Cauayan Campus students (370) , b) Isabela State University – Cauayan Campus faculty and staff (50), c) Enrolment personnel (7).

Sample and Sampling Procedure

Sloven’s Formula –( include this if you used this in your study)

Stratified Sampling –( include this if you used this in your study)

Data Gathering Procedures

First, the researcher will prepare a letter seeking for the approval from the concerned authority.

(17)

After seeking approval, the researcher will prepare the questionnaires, have them checked and approved by the research adviser and then administer the questionnaires to the respondents.

The researcher will tally the responses according to the questions in the statement of the problem. Then, the responses are put into tables and graphs, and interpret and analyze them.

Data Gathering Instruments

This study will make use of the Questionnaire as its main instrument in gathering data. It will also make use of interview to support the data and information gathered from the questionnaires. This will also be supplemented by observations and documentary analysis.

Questionnaire. The researcher made use of this instrument because … (discuss reason on why using this instrument.

Interview –( include this if you used this in your study) concept and reason of using each of the following instruments in gathering data.

Observation–( include this if you used this in your study)

Library Research–( include this if you used this in your study)

Internet Research–( include this if you used this in your study)

Statistical Tools and Treatment of Data

This research will use the frequency distribution, percentage list, ranking and averaging and weighted mean as tools for the data gathered. Weighted mean is scaled using the table below:

Weighted Mean Descriptive Interpretation

4.26 – 5.00 Strongly Agree

3.51 – 4.25 Agree

2.76 – 3.50 Fairly Agree

2.01 – 2.75 Disagree

1.26 – 2.00 Strongly Disagree

A. For finding the percentage, the researcher used this formula. f % = --- x 100 n where: % = percentage

(18)

f = frequency

n = number of respondents

B. The researcher used this formula in computing for the weighted mean. (1)f + (2)f + (3)f + (4)f + (5)f5 WM = ---n where: WM = weighted mean f = frequency n = number of respondents

(19)

Chapter III

RESULTS AND DISCUSSION

This chapter presents the results of the data collected, analysis and interpretation.

Table 1

Frequency and Percentage Distribution of Respondents According to Course Course Frequency (f) Percentage (%) BSIT 149 48.06 BSCS 12 3.87 BSIT – LAD 56 18.07 ACT 93 30 Total 310 100%

Table 1 shows the frequency and percentage distribution of respondents according to course.

It shows that there were 149 or 48.06% are BSIT; 12 or 3.87% are BSCS; 56 or 18.06% are BSIT-LAD; and 93 or 30% are ACT respondents.

Further analysis shows that majority of the respondents were BSIT students.

Note: One table per page. If more than one pages, the next table would be on the next page. The interpretation consists of three paragraphs (description of the table, list the significant data on the table, and what was the majority result or the least. List all results from the questionnaire.

(20)

Chapter IV

SUMMARY, FINDINGS, CONCLUSIONS AND RECOMMENDATIONS

This chapter presents the summary of findings which includes conclusions and recommendations of the researcher.

Summary

This part of the study summarizes chapter IV. You should discuss brief results from findings, conclusions, and recommendations.

Findings

Put here summary of findings from the tables presented in Chapter 3. Usually, you will based your statements here from every third paragraph of each table.

Conclusions

Based on the findings, the researcher came up with the following conclusions:

1. You don’t need anymore to indicate such conclusions regarding the profile of the respondents.

2. Focus on the main concern of the study as to the problems, what are your conclusions.

3. Make at least three conclusions. Recommendations

Based from the conclusions made, the researcher highly recommends that the school must have computerized enrolment system in order to achieve the following:

1. The answer to your first conclusion. It means every conclusion must have corresponding recommendation. 2. It should justify also the objectives of the study.

(21)

BIBLIOGRAPHY

A. Book

Surname, First Name MI. (Copyright Year). The Complete Title of the Book. Place of Publication: Publisher

B. Unpublished Thesis

Surname, First Name MI., et. al. (Year Conducted). The Complete Title of the Research Study.

C. Website

Surname, First Name MI. (Date retrieved). The Complete Title of the Article. Retrieved from Complete URL Address.

(22)

(23)

APPENDIX A (APPROVAL OF RESEARCH TITLE)

Republic of the Philippines ISABELA STATE UNIVERSITY

Cauayan City, Isabela

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY TITLE APPROVAL

Title: A PROPOSED COMPUTERIZED ENROLMENT

SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA

Place of Study: MAMBABANGA, LUNA, ISABELA Duration: June 2009 – March 2010

JUAN A. DELA CRUZ Researcher Certified Correct: JESUS M. LINDO Adviser Approved: ERICK R. ABUZO

Coordinator, College Research

DIONICIO D. GANTE Chair, BSIT Program

MARY JANE S. BITANGA Dean, CCIT

(24)

APPENDIX B (THESIS OUTLINE APPROVAL)

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY THESIS OUTLINE APPROVAL

The research attached hereto entitle A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA in partial fulfillment of the requirements for the degree Bachelor of Science in Information Technology (BSIT) is hereby endorsed.

DIONICIO D. GANTE Chairman

EDDIE I. PERU FREDDIE R. CABRERA

Member Member

Accepted as partial fulfillment of the requirements for the degree Bachelor of Science in Information Technology (BSIT).

Approved:

ERICK R. ABUZO

(25)

APPENDIX C (NOMINATION OF GUIDANCE COMMITTEE) Republic of the Philippines ISABELA STATE UNIVERSITY

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY NOMINATION OF GUIDANCE COMMITTEE

I hereby nominate the following as members of the Guidance Committee:

DIONICIO D. GANTE Chairman

Member Member

______________________ _______________________

Researcher’s Signature Date

We hereby indicate our willingness to serve as members of the Guidance Committee for

JUAN A. DELA CRUZ Researcher

______________________ _____________________ ________________

Chairman Signature Date

______________________ _____________________ ________________ Member Signature Date ______________________ _____________________ ________________

(26)

Member Signature Date

APPENDIX D (PERMISSION TO START/CONDUCT THE STUDY) Republic of the Philippines ISABELA STATE UNIVERSITY

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY PERMISSION TO START/CONDUCT THE STUDY

I would like to request permission to conduct my study entitled, A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA to be conducted at MAMBABANGA, LUNA, ISABELA from June 2009 to March 2010.

Very truly yours,

JUAN A. DELA CRUZ Researcher Certified Correct: JESUS M. LINDO Adviser Approved: ERICK R. ABUZO

(27)

APPENDIX E (APPLICATION FOR THESIS DEFENSE)

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY _______________

Date APPLICATION FOR THESIS DEFENSE

Name of Student: JUAN A. DELA CRUZ

Title of Research: A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISA. Date: _________________ Time: _____________ Approved: DIONICIO D. GANTE Chairman

Member Member

Approved:

ERICK R. ABUZO

(28)

APPENDIX F (REQUEST LETTER FOR RESEARCH ADVISER) Republic of the Philippines ISABELA STATE UNIVERSITY

Cauayan Campus

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY September 28, 2009

ROSE MARY A. VELASCO IT Instructor

Isabela State University- Cauayan Campus Cauayan City, Isabela

Madam: Greetings!

You are hereby requested as adviser of Mr. Juan A. Dela Cruz, a Bachelor of Science in Information Technology student, for their Information Technology Research study, First Semester, School Year 2009-2010.

Please exert all your efforts, assistance and full support in the completion of the said research study.

Your cooperation is highly appreciated.

Respectfully yours,

MARVEE CHESKA B. NATIVIDAD IT Research Instructor

(29)

ERICK R. ABUZO

APPENDIX G (REQUEST LETTER FOR ENGLISH CRITIC) Republic of the Philippines ISABELA STATE UNIVERSITY

Cauayan Campus

CARMELO IBARRETA English Instructor

Sir:

Greetings!

You are hereby requested as English Critic of Mr. Juan A. Dela Cruz a Bachelor of Science in Information Technology student, for their Information Technology Research Study, First Semester, School Year 2008-2009.

Respectfully yours,

MARVEE CHESKA B. NATIVIDAD Instructor, IT Research

Noted by:

ERICK R. ABUZO

(30)

APPENDIX H (REQUEST LETTER FOR STATISTICIAN)

Cauayan Campus

FREDDIE R. CABRERA Mathematics Instructor

Sir:

Greetings!

You are hereby requested as statistician of Mr. Juan A. Dela Cruz, a Bachelor of Science in Information Technology student, for their Information Technology Research study, First Semester, School Year 2008-2009.

Respectfully yours,

MARVEE CHESKA B. NATIVIDAD Instructor, IT Research

Noted by:

ERICK R. ABUZO

(31)

Republic of the Philippines

ISABELA STATE UNIVERSITY

Cauayan Campus

COLLEGE OF COMPUTING AND INFORMATION TECHNOLOGY

August 20, 2009

REV. MSGR. MARINO D. GATAN, H.P PH.D.

President

Our Lady of the Pillar College Cauayan Cauayan City, Isabela

Sir:

Greetings in Christ name!

As part of the academic activities, the fourth year students of College of Computing and Information Technology will be sent to government and private agencies and business establishments to conduct a research study on the organization’s systems and procedures. They are required to come up with a research paper.

In this connection, kindly allow Ms. AIDA C. CAADIANG to conduct her study on “A Proposed Automated Battery Examination for the

College of Nursing of Our Lady of the Pillar College Cauayan, Cauayan City, Isabela” and please extend all other assistance she may

need. Hence, we promise to keep all data confidentially.

Thank you for sharing the task in preparing this student to become competent professional and responsible citizen.

Respectfully yours,

ERICK R. ABUZO

Instructor, IT Research Noted by:

MARY JANE S. BITANGA, DIT

Dean, CCIT

APPENDIX J (AGENCY PERSMISSION TO FLOAT QUESTIONNAIRE)

ISABELA STATE UNIVERSITY - CAUAYAN CAMPUS

(32)

Cauayan City, Isabela August 13, 2009

DR. MYRNA G. MARAMAG

Executive Director

Isabela State University-Cauayan Campus Cauayan City, Isabela

Madam:

Greetings in the name of our Lord Jesus Christ!

This is to formally ask your permission to please allow me, Bachelor of Science in Information Technology student of Isabela State University-Cauayan Campus to proceed with my research study entitled A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA, which is a partial requirement for the subject IT 62 – IT Research.

In this connection, may I request your good office to allow me to conduct surveys and float questionnaires this month of September 2009.

I shall be very grateful for any consideration and assistance extended to the undersigned. I anticipate your favorable response.

Sincerely yours,

JUAN A. DELA CRUZ

Researcher Noted by: JESUS M. LINDO Adviser, IT Research ERICK R. ABUZO Instructor, IT Research

APPENDIX K (LETTER TO RESPONDENTS)

ISABELA STATE UNIVERSITY - CAUAYAN CAMPUS

(33)

Cauayan City, Isabela October 25, 2006

Dear Respondents:

Greetings in the name of our Lord Jesus Christ!

This is a research requirement undertaken by the undersigned at the Isabela State University – Cauayan Campus on the study entitled, A PROPOSED COMPUTERIZED ENROLMENT SYSTEM FOR LUNA NATIONAL HIGH SCHOOL, LUNA, ISABELA.

At this juncture, I have chosen you as one of my respondents to the questionnaire attached because I believe that your honest and sincere responses will serve as springboard for a thorough study of our curriculum that would serve the academe and community at large.

I anticipate your affirmative action and immediate response in answering the questions herein. I assure you that all information you will give me shall be treated confidentially.

Thank you!

Truly yours,

JUAN A. DELA CRUZ Researcher

APPENDIX L (QUESTIONNAIRE)

(34)

Part I: GENERAL INFORMATION

Direction: Check the box that corresponds to your answer. 1.1 Name _________________________ (optional) 1.2 Age 15-20 [ ] 21-25 [ ] 26-30 [ ] 31-35 [ ] 36-above [ ] 1.3 Gender Male [ ] Female [ ] 1.4 Department IICT [ ] BAT [ ] TC [ ] ENTREP [ ] CRIM [ ] TECH’L [ ] CAS [ ] IHM [ ] ADMIN [ ] 1.5 Year Level 1ST _{[ ]} 2ND _{[ ]} 3RD _{[ ]} 4TH _{[ ]} 1.6 Family Income/month 1,000-3,000 [ ] 3,001-6,000 [ ] 6,001-10,000 [ ] 10,001 – Above [ ]

Part II. THE QUESTIONNAIRE

Director: Check the box that corresponds to your answer. Use the legend as your guide.

(35)

LEGEND: 5-always 4-very often 3-often 2-sometimes 1-never

2.1 What is the status of the present system of monitoring students using the computerized enrolment system of the Isabela State University – Cauayan Campus in terms of:

A) Goals and Objectives 5 4 3 2

1

a.1) Are you aware of the goals and

objectives of the computerized enrolment [ ] [ ] [ ] [ ] [ ]

system of the ISU

a.2) Are its objectives clearly understood? [ ] [ ] [ ] [ ] [ ] a.3) Are its objectives relevant and

responsive to your needs as a student? [ ] [ ] [ ] [ ] [ ] a.4) Are its objectives achievable? [ ] [ ] [ ] [ ] [ ]

B) Strategies/Activities 5 4 3 2

1

b.1) Is the flow of enrolment smooth? [ ] [ ] [ ] [ ] [ ] b.2) Does the computerized enrolment

speed up the process of enrolment? [ ] [ ] [ ] [ ] [ ]

b.3) Does the computerized enrolment

produce an accurate output? [ ] [ ] [ ] [ ] [ ]

C) Implementation 5 4 3 2 1

c.1) Is the computerized enrolment system

properly implemented? [ ] [ ] [ ] [ ]

[ ]

c.2) Do the students benefit the most of the

services of the computerized enrolment? [ ] [ ] [ ] [ ] [ ] c.3) Do the faculty and staff benefit the most

(36)

c.4) Does each enrolment personnel has

their own specific assignment? [ ] [ ] [ ] [ ] [ ] D) Evaluation and Monitoring

d.1) Who will assess the students during

the enrolment process? 5 4 3 2

1

d.1.1) The Enrolment Personnel [ ] [ ] [ ] [ ] [ ] d.1.2) The Administration’s Staff [ ] [ ] [ ] [ ] [ ] d.1.3) The Students himself [ ] [ ] [ ] [ ] [ ]

d.2) Who will monitor the personnel involved

in the computerized enrolment? 5 4 3 2 1

d.2.1) The ISU management [ ] [ ] [ ] [ ] [ ] d.2.2) The System Administrator [ ] [ ] [ ] [ ] [ ] d.2.3) The personnel themselves [ ] [ ] [ ] [ ] [ ]

2.2 Problems encountered in the implementation of the Computerized Enrolment System.

5 4 3 2 1

A) time consuming during payment of

fees and getting permits [ ] [ ] [ ] [ ] [ ] B) lack of trained enrolment personnel [ ] [ ] [ ] [ ] [ ] C) lack of computer resources [ ] [ ] [ ] [ ]

[ ]

2.3 Measures recommended addressing the problems identified. A) The administration shall buy additional computer resources

together with additional trained personnel to achieve the following:

5 4 3 2 1

a.1) fast processing of enrolment [ ] [ ] [ ] [ ] [ ] a.2) fast processing of payments and

(37)

a.3) easy producing of reports [ ] [ ] [ ] [ ] [ ] APPENDIX M (CURRICULUM VITAE)