COSEC Time Attendance

Presentation Agenda

 COSEC Time Attendance

 Applications

 COSEC Solution

 Software Solution

 Hardware Solution

 Key Features

 Time-Attendance

 Leave Management

 System Features

 It is a Automatic Attendance Marking System

 Combination of Hardware and Software

 Hardware is Used to Record Time of an User from a Credential

 Software is Used to Process the Time According to Attendance Policy

 System Generates Attendance Reports or Send Attendance Data to Payroll Software for Further Action

Employee Access the System Using Fingerprint, Card

or PIN

How Attendance System Works?

Access

Reader Collects User Time from the Credentials

System Compare User Data with his Attendance

Policy

Collect Compare

System Process the Data and Generate Reports or Send to Payroll

Software Process

What is COSEC Time-Attendance?

 Comprehensive Solution for SOHO, SMB, SME and Enterprises

 Time-Attendance and Leave Management

 Fingerprint and Card based Attendance Marking

 Various Attendance Policies Creation

 Manual Entry and Correction of Attendance Data

 Integration with Existing Payroll Software

Benefits of Time-Attendance

 Eliminate Human Error in Employee Time Records

 Prevent Buddy Punching and Fraudulent Time Keeping Records

 Significantly Increase Employee and Manager Satisfaction

 Cut Down on Administrative Time and Cost

 Monitor and Analyze Absence to Reduce Impact on Productivity

 Graphical Representation of Attendance for Easy and Fast Interpretation

 Significantly Cut Down on Payroll Processing Time

 Adapt to Existing HR Policies

 Eliminate Payments for Unapproved or Fraudulent Overtime

 Comprehensive Time-Attendance Solution

 Accurate Time Record

 Leave Management

 Configurable Attendance Parameters

 Integration with Payroll and HRM

 Proactive SMS and Email Alerts

 Completely Scalable, Flexible and Modular

 On Demand Report Generation

Target Customers…

Small Offices

Remote Sites Factory

Shopping Malls R & D Labs Corporate Offices

Government Organisations

Educational Institutes

Large Enterprises Financial Institutes

And Many More...

Target Customers…

Retail Stores

• 1-100 Users

• COSEC Door Controller is Used for Attendance Marking

• Door Controller is Connected with COSEC Server through Ethernet

• Events are Transferred to COSEC Server in Real Time

• Reports can be Generated from COSEC Server

• Ideal for Private Office, Clinics, Retail Shop, Factory and More

Small Office Application

Ethernet

COSEC Application Server COSEC Door Controller

Campus Application

Door Controller

COSEC Server

R&D Lab

Canteen

Head Office

Campus Application

 COSEC is Installed in an Organization having Four Separate Offices in a Campus

 Door Controllers at each Office are Directly Connected with the COSEC Server Installed in a Main Building via LAN

 Door Controller Records Employees Time-Attendance Details and Send it to COSEC Server in Real Time

 HR can Generate Reports from a Single Place and Send Data to Payroll Software for Further Processing

Remote Location Application

 COSEC is Deployed in a Large Enterprise having Offices Located at Different Geographical Locations

 COSEC Application Server is Installed at Corporate Office (CO) to Manage Attendance of all Employees Centrally

 COSEC Door Controllers at each Location are Connected Directly or via PANEL with COSEC Server using Available Connectivity (GSM, Wifi or WAN)

 DOORs Records User Attendance from Fingerprint or Card and Send it to the COSEC Application Server in Real Time

 COSEC Server Processes the User Attendance Data and Sends it to the Payroll Software or Generate Reports

 Using Web Application, Proper Person can Generate Report or Configure the System from any Location at any Time

Add-on Software Modules Additional Hardware Readers Door Controller COSEC PANEL COSEC PLATFORM Software Hardware

COSEC Application Software

 Complete and Powerful Web based Application Software

 Controls up to 1000 PANELs and 10,000 Door Controllers

 Manage up to 1 Million Users

 Time-Attendance, Access Control, Leave Management, Visitor Management and Employee Self Service

 Real Time Monitoring and Control

 Comprehensive Reports Generation

COSEC Software Modules

COSEC PLATFORM

Admin User Devices

Visitor Management Module (VMM) Employee Self Service Portal (ESS) Access Control Module(ACM) Time Attendance Module (TAM) Built-In Add-On Time Attendance Module (TAM)

COSEC PLATFORM

 Available with basic Time Attendance and Access Control Features

 4 PLATFORMs with Different User and Door Controller Capacity

 Compatible with all COSEC Hardware

 Optional Software Modules can be Added Depending on Requirements

 Expandable in Terms of Users

PLATFORMs USERS DOOR CONTROLLER

Built-in Expandable Built-in

COSEC PE PLATFORM 100 NA 4

COSEC GE PLATFORM 100 500 16

COSEC ME PLATFORM 500 1000 32

Admin Module

 Perform Administrative Functions

 Create User Roles for the Organization

 Assigning Role based Access Rights to Users

 Export and Import Data

 Backup and Restore Database

 Maintain Software Licensing Information

User Module

 Perform Human Resource Functions

 Create Full Fledge User Profile

 Maintain User Database

 User Enrollment

 Assign Door Controllers to User

Device Module

 Add New COSEC Hardware and Configure Various Parameters

 COSEC PANEL

 COSEC DOOR CONTROLLER

 Define Features and Functions

Enrollment Management

 Desktop based Application Software

 Fingerprint and Card Enrollment

 USB based Enrollment Station

 Show Image of Finger Print while Enrolling a User

 Show Finger Print and Card Details

 Fingerprint Verification

 User Photo Browse, Upload and Capture Facility

 User Photo Adjustment

Time-Attendance Module (TAM)

 Define Organizational Hierarchy

 Create Various Attendance Related Policies

 Manual Entry and Correction of Attendance Events

 Attendance Authorization

 Holiday and Shift Schedule Management

 Generate Time-Attendance Reports

 Separate Time Attendance Module (TAM) for each COSEC PLATFORM Time Attendance Module

COSEC PE TAM COSEC GE TAM COSEC ME TAM COSEC LE TAM

Leave Management Module

 New Leave Creation

 Accurate Leave Balance Management

 Leave Carry Forward and Encash

 Leave Request and Approval

 Automatic Leave Report Generation

Employee Self Service Portal(ESS)

 Portal for Employees and Reporting Officers

 Employees can Check their Time-attendance and Leave Details

 Leave/Tour Request and Approval

 Manual Attendance Marking

 Attendance Summary for the Month

 Company News/Notice/General Information on Web Page

 Controls up to 75 Door Controllers

 Maximum 75 Door Controllers on Ethernet

 Maximum 32 Door Controllers on RS485

 Ethernet, RS485, WiFi and 3G Interface

 10,000 Users Capacity

 Store 1,00,000 Events in Log

 Built-in Battery Backup Provision

 Supervised Alarm Input Port and Auxiliary Output Relay Contact

 Built-in USB Port

 Audio Visual Indication in terms of LEDs and Buzzer

COSEC PANEL Models

 128×64 Dot Matrix Display with Backlit

 16 Touch Sense Keys

 Fingerprint and Card Reader

 Ethernet, RS485 and WiFi Interface

 50,000 Events Storage

 Built-in Auxiliary Input, Auxiliary Output and Relay Port

 4 LEDs and Buzzer

 USB Port for Data Transfer and 3G Connectivity

 Two Power Supply Options

 Adaptor based Local Power Supply

 Power Supply from PANEL

COSEC Time-Attendance Terminals

COSEC DOOR FOT COSEC DOOR CAT

COSEC DOOR Models

CAS FOS FCS

FOW

CAW FCW

Premium Models

FOP

CAP FCP

COSEC Reader

Exit Reader

 Fingerprint or Contactless Card Reader

 Wiegand and RS232 Interface

 Allowed, Denied, Status and Alarm LEDs

 Built-in Buzzer

COSEC Reader Models

COSEC Enrollment Station

 Enrollment Stations for Easy User Enrollment

 Card and Finger Enrollment

 USB based Devices

COSEC Card Personality Module

 Pluggable Card Reader Module

 Inserted at the backside of COSEC Door Controller and COSEC READER CA

 EM PROX

 HID PROX

 HID iCLASS

 Mifare

User Creation with Details

 Create New User Profile with Complete Details

 Edit Existing User Details

 Add User Details Like-

 General

 Personal

 Contact

 Attendance

 Access

 Device

 Photograph

Enrollment

 Enroll New User with Card and Fingerprint

 Enroll Special Function Cards

 Enroll Up to 10 Fingerprints and 2 Cards per User

 Enrollment Initiated from-

 Directly Door Controller’s Key Pad

 From Enrollment Station

 From Software (Giving Command from Software and Showing Credentials on Door Controller)

Automatic Fingerprint Distribution

 Intelligent and Unique Feature

 Enroll User Fingerprint on any Door Controller

 Software will Distribute Fingerprint Template to all Connected Door Controllers Automatically

 No Need to Enroll Finger on Each Door Controller

Multiple Profiles Creation

 Flexibility to Create Multiple Profiles Under One Company

 Create Multiple Profiles Like:

 Organizations

 Branches

 Sections

 Departments

 Categories

 Designations

 Grades

 Assign a Profile Against Each User

Holiday Schedule

 4 Holiday Schedules

 32 Holidays in each Schedule

 Assign any Schedule to a User Group

 Define Continuous Holidays Using Only one Holiday (Important for School Vacation)

Late-In and Early-Out Policy

 99 Late-In and Early-Out Policies Creation

 Assign Policy to Each User Depending Upon Work Profile

 Flexible Programming to Meet Diverse Attendance Requirements

Overtime Policy

 Various Overtime Parameters for Diverse Requirements

 Daily and Weekly Overtime Calculation

 Overtime Rounding-Off Option

 Automatic Authorization Option

 Overtime Calculation based on Working Hours and Shift Time

COFF Policy

 Compensatory Off Policy for Extra Working Hours

 Define Minimum Hours Required for COFF Conversation

 Automatic COFF Authorization Option

Absentee Policy

 Absentee Policy for Clubbing the Leaves

Bus Route

 Define Bus Route with Unique ID i

 Assign Bus Route to a User

 If Bus Arrives Late to Office, Employees Assign to that Particular Bus can be Condone for Late Coming

Shift and Schedule

 Shifts Creation with Numerous Optional Parameters to Tackle Complexity of Organization's Shifts

 99 Schedules

 6 Shifts per Schedule

 Auto Shifts Correction Option if Employee Comes in Other Shift instead of Regular Shift

 Define Rotation and Week off for the Schedule

 Define Start Time, End Time, Break Time, Late-In, Early-Out and Other Options in Every Shift

Manual Entry and Correction

 Manual Entry and Correction of User Attendance Details

 Manual Entry of:

 Absent

 Late In / Early Out Allowed

 Personal / Official Marking

 Overtime / COFF

 Change Group for Single User and Multiple Users

 Change Policy for Single User and Multiple Users

 Change Schedule Group for Single User and Multiple Users

 Previous Adjustment

 Week Off Change

 Change Shift

Past Adjustment

 Past Adjustment of Data after Attendance Period is Closed

 Automatically Calculated in Next Month’s Salary Processing

Authorization

 Authorization of Attendance, Overtime, COFF, Personal and Official Marking

 Authorization for a User or a Group of Users

Attendance with Fingerprint Only

 Useful Feature where both Card and Fingerprint are Used

 System will Mark Attendance only with Fingerprint

 Card is Used for Access Control Only

Integration with Payroll

 COSEC can be Integrated with HRM, ERP, Tally and Payroll

 System will Send Attendance and Leave Data to Payroll Software

 Define Required Fields for the Payroll

 API for Automatic Payroll Integration

Special Function Card

 User can Access Various Predefined Functions Quickly with this Card

 Need not to Dial or Remember Code for Routine Functions

 User has to Show his Identity after Showing this Card

 Various Predefined Functions like late in, Early Out, Lunch In/Out, Overtime, Enrollment etc

COSEC SMS and Email Alerts

 SMS and Email Notification for the Attendance and Leave Status

 Alerts for the:

 Punch Time

 Forget to Punch

 Leave Rejection

 Leave Approval

 Monthly Attendance

 Customized Message for Special Announcement

 Automatic and Instant Notification to Multiple Users

View Attendance Details

 View Daily and Monthly Attendance of an User

 Attendance Details for Current Date, Current Month, Last Month and between Defined Dates

 Monthly Attendance in Colorful Calendar View

Leave Creation

 Create Various Leave Types like CL, PL, ML etc

 Provision to Define Detailed Leave Parameters Like

 Maximum Allowed at a Time

 Allowed Users

 Allowed with Other Leaves

 Prior Leave Entry Allowed

 Leave Encashment, Leave Balance and Leave Accumulation

 Option of Single Side or Both Side Leave for Holiday or Week Off

 Leave Grouping

Leave Application and Approval

 Employee can Apply for Leaves Using this utility

 Reporting Officer/HR can Approve or Reject Application

 Web based Application and Approval Process

Leave Balance Management

 Automatically Leave Credit in User Account in Every Month

 Leave Encashment or Lapse Option at the End of Year

 Automatically Update Balance Upon Employee Timing and Leave Approval

Unique Hardware Design

 Attractive Vertical Look

 Built-in Controller and Reader

 Touch Sense Key Pad and LCD Display

 Screw Less Push Type Connector for Easy Wire Insert

 Pluggable Card Reader Module

 Easy Wall Mounting with Back Plate

Operations from Door Controller

 Easy Operation from Door Controller with Touch Sense Keypad and Dot-Matrix Display

 16 Touch Sense Numeric and Function Keys

 Functions from Door Controller

Admin Enroll User Profile Late In Early Out Attendance Regular Break Overtime Official Short Leave

USB Connectivity

 USB Port for Various Applications

 Connect Memory Stick, Internet Dongle or WiFi Dongle

 Easy Data Transfer from Controller/Panel to Server

 Easy Firmware Upgrade of Door Controller and Panel

 Connect Remote Sites with 3G/2G USB Internet Dongle

 No any Physical Connectivity is Required between Door Controller and Server

WiFi Connectivity

 Simple Connectivity between Controller and Server

 No Wiring is Required

 Real Time Events and Report Generation

 Ideal for Applications where Ethernet is not Possible because of Aesthetic Purpose or any Architectural Limitations

Easy Backup and Data Restore

 One Click Backup of System Database

 Helpful in Case of System Crash

Import and Export Data

 Import Data from File and Restore in COSEC Software

 Export Data in ERP, Payroll and HRM

 Export in Various File Formats

 Excel

 Text

 CSV

Message Board

 Virtual Notice Board for All Users

 Three Separate Messages: Notice, News and General

 Advanced Editing Options

COSEC Live Monitoring Window

 Real Time Events Monitoring and Control

 Live Status of Door Controllers and Panels

 Alarm Monitoring and Control

 Firmware Up Gradation

 Temporary Deactivate Function/Features

Web Based Application

 Built-In Web based Application Software

 Program the System and Generate Reports from any Location

 View Attendance and Access Detail of Users Remotely

Password Protection

 Separate Password for all Login User

 Password Change Option

 Expire Old Password after Predefined Days and ask for New Password

Software Access to User

 Web based Application Software

 User can Access COSEC from Anywhere with his Login ID and Password

 Generate Reports, Change System Parameters and View Attendance Details

 Ideal Tool for Payroll/HR Software integration

 Each Event can be transferred

 Useful tool for SAP Integration

 Backward integration support for User Creation

 Different API possible like:

Add or Delete Device , Assign or Revoke Device

Add User, Daily Attendance, Monthly Attendance, Daily T&A Events

 Useful Integration Tool for Payroll having SQL database

 Each Event can be transferred

 Transferring with Field Mapping Facility

 Daily Attendance, Attendance Events, Monthly Attendance Possible

 Active Directory is an useful Microsoft Windows Server Operating System

 Active Directory is a Database that keeps track of all the User

Accounts and Passwords in an organization and from which we can Import user data in Cosec database

 PostGre SQL is a Proprietary SQL for Government usage purpose

 PostGre SQL must have predefined tables like devices and device logs

 Device table hold the basic data like device ID,MAC & IP. This table holds information on last Ping Time and last Log Download

 Event logs for a particular device can also be obtained in device logs table

 Tally is one of the powerful Accounting and Inventory Software

 Importing attendance data from COSEC Server into Tally would allow user to directly generate attendance vouchers

 Vouchers can be used to maintain Employee accounts.

 Integration through Export tool with required file format by Tally

COSEC Reports and Charts

 Wide Range of Reports and Charts for Divers Needs of the Organizations

 100+ Reports and Colorful Charts

 Reports with Month, Day and between Defined Dates

 Print Report

 Reports of Time-Attendance, Access Control, Leave, Visitor, User etc.

Report Generation

Print Export Search

File Format Page Select

Page Select

Reports in File Format

 Export Report in Various File Formats

 PDF

 XML

 Rich Text Format

 MS Excel

 MS Excel (Data Only)

 Crystal Report (RPT)

 MS-Word

COSEC Reports

 Late In

 Early in

 Overtime

 Absent

 Exception

 Attendance

 Attendance Summary

 Shift Change

 Late Arrival Memo

 Absent Memo

 Weekly Work and OT

 Continuous Absenteeism

 Special Function Punch

 Department wise Absent

 Shift Schedule

 Muster Summary

 Salary Data

 Attendance Register

 Overtime Register

 Yearly Performance

 Schedule Group Report

Time-Attendance

COSEC Reports

 Leave Application

 Leave Register

 Leave Balance

Leave

 User Personal Information

 Activity Log Viewer

 Event

 Monthly Shift Schedule

 Daily Attendance

 Monthly Attendance

View

COSEC Charts

 Time Loss

 Overtime

 Absent

 Late In

 Irregularity

 Month wise Overtime

Thank You

For Further Information Please Contact:

Email ID: [email protected] Tel: +91 265 2630555

Visit us at www.MatrixComSec.com