AMENDMENT OF SOLICITATION / MODIFICATION OF
CONTRACT
1. Solicitation Number Page of Pages
CFOPD-17-I-032 1 Attachment A 2. Amendment/Modification
Number
3. Effective Date 4. Requisition/Purchase Request No.
5. Solicitation Caption
Amendment One See Box 16C
Design and Build Services
6. Issued by: Code 7. Administered by (If other than line 6)
Office of the Chief Financial Officer - Office of Contracts
1100 4th Street SW Suite E610
Washington, DC 20024 202-442-6424
Office of the Chief Financial Officer Office of Logistic and Support Services 11010 4th Street, SW, Suite W1636
Washington DC 20024
8. Name and Address of Contractor (No. street, city, county, state and zip code)
ALL POTENTIAL BIDDERS
X
9A. Amendment of Solicitation No.
CFOPD-17-I-032
9B. Dated (See Item 11)
June 1, 2017
10A. Modification of Contract/Order No.Code Facility
10B. Dated (See Item 13)
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning a _1__ written copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
12. Accounting and Appropriation Data (If Required)
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS , IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14 A. This change order is issued pursuant to (Specify Authority):
B. The above numbered contract/order is modified to reflect the administrative changes.
C. This supplemental agreement is entered into pursuant to authority of:
D. Other (Specify type of modification and authority) Administrative
E. IMPORTANT: Contractor is not is required to sign this document and return 1 copy to the issuing office.
14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)
The above referenced solicitation to provide Design and Build Services is hereby amended to reflect the following change (Attachment A).
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED
Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect. 15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer
Drakus Wiggins, CPPB 15B. Name of Contractor
(Signature of person authorized to sign)
15C. Date Signed 16B. District of Columbia
(Signature of Contracting Officer)
16C. Date Signed
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Attachment A
The following changes are hereby incorporated into the solicitation
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ATTACHMENT J.13
INTERIOR BUILD-OUT FOR THE OFFICE OF THE CHIEF FINANCIAL OFFICER
SCOPE OF WORK
May 25, 2017
A. INTRODUCTION
The District of Columbia Office if the Chief Financial Officer (OCFO) is looking to engage a Contractor to perform design-build services for a new tenant space. This work is high-priority for the agency and must be completed, including all punchlist items, no later than September 18, 2017.
B. SCOPE OF WORK
The Contractor shall provide the full blown design and construction services on the 6th floor of 899 North Capitol
Street, NE for the Office of the Chief Financial Officer (OCFO). This work will include partial demolition of existing partitions, construction/modification of spaces for new workstations, procurement and installation of new workstations matching the existing, modification of those where necessary, modifications to existing HVAC, electric, lighting, plumbing, sprinklers, fire alarm, and IT system. Detailed information for the Basic Services required is indicated in Part C below and a summary of the basic project information is as follows:
B.1. Agency: District of Columbia Office of the Chief Financial Officer (“OCFO”)
B.2. Project Location: 899 North Capitol Street, NE 6th Floor Washington, DC 20002.
B.3. Special requirements:
B.3.1. This work is an occupied building. All work shall be coordinated so as not to disrupt existing building operations including but not limited to HVAC, electric, sprinkler, fire alarm and security.
B.3.2. To every extent possible, all systems furniture materials shall be sourced from the original manufacturer, or any other manufacturer who can match the existing.
B.3.3. All design and construction activities shall be coordinated with the design and construction activities of the District’s technology / communications contractor (DC NET).
B.3.4. Neither OCFO, any other agency or contractor to the District of Columbia shall be liable for the costs associated with the preparation of a proposal to OCFO.
B.4. Project Communication: The Department of General Services (DGS) will be assisting OCFO by providing Project Management services. All communication regarding this project, unless otherwise communicated in writing, shall be between DGS and the Contractor. DGS is available for consultation at any time during the contract. DGS encourages open lines of communication by frequent consultation via telephone, email or in person. It is the responsibility of the Contractor to document all conversations, in writing, for the project record and notify DGS of any issues that are deemed to be beyond the Scope of Work.
At no time, unless otherwise stated, shall Contractor coordinate any item with OCFO.
A DGS representative shall serve as the Project Manager (PM) for this project. Only the PM, or a representative appointed by the PM, shall be authorized to issue directions, comments and approvals. At no time shall the Contractor take directions from any other individual or group without written authorization of the PM. The Contractor is liable for all costs associated with the failure to follow this Section B.4.
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The Contractor’s Basic Services consist of all services included in this Section. It is the responsibility of the Contractor to provide all services necessary for the complete design, construction and furnishing, as highlighted in the Department’s floor plan documents (the “Preliminary Design”) Attachment 1 and Attachment 2. This may include, without limitation, all design, construction and FF&E services related to the architectural, mechanical, electrical, fire protection (alarm and sprinkler), interior design, FF&E layout, lighting, security, and other elements and services necessary to fully and properly complete the Project, and any and all other services identified in any other provision of this Contract as Basic Services. The Contractor recognizes, agrees and accepts that the District is relying upon it for the complete and total design, development, implementation and administration of the design of the Project and each Phase thereof and,notwithstanding the specific listing of services contained in this Section.
All new workstations should be designed per the dimensions below. If existing conditions prohibit the design of the requested size, the design should be adjusted to allow an equivalent workstation area.
A summary of the work is as follows: B.5. Design and Permitting:
B.5.1. The Contractor is required to use OTJ Architects and Omega Engineering for both Title I and II services. The Contractor shall use an allowance of $18,640.00 for all design and construction administration services included in this Section B.5 for Architect and Engineer. This allowance is based on prior consultation with OTJ Architects and reflects their understanding of this scope of work. This allowance does not include any costs for work including, but not limited to, expediting, reproduction, travel, Contact information for OTJ is:
Kaan Dilber
Phone: 202-621-1367 Email: [email protected]
B.5.1.1. The allowance will only be increased in the following circumstances:
• OCFO makes a significant change to the scope of work that is above and beyond the general understanding of the work, which is an approximate 6,000 SF tenant buildout with selective demolition and new work and new systems furniture. The addition of a new office or additional workstations SHALL NOT constitute a significant change.
• Additional plan revisions greater than what is specified in this Section B.5.
B.5.1.2. Prepare permit drawings as required for this scope of work, including all attachments. B.5.1.3. Upon approval of the schematic design, Contractor shall develop a set of 50% Construction
Documents (“50% CD”) for review and approval by DGS. 50% CDs shall be due within ten (10) business days of a Notice to Proceed. The 50% CD set shall include the following elements: plan-view layout of all walls and furniture; exact dimensions of all new rooms and furniture; wall type schedule; finish plan with schedule; reflected ceiling plan; power and data plan, including all new and relocated furniture feeds; preliminary furniture plan, showing the furniture’s size and clearances; and a
demolition plan.
B.5.1.3.1. One (1) in-person meeting and one (1) revision to the 50% CD shall be included in the contract. All revisions shall be due within three (3) business days from the date on which the Contractor is notified of the revisions by DGS.
B.5.1.4. Upon approval of the 50% CD, the Contractor shall develop a set of 90% Construction Documents (“90% CD”). The 90% CD set shall be due within nine (9) business days from the day of the approval of the 50% CD listed in Section B.5.2.2.
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B.5.1.4.2. One (1) in-person meeting with DGS shall be held to explain the 90% CD, answer anyquestions and solicit feedback.
B.5.1.4.3. One (1) revision to the 90% CD shall be included in the contract. All revisions shall be due within three (3) business days from the date on which the Contractor is notified of the revisions by DGS.
B.5.1.5. Upon approval of the 90% CD, Contractor shall prepare a 100% Construction Documents set, which shall be used to procure construction services and procure all necessary building permits.
B.5.2. Provide all services required to obtain all construction permits and inspections for the complete project. B.5.2.1. The Contractor shall be responsible for obtaining all required permits for a complete project,
including trade, furniture and low-voltage permits.
B.5.2.2. Contractor shall include an allowance of approximately $2,000.00 for all permit fees. As a part of their invoice that includes permit costs, Contractor shall submit to DGS all receipts from the permitting agencies. This allowance shall only be for fees from the permitting agencies. No mark-up on the permit fees shall be permitted. The allowance shall not be used for any costs associated with comments received from permitting agencies. This includes both resubmission fees and costs for redesign. Allowance shall not include any other costs related to permitting including, but not limited to, courier services, copy services, design services, transportation, parking and expediting. All other costs related to permitting shall be included in the Contractor’s contract fee.
B.5.2.3. The Contractor shall be liable for all costs associated with comments received from permitting agencies. This includes both resubmission fees and costs for redesign.
B.5.2.4. The securing of the required permits shall be performed utilizing the fastest expediting method available for Non-Complex Jobs such as “Walk-Through (Express)”.
B.5.2.5. Contractor shall be responsible for the scheduling of inspections and obtaining approval for all inspections.
B.5.4 Contractor shall keep Architect and Engineer under contract for Construction Administration work including, but not limited to RFIs, submittals, punchlist and as-built drawings.
C. Construction. The following shall be a description of the work to be performed. Please use Attachment 1, the new work space plan and Attachment 2, the existing conditions plan as a guide. Please note that OCFO makes no guarantee as to the accuracy of the conditions shown and the Contractor, as part of its bidding process, is expected to make a thorough inspection to determine the accuracy of the conditions and adjust the proposals accordingly. Neither OCFO or any other agency will be liable for costs due to the Contractor’s failure to accurately confirm the present existing conditions. The Contractor shall be responsible for all work below and any work that can reasonably be inferred. Unless otherwise, noted, all finishes shall be to match existing.
C.1 General Notes
C.1.1 This Scope of Work shall take supremacy over any drawings produced by the Contractor. Neither OCTO nor any other District agency is responsible for work erroneously performed due to the Contractor’s failure to follow this scope of work. Approval of any of the drawings produced in Section B.5 shall not, unless otherwise indicated, a waiver of any of the requirements in this Section C.
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Contractor must execute a form included in the Rules and Regulations acknowledging they have read and understand all Rules and Regulations prior to the start of any on-site work.Contractor must use, unless specifically given permission in writing, all building standard specifications and subcontractors.
C.1.3 Contractor shall not be entitled to any free or discounted parking on site or on the street.
C.1.4 Any work required outside of the normal building operating hours will not receive supplemental HVAC. Any supplemental HVAC needed by the Contractor shall be at Contractor’s sole cost and expense.
C.1.5 Contractor shall carry an allowance of approximately $83,000 for any new furniture in this Scope of Work. This allowance shall only be used for the materials, supervision, equipment, labor, overhead and fee charged by the furniture subcontractor. The Contractor is not permitted any mark-up on the furniture costs.
C.1.5.1 All workstations to be installed are Knoll to match other workstations installed elsewhere on the 6th
floor. All workstation panels shall be 42” high and shall include a monitor arm and keyboard tray. C.1.5.2 It is expected that not all workstations installed will be the same dimensions due to space
constraints. Contractor shall make all efforts to maximize the size of each workstation. Sizes indicated in Attachment 1 are only estimated sizes and the Contractor is responsible for measuring to confirm possible dimensions.
C.1.5.3 For any new electrical circuits installed to power systems furniture, no more than four (4) workstations may share an electrical circuit. All workstations shall use a 2+2 power schematic.
C.1.5.4 Contractor shall submit to OCFO for review a detailed furniture plan based on the approved dimensions in the 50% CD Set. Contractor, along with the detailed plan, shall also submit a furniture budget showing estimated costs based on the product specified as well as installation costs. This detailed plan and budget is due to OCFO no later than ten (10) business days after approval of the 50% CD Set. Contractor shall include one (1) revision to furniture plan and revision is due within four (4) business days of submission of comments.
C.1.5.5 It is recommended that Contractor use MOI as a dealer to design, furnish and install all furniture. MOI very recently designed all existing furniture on the 6th floor and therefore has on hand all
specifications. Contact information for MOI is: Chris Groves
Phone: 202-595-4568 Email: [email protected]
C.1.6 All new data lines shall be Cat 6 and shall conform to DC NET’s Cabling Standards included as Attachment 4. The Contractor shall be responsible for the following information technology tasks:
• Installation of all cables
• Termination at end-user location and on patch panel in LAN Room.
• All testing of completed cabling and transmittal of test report to DGS and OCFO.
• Labeling consistent with DC NET’s Cabling Standards.
C.1.7 Contractor shall be responsible for any flooring, wall or ceiling repair, including modifications to the ceiling grid where necessary due to new or deleted partitions. Unless otherwise noted or required due to new construction, no new painting or floor work is needed.
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C.1.9 Unless otherwise noted, no work is required in any of the private offices.C.2 Conference Room 6077
C.2.1 Remove south wall and install new wall as shown in Attachment 1. Size, height and depth of new wall to match existing wall. Relocate existing millwork to new wall location. Patch and paint walls as necessary to match previous. Relocate existing door 6077B.
C.2.1.1 The relocated wall includes channels for all power, data and conduit going to floor boxes. These will need to be run down the new wall and this work shall be included in the Contractor’s scope. No splicing of data cables is permitted. Contractor shall install 2” empty conduit with two pulls strings from each existing poke-thru device to and through the new wall cavity and stub at the ceiling in Room 6077. Contractor shall match existing power, data and coax at 66” above finished floor for new wall.
C.2.2 Install new white melamine shelving between the columns in this room. Shelving shall be from floor to ceiling.
C.2.3 Remove two (2) light fixtures closest to wall and save for future use. Modify or relocate light switching and/or occupancy sensors as necessary.
C.2.4 Relocate supply diffuser and air transfer duct. C.3 File Room 6079
C.3.1 Install 5-high new file cabinets to be keyed alike. Cabinets shall be installed against walls and shall have maximum possible amount of storage space.
C.4 Open Area Below Conference Room 6077
C.4.1 In the open area created by the relocation of the wall in Section C.2 above, install eight (8) new workstations (Contractor shall note that the space plan only shows six stations). Each new workstation shall receive power per Section C.1.6 and two (2) data drops.
C.4.2 Install two (2) light fixtures removed in Section C.2.3 above workstations. Modify or relocate light switching and/or occupancy sensors as necessary.
C.4.3 Install new 24”x24” square plaque diffuser in aisle adjacent to the new workstation area. New diffuser shall be connected to existing VAV-10 via flex duct per the following conditions: (1) 6” neck/duct size, (2) 24x24 module, (3) 3’ throw, (4) 0.03” max PD, (5) volume damper at spin-fitting and (6) balance to 100 cfm. C.4.4 Contractor shall also balance Conference Room 6077 to ensure that each diffuser maintains output of 250
cfm.
C.5 Open Area 6071
C.5.1 Remove existing millwork. Install four (4) new workstations. Patch and paint walls as necessary to match existing. Each new workstation shall receive power per Section C.1.6 and two (2) data drops. Edges of workstation cluster shall align with existing partitions. Re-use of power where possible is permitted but all data drops shall be new. Any leftover power and data shall be terminated back to source.
C.6 Open Office 6082
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C.6.2 Un-gang file cabinets at center of room and remove and discard work surface. Relocate each individual filecabinet to each of the private offices.
C.7 Work Room 6081
C.7.1 Install following items along north wall:
• Microwave: GE; SS Finish; PEB2060SM
• Refrigerator/Freezer: GE; SS Finish; ZWE23ESHSS
• Sink: match existing on floor with 3/4 hp garbage disposal
• Water connection point on wall for future countertop coffee maker or water filter/dispenser
Contractor shall furnish and install all of the above items and provide appropriate power and plumbing connections for each.
C.7.2 Install new millwork along north wall, taking in to account the space needed for the appliances noted in Section C.7.1.
C.7.3 Remove existing carpet and replace with Resilient Tile Nora Norament 925 Grano #4862 Banded Agate. C.7.4 Replace existing signage to room with one that states 6081 - Pantry. Style and finishes to match existing.
Patch and paint surrounding partition as necessary. C.8 Copy/Print 6080
C.8.1 Construct new partition as shown on Attachment 1. Partition should have sound-batt insulation in entire wall. Partition to be slab-to-ceiling.
C.9 Signage
C.8.1 Not including any signage mentioned elsewhere in this Scope of Work, Contractor shall include allowance of approximately $1,000 for new suite entry signage, which will be in the form of film on the glass front door. No markup on the allowance is permitted.
DOCUMENTS AND DATA TO BE FURNISHED BY DGS
As OTJ Architects and Omega Engineering produced the original drawings, they will supply any backgrounds, past submittal and as-built information.
PERFORMANCE PERIOD OF THE CONTRACT:
Contractor shall meet all deadlines in this scope of work. Any request for a change in any deadline must be submitted in writing to OCFO. OFCO reserves the right to approve or reject, within reason, any such request.
Substantial Completion shall be achieved no later than September 15, 2017. If Substantial Completion is not achieved by this deadline, Contractor shall pay liquidated damages equal to two hundred fifty dollars and zero cents ($250.00) for each calendar day past the deadline that Substantial Completion is not achieved. This penalty shall be in the form of a payment to the District of Columbia or in the form of a credit on the Contractor’s final invoice.
The Substantial Completion Date is based on the following:
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(2) Two (2) business days for review of the submission of the 50% CD Set, 90% CD Set and furniture review inSection C.1.5.4.
A longer than expected issuance of the NTP and longer than defined District review times shall, other than those situations described in the Standard Contract Provisions, be the only cause for the Substantial Completion Date to be delayed.
On or around the date of Substantial Completion, OFCO, DGS and the Contractor shall inspect all work to verify that it meets the requirements of this scope of work. A punchlist shall be created and issued to the Contractor containing items that are incomplete. All items contained in the punchlist shall be completed no later than ten (10) calendar days from the date on which the punchlist is issued. Any exceptions to this schedule must be made, in writing, to DGS no later than one (1) business day after the issuance of the punchlist. The Contractor’s contact shall not be considered complete until both DGS and OCFO agree that items contained in the punchlist is complete.
For the purposed of this Scope of Work, the definition of Substantial Completion shall be: The stage in the progress of the work where the work is sufficiently complete in accordance with the Contract Documents and Scope of Work so
that the Owner is able to safely occupy or utilize the work for its intended use. DGS will not consider the work
Substantially Complete if there are any incomplete inspections as OCFO cannot occupy a space until it has been inspected and approved.
