Cloud Computing: Supporting
Small Businesses with
QuickBooks Online.
Written by:
Presenter: Stacy Kildal, Queen of QBO
• Internationally Recognized Expert in
QuickBooks Online
• Original author of Intuit training material
for QBO US, Singapore, Canada, Australia & UK
• First ProAdvisor Certified in QuickBooks
Online
• Co-Host of Radio Free QuickBooks
• Certified QuickBooks Advanced ProAdvisor
• Certified in QuickBooks Enterprise Solutions
• 8 Years teaching QuickBooks nationally to end
users and accountants/consultants
• Charter Member, Intuit Trainer/Writer
Network (TWN)
Waterford, Michigan
StacyK.net
What We’ll Talk About Today
•
Why Intuit cares about the Cloud
•
Advantages and Benefits of QuickBooks Online & Intuit
Payroll
•
Subscription Options Available
•
Show some time saving features
•
In product demos
The Cloud & QuickBooks
Online
A Connected Services Company
“Intuit
One”
QuickBooks Online vs. QuickBooks Desktop
QuickBooks Online
has several advantages over
desktop editions
:
•
Invoice/Sales Receipt Automation
•
Delayed customer charges/billing
•
Activity Log
•
No need to transfer data via Accountant’s Copy files
•
Automatic email reporting
•
Bank transactions automatically downloaded nightly
•
Unlimited report reader and time tracker users
•
QBO has Class AND Location tracking
Types of Businesses Using QuickBooks Online
Wholesalers
Consultants Retailers Non-Profits
Choosing the Right Version
of QuickBooks Online
QuickBooks Online Simple Start
For those clients who are just getting started or have
basic accounting needs, it includes these features:
•
Import customer data from Excel
•
Create and manage invoices
•
Track sales and expenses
•
20 business reports
•
Connect 1 Bank Account
•
Allows for 1 user
QuickBooks Online Essentials
For clients who are up and running and need additional
features. QuickBooks Online Essentials includes all the
features:
•
Automated Invoicing
•
Create Estimates
•
Full accounts payable
•
40 business reports
•
Unlimited Online banking
•
Allows for 3 users
QuickBooks Online Plus
•
Create and send purchase
order
•
FIFO based Inventory tracking
•
Prepare and print 1099s
•
Sales tax tracking
•
Class & Location Tracking
•
Budgeting and planning
•
65+ business reports
•
Allows for 5 users
•
$39.95/mo
QuickBooks Online Plus is for clients who are established and
expanding their business, with new capabilities for inventory,
reporting and a new user experience. QuickBooks Online Plus
includes all the features of QuickBooks Online Essentials plus
these additional features:
Features to Help Save Time
& Money
Income List
•
Not just a list of Sales Receipts or Invoices
•
A dashboard or “Command Center” to track customer
transactions: Estimates, Invoices and take action on those
transactions
Downloaded Transactions
• Replaces Old (painful!) Online Banking Feature
• Right now available for new signups, eventually will be offered to OLB
users
• Much cleaner interface and removes “Full Automation”(very messy!)
Downloaded Transactions
User can choose to see transactions from one account at at time or from all of them at once
User can choose to match or add, and split the transaction between accounts Location & Class tracking can be assigned as well
Demonstration
Income Listand
Enrich the QuickBooks
Online Experience
The QuickBooks Online EcoSystem
QuickBooks
Online
QBOP/IOP (Payroll) QBOA Transaction Pro Importer Avalara +Many More! Mavenlink ZenCash SOS InventoryPayroll
Three
accurate
online payroll options for
Accountants and Clients
Client runs payroll Accountant + Client Collaborate
Intuit does it for client
Intuit QuickBooks Online Payroll
Intuit Online Payroll For Accountants
Intuit Full Service Payroll Pay by check or direct
deposit
Yes Yes Yes
Free expert support Yes Yes Yes
Get year-end W2 forms Yes Yes Yes
Federal & State payroll tax forms automatically filled in
Yes Yes Yes
Separate accountant & client log-ins to access the same account
Yes Yes Yes
Intuit files and pays taxes for you
Yes No tax penalties,
guaranteed
Yes Payroll setup completed
for you
Support Your Clients:
QuickBooks Online Accountant
Cross Workflow Tools:ü Client List
ü Accountant Center
Demonstration
Transaction Pro Importer
• Import Lists or Transactions into QuickBooks Online
• Step by Step Instructions
• Great for Conversion from Non-QuickBooks Software
• Useful for Importing Webstore or Ebay/Paypal transactions
Avalara
Intuit QuickBooks Online
•
Avalara is a Gold Cer.fied Intuit Developer
Calcula.ons (both rates & taxability rules)
Fully completed returns.
•
AvaTax sales tax calcula.ons are automa.cally applied to items in the
es.mate and invoice.
•
Mul.ple Sales Tax Rates
SOS Inventory.com
Robust inventory features for QuickBooks Online http://sosinventory.com/
• Track inventory assemblies
• WIP
• Create sales orders and
convert them to QuickBooks Online invoices
• Value inventory using LIFO
method
• Receive automated email or
SMS alerts when inventory gets low
• Automatically update inventory
counts from QuickBooks Online invoices and sales receipts
Mavenlink.com
• Project Management
• Team Collaboration
• Syncs with QuickBooks
Items
• Syncs with Google Docs
• Email Updates
• Scheduling
• Invite Clients to
Participate
• http://
appcenter.intuit.com/ mavenlink
Transform A/R into a disciplined, well groomed part of any company
http://appcenter.intuit.com/zencash
• Shepherding Invoices from Unpaid
to Paid
• Accounts Receivable Dashboard
• Legal collections in just a few clicks
• Send beautiful printed thank you
cards
• Full automation or a la carte
scheduling
• Reminder calls with your scripts by
polite AR specialists
