Kaipātiki Local Board OPEN AGENDA

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I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 13 July 2016

9.00am

Kaipātiki Local Board Office

90 Bentley Avenue

Glenfield

Kaipātiki Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson Kay McIntyre, QSM

Deputy Chairperson Ann Hartley, JP

Members Dr Grant Gillon John Gillon Danielle Grant Richard Hills Lorene Pigg Lindsay Waugh (Quorum 4 members) Blair Doherty

Kaipatiki Local Board Democracy Advisor

6 July 2016

Contact Telephone: (09) 484 8856

Email: [email protected] Website: www.aucklandcouncil.govt.nz

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Kaipātiki Local Board Members

Kay McIntyre

QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 [email protected] Portfolios:  Finance – lead

 Planning, policy and governance – lead

 Built environment, streetscapes and urban design – associate

Ann Hartley

JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 [email protected] Portfolios:

 Community Development and Facilities – lead

 Sport, recreation services and parks (active) – lead

 Regulatory, bylaws and compliance – lead

 Parks and playgrounds (passive) – associate

 Planning, policy and governance – associate

Danielle Grant

Local Board Member

Mob 021 835 724 Office 09 484 8383 Home 09 442 1271

[email protected] Portfolios:

 Arts, culture and events – lead  Economic development – lead  Natural environment – associate

Grant Gillon

MPP, PhD Local Board Member

Mob 027 476 4679 Office 09 484 8383

 Natural environment – lead

 Libraries – associate

John Gillon

Local Board Member

Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 [email protected] Portfolios:  Libraries – lead

 Parks and playgrounds (passive) – lead

 Civil defence and emergency management – associate

Lindsay Waugh

Local Board Member

Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620

 Built environment, streetscapes and urban design – lead

 Arts, culture and events – associate

 Transport and infrastructure – associate

Lorene Pigg

Local Board Member

Mob 021 839 375 Office 09 484 8383

 Civil defence and emergency management – lead

 Finance – associate

 Regulatory, bylaws and compliance – associate

 Sport, recreation services and parks (active) – associate

Richard Hills

Local Board Member

Mob 021 286 4411 Office 09 484 8383

[email protected]

Portfolios:

 Transport and infrastructure – lead  Community Development and Facilities

– associate

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ITEM TABLE OF CONTENTS PAGE 1 Welcome 7 2 Apologies 7 3 Declaration of Interest 7 4 Confirmation of Minutes 7 5 Leave of Absence 7 6 Acknowledgements 7 7 Petitions 8 8 Deputations 8 9 Public Forum 8 10 Extraordinary Business 8 11 Notices of Motion 9

12 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 8

June 2016 and Wednesday 22 June 2016 11 13 Kaipatiki Local Board Arts, Community and Events Work Programme

2016/2017 13

14 Approval of proposed 2016/2017 local environment and development

work programme 23

15 Kaipatiki Economic Development Budget and Work Plan 31 16 Grant of new community lease to North Shore Women's Centre at the

Mayfield Centre, 5 Mayfield Road, Glenfield 37 17 Road Name Approval Report for jointly accessed shared Driveway/Right

of Way at 90A Onewa Road, Northcote Point 47 18 Health, Safety and Well-being May 2016 Update 51 19 Housing for Older People Partnering Proposal 53 20 Draft 2016 Elected Members’ Expenses Policy 61 21 Auckland Transport Monthly Update - July 2016 67 22 Kaipatiki Community Facilities Trust Quarterly Report 87 23 Local Board Services Monthly Report 103 24 Governing Body and Independent Maori Statutory Board Members'

Update 121

25 Members' Reports 123

26 Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 15

June 2016 and Wednesday, 22 June 2016 125 27 Record of Kaipātiki Local Board Portfolio Briefings held in June 2016 131 28 Consideration of Extraordinary Items

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1 Welcome

2 Apologies

At the close of the agenda no apologies had been received. 3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 8 June 2016 and the extraordinary minutes of its meeting, held on Wednesday, 22 June 2016, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

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13 July 2016

Page 8 7 Petitions

At the close of the agenda no requests to present petitions had been received. 8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

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11 Notices of Motion

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2 Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday

8 June 2016 and Wednesday 22 June 2016

File No.: CP2016/00017

Purpose

The open unconfirmed minutes of the Kaipatiki Local Board meeting held on Wednesday, 8 June 2016 and the open unconfirmed minutes of the Kaipatiki Local Board Extraordinary meeting held on Wednesday, 22 June 2016 are attached at item 12 of the Agenda for the information of the board only.

Recommendation/s

a) note that the open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 8 June 2016 and the open unconfirmed minutes of the Kaipatiki Local Board Extraordinary meeting held on Wednesday, 22 June 2016 are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

Attachments

No. Title Page

A Open unconfirmed minutes - Kaipatiki Local Board meeting held Wednesday, 8 June 2016 (Under Separate Cover)

B Open unconfirmed minutes - Kaipatiki Local Board Extraordinary meeting held Wednesday, 22 June 2016 (Under Separate Cover)

Signatories

Authors Blair Doherty - Kaipatiki Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager

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3 Kaipatiki Local Board Arts, Community and Events Work Programme

2016/2017

File No.: CP2016/11469

Purpose

1. This report presents the Arts, Community and Events (ACE) 2016/2017 Kaipātiki Local Board work programme for approval.

Executive summary

2. This report provides information to support local boards to make decisions required to approve the ACE 2016/2017 work programme.

3. The proposed ACE work programme aims to provide a defined work programme for the 2016/2017 financial year. The work programme covers the following areas:

 Community Empowerment;  Arts and Culture;

 Events; and

 Community Places.

4. The ACE work programme for the Kaipātiki Local Board aligns with the following 2014-2017 Kaipātiki Local Board Plan priorities:

 community facilities, assets and services that are high quality, well managed and meet our communities’ needs;

 proud, positive communities that embrace the diversity of Kaipātiki; and  vibrant, town and village centres and a thriving local economy.

5. Local boards are being requested to approve the ACE work programme for FY 2016/2017. 6. Also presented for local board approval is:

 a funding request of $243,000 from the board’s locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth; and

 the 2016/2017 funding agreement with Northart Society Incorporated, to the value of $82,425, from its asset based services (ABS) operational budget.

Recommendation/s

a) approve the 2016/2017 Arts, Community and Events work programme presented as

Attachment A to the agenda report.

b) approve funding of $243,000 from its locally driven initiatives operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth.

c) approve the 2016/2017 funding agreement with Northart Society Incorporated from its asset based services operational budget, to the value of $82,425 (uninfated)

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Comments

7. The ACE work programme for 2016/2017 has been developed using a co-ordinated departmental approach. The programme reflects the community empowerment approach through a number of cross-unit and cross-departmental activities. Over time, the principles of community empowerment will drive the ACE work programme. Future work programmes will demonstrate a more joined-up departmental approach. Each ACE unit has aligned their projects and initiatives to the Auckland Plan directives and the Kaipātiki Local Board plan 2014-2017.

8. The ACE work programme aligns to the following 2014-2017 Kaipātiki Local Board Plan priorities:

 community facilities, assets and services that are high quality, well managed and meet our communities’ needs; by providing funding for a number of community-led centres and houses in the local board area;

 proud, positive communities that embrace the diversity of Kaipātiki;through the delivery of numerous events and initiatives targeted at a broad cross section of the community; and

 vibrant, town and village centres and a thriving local economy;by delivering business seminars and clinics for businesses owned by migrants in the Northcote town centre. 9. The ACE work programme 2016/2017 for the Kaipātiki Local Board includes the following

areas of activity:

 Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes the implementation of

intergenerational programmes to encourage community involvement for all ages, supporting youth to have input on local issues that affect them and funding the Kaipatiki Community Facilities Trust (KCFT) to deliver a range of local events and activities.

 Arts and Culture: This includes funding the Northart Society Incorporated to deliver arts and culture facilities management.

 Events: This work programme includes a range of community events such as Christmas parades, the Community Volunteer Awards and Urbanesia.

 Community Places: This includes the support to community-led community centres such as Highbury House and Bayview Community Centre, as well as developing an operational plan for the Marlborough Youth Facility.

10. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

11. The local board considered the draft work programme at a workshop with ACE staff on 25 May 2016. Staff incorporated the local board’s feedback into the work programme.

12. The Community Empowerment Unit (CEU) is operationalising the Empowered Communities Approach, a new way of working. Community empowerment means communities having a sense of control over what happens at a local level and council fostering the conditions that support this. For 2016/2017 the unit is focused on delivery within four key areas:

 initiatives that are joined up and delivered with other departments of council and the CCOs and that support local board plans;

 capacity building programmes and projects for the community and voluntary sector and residents;

 initiatives designed to enhance participation and engagement in council decision making; and

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 collaborative Auckland-wide initiatives that respond to complex issues where the advantage of council’s size will have a significant impact on outcomes.

13. The Empowered Communities Approach is demonstrated by the Community Empowerment Unit’s governance and professional training initiative. The unit will build community capacity by developing training on governance and operational requirements for managers and trustees of community houses and organisations.

14. Local boards are requested to approve the ACE work programme for 2016/2017. ACE staff will continue to work with relevant portfolio holders and the local board to ensure these projects are delivered and evaluated.

Other items for approval

15. This report also requests that the local board approve:

 a funding request of $243,000 from the board’s locally driven initiatives (LDI) operational budget to deliver a range of neighbourhood based, community wide, programmes, events and activities and initiatives including youth programmes and jobs for youth; and

 the 2016/2017 funding agreement with Northart Society Incorporated, to the value of $82,425 from its asset based services (ABS) operational budget.

Consideration

Local board views and implications

16. The draft 2016/2017 work programme was considered by the local board at a workshop on 25 May 2016. Feedback from the local board was considered and incorporated into the local board work programme (refer Attachment A).

Māori impact statement

17. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

18. ACE is committed to supporting strong Māori communities through engagement and capacity building. The Kaipātiki Local Board and Māori have aspirations to build a marae in Beach Haven to enable Māori wellbeing in the area. The Community Empowerment Unit is playing a key role in the community engagement and the coordination across council that is required for this project.

Implementation

19. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2016/2017. Staff will continue to meet with portfolio holders to provide updates on the work programme and ensure it is progressed in a timely way. The ACE work

programme will be implemented within the Annual Plan 2016/2017 budget and updates on progress will be available at the end of each quarter.

Attachments

A Kaipatiki Local Board Arts, Community and Events Work Programme 2016/2017

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Signatories

Authors Graham Bodman - General Manager Arts, Community and Events Authorisers Eric Perry - Relationship Manager

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4 Approval of proposed 2016/2017 local environment and development

work programme

File No.: CP2016/12442

Purpose

1. To approve the proposed 2016/2017 local environment work programme ($73,000 from the board’s locally driven initiatives (LDI) budget), and local development work programmes ($2,370,000 from the board’s asset based services (ABS) budget) for the Kaipatiki Local Board.

Executive summary

2. The Kaipatiki Local Board has identified an aspiration in their Local Board Plan 2014-2017 to achieve ‘green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage’.

3. To give effect to this aspiration, the board has committed $73,000 in total to local environmental projects in their locally driven initiatives (LDI) budget for 2016/2017. This funding includes:

 $45,000 for Kaipatiki Project environmental programmes;  $8,000 for North West Wildlink;

 $12,000 for Environmental response fund; and

 $8,000 as a non-contestable grant to the Kaipatiki Community Facilities Trust (KCFT). 4. The local board has $2,370,000 in its asset based services (ABS) budget for two projects in

the Birkenhead area.

5. To deliver on these budgets, a proposed work programme has been prepared and discussed at a workshop with the board on 25 May 2016.

6. This report recommends that the board approve the local environment and development work programme and associated budgets for 2016/2017.

Recommendations

a) approve the allocation of $2,443,000 for environment and development projects to be delivered by the Infrastructure and Environmental Services directorate in the

2016/2017 financial year as detailed in the agenda report and summarised in the table below

Project Budget

Kaipatiki Project environmental programmes $45,000

(Locally Driven Initiatives) North West Wildlink Assistance Programme – Pest

Free Kaipatiki

$8,000

(Locally Driven Initiatives) Environmental response fund – Eco neighbourhoods

project

$12,000

(Locally Driven Initiatives) Non contestable grant to Kaipatiki Community

Facilities Trust for waste minimisation projects (to be included in the Kaipatiki Community Facilities Trust

$8,000

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funding agreement administered by the Arts, Community and Events department)

Birkenhead Main Street Upgrade $1,400,000

(Asset Based Services) Kaimataara o Wai Manawa (The Lookout of Wai

Manawa), Birkenhead Avenue, Birkenhead

$970,000

(Asset Based Services)

Total budget $2,443,000

b) note that any changes to the local environment and development work programme will be brought back to the board for decision-making.

Comments

7. To deliver local board plan outcomes of “green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage”, the board has allocated $73,000 of its locally driven initiatives (LDI) budget to support the delivery of a local environment work programme. This board also has $2,370,000 of asset based services budget (ABS) available to support two projects to improve the Birkenhead area.

8. Staff met with the board at a workshop on 25 May 2016 to discuss the options for allocation of the local environment and development budgets, and to develop a work programme for the 2016/2017 financial year. Based on these discussions, it is proposed that five projects be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the board’s environment and development work programme in 2016/2017.

9. The proposed non-contestable grant to the Kaipatiki Community Facilities Trust (KCFT) will be incorporated into the KCFT funding agreement administered by the Arts, Community and Events department (ACE).

10. A brief description of each of these projects is provided below.

Kaipatiki Project environmental programmes ($45,000 LDI)

11. This budget is provided by the local board for operational funding for the Kaipatiki Project Environment Centre and delivery of environment volunteer programmes and courses. It is recommended the local board fund the Kaipatiki Project in the 2016/2017 financial year. 12. The programme and events delivered by the Kaipatiki Project Environment Centre provide

opportunities for the Kaipatiki community to gain the skills, knowledge and resources to make positive behaviour changes for sustainable living, and encourage the community to actively engage in environmental stewardship activities.

13. Deliverables for the 2016/17 financial year include the Kaipatiki Project Environment Centre:  being open to the public for at least 30 hours per week, for 48 weeks of the year  providing up-to-date advice, information and support via phone, email, website and

visits to the centre;

 providing twice weekly volunteer opportunities for 48 weeks of the year for people to connect and contribute to environmental outcomes in the local board area;

 contributing at least 1,500 volunteer and staff hours to ecological restoration work within the local board area; and

 delivering at least 120 hours of courses from the environment centre with a focus on restoration of the environment and sustainability.

14. Funding for environment and sustainability-related events and ecological restoration

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Project also advocates for and delivers regional environment and sustainability events and programmes locally. The Kaipatiki Project is regularly represented at Kaipatiki Restoration Network meetings and plays a leadership role in the Pest-Free Kaipatiki initiative.

North West Wildlink Assistance Programme – Pest Free Kaipatiki ($8,000 LDI)

15. This project will connect and resource the community to undertake animal and plant pest control programmes on private properties within the Kaipatiki Local Board area to restore and increase biodiversity.

16. The programme will deliver:

 increased effective and co-ordinated pest control on private land;

 linked habitat and communities, buffers to protect bush reserve networks and increase native bird habitat;

 support for community groups to lead and undertake restoration action; and  community engaged and partnering with council to protect biodiversity;

17. Expected deliverables for the 2016/17 financial year will be measured by the area of land supported, number of people and groups supported and the amount of materials and services supplied.

Environmental response fund – eco-neighbourhoods project ($12,000 LDI)

18. This project will establish eco-neighbourhood groups to connect residents and support them to live more sustainably. This involves developing groups of six or more individuals from different households, preferably living within five to 10 minutes walking distance from one another.

19. Once established, groups are facilitated and coordinated by a contracted project manager, and will be provided options from a suite of practical activities and devices that they can undertake to increase sustainable practices at a subsidised rate. Examples include installing rain water tanks, starting a compost bin, installing energy saving devices, planting fruit trees, or establishing a bulk purchasing group for low carbon products and technology. The project manager will organise meetings and visits, and capture information in order to monitor, evaluate and report progress. It should be noted that this project is not fully scoped at this stage and may be subject to further refinement.

20. It is recommended the local board fund this project in the 2016/2017 financial year from the board’s environment response fund.

Non-contestable grant to Kaipatiki Community Facilities Trust (KCFT) to be included in the KCFT funding agreement ($8,000)

21. At its workshop 25 May 2016 the local board signalled their intention to grant a further $8,000 to Kaipatiki Community Facilities Trust (KCFT) for zero waste initiatives. Staff have not scoped projects for this funding; however they are available to provide technical support to the trust.

22. The grant fund will be covered by the KCFT funding agreement administered by the Arts, Community and Events (ACE) department. As a result this funding does not appear in the I&ES work programme attached to this report.

Birkenhead Main Street Upgrade ($1,400,000 ABS)

23. This project is an upgrade of Highbury Corner and consists of the design and construction of the Highbury Corner roundabout at the intersection of Birkenhead Avenue, Mokoia Road and Hinemoa Street.

24. The project will deliver direct benefits for town centre users through improved overall amenity, safety, accessibility, connectivity and ease of movement within the streetscape environment.

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25. Key milestones for this project are the completion of consultation by July 2016, detailed design completed by October 2016, consents lodged by November 2016, construction commencing February 2017 and project completion in May 2017.

26. A budget of $1,400,000 is available in the 2016/2017 financial year for this project.

Kaimataara o Wai Manawa, Birkenhead Avenue, Birkenhead ($970,000 ABS)

27. This project involves the construction of an accessible public open space deck and café overlooking Le Roys Bush. It will future proof a physical connection with the bush and integrate and connect Le Roys Bush with Birkenhead Avenue.

28. Engagement to date has included a public information campaign, targeted engagement with key stakeholders, partnering with mana whenua and ongoing promotion through Our

Auckland, newsletters and stakeholder liaison.

29. It is expected that completion of the base build construction will be in July 2016. 30. A budget of $970,000 is available in the 2016/2017 financial year for this project

Consideration

Local board views and implications

31. The projects noted above align with the local board outcomes of ‘green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage’ and ‘vibrant town and village centres and a thriving local economy’ as noted in the Kaipatiki Local Board Plan.

32. As detailed above this draft environment and development work programme was discussed with the board at a workshop on 25 May 2016. Feedback has been incorporated into the recommendations in this report.

Māori impact statement

33. This report provides information for environment and development projects. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

34. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated. The table below highlights how projects in the board’s work programme are expected to contribute to Māori outcomes or require consultation and engagement.

Project Māori Outcome Assessment Environment

Programmes

No specific consultation with Māori on the environment LDI funded work programmes has been undertaken. Māori have an interest in projects designed to improve water quality and the mauri of the environment.

Birkenhead Main Street Upgrade

Three hui were held in June and July 2015 with mana whenua regarding this project. Mana whenua from Ngāti Whātua Ōrākei, Ngāti Maru, Ngāi Tai Ki Tamaki and Te Kawerau a Maki attended these hui. Further consultation will be undertaken in July 2016. Kaimataara o Wai Manawa, Birkenhead Avenue, Birkenhead

The Kaipatiki Local Board and Auckland Council have partnered with mana whenua from the concept stage through development of the design, consenting and construction. This important relationship has influenced the project in a number of ways, including mana whenua gifting the name Kaimataara o Wai Manawa. Mana Whenua artist interpretation has been used to help bring back the Wai Manawa korero and guidance used to assist everyone to contribute to the guardianship of Wai Manawa and the wider natural environment through reusable stormwater systems.

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35. There are no further implementation issues arising from this report. Regular reporting on project delivery will be through the quarterly report from the I&ES department, or as required.

Attachments

A Kaipatiki Infrastructure and Enviromental Services Work Programme 16/17 29

Signatories

Authors Theresa Pearce - Relationship Advisor

Authorisers Barry Potter - Director Infrastructure and Environmental Services Eric Perry - Relationship Manager

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5 Kaipatiki Economic Development Budget and Work Plan

File No.: CP2016/12781

Purpose

1. To approve the Kaipātiki Local Board local economic development (LED) programme for the 2016/17 financial year.

Executive summary

2. This report introduces the proposed 2016/17 Local Economic Development Work Programme for the Kaipātiki Local Board.

3. The proposed work programme (refer Attachment A) comprises, World Masters Games leverage, migrant business support and an impact assessment of investment in Highbury town centre.

4. The total value of the Local Economic Development programme is $30,000.

Recommendation/s

a) approve the 2016/17 local economic development programme as follows;

i) World Master Games leverage (to the value of $10,000 from its locally driven initiatives operational budget);

ii) Migrant business support (to the value of $5,000 from its locally driven initiatives operational budget); and

iii) Impact assessment of investment in Highbury town centre (to the value of $15,000 from its locally driven initiatives operational budget).

Comments

Background

5. The 2016/2017 local economic development (LED) programme has been developed having regard to the Kaipātiki Local Board’s priorities for local economic development set out in the Local Board Plan (2014) and the Kaipātiki Local Economic Development Action Plan. 6. The proposed LED programme comprises the following activities:

World Masters Games leverage ($10,000)

7. The World Masters Games (WMG) will bring approximately 25,000 competitors to Auckland to compete in 28 sporting disciplines at over 45 venues across Auckland. This presents a great opportunity for the local board to work with business associations and other local businesses to maximise the benefits of the high number of competitors and their families coming to Auckland to participate at the games.

8. It is proposed that the local board allocates $10,000 from its locally driven initiatives

operational budget towards leveraging off of the WMG to increase the economic benefits of the event to the local board area. Activities that could be undertaken include the

development of promotional offers to encourage competitors and their families to stay and eat in the local board area and to visit local attractions. Activation / entertainment and short term visual improvements / artworks in local centres could be implemented to make the

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centres more attractive and give competitors and their families a reason to visit, stay longer and spend in the local area.

9. The project will include work with business associations who have been briefed by the World Masters Games as to what to expect from the event and what the opportunities might be. There has been interested expressed by business associations in getting involved in some leverage activity. Business would be expected to also contribute to the costs of the activity. 10. In addition, the possibility of updating the Kaipātiki Explorer brochure in a format accessible

to participants in the World Masters Games could be considered.

Migrant business support ($5,000)

11. A key outcome of the Kaipātiki Local Board Plan is to embrace the diversity of Kaipātiki. The local board has previously funded research and the delivery of business seminars and clinics for Chinese and Korean business owners.

12. It is proposed that the local board allocates $5,000 from its locally driven initiatives operational budget towards to support migrant businesses through a migrant focused business startup workshop to meet a need identified through the business seminars and business clinics delivered in April 2016. This project will build on the experience of those projects to help facilitate council and other support agencies communicate with Kaipātiki migrant owned businesses. Learnings from the work undertaken in March / April 2016 will be used to refine the delivery. This will focus less on the intensive engagement and delivery of a migrant specific events and more on ensuring information about existing services or key initiatives is effectively communicated to the migrant business owners in the area, using appropriate channels.

13. The following benefits are anticipated:

 Strengthened relationship between the local board and its migrant community, and an ability to communicate important information to that community;

 Migrant owned businesses provided the opportunity to access expert advice;

 Improved connectivity between migrant community and the business support infrastructure;

 Better business outcomes for supported businesses; and

 Recognition of the Kaipātiki Local Board area as a supportive place for migrants to establish and grow their businesses.

Impact assessment of investment in Highbury town centre ($15,000)

14. The local board has made significant investment in Highbury with a number of capital projects currently in delivery (Kaimataara o Wai Manawa, Rawene Road car park, Western Entrance, Highbury Corner and Mokioa Road bus stop)

15. It is assumed there will be an economic impact on the area from these investments (such as more visitors, more shoppers, higher value retail, and restaurant offerings) but the value of that is not understood.

16. In order to guide future investment it would be useful to understand the impact of this public realm investment. It is proposed that the local board allocates $15,000 from its locally driven initiatives operational budget towards an assessment on the impact of investment in

Highbury town centre.

17. Marketview data is provided on a quarterly basis and allows the performance of the Highbury retail area to be monitored and compared with other similar town centres. In addition, visitor and shopper perception research can be used understand the value visitors to Highbury place on the improvements and indicate the characteristics of the projects that contribute most to delivering economic benefit.

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18. In December 2014 a study of the commercial property market in Kaipātiki was undertaken. This provided an assessment of the performance of the market in Highbury and identified the centre’s strengths and weaknesses, some of which the recent physical work directly address. A brief update of that study (produced prior to commencement of the physical works) could be used to identify how the Highbury property market has developed subsequent to the investments made in the town centre.

19. A robust assessment of the impact of the investment will be useful information for the local board when it is looking to advocate for funds for physical works in its other town centres.

Consideration

Local board views and implications

20. The Kaipātiki Local Board Plan has a focus on vibrant town and village centres and a thriving local economy. Capital works in Highbury are nearing completion, and the lessons learnt from that and the benefits it brings can be used to advocate for investment in other Kaipātiki centres in the Long-term Plan.

21. The Kaipātiki Local Economic Development Action Plan includes an action (action 1.14) to ‘develop a programme to support ethnic and migrant-owned businesses in the Kaipātiki area, particularly in town centres (Birkenhead, Northcote and Glenfield) and Wairau Valley’. This project continues the support of the local board in that area of work.

22. The Kaipātiki Local Economic Development Action Plan also includes an action (action 5.2) to ‘develop actions to leverage the sporting, sporting events and open space facilities on and around Northcote Road, to support community, recreational and economic development outcomes’. The World Master’s Games is the largest sporting event in the world bringing with it 25,000 visitors to Auckland. There is an opportunity for Kaipātiki Local Board, with its sporting venues and hospitality and tourism opportunities, to work with business

associations and others to capitalise on this event and ensure visitor spend in the area is maximised.

23. The proposed LED programme was presented to the local board at its 25 May 2016 workshop with agreement on the above proposed projects.

Māori impact statement

24. There are no direct impacts as a result of this report on Maori. However, in implementing the programme consideration will be given to the need to consult with iwi and consider any impacts on Maori arising from the specific project being undertaken.

Implementation

25. Following approval by the local board the Local Economic Development team at ATEED will begin to implement the programme. Where there is a need further scoping of activities will be undertaken and presented back to the local board as required.

Attachments

A Proposed Kaipatiki Local Economic Development Work Programme 2016/2017

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Signatories

Authors Jonathan Sudworth - Local Economic Development Advisor, ATEED Authorisers Paul Robinson - Manager Local Economic Growth, ATEED

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6 Grant of new community lease to North Shore Women's Centre at the

Mayfield Centre, 5 Mayfield Road, Glenfield

File No.: CP2016/12448

Purpose

1. To seek approval to grant a new community lease, conditional upon the surrender of the existing monthly tenancy, to North Shore Women’s Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield.

Executive summary

2. The council–owned Mayfield Centre provides accommodation for a number of community groups. Part of the building is vacant and available for lease following the relocation of Multiple Sclerosis North Shore.

3. Expressions of interest were called for, resulting in one application from North Shore

Women’s Centre. The Women’s Centre currently occupies space in the Mayfield Centre on a monthly tenancy agreement.

4. This report recommends the Kaipatiki Local Board grant a new community lease to North Shore Women’s Centre for premises in the Mayfield Centre, 5 Mayfield Road, Glenfield following the surrender of the existing monthly tenancy held by the North Shore Women’s Centre for the premises currently occupied.

Recommendation/s

a) grant a new community lease to North Shore Women’s Centre for the 108 metres squarded premises (outlined red in Attachment A of the agenda report) in the Mayfield Centre, 5 Mayfield Road, Glenfield subject to the following:

i) term – one year commencing 1 August 2016 with one right of renewal for one year;

ii) rent - $1.00 plus Goods and Services Tax per annum if requested;

iii) operational charge (including utilities) - $2,700.00 per annum plus Goods and Services Tax;

iv) the North Shore Women’s Centre Community Outcomes Plan as approved being attached to the lease document (refer to Attachment C of the agenda report); and

v) the surrender of the monthly tenancy dated 18 March 2003 held by the North Shore Women’s Centre for the premises currently occupied in the Mayfield Centre with effect from 31 July 2016

b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

Comments

5. The premises previously occupied by North Shore Multiple Sclerosis Incorporated at the Mayfield Centre were advertised as being available for lease in February 2016 with a closing date for applications of 11 March 2016. One application was received, from North Shore Women’s Centre.

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Grant of new community lease to North Shore Women's Centre at the Mayfield Centre, 5 Mayfield Road, Glenfield

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6. North Shore Women’s Centre is a registered charitable trust that has occupied premises at the Mayfield Centre since 2003.

7. The Women’s Centre provides support, advice; counselling and legal clinics to women and their families from all areas of the North Shore (refer to Attachment B).The Women’s

Centre is open Monday to Friday with evening and weekend clinics and sessions as required. The counsellors and social work staff at the Women’s Centre have many years’ experience and are all registered with national bodies in their respective fields. Staff deal with a range of issues including family violence, employment, budgeting and housing. 8. The Women’s’ Centre is operating at capacity. The additional space will enable the staff to

increase client numbers and will be of particular benefit to those requiring confidential meeting and interview rooms.

9. The Women’s Centre has an excellent relationship with Senior Net and Shakti, the other tenants at the Mayfield Centre, who support this application.

10. The Women’s Centre has complied with all conditions of the current tenancy agreement. The financial accounts provided indicate that its funds will be sufficient to meet its liabilities and are being managed appropriately.

11. The Women’s Centre holds all necessary insurance including current public liability cover. 12. The Mayfield Centre sits on land that is held in fee simple by Auckland Council as classified

local purpose (community buildings) reserve. The land status permits the proposed activity.

Consideration

Local board views and implications

13. Council staff sought input at the Community Development and Facilities Portfolio meeting on 8 May 2016 regarding the expression of interest process, the recommendation and the timeframes for implementation. The Kaipātiki Local Board members present raised no concerns regarding the proposal to grant a new community lease to the North Shore Women’s Centre.

14. The recommendations within this report fall within the local board’s allocated decision-making authority relating to local, recreation, sport and community facilities. This report asks the local board for a decision to grant a new community lease.

Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki

Makaurau context. These commitments are articulated in the council’s key strategic planning documents being the Auckland Plan, the Long-term Plan 2015-2025, the Proposed Auckland Unitary Plan and local board plans.

16. Support for Maori initiatives and outcomes is detailed in Te Toa Takitini, Auckland Council’s Maori Responsiveness Framework. An aim of community leasing is to increase targeted support for Maori community development projects. Additionally it seeks to improve access to facilities for Maori living in the Kaipatiki Local Board area.

Implementation

17. There are no cost implications for the local board if a new lease is granted to the North Shore Women’s Centre.

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6 Attachments

A The Mayfield Centre, 5 Mayfield Road, Glenfield. 41

B North Shore Women's Centre Activities 43

C North Shore Women's Centre Community Outcomes Plan 45

Signatories

Authors Maureen Buchanan - Lease Advisor

Authorisers Rod Sheridan - General Manager Community Facilities Eric Perry - Relationship Manager

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7 Road Name Approval Report for jointly accessed shared

Driveway/Right of Way at 90A Onewa Road, Northcote Point

File No.: CP2016/12776

Purpose

1.

The purpose of this report is to seek the Kaipatiki Local Board’s approval for the naming of the existing private road at 90A Onewa Road, Northcote Point that services 28 existing dwellings that share the private road.

Executive Summary

2. The owners of the dwellings are seeking to name the private road, as having a large number of properties under the current one address of 90A Onewa Road creates many issues for emergency service vehicles, taxis, postal and courier services, trades people and visitors. 3. The owners have proposed two names, Harbour View Lane and Bush View Lane. NZ Post

have advised that a variation of their first choice, Harbour View Lane, is already in use in the wider Auckland region so is not appropriate for use.

4. The applicants are asking that the Kaipatiki Local Board approve Bush View Lane as the name for the existing private road at 90A Onewa Road.

5. The Auckland Council has road naming guidelines that require that road names either reflect a historical or ancestral linkage to an area or reflect a particular landscape, environmental or biodiversity feature, or reflect an existing or introduce a thematic identity in an area. Names need to be easily identifiable and intuitively clear thus minimising confusion. The guidelines also encourage the use of Maori names where appropriate.

6. The proposed name Bush View Lane is deemed to meet Council’s road naming guidelines.

Recommendation/s

a) consider for approval the road name Bush View Lane for the shared private road serving 28 existing dwelling houses at 90A Onewa Road, Northcote Point in accordance with section 319(1)(j) of the Local Government Act 1974.

b) request that the owners of the properties at 90A Onewa Road, Northcote Point make arrangements for the erection of the road naming sign compliant with the Councils standards at their full cost.

Comments

7. There are 28 dwellings that share the private road at 90A Onewa Road, Northcote Point. 8. Having a large number of properties under the current one address of 90A Onewa Road

creates many issues for emergency service vehicles taxis, postal and courier services, trades people and visitors.

9. The properties are currently numbered but some also include lettering of ‘A’, for example the property at 21 is identified as 21A/90A Onewa Road.

10. The applicant’s had first proposed Harbour View Lane however New Zealand Post have advised that a variation of this name is already in use in the wider Auckland region therefore it is not appropriate for use in this instance.

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11. Bush View Lane is the residents’ second choice for the driveway as it backs onto Le Roys

Bush.

12. The applicants propose the use of ‘Lane’ as the best reflection of the type of private road rather than using Road, Street, Place, Crescent or Avenue. The use of Lane meets the Auckland Council road naming guidelines.

13. The applicants propose to keep the proposed numbering system but have the drive/right of way identified with its new name.

14. The applicants have contacted 27 of the 28 possible residents. The 28th resident is away for an extended period and signatures have bee recieved from 22 of the property owners. 15. The Land Information New Zealand (LINZ) database has been examined and the proposed

name of Bush View Lane is unused and unique in the Auckland area.

16. The proposed road name is deemed to meet council’s road naming guidelines.

Consideration

Local board views and implications

17. A decision is sought from the Kaipatiki Local Board to approve the new road name.

Maori Impact Statement

18. The applicant approached 13 iwi for comment on the proposed name of Bush View Lane. Four of the 13 responded, with Ngāti Whātua o Kaipara, Ngāti Whātua o Orakei and Ngāti Tamaoho supporting the proposed name while Ngāti Te Ata Waiohua responded with no engagement required. The remainder of iwi contacted did not respond.

General

19. Land Information New Zealand (LINZ) confirms that this name is appropriate and acceptable.

Implementation issues

20. The owners will be advised and they are responsible for erecting the new road name sign.

Attachments

A 90A Onewa Road Location Map 49

Signatories

Authors John Benefield - Senior Subdivision Advisor, Northern Resource Consents Authorisers Ian Smallburn - General Manager Resource Consents

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8 Health, Safety and Well-being May 2016 Update

File No.: CP2016/12080

Purpose

1. The purpose of this report is to provide the Health, Safety and Well-being May 2016 Update report considered at the 24 May 2016 Audit and Risk Committee meeting, for the board’s information.

Executive summary

2. The Audit and Risk Committee resolved as follows:

That the Audit and Risk Committee:

a) receive the update report on Health, Safety and Wellbeing.

b) refer this report to the Finance and Performance Committee for its consideration. c) note that this report will also be provided to all Local Boards for their information.

Recommendation/s

a) note the report forwarded by the Audit and Risk Committee entitled “Health, Safety and Well-being May 2016 Update”.

Attachments

A Health, Safety and Well-being May 2016 Update report considered at the 24 May 2016 Audit and Risk Committee meeting (Under Separate Cover)

Signatories

Authors Sonja Tomovska - Local Board Democracy Advisor Authorisers Eric Perry - Relationship Manager

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9 Housing for Older People Partnering Proposal

File No.: CP2016/12081

Purpose

1. This report seeks feedback on Auckland Council’s Housing for Older People (HfOP) partnering proposal.

Executive summary

2. The council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. A list of these sites is included in the HfOP Consultation document (refer Attachment A).

3. In June 2015, the Auckland Development Committee (ADC) resolved to explore how council could deliver the HfOP service through a partnership approach. In December 2015, the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with a preferred partner on the partnering proposal.

4. The partnering proposal, in summary, is for the council to:

 partner with a third-party social housing provider to create a new legal entity in the form of a new community housing provider (CHP). The CHP will have control over the portfolio assets, including responsibility for maintenance and tenancy services through a long-term lease, and will seek access to government subsidies;

 delegate to Panuku the authority to work with the third party community housing provider to redevelop the portfolio under a framework arrangement; and

 adopt a new policy on “Housing for Older People partnering” to apply to all decision-making on the proposal.

5. This proposal allows the council to benefit from external expertise to:

 improve the quality of housing - the CHP will be able to access the income-related rent subsidy (IRRS) from central government to help improve and develop the portfolio; and

 improve tenant satisfaction – more tenants are dissatisfied with the service the council is currently able to provide. Partnering with a third party social housing provider will bring in new expertise into the operations so council can find new innovative and cost effective ways to lift satisfaction and redevelop the portfolio to improve the quality of housing.

6. As the HfOP portfolio is a strategic asset under both the LGA 2002 and the council’s

Significance and Engagement Policy, the proposal to transfer control of the portfolio triggers a statutory requirement to publicly consult on the proposal, and to amend the Long-term Plan (LTP) 2015-2025 through a special consultative procedure before the council can agree to adopt the proposal.

7. The Governing Body approved a consultation document at its meeting on 25 May 2016, which will form the basis of consultation during the month of June 2016.

8. Local boards are now invited to submit formal feedback on the partnership proposal (refer

Attachment A) and a proposed new policy on HfOP partnering (refer Attachment B) through business meetings in June and July 2016.

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Housing for Older People Partnering Proposal Page 54

Recommendation/s

a) provides feedback on the Housing for Older People Partnering Proposal.

b) provides feedback on the proposed Housing for Older People Partnering Policy.

Comments

9. Auckland Council currently owns 1,412 HfOP units spread across 62 sites in the north, south and west of Auckland covering 26 hectares of land. The portfolio is currently operated by Auckland Council’s Arts, Community and Events (ACE) and Community Facilities

departments.

10. In 2013, central government changed how social housing would be delivered in New Zealand by making a number of reforms. This included providing third party social housing providers with an income-related rent subsidy (IRRS), which was historically only provided to Housing New Zealand. Councils and council-controlled organisations are still unable to access this subsidy.

11. In June 2015, the Auckland Development Committee (ADC) resolved to explore changing how the council would deliver the HfOP service. It agreed to explore a partnership approach, where the council would partner with a third party social housing provider in the

management of the portfolio and to establish a new community housing provider (CHP). 12. The council is committed to maintaining the 1,412 units within the HfOP portfolio as a

strategic asset, and may seek to increase the number subject to further council approval on additional funding and any consultation requirements.

13. In December 2015, the ADC endorsed Panuku Development Auckland (Panuku) to proceed with undertaking feasibility work with the preferred partner on a partnering proposal. Panuku, on behalf of Auckland Council, issued a request for proposal. Council currently has a non-binding partnership arrangement with The Selwyn Foundation as the potential third party social housing provider.

What Auckland Council is proposing

14. Council is proposing that it partner with a third party social housing provider to enter into a management agreement over council’s 1,412 units, and delegate Panuku Development Auckland (Panuku) to act on council’s behalf to develop the portfolio.

Management agreement

a) Partner with a third party social housing provider to form a new legal entity, in which the council will have a minority interest. This will be a community housing provider (CHP) to manage council’s Housing for Older People (HfOP) portfolio.

b) The legal structure of this CHP will likely be in the form of a limited partnership (New Zealand registered) between Auckland Council and the third-party social housing provider under a framework arrangement.

c) The CHP will have control over the portfolio assets, which includes responsibility for maintenance and tenancy services. Legal ownership will remain with the council. d) It will include a long-term lease, which from an accounting perspective requires a

write-off of the assets from the council balance sheet.

e) The CHP will be structured to be able to receive central government’s income related rent subsidy (IRRS). Staff are unable to quantify how much will be received under this scheme as the subsidy, which is paid to the housing provider, is based on a

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related rent and the market rent, and will only be paid out for future tenants (not current tenants).

f) Council will provide a $32.5 million capital grant to the CHP, which is equivalent to the current budget for the portfolio renewal maintenance.

Development agreement

a) Authority will be delegated to Panuku to act on behalf of Auckland Council to work with the third-party social housing provider to redevelop the portfolio.

b) Panuku, as Auckland Council’s development agency, will provide skills and expertise to support the development of the HfOP portfolio.

c) This includes, over time, selling some land and buildings to help fund the improvement of the quality of the HfOP portfolio.

d) The council will provide a $20 million development loan facility that will support the development until sales proceeds can be realised. The sales proceeds will cover repayment of the facility and any associated interest.

15. These will be carried out in accordance with the new policy to be adopted. A representation of this is shown in Attachment A.

Why Auckland Council is proposing these changes

16. The proposal allows the council to benefit from external expertise to improve tenant satisfaction and the quality of its social housing. There are a few areas of this portfolio that need improvement.

To improve the quality of housing

Currently, the HfOP portfolio has many poor quality units, which is clearly not acceptable for the council or its tenants. By partnering with a third party social housing provider, council will be able to ensure over time that:

a) the portfolio can benefit from new external funding from central government through access to the IRRS;

b) the portfolio will be upgraded and new housing developed to reflect modern standards; and

c) the portfolio will become more connected to public transport and other necessary services.

To improve tenant satisfaction

More and more tenants are dissatisfied with the service the council is currently able to provide, as shown in Graph 1 below. This is unlikely to improve without changes to how council provides the service. Partnering with a third party social housing provider will improve tenant satisfaction by:

a) adding new expertise into the operations of the service so council can find new innovative, cost effective ways of lifting satisfaction; and

b) redeveloping the portfolio to improve the quality of housing, giving tenants a better quality of life.