MSUA PURCHASE ORDERS PRESENTED
VENDOR DESCRIPTION INVENTORY
BRENNTAG CHLORINE CYLINDERS (PO#21-00685) 1,071.00
FASTENAL SHOP TOWELS 483.56
HUGOS ROLL TOWELS 480.00
HUGOS VEHICLE STROBE LIGHT 459.84
HUGOS WAREHOUSE INVENTORY (PO#21-00622)) 7,151.62 STUART IRBY WAREHOUSE INVENTORY (PO#21-00564) 25,927.20 UTILITY SUPPLY WAREHOUSE INVENTORY (PO#21-00267) 2,837.28 38,410.50
CUSTOMER SERVICE
KINGSCOTE LEAK DETECTIVE KIT 104.79
104.79 ADMINISTRATIVE SERVICES
GRDA PURCHASED POWER 12/1-12/31/2020 666,291.23
QUADIENT LEASING POSTAGE MACHINE LEASE (PO#21-00836) 1,167.00 667,458.23
METERING
FUELMAN FUEL USAGE 11/30-12/28/2020 217.76 217.76 IT
DAVENPORT GROUP SWITCH REPLACEMENT (PO#21-00750) 5,000.00 TANGENT COMPUTER DATACOVE (PO#21-00858) 3,905.00 TYLER TECHNOLOGIES EXECUTIME AND INCODE FINANCIALS (PO#21-00839) 3,440.89 TYLER TECHNOLOGIES UTILITY BILLING NOTIDICATIONS 325.00 TYLER TECHNOLOGIES UPGRADE SERVICES 407.50 13,078.39
ELECTRIC
ACE HARDWARE MAILCENTER - GLOVE SHIPMENT 73.67
ACE HARDWARE NUTS & BOLTS 5.76
ACE HARDWARE CABLE TIES 20.97
ALTEC STRAIGHT END FITTINGS 272.61
ANIXTER CONNECTORS (PO#21-00800) 3,943.20
ARKANSAS ELECTRIC DISC SWITCH (PO#21-00801) 1,561.00 FUELMAN FUEL USAGE 11/30-12/28/2020 921.44 GOINGS ENTERPRISES EMERGENCY POWER BORES (PO#21-00825) 7,361.00 JEFF ASBELL EXCAVTING E. CENTRAL WATERLINE PO#(21-00891) 268,608.45 LOCKE SUPPLY THERMOSTAT,PLUGS, 16" BAR,CONNECTORS 176.78
LOCKE SUPPLY GFCI SELF TEST 128.80
OLSSON WELL #7 IMPROVEMENTS (PO#21-00829) 6,187.87 PINKLEY SALES CO. 12" YELLOW ARROW LED 241.98
289,503.53
ROW
BACCO TREE TRIMMING SERVICES (PO#21-00826) 4,002.20 BACCO TREE TRIMMING SERVICES (PO#21-00852) 3,203.60 FUELMAN FUEL USAGE 11/28-12/28/2020 95.19 7,300.99 WATER PRODUCTION
ACCURATE ENVIRONMENTAL COLIFORM TESTING (PO#21-00849) 1,035.00 OLSSON 69A SANITARY IMPROVEMENT (PO#21-00830) 20,367.92 21,402.92
WATER DISTRIBUTION
B&L WATERWORKS RESETTERS (PO#21-00802) 1,735.60 FUELMAN FUEL USAGE 11/28-12/28/2020 829.57
HUGOS CALCULATOR, STAMP 246.27
MIAMI TROPHY 8X10 ROSEWOOD PLAQUE 59.50 NEO CONCRETE CONCRETE 4TH & C. NW 422.00 NEO CONCRETE CONCRETE 4TH & H. NW 245.00 NEO CONCRETE CONCRETE 4TH & C. NW (PO#21-00848) 1,266.00 O'REILLY THERMOSTAT,HEADLIGHT,RESERVOIR,REPAIR KIT 383.19 UTILITY SUPPLY BOX END METER WRENCH 60.00 5,247.13 POLLUTION CONTROL
ARVEST LEASE PAYMENT JAN. 2021 1,512.65
FUELMAN FUEL USAGE 11/28-12/28/2020 119.01 1,631.66 SOLID WASTE
4-STATE MAINTENANCE LINERS 69.80
ADMIRAL EXPRESS OFFICE SUPPLIES 93.40
AIRE-MASTER DEODORIZER SERVICES 12.71
CASCADE ENGINEERING POLYCARTS (PO#21-00637) 8530.00
FUELMAN FUEL USAGE 11/28-12/28/2020 2568.13
INDIAN NATION ANNUAL INSPECTION (PO#21-00831) 630.00
JENKINS DIESEL TRASH TRUCK SPRINGS (PO#21-00757) 714.94
KATNER MILLS TURN SIGNAL LAMPS 18.58
KATNER MILLS AIR FILTER 55.99
KATNER MILLS OIL, AIR FILTER 71.64
KEMP STONE CRUSHER RUN 365.19
MIAMI INDUSTRIAL HOSE, CRIMPER 101.34
O'REILLY AIR VALVE 60.56
O'REILLY FUEL/WATER SEPARATOR 83.88
SOUTHERN TIRE MART STEER TIRES (PO#21-00199) 1822.20
TRI STATE TRUCKING FUEL, OIL FILTERS 159.14
TRI STATE TRUCKING GEAR BOX G6 (PO#21-00643) 1512.40
WELCH BANK LEASE PAYMENT JAN. 2021 5818.67
WELCH BANK LEASE PAYMENT JAN. 2021 10653.36
WEST PEST PEST SERVICES 120.00
YELLOWHOUSE MACHINERY ALTERNATOR (PO#21-00562) 1007.21 35678.42 COMMUNITY DEVELOPMENT
FUELMAN FUEL USAGE 11/28-12/28/2020 65.98
65.98 STORMWATER
ACE HARDWARE PAINT,DOWEL ROD, BRUSHES 81.75
FUELMAN FUEL USAGE 11/28-12/28/2020 158.60
HUGOS CALCULATOR, MESSAGE STAMP 139.63
379.98
MSUA CC PAYMENT - DECEMBER 2-DECEMBER15,2020 14,063.29
FINAL UTILITY REFUNDS 846.36
STATE OF OKLAHOMA LIHEAP REFUND CHECKS 4,527.33
MIAMI SPECIAL UTILITY AUTHORITY
DECEMBER 2 -DECEMBER 15, 2020
INVENTORY
BORDER ELECTRIC INVENTORY
$366.24
BORDER ELECTRIC INVENTORY
$378.92
TOTAL
$
745.16
CUSTOMER SERVICE
PEREGRINE - PRINTING
$248.15
PEREGRINE - POSTAGE
$517.53
TOTAL
$765.68
ADMINISTRATIVE SERVICES
AMAZON - CALENDAR
$24.18
AMAZON - CALENDAR
$22.99
SECRETARY OF STATE - NOTARY
$20.80
AMAZON - CALENDAR
$28.22
COLOR CODE-ASSESSMENT
$39.95
TYLER UNIVERSITY-VIRTUAL LAB
$275.00
TOTAL
$411.14
METERING
O'REILLY - FLUIDS
$59.96
B & L - LENS
$119.00
CLEAN - UNIFORM
$2.59
CLEAN - UNIFORM
$2.59
CLEAN - UNIFORM
$2.59
CLEAN - UNIFORM
$2.59
CLEAN - UNIFORM
$2.59
CLEAN - UNIFORM
$2.59
VRZN-METERING
$40.01
TOTAL
$234.51
IT
WAL-MART - SOUND TRAY
$14.87
VRZN-IT & COUNCIL
$240.06
WAL-MART - KEYBOARD
$42.97
WAL-MART- IPAD CABLE
$12.88
TOTAL
$310.78
ELECTRIC
FARWEST-SWEATSHIRT GAITOR
$424.79
J.L. MATTHEWS - POLE SLING
$448.42
ALTEC -CARBIDE TOOTH
$469.98
MIAMI SPECIAL UTILITY AUTHORITY
DECEMBER 2 -DECEMBER 15, 2020
ALTEC - HEX ADAPTER
$60.42
FARWEST LINE BLADES & KNIFE
$454.78
J HARLEN-VOLTAGE DETECTOR
$1,318.35
CLEAN - UNIFORM
$141.49
CLEAN - UNIFORM
$141.49
VRZN-ELECTRIC
$80.02
B&B- GARLAND TAPE
$15.00
TOTAL
$3,846.90
ROW
KARNES - TIRES
$301.80
GATORS ONE STOP - FUEL
$50.71
CLEAN - UNIFORM
$36.65
CLEAN - UNIFORM
$32.28
VRZN-ROW
$80.02
B&B-GARLAND TIES
$12.44
TOTAL
$513.90
WATER PRODUCTION
CLEAN - UNIFORM
$11.55
CLEAN - MATS
$11.55
LOWES - DOOR
$274.98
AMAZON - T-SHIRTS
$159.90
USPS- WATER REPORTS
$7.25
TOTAL
$465.23
WATER DISTRIBUTION
FASTENAL-SAFETY GLASSES
$82.44
HARBOR FREIGHT -PAINT GUN
$24.99
ACE - PLASTER SUPPLIES
$42.94
ACE - COUPLING, HEX LOCK
$13.57
O'REILLY - FUSES
$16.99
KARNES - FORK LIFT
$84.31
M & D - DRYWALL AND SUPPLIES
$147.97
ACE - WOOD SHIMS
$5.18
ACE - TROWEL/ DRYWALL MUD
$55.93
ACE- BULLNOSE CORNER
$2.99
LOWES FLOORING OPC OFFICE
$110.90
ACE HDWE - PAINT SUPPLIES
$57.96
POWER RENTALS -DRYWALL GUN
$10.00
ACE - BRUSH, GLUE, ROLLER
$45.96
LOCKE SUPPLY - FOIL
$79.33
MIAMI SPECIAL UTILITY AUTHORITY
DECEMBER 2 -DECEMBER 15, 2020
ACE - HAMMER STOP
$46.97
M & D - PRIMED CASING
$22.75
ACE- CAULK FINISH NAILS
$23.96
ALLIED - METERS
$60.39
STATE SUPPLY -SOLENOID VALVE
$307.24
VRZN-WATER
$184.82
TOTAL
$1,441.24
WASTEWATER COLLECTION
SUPER PRODUCTS -PARTS
$2,359.27
MIAMI INDUSTRIAL- HOSE
$5.18
BO'S TIRE - TIRES
$2,760.00
TOTAL
$5,124.45
SOLID WASTE
HARBOR FREIGHT-TRUCK CORD
$102.32
ACE-OFFICE HEATER
$61.97
TOTAL
$164.29
COMMUNITY DEVELOPMENT
VRZN-CODE COMP.
$40.01
$40.01
GRAND TOTAL
$14,063.29
MSUA Page 1 of 9 January 04, 2021
THE MIAMI SPECIAL UTILITY AUTHORITY (MSUA) MET IN REGULAR SESSION JANUARY 04, 2021, IN THE MIAMI CIVIC
CENTER BANQUET ROOM AT 6:00 PM WITH THE FOLLOWING MEMBERS PRESENT:
Bless Parker, Chairman
Bo Reese, Trust Manager
David Davis, Trustee
Ben Loring, Trust Attorney
Ryan Orcutt, Trustee
Melissa Moore, City Clerk
Vicki Lewis, Trustee (Absent)
The agenda for the meeting was displayed in the main lobby of the Miami Civic Center and by posting on
www.miamiokla.net
starting at 4:00PM on December 31, 2020, pursuant to 25 O.S §311(9) (a) and (b).
THE TRUST MAY DISCUSS, CONSIDER, AND VOTE ON ANY ITEM LISTED IN THIS AGENDA:
Call to Order
Chairman Parker called the meeting to order at 6:00PM.
Invocation
Invocation by Chief of Miami Fire Department, Robert Wright
Pledge of Allegiance
Chairman Parker led the Pledge of Allegiance
Public Input and Unscheduled Personal Appearances
None.
CONSENT AGENDA By unanimous consent the public body may designate noncontroversial items to be considered in
one motion and one vote. The public body may add items from the regular agenda and approve. Posted agenda
items not added to the consent docket will be considered separately in their regular order. Staff recommends that
Item 6 through Item 8 be placed on the consent agenda.
Trustee Orcutt moved to transfer Item #6 (
Approve Claims)
through Item #8 (
Approve Authorizing the Removal of
Brooke Testerman From the Signature Card at Welch State Bank)
to the consent agenda and approve as presented.
The motion was seconded by Chairman Parker. The Trust was polled with the following results.
Orcutt, Aye
Parker, Aye
Davis, Aye
Lewis, Absent
Chairman Parker declared the motion carried.
Approve Claims
Moved to consent agenda.
Approve Minutes: December 15, 2020 (Regular)
Moved to consent agenda.
Approve Authorizing the Removal of Brooke Testerman From the Signature Card at Welch State Bank
Moved to consent agenda.
Resolution CC2021-01 Approving Community Financial Support, and Fee Waivers to Pete’s of Erie, Inc. Related to the
Development of 1003 N. Main
Ben Loring explained the resolution contains the same incentives as Fresh Leaf, LLC for expansion in Miami. The
resolution contains the expectation that Pete’s of Erie, Inc
. will employ at least
fourteen people. If Pete’s of Erie, Inc.
MSUA Page 2 of 9 January 04, 2021
Chairman Parker moved to approve resolution CC2021-01 approving community financial support, and fee waivers to
Pete’s of Erie, Inc. related to the developm
ent of 1003 N. Main. The motion was seconded by Trustee Orcutt. The
Trust was polled with the following results.
Parker, Aye
Orcutt, Aye
Davis, Aye
Lewis, Absent
Chairman Parker declared the motion carried.
Accept or Reject Contract With Paymentus for Website and Over the Phone (Interactive Voice Response) Collection
of Utility Payments
The contract is still under review.
No action taken.
Accept or Reject Change No. 3 for C19-17 With Branco Enterprises for Installation of a French Drain in the Amount
$23,800.00
Shaun McConnaughey explained that there was groundwater under the pavers between 3
rdstreet and the railroad
tracks on Main Street. Anderson Engineering and Olson & Associates are recommending installation of a French Drain
to relieve the trapped groundwater for twenty-three thousand eight hundred dollars ($23,800.00).
Chairman Parker moved to approve the change order. The motion was seconded by Trustee Davis. The Trust was
polled with the following results.
Parker, Aye
Davis, Aye
Orcutt, Aye
Lewis, Absent
Chairman Parker declared the motion carried.
Other New Business, if any, Which has Arisen Since the Posting of the Agenda and Could not Have Been Anticipated
Prior to the Time of Posting (25 O.S. § 311(9))
None.
Trustee Community Announcements
None.
Adjournment
Trustee Orcutt moved to adjourn the meeting. The motion was seconded by Trustee Davis. The Trust was polled with
the following results:
Orcutt, Aye
Davis, Aye
Parker, Aye
Lewis, Absent
Chairman Parker declared the meeting adjourned at 6:07PM.
___________________
_____________________
_______________________
Trustee Lewis
Trustee Orcutt
Vacant
___________________
_____________________
ATTEST: ________________________
Trustee Parker, Chairman
Trustee Davis
Melissa Moore, City Clerk
MSUA Page 3 of 9 January 04, 2021
MSUA PURCHASE ORDERS PRESENTED
Monday, January 4, 2021
VENDOR DESCRIPTION
INVENTORY
ANIXTER INVENTORY SUPPLIES (PO#21-00233) 2,304.00 HUGOS DE-ICER, CLEANER, BATTERIES, (PO#21-00622) 664.40 HUGOS BANDAGES, ALCOHOL WIPES, SOLUTION 371.68
HUGOS TRAFFIC CONES 490.50
HUGOS CLEANSER TOWELETTES 45.41
UTILITY SUPPLY METER GASKET, CHLORINE 499.78 4,375.77 CUSTOMER SERVICE
ACI PAYMENTS RETURN CHECK FEES 15.00
FUELMAN FUEL USAGE 12/14/2020 13.15
28.15 ADMINISTRATIVE SERVICES
OLSSON GENERAL ENGINEERING (PO#21-00001) 7,104.09 SOONER PRINTING STAMP REPLACEMENT 13.00 7,117.09 METERING
FUELMAN FUEL USAGE 12/14/2020 64.57
KATNER MILLS BALL JOINT 74.98
O'REILLY MOTOR OIL, FILTER, RACK & PINION ASSEMBLY 439.31
PAYTONS ALIGNMENT 58.16
637.02 IT
CONTROL SCAN SPG PACKAGE - AIRPORT 34.95 SHI INTERNATIONAL AUDIO CONFERENCES (PO#21-00782) 1,434.56
SPARKLIGHT INTERNET 34.38
TYLER TECHNOLOGIES EXECUTIME CLOUD TIME (PO#21-00781) 694.58 2,198.47 ELECTRIC
ACE HARDWARE HEATER W/ THERMOSTAT 69.99 ACTION COMMUNICATIONS VHF RADIOS (PO#21-00489) 1,258.68 ANDERSON ENGINEERING SURVEYING HWY. 69 SEWER (PO#21-007770 1,900.00 B&B AUTO OIL, BALL & PINTLE,ADAPTER 299.26 BORDER STATES ELECTRIC METERS (PO#21-00760) 1,662.56 EUBANKS EQUIPMENT REPLACE HYD. PUMP (PO#21-00798) 1,059.64 FARWEST CRIMPING TOOLS & 120V CHARGER (PO#21-00724) 3,420.00
FASTENAL SAW BLADES 78.58
FASTENAL ANGLE GRINDER 312.94
FUEL MAN FUEL USAGE 12/14/2020 388.73
MSUA Page 4 of 9 January 04, 2021 LOCKE SUPPLY 4 PC PACKOUT COMBO KIT 499.00 LOOPER STAIR PLATFORMS FOR SUB. 1&2 (PO#21-00779) 6,845.00 MAIN STREET CAR WASH CAR WASH - ELECTRIC 74.13 MIAMI NEWS RECORD C20-66 POWER SUBSTATIONS 167.88 OLSSON FEEDER 23 REBUILD (PO#21-00806) 3,955.82 OLSSON 69A UTILITY RELOCATION (PO#21-00811) 683.45
OLSSON SCADA DESIGN (PO#21-00809) 5,748.97
SIGNALTEK LED 12" ARROWS YELLOW 127.00 VANCE FORD MULTI-POINT INSPECTION UNIT 230 387.11 29,150.82 ROW
BACCO TREE TRIMMING (PO#21-00805) 3,586.47
BACCO TREE TRIMMING (PO#21-00776) 4,637.10
FUELMAN FUEL USAGE 12/14/2020 167.51
MAIN STREET CAR WASH CAR WASH 28.72
MIAMI INDUSTRIAL MAXIFLEX GLOVES 60.00
8,479.80 WATER PRODUCTION
ACCURATE ENVIRONMENTAL TOTAL COLIFORM TESTING 235.00
ACTION GRAPHICS DAILY LOG BOOK 172.00
FASTENAL SCREWS, PAINT MARKER, LEVEL 269.18 OKLAHOMA NATURAL GAS GAS USAGE 11/10-12/9/2020 45.82 722.00 WATER DISTRIBUTION
B&B AUTO HITCH BALL 33.00
B&L WATERWORKS HEAD BOLTS & NUTS 490.00 B&L WATERWORKS TAPPING SADDLES & CORP STOP (PO#21-00732) 3,680.80 B&L WATERWORKS EXTENDED SOCKET SET 183.00 COLLINS CONSTRUCTION CURB/DRIVEWAY 4TH & C NW (PO#21-00813) 2,000.00
FUELMAN FUEL USAGE 12/14/2020 207.82
LOCKE SUPPLY SCREWS, WALL CONDUIT 227.73
MID-CENTRAL CONTRACT AUTOMATION SUPPORT (PO#21-00780) 978.75 NEO CONCRETE 4TH & E NW PROJECT 196.00 NEO CONCRETE 4TH & C NW PROJECT 196.00 NEO CONCRETE 4TH & D NW PROJECT (PO#21-00814) 980.00 NEO CONCRETE 4TH & D NW PROJECT (PO#21-00818) 927.00 NEO CONCRETE 4TH & E NW PROJECT (PO#21-00803) 904.50 NEO CONCRETE A NE PROJECT (PO#21-00804) 675.00
O'REILLY FAN ASSEMBLY 54.43
TINT N MORE AIR BAG SYSTEM (PO#21-00307) 1,605.00
US BANK LEASE PAYMENT 12/20 1,724.50
UTILITY SUPPLY DESCALER 209.24
UTILITY SUPPLY PIPE, SWIVEL, GASKET, MJ TEE (PO#21-00676) 2,106.45 UTILITY SUPPLY TAPPING SLEEVE/VALVE (PO#21-00660) 5,875.00
MSUA Page 5 of 9 January 04, 2021 WORTH HYDROCHEM PROPELLER ASSEMBLY (PO#21-00783) 2,659.99
25,914.21 POLLUTION CONTROL
ARROWHEAD OUTDOOR POLLUTION CONTROL POSITION 75.00
FUELMAN FUEL USAGE 12/14/2020 61.56
136.56 SOLID WASTE
4-STATE MAINTENANCE CLEANSER 111.66
AIRE-MASTER DEODORIZER SERVICES 19.71
ALERT 360 MONITORING SERVICES 30.00
FABICK CAT BELT & PULLEY 212.82
FUELMAN FUEL USAGE 12/14/2020 900.12
KATNER MILLS OIL, AIR, FUEL FILTERS 244.94
KATNER MILLS AIR, FUEL, OIL FILTERS, WINDSHIELD WASHER 125.97
OK. TURNPIKE AUTHORITY TOLL FEES 11/1-11/30/2020 0.85
O'REILLY BACKUP ALARM 30.31
TRI STATE MACK LE WINDSHIELD 250.50
TRI STATE FUEL FILTER, FLOW LUBE, BYPASS LUBE 143.79
WASTE RESEARCH ROLL RITE TARP PART 410.98
WEST TERMITE EXTERMINATING SERVICES 60.00
2541.65 COMMUNITY DEVELOPMENT
FUELMAN FUEL USAGE 12/14/2020 20.28
20.28 STORMWATER
FUELMAN FUEL USAGE 12/14/2020 14.18
NEO CONCRETE 700 BLK. K NW PROJECT 135.00 NEO CONCRETE 3RD & G NE PROJECT 110.00 259.18
MSUA CC PAYMENT - NOVEMBER 1 - NOVEMBER 15.2020 24,884.82 MSUA CC PAYMENT - NOVEMBER 16 - DECEMBER 1,2020 57,956.90
FINAL UTILITY REFUNDS 943.53
SALARIES & BENEFITS DECEMBER 17, 2020 171,702.48
TOTAL MSUA CLAIMS $337,068.73
MIAMI SPECIAL UTILITY AUTHORITY
NOVEMBER 01, 2020 – NOVEMBER 15, 2020
INVENTORY
BORDER ELECTRIC INVENTORY
$304.36
BORDER ELECTRIC INVENTORY
$462.77
BORDER ELECTRIC INVENTORY
$459.50
BORDER ELECTRIC INVENTORY
$498.60
MSUA Page 6 of 9 January 04, 2021
TOTAL
2205.2
CUSTOMER SERVICE
PEREGRINE - PRINTING
$247.40
PEREGRINE -POSTAGE
$515.97
TOTAL
763.37
METERING
VERIZON
40.01
40.01
IT
$199.00
AMAZON- DOOR LOCK
$41.08
WALMART- HDMI CORD
$240.06
VRZN-IT & COUNCIL
$6,729.58
BOLT FIBER OPTIC - PHONES
$193.58
AMAZON- PI FOR FTP SERV
$116.00
AMAZON- HDMI
$30.96
WALMART- MICRO SD
$67.14
AMAZON- SSD HARDDRIVE
$81.22
AMAZON- EXT DVD DRIVE
7698.62
ELECTRIC
TRACTOR SUPPLY TOOLS
$162.97
SHELL OIL PEAK DIESEL
$20.44
BORDER STATES STIRRUPS
$405.00
ACE HDWE -SCRWDRVR SET
$28.45
FARWEST LINE- GRIPS
$443.34
ACE HDWE - REF. SALES TAX
($28.45)
ACE HDWE - SCRWDRVR SET
$25.98
BORDER STATES INDUST LGHTS
$370.00
FARWEST LINE RAIN JACKET
$346.04
VRZN-ELECTRIC
$80.02
FSA HOSP CK ENERGY LOLLAR
$657.30
FSA HOSP CK ENERGY KOGER
$657.30
APACHE HOTEL- MATHIA
$657.30
APACHE HOTEL- BULLARD
$657.30
APACHE HOTEL- MUSTAIN
$657.30
$5,140.29
ROW
HARBOR FREIGHT TAX REFUND
($6.56)
MSUA Page 7 of 9 January 04, 2021
KATNER MILLS MOTOR BATTERY
$262.06
VERIZON
$80.02
$341.51
WATER PRODUCTION
AMAZON- JACKETS
$109.98
USPS- MAIL WATER REP
$8.40
118.38
WATER DISTRIBUTION
LINEMENS STANLEY PUMPS
$4,071.14
KARNES- FLAT TIRE
$15.00
SERVAPURE- BOOSTER PUMP
$2,317.66
VRZN-WATER
$186.20
$6,590.00
POLLUTION CONTROL
PACE - WEEKLY EFFLUENT
$50.00
USA BB LAB SUPPLIES
$448.99
PTC INC- SUPPORT
$260.00
$758.99
SOLID WASTE
WALMART- HARD DRIVE
$238.00
ACE-#6319 BOLTS
$7.19
MIAMI IND-BOLT CLAMP
$3.18
O'REILLY-WIPER BLADES,FLUID
$92.02
ACE- TUBE GREASE
$61.45
WOODSHED-DEF
$499.50
DOLLAR TREE-CLEANING SUPP
$44.00
CLEAN - UNIFORM
$33.91
CLEAN - UNIFORM
$33.91
CLEAN - UNIFORM
$32.71
CLEAN - UNIFORM
$36.81
CLEAN - UNIFORM
$37.94
CLEAN - UNIFORM
$33.91
CLEAN - UNIFORM
$33.91
$1,188.44
COMMUNITY DEVELOPMENT
VERIZON
40.01
40.01
GRAND TOTAL
24884.82
MSUA Page 8 of 9 January 04, 2021
MIAMI SPECIAL UTILITY AUTHORITY
NOVEMBER 01, 2020 – NOVEMBER 15, 2020
INVENTORY
BORDER ELECTRIC INVENTORY
$372.00
BORDER ELECTRIC INVENTORY
$359.00
BORDER ELECTRIC INVENTORY
$429.00
BORDER ELECTRIC INVENTORY
$312.75
TOTAL
1472.75
CUSTOMER SERVICE
PEREGRINE - PRINTING
$290.97
PEREGRINE - PRINTING
$380.36
PEREGRINE - PRINTING
$313.23
PEREGRINE - PRINTING
$307.80
PEREGRINE -POSTAGE
$606.84
PEREGRINE - POSTAGE
$793.26
PEREGRINE -POSTAGE
$653.25
PEREGRINE -POSTAGE
$641.94
TOTAL
$3,987.65
ADMINISTRATIVE SERVICES
NIGP TRAINING
$358.00
TOTAL
$358.00
IT
WALMART- FACEMASKS
$58.76
CANON -COPIER CONTRACT
$2,694.84
AMAZON-PRINTER CORD
$25.98
REALVNC LIMITED - Purchase
$275.00
REAL VNC- VNC CONNECT
$2.75
TOTAL
$3,057.33
ELECTRIC
OTC - TITLE AND TAG
$47.50
OTC - FEE
$2.10
CLEAN - UNIFORM
$130.42
CLEAN - UNIFORM
$141.49
TOTAL
$321.51
ROW
CLEAN - UNIFORM
$32.28
CLEAN - UNIFORM
$32.28
SWIFT XMAS TREE DELIVERY
$1,374.50
SWIFT XMAS TREE DLIVRY
$1,374.50
MSUA Page 9 of 9 January 04, 2021
WATER PRODUCTION
CLEAN - UNIFORM
$23.10
WALMART- MASKS/SANITIZER
$274.68
M&K- SPARK PLUG/LABOT
$58.22
STATE SUPP-SOLENOID VALVE
$431.84
TOTAL
$787.84
WATER DISTRIBUTION
GUARDEST - FACE MASKS
$320.28
VANCE CHRYSLER- REPAIR
$452.87
BUMPER TO BUMPER- RELAY
$11.19
FEVER PATROL- THERMOETERS
$161.89
SPARKLIGHT- WATER DEPT
$89.79
TOTAL
$1,036.02
POLLUTION CONTROL
PACE - WINTER TESTING
$490.00
TOTAL
$490.00
WASTE WATER COLLECTION
SUPER PRODUCTS-PARTS
$1,185.72
TOTAL
$1,185.72
SOLID WASTE
HARBOR FREIGHT-SFTY GLASS
$15.96
BO'S TIRE- TIRE REPAIR
$180.00
O'REILLY-ANTIFREEZE
$107.94
TRI STATE-G6 SENSOR
$54.34
FASTENAL-BOLTS FOR LOADER
$1.53
BO'S TIRE- TIRE REPAIR
$50.00
BO'S TIRE- TIRE REPAIR
$100.00
CLEAN - UNIFORM
$32.71
CLEAN - UNIFORM
$32.71
CLEAN - UNIFORM
$32.71
WCA - TIPPING FEES
$40,456.76
TOTAL
$41,064.66
STORM WATER
PCI- CONTAINMNT BERMS
$1,381.86
TOTAL
$1,381.86
MIAMI SPECIAL UTILITY AUTHORITY
ACTION/DECISION REQUEST
MSUA MEETING
DATE
:
January 19, 2021
AGENDA TITLE
:
Olsson and Associates Master Service Agreement Work Order
#20/21-1A for General MSUA Engineering Services Not to Exceed
$60,000 Combined Expiring June 30, 2021
BACKGROUND
:
Effective Date:
January 1, 2021 – June 30, 2021
Services:
Olsson is currently contracted to provide engineering services via work orders as part of
a Master Services Agreement. This work order is for their city engineering services for
remainder of this fiscal year. City Engineering Services generally include serving as the
professional engineering representative in performing engineering services as directed
by the City Manager or Department Directors.
The amount is $60,000 that includes both the MSUA and the City.
STAFFS RECOMMENDATION
:
•
Vote to Approve
PRESENTER(S):
Page 1 of 3
MASTER AGREEMENT WORK ORDER
NO. 20/21-1A
This exhibit is hereby attached to and made a part of the Master Agreement for Professional
Services dated November 1, 2016 between City of Miami/ Miami Special Utility Authority
(MSUA) (“Client”) and Olsson Associates (“Olsson”) providing for professional services.
Olsson’s Scope of Services for the Agreement is as indicated below.
GENERAL
Olsson has acquainted itself with the information provided by Client relative to the project and
based upon such information offers to provide the services described below for the project.
Client warrants that it is either the legal owner of the property to be improved by this Project or
that Client is acting as the duly authorized agent of the legal owner of such property.
PROJECT DESCRIPTION AND LOCATION
Project will be located at: City of Miami, OK
Project Description: General City Engineering Services
SCOPE OF SERVICES
Olsson shall provide the following services (Scope of Services) to Client for the Project:
City Engineering Services
1.1
Serve as the Client’s professional engineering representative in performing
consulting services as directed by the City Manager or Department Directors.
Should Client request work in addition to the Scope of Services, Olsson shall invoice Client for
such additional services (Optional Additional Services) at the standard hourly billing labor rate
charged for those employees actually performing the work, plus reimbursable expenses if any.
Olsson shall not commence work on Optional Additional Services without Client’s prior written
approval.
Olsson agrees to provide all of its services in a timely, competent and professional manner, in
accordance with applicable standards of care, for projects of similar geographic location, quality
and scope.
Page 2 of 3
SCHEDULE FOR OLSSON’S SERVICES
Unless otherwise agreed, Olsson expects to perform its services under the Agreement as
follows:
Anticipated Start Date:
January 1, 2021
Anticipated Completion Date:
June 30, 2021
Olsson will endeavor to start its services on the Anticipated Start Date and to complete its
services on the Anticipated Completion Date. However, the Anticipated Start Date, the
Anticipated Completion Date, and any milestone dates are approximate only, and Olsson
reserves the right to adjust its schedule and any or all of those dates at its sole discretion, for
any reason, including, but not limited to, delays caused by Client or delays caused by third
parties.
COMPENSATION
Client shall pay to Olsson for the performance of the Scope of Services, the actual time of
personnel performing such services, and all actual reimbursable expenses in accordance with
the Labor Rate Schedule and the Reimbursable Expense Schedule attached to this Agreement.
Olsson shall submit invoices on a monthly basis and payment is due within 30 calendar days of
invoice date.
If applicable: Olsson’s Scope of Services will be provided on a time and expense basis not to
exceed $120,000 for the remainder of the Fiscal Year for both contracts.
TERMS AND CONDITIONS OF SERVICE
We have discussed with you the risks, rewards and benefits of the Project, the Scope of
Services, and our fees for such services and the Agreement represents the entire
understanding between Client and Olsson with respect to the Project. The Agreement may only
be modified in writing signed by both parties.
Client’s designated Project Representative shall be Tyler Cline, Director of Utilities.
If this Work Order satisfactorily sets forth your understanding of our agreement, please sign in
the space provided below. Retain a copy for your files and return an executed original to
Olsson. This proposal will be open for acceptance for a period of maximum 30 days from the
date set forth above, unless changed by us in writing.
OLSSON ASSOCIATES, INC.
By _____________________________
By _________________________________
Clayton Cristy, Team Leader
Shaun McConnaughey, Project Engineer
Page 3 of 3
By signing below, you acknowledge that you have full authority to bind Client to the terms of the
Agreement. If you accept this Work Order, please sign:
CITY OF MIAMI, OK/ MIAMI SPECIAL UTILITY AUTHORITY
By
Signature
Print Name
Bless Parker
Title
Mayor/ Chairman
Dated:
Attachments
Labor Rate Schedule
Description
Range
Principal
118.00
-
381.00
Project Manager
114.00
-
195.00
Project Professional
110.00
-
174.00
Assistant Professional
64.00
-
143.00
Designer
80.00
-
216.00
CAD Operator
43.00
-
118.00
Survey
46.00
-
187.00
Construction Services
43.00
-
193.00
Administrative/Clerical
29.00
-
130.00
1.
2. Rates subject to change based upon updates to Billing Rates for upcoming
year.
Please contact the Project Manager for special services not included above (Survey; Field
Operations including Special Inspections, Construction Administration/Observation, and
Geotechnical; Non-Destructive Testing, and Drilling) and they will provide their Special
Services Labor Rate Schedule to include with your Agreement
Olsson Billing Rate Schedule
2020 Labor Rates
Note:
Special Services not included in above categories will be provided on a Special
Labor Rate Schedule
Page 1 of 1
REIMBURSABLE EXPENSE SCHEDULE
The expenses incurred by Olsson or Olsson's independent professional associates or consultants
directly or indirectly in connection with the Project shall be included in periodic billing as follows:
Classification
Cost
Automobiles (Personal Vehicle)
$0.575/mile*
Suburban’s and Pick-Ups
$0.75/mile*
Automobiles (Olsson Vehicle)
$85.00/day
Other Travel or Lodging Cost
Actual Cost
Meals
Actual Cost
Printing and Duplication including Mylars and Linens
In-House
Actual Cost
Outside
Actual Cost+10%
Postage & Shipping Charges for Project Related Materials
including Express Mail and Special Delivery
Actual Cost
Film and Photo Developing
Actual Cost+10%
Telephone and Fax Transmissions
Actual Cost+10%
Miscellaneous Materials & Supplies Applicable to this Project
Actual Cost+10%
Copies of Deeds, Easements or other Project Related Documents Actual Cost+10%
Fees for Applications or Permits
Actual Cost+10%
Sub-Consultants
Actual Cost+10%
Taxes Levied on Services and Reimbursable Expenses
Actual Cost
*Rates consistent with the IRS Mileage Rate Reimbursement Guidelines (Subject to Change).SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER
(A/C, No, Ext): PHONE
INSURED
REVISION NUMBER: CERTIFICATE NUMBER:
COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
$ $ $ $ PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY AUTOS AUTOS ONLY NON-OWNED SCHEDULED OWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$ $ $
E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT
ER OTH-STATUTE
PER
LIMITS (MM/DD/YYYY)POLICY EXP
(MM/DD/YYYY)POLICY EFF POLICY NUMBER
TYPE OF INSURANCE LTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
$ AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $ PRODUCTS - COMP/OP AGG
$ GENERAL AGGREGATE
$ PERSONAL & ADV INJURY
$ MED EXP (Any one person)
$ EACH OCCURRENCE DAMAGE TO RENTED
$ PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD HIRED
AUTOS ONLY
12/22/2020
SilverStone Group LLC, a HUB International Company 11516 Miracle Hills Drive
Suite 100
Omaha NE 68154
Molly Harmon
402-964-5598 402-557-6325 mharmon@ssgi.com
Charter Oak Fire Ins. Co. 25615 5761 Travelers Property Casualty Co. of America 25674
Olsson, Inc. P.O. Box 84608 601 P St., Ste. 200 402-474-6311 Lincoln NE 68501
Phoenix Insurance Company 25623 XL SPECIALTY INS CO 37885 QBE SPECIALTY INS CO 11515
1005090207 A X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X P-630-8D707184 1/1/2021 1/1/2022 2,000,000 A 1,000,000 X P-810-2L645724 1/1/2021 1/1/2022 B X X PSM-CUP-9H235899 1/1/2021 1/1/2022 10,000,000 10,000,000 C X N UB-9H987803-20-43 1/1/2020 1/1/2021 1,000,000 1,000,000 1,000,000 E
D Professional LiabilityClaims Made Crime
HUN00059-00
ELU172441-21 1/1/20211/1/2021 1/1/20221/1/2022 PL Each Claim/AggPL Ded Per Claims Employee Dishonesty
$5,000,000 $500,000 $2,000,000
All Carriers listed above have AM Best Ratings of A++XV.
MANAGER’S STAFF REPORT
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH:
DECEMBER
YEAR:
2020
TODD MURPHREE POLLUTION CONTROL MANAGER
- 1 -
1)
PLANT OPERATIONS
All Sampling Test Results during the month that were reported on the Discharge Monitoring
Report to DEQ were within our permit Limits. No Violations reported.
Amount in Million Gallons (MG) of
Treated Wastewater 75.09
Daily Max Treated for the
Month 4.890
Daily Min Treated for the
Month 1.461
2)
HAULED LAND
APPLIED SLUDGE
DATE:
12/10/20
NET WET LBS.: 609240
NET DRY LBS.: 46750
4)
DAILY/WEEKLY
REQUIREMENTS
DAILY LAB
Dissolved Oxygen, PH, Temperature, Solids on SBRs, Influent and Effluent.
WEEKLY LAB
BODS on Influent and Effluent
E-COLI on Effluent
SLUDGE CONTROL
Sludge was pressed 6 times this month.
PLANT INSPECTIONS A Plant walk through to inspect all equipment is done once in the morning and
once in the afternoon.
PLANT UPKEEP
Staff at the Plant does all the mowing and Weed Eating.
Floors in all the Building are Swept and Moped weekly.
The Grit and Screenings in the Headworks are dumped every morning and
afternoon daily.
LIFT STATIONS
Lift Stations are checked daily for proper operation. They are Mowed on a Weekly
basis.
4) PROJECTS/MAINTENANCE
34 Plant maintenance work orders were completed during the month that includes
some of the following:
Check Auger Spiral & Brushes Auger Monster SC701 and SC702,
Check Belt Tension Digester Blower B402
Generator Service Maintenance South Plant Influent Generator and South Plant SBR Generator.
Exercise and Inspect Biofilter Air Blower B6001 and B6002, SBR Hoist H701 and H702
Check Packing Gland Auger Monster SC701
MANAGER’S STAFF REPORT
POLLUTION CONTROL
SOUTH WASTEWATER TREATMENT PLANT
MONTH:
DECEMBER
YEAR:
2020
TODD MURPHREE POLLUTION CONTROL MANAGER
- 2 -
5)
EQUIPMENT FAILURES
Issues and Developments
Lift Stations
While Staff was checking the Seneca Cayuga Lift Station, they found the Low Water
Alarm was on. The Started Contact on Pump 2 had stuck in the run position causing
the pump to run continually. The Contact was replaced to correct the issue.
6)
OTHER Issues and Developments
Monthly Safety Program
Validate, Review and or Revise the Safety Check List
Validate, Review and or Revise the Safety Lock Out Tag Out (LOTO)
Ran the entire grounds Safety Checklist.
Flush Water Valves in Emergency Eye Wash and Decontamination Showers.
Check and Repair Emergency Lighting and Exit Lights. Checked and repaired all Smoke
Alarms in the Sludge Building.
Ran the Health and Safety Checklist Inspection.
7)
PRETREATMENT
Issues and Developments
MSGP Permit WWTP Monthly Inspection and Site Evaluation was completed. Completed the Annual site
Evaluation and the Annual Comprehensive Compliance Evaluation.
DEQ
There are some new regulations for the Annual Sludge Discharge Monitoring Reports
(DMRs). DEQ has an online Training Corse that I have completed. The Sludge DMRs are
due the end of February. I plan to complete them in January.
SOLID WASTE MONTHLY REPORT 2020- DECEMBER JAN. 19, 2021 MATERIAL DEC. TONNAGE TOTALS FISCAL YTD TONNAGE TOTALS YTD TONNAGE LAST FISCAL YEAR TIPPING FEES FISCAL YTD TIPPING FEES YTD TIPPING FEES LAST FISCAL YEAR
Yardwaste 86.49 662.70 670.55 N/A N/A N/A
Residential Waste - C/D 1479.58 8822.44 8714.54 $41,761.55 $256,087.34 $250,796.97
C/D 0 0 0 $0.00 $0.00 $0.00
TOTALS 1566.07 9485.14 9385.09 $41,761.55 $256,087.34 $250,796.97
DEC. FISCAL YTD DEC. FISCAL YTD 2019 YTD Revenue
2003 $3,648.36 $30,704.85 Transfer Station Tipping Fees $41,034.45 $271,107.62 $291,906.30 $0.00 Res. & Comm. Fees $177,265.42 $1,063,404.49 $1,058,180.21
TOTAL $30,704.85 TOTALS $218,299.87 $1,334,512.11 $1,350,086.51
MONTH LOADS TONNAGE MONTH TOTALS MONTH TOTALS
DEC. 154 21.5 DEC. $3,313.25 DEC. $0.00
FISCAL YEAR TOTAL LOADS
TOTAL
TONNAGE FISCAL YEAR TOTALS FISCAL YEAR TOTALS
2018-2019 1684 397.75 2018-2019 $3,724.60 2018-2019 $672.00
2019-2020 1589 445.24 2019-2020 $3,430.40 2019-2020 $764.00
FISCAL YTD 932 250.97 FISCAL YTD $4,197.05 FISCAL YTD $144.00
FREE DISPOSAL SATURDAY METAL SALES COMPOST SALES LANDFILLS City Landfill
WCA B-3