86 Carleton Avenue P.O. Box 599 East Islip, New York 11730-0599 (631) 581-9300 – Voice (631) 581-9385 – Fax www.BrownyardPrograms.com
COMMERCIAL AUTOMOBILE INSURANCE APPLICATION
Application Requirements:
1. FULLY COMPLETED APPLICATIONS: 1. Our Supplemental; 2. Acord 125; and 3. Acord 127.
If additional space is needed, please use your firm's letterhead. Application must be Dated and Signed by Insured. 2. LOSS RUNS:
We require five years of recently valued loss runs.
General Applicant Information
Name of Applicant: ___________________________________________________________________________________________ FEIN#: __________________________________________ US DOT#: _______________________________
Applicant’s Practice 1. Describe how the following types of vehicles are used in your business?
Type of Vehicle Est. Annual Mileage per vehicle
Private Passenger Passenger vans Light Trucks/Cargo Vans Medium Trucks
Heavy/X-Heavy Trucks
Tractors/Trailers
Are any of the trucks used for snow plowing roads or parking lots? Yes No If yes, provide details: _________________________________________________________________
2. Approximately what percentage of time do your commercial vehicles travel? Yes No
Within 50 miles %
Between 50-200 miles %
Over 200 miles %
3. How many power units (exclude trailers) were in your fleet in the past? Yes No
# of autos one year ago
# of autos two years ago
# of autos three year ago
# of autos four years ago
a. MVRs checked prior to hire? Yes No
At least annually thereafter? Yes No
b. Physical exams at time of hire? Yes No
c. Drug/Alcohol testing at time of hire? Yes No
d. Reference check? Yes No
e. Require CDL when applicable? Yes No
f. Road test given prior to hire? Yes No
g. Orientation in vehicle with experienced driver? Yes No
If yes, for what period of time?
h. Number of drivers under age 25 Yes No
Total # of company drivers Total # of employees
# of company drivers employed less than one year i. Minimum # of years of driving experience required on like
equipment?
j. How long have all of these procedures been in place Describe your standards for an acceptable MVR below or attach copy of criteria:
Is your MVR criteria above in writing and always followed? Yes No
If exceptions are ever made, please describe: Any other actions taken in regard to driver hiring, selection or training?
Yes No
5. Is there a formal accident review program in place? Yes No
If yes, please describe:
How long has the program been in place?
6. Is there a progressive discipline policy for drivers involved in serious of multiple accidents/violations, etc,? Yes No If yes, please describe:
If yes, how long has the program been in place?
7. Do you provide safety incentive awards? Yes No If yes, please describe:
If yes, how long has the program been in place?
8. Do you have a company policy regarding non-business use (personal use) of your company autos by
employees or executives? Yes No
If yes, please describe:
How long has the program been in place?
How often/when is it communicated to your employees?
Is this policy in writing? Yes No
If yes, please forward a copy.
9. As part of your personal use policy, do you allow employees or executives to use company insured vehicles
for non-business (personal) use? Yes No
If no, skip to question 10. If yes:
Is personal use restricted to certain employee types (e.g., management only)? Yes No If yes, describe:
Do you allow the authorized users’ spouse to use the company vehicle? Yes No Do you allow the authorized users’ children to use the company vehicles? Yes No Are there any family members under age 21 given permissive use? Yes No On a separate page, please provide the name, date of birth and driver license
number of any spouse or children of employees who are permitted to drive a company vehicle.
10. Do any of your employees use their own vehicles in the course of employment, twice a week or more? Yes No If no, skip to question 11. If yes:
How many employees do this on a regular basis? Yes No
Do you check their MVRs and use the MVR criteria
mentioned above? Yes No
Do you require certificates of insurance to make sure employees are carrying personal auto coverage including bodily injury liability coverage?
Yes No
If yes, what minimum limit is required?
Do you make sure any ‘business use’ exclusion on their policy is deleted?
Yes No
11. Do you rent or lease vehicles for your use on a short term basis (daily/weekly/monthly)? Yes No If yes, please describe this exposure and the length of the rentals/leases:
How many time per year is this done? Yes No
What types of vehicles do you rent or lease?
Do you ever rent or lease vehicles with drivers? Yes No
If yes, how often and what are the vehicles used for? Estimated annual cost of hire?
12. Do you lease drivers from others? Yes No
If yes, how many driver your company owned (or long term leased) vehicles?
Does your MVR criteria apply to these drivers? Yes No
Other controls you exercise over these drivers?
13. Do you use owner operators to haul on your behalf? Yes No
14. Are your vehicles on a preventive maintenance program? Yes No
Are pre/post trip inspections conducted on the heavy units? Yes No
Are any vehicles equipped with GPS or similar systems? Yes No
Are any vehicles equipped with speed governors? Yes No
If yes, what is the maximum speed?
15. Do you have any restrictions on the use of cell phones while operating company vehicles (hands free device only,
must pull off side of road, etc.)? Yes No
If yes, please describe:
Thank you for your cooperation in completing this supplement to assist us in underwriting your account.
Notice and Representations
The Company and the Insured Persons declare that the statements set forth herein are true. The signing of this application
does not bind the Underwriter, the Policyholder or its Insured Persons to effect insurance. The undersigned agrees that this
application, its attachments and any materials submitted therewith are true, complete and accurate as of the date thereof.
These representations shall be the basis of the contract should a policy be issued and shall be deemed attached to and
shall form part of the policy. The application, its attachments and any materials submitted therewith are considered
physically attached to the policy and will be deemed incorporated by reference therein. The Underwriter is hereby
authorized to make any investigation and inquiry in connection with this application that it deems necessary.
The undersigned, on behalf of the Company and all Insured Persons, agrees that if the information in the Declarations and
representations contained in this application and its attachments materially changes between the date of this application
and the inception of the proposed coverage, the undersigned will immediately report in writing to the Underwriter such
change, and the Underwriter may withdraw or modify any outstanding quotations or agreements to bind coverage. The
undersigned acknowledges and agrees that the Underwriter's receipt of such written report, prior to inception of the
proposed coverage, is a condition precedent to coverage.
FRAUD WARNINGS
GENERAL STATEMENT: Any person who knowingly and with intent to defraud any insurance company or other person
files an application for insurance or statement of claim containing any false information, or conceals for the purpose of
misleading, information concerning any fact material thereto, commits a fraudulent insurance act, which is a crime and
subjects the person to criminal and [NY: substantial] civil penalties. (Not applicable in CO, DC, FL, HI, MA, MD, NE, OH,
OK, OR, VT or WA; in LA, ME, TN, and VA, insurance benefits may also be denied).
APPLICABLE IN COLORADO: It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an
insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include
imprisonment, fines, denial of insurance, and civil damages. Any insurance company or agent of an insurance company
who knowingly provides false, incomplete, or misleading facts or information to a policy holder or claimant for the purpose of
defrauding or attempting to defraud the policy holder or claimant with regard to a settlement of award payable from
insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies.
APPLICABLE IN THE DISTRICT OF COLUMBIA - WARNING: It is a crime to provide false or misleading information to an
insurer for the purpose of defrauding the insurer or any other person. Penalties include imprisonment and/or fines. In
addition, an insurer may deny insurance benefits, if false information materially related to a claim was provided by the
applicant.
APPLICABLE IN FLORIDA: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a
statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the
third degree.
APPLICABLE IN HAWAII: For your protection, Hawaii law requires you to be informed that presenting a fraudulent claim
for payment of a loss or benefit is a crime punishable by fines or imprisonment, or both.
APPLICABLE IN MARYLAND: ANY PERSON WHO KNOWINGLY AND WILLFULLY PRESENTS A FALSE OR
FRAUDULENT CLAIM FOR PAYMENT OF A LOSS OR BENEFIT OR WHO KNOWINGLY AND WILLFULLY PRESENTS
FALSE INFORMATION IN AN APPLICATION FOR INSURANCE IS GUILTY OF A CRIME AND MAY BE SUBJECT TO
FINES AND CONFINEMENT IN PRISON.
APPLICABLE IN MASSACHUSETTS, NEBRASKA, OREGON, AND VERMONT: Any person who knowingly and with
intent to defraud any insurance company or another person files an application for insurance or statement of claim
containing any materially false information, or conceals for the purpose of misleading information concerning any fact
material thereto, may be committing a fraudulent insurance act, which may be a crime and may subject the person to
criminal and civil penalties.
APPLICABLE IN OHIO: Any person who, with intent to defraud or knowing that he/she is facilitating a fraud against an
insurer, submits an application or files a claim containing a false or deceptive statement is guilty or insurance fraud.
APPLICABLE IN OKLAHOMA - WARNING: Any person who knowingly, and with intent to injury, defraud, or deceive any
insurer, makes any claim for the proceeds of an insurance policy containing any false, incomplete or misleading information
is guilty of a felony.
APPLICABLE IN WASHINGTON: It is a crime to knowingly provide false, incomplete, or misleading information to an
insurance company for the purpose of defrauding the company. Penalties include imprisonment, fines, and denial of
insurance benefits.
MUST BE SIGNED BY THE PRESIDENT, CHIEF EXECUTIVE OFFICER, CHIEF FINANCIAL OFFICER OR IN-HOUSE
GENERAL COUNSEL OF THE POLICYHOLDER ON BEHALF OF ALL INSUREDS.
___________________________________________________________________________________________________________________
Signature of Owner, Partner or Principal of Applicant Title Date
___________________________________________________________________________________________________________________
Signature of Applicants Agent or Broker Title Date