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Welcome to Secretary-Treasurer Training!


Academic year: 2021

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Welcome to Secretary-Treasurer


You have been elected/appointed to a position of trust.

Your instructor, will provide you with information relating to federal laws,

constitutional responsibilities, and suggestions for building a stronger local/state union.

If you have any questions at the conclusion of this presentation, please do not hesitate to contact me, or your instructor, Roosevelt Stewart.

Yours In Union Solidarity, Elizabeth Powell


Local Union Tax-Exempt/

Non Profit Status

APWU Secretary-Treasurer Training

Cliff Guffey, President



• Fiduciary Responsibilities of Union Officers

• New Officers Training & Responsibilities

• LM Reporting

• Travel & Expenses

• Local Elections (Officers, committee members)

• DOL & IRS Requirements and Audits

• Recording Secretary Duties

• COPA Funds

• Trustee Training

• Renting vs. Owning

• Budgeting


What Is a "Labor Organization?

• An association of workers

• Who have combined to protect or promote the interests of the members

• By bargaining collectively with their employers

• To secure better working conditions, wages, and similar benefits.


What is a Non-Profit?

A nonprofit differs from a for-profit

organization in that it does not benefit the private interests of any individual or

organization. A nonprofit organization must serve the public good. Profits are not paid to individuals but channeled back into the

organization's activities. However, you can pay reasonable salaries to staff and officers.


Non-profit Status

APWU locals are a 501c(5) organization.

The group tax exempt # is 2474.

A copy of the national tax-exempt letter


What is the difference between

non-profit and tax-exempt status?

profit status is a state law concept. Non-profit status may make an organization eligible for certain benefits, such as state sales,


What is the difference between

non-profit and tax-exempt status?

Although most federal tax-exempt

organizations are non-profit organizations to qualify as exempt from federal income taxes, an organization must meet requirements set forth in the Internal Revenue Code.


Types of Tax-Exempt

Labor Organizations

Local Unions

State Organizations

National Union


Types of Tax-Exempt

Labor Organizations

Retiree Chapters

An organization composed of retired

employees can qualify for exemption as a

labor organization under IRC 501(c)(5) where it acts to secure and maintain retirement



• IRC 501(c)(5) provides for the exemption from federal income tax of labor, agricultural, or

horticultural organizations.

We must pay sales tax for purchases and payroll taxes for our employees.

• We don’t have to pay taxes on the interest we earn on our investments unless money



Generally, a worker who performs services for the you is an employee if the you have the right to

control what will be done and how it will be done. This is so even when you give the employee

freedom of action. What matters is that you have the right to control the details of how the services are performed.



Employee • Officer • Steward • Member • Office staff Not an Employee • Attorney • Accountant • Contract custodian • Consultant • Contractor



• I-9 Employment Eligibility Verification

• W-4 Employee Withholding Allowance Certificate

• Properly approved pay voucher

• Constitutional language which clearly spells out officer and steward compensation



• Employee federal income taxes

• Employee social security and Medicare taxes

• Employee state and local taxes


IRS Reporting

All local union must file the IRS Form 990, 990-EZ, or 990-N annually. All these forms must be filed every year by the 15th day of the 5th


990 Reporting

Local unions must file a Form 990 return by the 15th day of the fifth month after the

organization's fiscal year ends. Locals with less than $50,000 in gross receipts for the fiscal

year have to file an electronic postcard over the internet. The IRS allows 501(c)(5)

organizations to receive a three-month filing extension by filing Form 8868


990-N e Postcard

$0- $49,999 annual receipts/$0-$199,999 total assets

• File form 990-N (this is filed electronically-there is no paper form. Even if you have no annual receipts, this form must be filed to retain your local non-profit status. (no IRS penalty for late filing)


Form 990-EZ

$50,000 –$199,999 annual receipts/$200,000-$499,999


Form 990

More than $200,000 annual receipts/more than $500,000

• File form 990 (IRS penalty for late filing)

• These new regulations will require fewer mid to small sized locals to file the 990-EZ and more mid size locals will have to now file the much more

detailed 990 tax form. Local union officers who are filing a 990 for the first time are urged to seek professional help to file the 990 form.


Why Was the Local Tax-Exempt

Status Revoked?

In most cases, the local failed to file the

required annual electronic notice (Form 990-N e-Postcard) for three consecutive tax year

beginning in 2007, 2008 and 2009. Prior to 2007, local unions with total receipts of less than $25,000 were not required to file any report to the IRS.


Can the Local’s Tax-Exempt

Status Revoked for Any Other Reason?

Yes. If a local makes substantial unrelated

business income, it could jeopardize the local’s tax-exempt status. If you have any questions about excessive unrelated business income consult your accountant or call the national office.


Unrelated Business Income

• If your organization earns more than $1000 during the year, it must file IRS form 990-T, Exempt Organization Business Income Tax Return. Too much UBI can threaten your tax-exempt status. You could be in trouble if UBI takes up more time and attention than your mission. The IRS provides an excellent online tutorial on UBI that goes into the intricacies of this kind of income.


Unrelated Business Income

• The area of UBI is complex but basically it means that your union may not receive

income from a regularly-carried-on trade or business that is not related to your mission. If you generate funds from a business activity

but it is not regular, you will probably not have to pay taxes on that income but it won't

jeopardize your tax-exempt status. An

example would be selling merchandise once a year at a fair.









• Every Local must have a EIN number from the IRS to report employment taxes and to issue tax statements. The EIN is a 9-digit number

the IRS issues. The national union has a listing of all the EIN numbers for APWU locals. If

your local has no number, this office will assist you in applying for one.


Who Qualifies for Special

Reinstatement of Tax Exempt Status

• To qualify for reinstatement the total local receipts for the tax years cannot exceed:

– $50,000 in 2011 – $50,00 in 2010 – $25,000 in 2009 – $25,000 in 2008 – $25,000 in 2007 – $25,000 in 2006


Applying for Reinstatement

The following forms will be provided by this office upon request:

• Form 1024 – Application for Reinstatement

• Form 8718 – User Fee Form


Applying for Reinstatement

• Local unions must include a copy of their local constitution with form 1024. All filers must include a copy of the organization's financial

statements when resubmitting as an 501(c)(5) to the IRS.

• Filers can submit their completed 501(c)(5) application to the Internal Revenue Service, P.O. Box 12192, Covington, KY 41012-0192.


Application for Reinstatement

• The application for reinstatement of

tax-exempt status must be postmarked no later than December 31, 2012.

• The fee for reinstatement is $100 which must accompany the application.

• Reinstated 990-N locals will have their

tax-exempt status restored retroactive to the date it was revoked. (990-EZ & 990 have different procedures)


Application for Reinstatement

• A local union submitting an application for reinstatement must write

Notice 2011-43

• on the top of the form 1024 and on the envelope used to mail the form.


Application for Reinstatement

(This statement must be attached to 1024 form)

“[Name of Organization] was not required to file annual information returns for taxable years

beginning before 2007; was eligible in each of its taxable years beginning in 2007,2008 and 2009 to file a Form 990-N e-Postcard; and had annual gross receipts of normally not more than $25,000 in each of its taxable years beginning in 2007,


End of presentation

Elizabeth Powell, our Secretary-Treasurer would like to thank you for participating in this presentation. Your feedback is very important to us because it will help us improve our training. Please feel free to comment, both negative and positive, about this program.

Please feel free to email your comments to


202 842 4215

If you would like a copy of this presentation, please send an email request to dsutton@apwu.org or mail a copy of your request to Delores Sutton in the Secretary-Treasurer’s Department.


Related documents

o CP259D –IRS sent you this notice because their records indicate you did not file a required Form 990-T, Exempt Organization Business Income Tax Return.. o CP259E –IRS sent

• List the organization's five current highest compensated employees (other than an officer, director, trustee, or key employee) who received reportable compensation (Box 5 of Form

For each organization listed, enter the amount paid from the filing organization's funds Also enter the amount of political contributions received that were promptly and

• List the organization’s five current highest compensated employees (other than an officer, director, trustee, or key employee) who received reportable compensation (Box 5 of

For each individual whose compensation must be reported on Schedule J, report compensation from the organization on row (i) and from related organizations, described in the

2a Enter the number of employees reported on Form W-3, Transmittal of Wage and Tax Statements, filed for the calendar year ending with or within the year covered by this return 2a b

4 5 Did any person listed on line 1a receive or accrue compensation from any unrelated organization or individual. for services rendered to

Form 990-EZ, Return of Organization Exempt from Income Tax, for Global Soap Project Inc.. Form 990-EZ, Return of Organization Exempt from Income Tax, return has been