Import and Export Guide
Official Shipping Agent
INTRODUCTION
Dragon Fine Art
Agents
CONTACTS
TIME SCHEDULE AND DEADLINES
CONSIGNMENT INSTRUCTIONS
CESNSORSHIP
CONTENT
CONTACTS
Page 3
DRAGON FINE ART NOMINATED AGENTS
Page 4
INTRODUCTION
Page 5
TIME SCHEDULE AND DEADLINES
Page 6
CONSIGNMENT INSTRUCTIONS
Page 7
CENSORSHIP
Page 8
EXHIBITION DOCUMENTS FOR CUSTOMS
Page 10
CUSTOMS CLEARANCE
Page 10
HAND-‐CARRIED EXHIBITS
Page 11
SOLD EXHIBITS
Page 11
RETURN OF EXHIBITS
Page 12
QUARANTINE INSPECTION AND FUMIGATION
Page 13
PACKING OF EXHIBITS
Page 14
HEAVY / OVER-‐SIZED EXHIBITS
Page 14
CASE MARKING
Page 15
INSURANCE
Page 15
PAYMENT
Page 16
CONDITIONS OF SERVICE
Page 16
SERVICES AND RATES FOR HANDLING OF EXHIBITS
Page 16
INBOUND MOVEMENT OR OUTBOUND MOVEMENTPage 16
ON-‐SITE HANDLING SERVICES
Page 17
HEAVY LIFT SERVICES
Page 18
SHANGHAI SEAPORT/AIRPORT TERMINAL HANDLING CHARGE
Page 18
SOLD EXHIBITS
Page 19
MISCELLANEOUS CHARGES
Page 19
REMARKS
Page 21
A-‐Z DIRECTORY
Page 23
CONTACTS
Photo Shanghai Company Limited
7/F, Global Trade Square
21 Wong Chuk Hang Road
Aberdeen, Hong Kong
Agustina Nin -‐ Gallery Liaison Manager
+44 (0) 20 7886 3030
agustina@worldphoto.org
Shanghai Dragon Fine Art Freight Co., Ltd.
Room 102, Building 29, No. 588 Jinhui Road. Shanghai, China
Tel: +86 21 5441 1715 | Fax: +86 21 5443 6338
Mr. Binbin Xu: binbin.xu@dragonfineart.com
(Mobile: +86 136 5170 3580)
Mr. Tony Wang: tony.wang@dragonfineart.com
(Mobile: +86 139 1660 1357)
Dragon Fine Art Nominated Agents:
London WILLIAMS & HILLS
Mr. Cliff Williams
cwilliams@williamsandhill.com
+44 (0)208 751 6939 Paris Ship Antiques
Mr. Christophe Augé christophe@shipantiques.fr +33 1 40129804 Berlin Hasenkamp Ms. Katja Creuzburg k.creuzburg@hasenkamp.com +49 (0)30 346904 30
New York DIETL
Mr. Justin Goldner
jgoldner@dietl.com | dietlfairs@dietls.com
+1 (212) 400 9555
Los Angeles DIETL
Mr. Karla Saldana - ksaldana@dietl.com
Jason Losh - jlosh@dietl.com
+1 (310) 981 2300
Seoul DONGBU ART
Ms. Rachel
rachel@dongbuart.com +82 2 2264 8367/8 Singapore LOTUS FINE ARTS
Mr. Benedict NG
Benedict.ng@lotus-art-singapore.com
+65 9633 3023 Taipei Sunway Express
Ms Fion Xiong
f.hsiung@sunwayexpress.net
+886 2 5582 800 #606
Hong Kong LOTUS FINE ARTS
Ms. Doreen Merkel Doreen.merkel@lotus-art-hongkong.com +852 6160 0670 Mr. Gary Mak Gary.mak@lotus-art-hongkong.com +852 9772 1774 Beijing Sunwards Fine Art
Mr. Xiao Xu
sunwards-028@vip.163.com
INTRODUCTION
Dragon Fine Art has been appointed by Photo Shanghai as the official agent for transport, customs clearance and on-‐site handling for the coming Fair. Dragon Fine Art is also the recommended freight forwarder by the organiser for overseas transportation and handling of exhibits.
Please be reminded that all exhibition cargo bound for Photo Shanghai must be customs cleared by Dragon Fine Art under the official exhibition license. We strongly suggest exhibitors do not arrange their own freight forwarding, as exhibitors may be subject to penalties from the Chinese customs authorities.
Full information and instructions are enclosed to help you ensure the correct dispatch of goods and associated documents for this show. Please read these carefully and comply accordingly. Non-‐compliance will cause unnecessary delay in customs clearance and exhibitors may incur additional charges.
Agents
For the sake of efficiency and economy, we encourage galleries to ship their exhibits through Dragon Fine Art’s overseas branches or nominated agents, specialists in art freight
forwarding. Please find the contact details enclosed or send us individual request for those countries not listed.
To help the exhibitors save on shipping costs, Dragon Fine Art will set up various
consolidation points both in Europe and US. Exhibitors are encouraged to join consolidated shipments. Please contact us for details.
TIME SCHEDULE AND DEADLINES
1. CENSORSHIP LISTS 》Artworks 》Books 1ST JUN 2015 15th AUG 2015 2. DOCUMENT DEADLINES
Airway Bill/Sea Bill, Packing List
》SEA SHIPMENT
》AIR SHIPMENT
》BILL OF LADING & SHIPPING ADVICE TO DRAGON FINE ART
20th JUL 2015 20th AUG 2015
7 days prior to arrival of vessel 72 hours prior to arrival of flight
3. CARGO RECEIVING DEADLINES
OVERSEAS SHIPMENTS
》SEA SHIPMENT MUST ARRIVE AT SHANGHAI SEAPORT ON OR BEFORE:
》AIR SHIPMENT MUST LAND AT
SHANGHAI AIRPORT ON OR BEFORE 24th AUG 2015 30th -‐ 31st AUG 2015
4. CENSORSHIP ITEMS (PROMOTIONAL
MATERIALS) TO BE SENT TO SHANGHAI
DRAGON FINE ART OFFICE FOR CUSTOMS CENSORSHIP:
20th AUG 2015
ALL VISUAL PROMOTIONAL ITEMS (TAPES, VIDEO TAPES, FILMS, CD, VCD, DVD, ETC) ARE NOT RECOMMENDED TO SHIP DUE TO COMPLICATED CLEARANCE PROCEDURE.
5. PAYMENT TO DRAGON FINE ART -‐
INBOUND
MUST REACH DRAGON FINE ART BANK ACCOUNT ON OR BEFORE 2nd SEPTEMBER SEE ‘PAYMENT’ SENCTION FOR FURTHER
INFORMATION
6. INFORM DRAGON FINE ART OF ANY
SOLD ARTWORKS AND DETAILED
On or Before 13th September
SEE SOLD ARTWORKS SECTION
7. PAYMENT TO DRAGON FINE ART -‐
OUTBOUND
MUST REACH DRAGON FINE ART BANK ACCOUNT ON OR BEFORE 20th SEPTEMBER
SEE ‘PAYMENT’ SENCTION FOR FURTHER
INFORMATION
CONSIGNMENT INSTRUCTIONS
The below information has to be provided to your shipping agent if shipping with your own shipping agent to China, so Dragon Fine Art can ensure the legal arrival of all freight.
Please be reminded that all exhibition cargo bound for Photo Shanghai must be customs cleared by Dragon Fine Art under the official exhibition license.
If you are shipping with Dragon Fine Art or one of their nominated agents they will have the below information already.
Before shipment arrival to Shanghai, a shipment pre-‐alert with the following details must be sent to Dragon Fine Art:
-‐
Packing list detailing name of artworks, name of artist, material, value, picture of artworks, dimensions of artworks.-‐
Dimensions and weight of each package;-‐
Estimated Date of Departure and Arrival;-‐
Flight No. / Name of Vessel & Voyage No.-‐
Master Air waybill No/House Air waybill / Ocean B/Lading.-‐
2nd carrier & the 2nd B/Lading, if any. COMPULSORYI.
Direct arrival Shanghai Airport: (overseas shipments)
Consignee: Shanghai Dazhong Transportation Int’l Logistics Co., Ltd No. 558 Hai Tian Yi Road
Pudong Airport Shanghai, China
For: PHOTO SHANGHAI
Tel: +86 21 6835 9308 Fax: +86 21 6835 9520 Attn: Cicy Shi
Notify Party: Shanghai Dragon Fine Art Freight Co., Ltd.
Room 102, Building 29, No. 588 Jinhui Road, Shanghai, China 201103 For: PHOTO SHANGHAI
Tel: +86 21 5441 1715 Fax: +86 21 5443 6338
E-‐mail: binbin.xu@dragonfineart.com Attn: Mr. Binbin Xu
Airlines with direct flights to Shanghai are highly recommended.
II.
Direct arrival Shanghai Seaport: (applicable to overseas shipments)
Consignee & Shanghai Dragon Fine Art Freight Co., Ltd.
Notify Party: Room 102, Building 29, No. 588 Jinhui Road, Shanghai, China 201103 Tel: +86 21 5441 1715
Fax: +86 21 5443 6338
E-‐mail: binbin.xu@dragonfineart.com For: PHOTO SHANGHAI
Attn: Mr. Binbin Xu
AIRFREIGHT OR SEAFREIGHT SHIPMENTS ARE ENCOURAGED TO BE SENT UNDER A MASTER AIRWAY BILL OR A MASTER OCEAN BILL OF LADING; EXHIBITORS WILL BEAR
UNEXPECTEDLY HIGH FORWARDERS’ HANDLING FEES IN CHINA IF SHIPMENTS ARE COVERED BY A HOUSE AIRWAYBILL OR A HOUSE OCEANBILL.
NOTE: LCL SEA SHIPMENT IS NOT RECOMMENDED.
CENSORSHIP
Due to government regulations, Exhibitors must only ship/hand-‐carry and display artworks, which have been submitted to and approved by the cultural bureau via FORM 2 – PHOTO CENSORSHIP (Page 39 of the Exhibitor Manual) by 1st June 2015.
Please note any artworks that are not submitted by this date or do not pass censorship will not be granted entry to China for Photo Shanghai.
Please refer to the Exhibitor Manual for the form and information on how to submit your censorship list.
Kindly note that censorship approval will take a minimum of 20 working days from the day it is submitted to the Chinese authorities. Please make sure the shipping agent in your country is aware of this time frame to meet the cargo-‐receiving deadline in Shanghai.
A PDF with the final list of works approved by the Bureau will be sent to you after receiving the final notification from the bureau.
VERY IMPORTANT: Please look at this list carefully, making sure you pay attention to the pictures, dimensions, material and value of the works declared as this have to match the packing list with the final works being shipped to China.
Book Censorship
Books can be shipped to China prior censorship approval by the Shanghai Municipal Administration of Culture, Radio, Film & TV (below shorted by “the Bureau”).
Please do not include books in the artwork censorship list.
Books for display purposes
Books for display purposes can be shipped to China with the crated artworks or hand carried. Only one book of each kind is allowed to be imported for display purpose on a temporary basis. Please mark the books as ‘books for display purposes’, complete and sign FORM 16 – BOOK GUARANTEE LETTER (Page 55 of the Exhibitor Manual) and return it by the 15th July 2015 to binbin.xu@dragonfineart.com / tony.wang@dragonfineart.com
Books for sale
Any books for sale at Photo Shanghai, entering Mainland China, must be imported on a permanent basis with a non-‐refundable tax rate of 17%. This can be arranged through Dragon Fine Art.
Please ensure any books for sale are sent to China in a separate shipment from the artworks, as mixed media can delay crates at customs.
In order to obtain censorship approval please send TWO copies of each book to Mr. Binbin Xu by 15th August 2015
Promotional Material
ALL VISUAL PROMOTIONAL ITEMS (TAPES, VIDEO TAPES, FILMS, CD, VCD, DVD, ETC) ARE NOT RECOMMENDED TO SHIP DUE TO COMPLICATED CLEARANCE PROCEDURE.
Any promotional material for distribution on site has to be submitted for approval to the Chinese authorities. Please send two samples of each catalogue, leaflet, video etc. to Dragon Fine Art on or before the date stipulated in the Time Schedule.
The approval of promotional material and quantities that can be distributed as well as assessment of tax and duties is subject to the Authorities’ decision. The censorship approval usually takes 3 – 4 working days. Late submission will result in late approval. Please follow the deadline on Page 5 so you will have enough time to organise shipping once censorship is completed.
When Taiwan, Hong Kong, or Macau is mentioned in these promotional materials, the exhibitors should avoid using any expression of interpreting those places in the position equivalent to a country.
If you wish to ship and distribute periodicals/newspapers at the fair please contact Binbin Xu for assistance.
EXHIBITION DOCUMENTS FOR CUSTOMS
All exhibitors are requested to send to Dragon Fine Art or the nominated agent, the complete Packing List (see appendix) according to our TIME SCHEDULE.
Customs Clearance will be preceded according to the Packing List submitted to Dragon Fine Art, both for exhibition opening and closing.
The packing list shall include:
•
Name of the artworks/exhibits•
Artist of the artworks/exhibits•
Material•
Quantity•
Value•
Dimensions of the artworks/exhibits•
Picture of the artworkThe information of the artworks in the packing list must correspond to that in the approved artwork list by the Cultural Bureau.
Any promotional materials – catalogues, souvenirs, samples, and visual aids – must also be included in the packing list precisely, such as contents, quantity, unit price, total price, way of disposal, etc.
VERY IMPORTANT: Hand-‐carried exhibits brought to the exhibition must also be declared, but separately from shipped works.
CUSTOMS CLEARANCE
Dragon Fine Art will undertake clearance and inspection, for both inbound and outbound movement in Shanghai, on behalf of the exhibitors. This applies for all international shipments whether they are shipped by Dragon Fine Art or by the galleries own shipping agent.
Please note that customs inspection will be conducted on the exhibition site to avoid repeated unpacking and repacking procedures of the cases.
VERY IMPORTANT: Exhibitors’ representative(s) must be present on site when customs inspection is being conducted to supervise the unpacking, hanging, positioning, installing, and repacking of the exhibits. Dragon Fine Art will not be responsible for any delay in these procedures due to the representatives’ late arrival or the absence of exhibitors’
advance explicit instruction. Please provide a working mobile number to the Dragon Fine Art representative in advance.
No exhibits may be removed from the Shanghai Exhibition Centre without the Authorities’
approval and necessary documentation through Dragon Fine Art.
HAND-‐CARRIED EXHIBITS
We do not encourage galleries to hand-‐carry artworks into China. However, should this be the case, exhibitors must submit all works for censorship on the 1st June and their packing list and flight number 15 days prior arrival. The packing list must correspond to the approved censorship list. Dragon Fine Art will apply for a customs seal and arrange a pick up service at the airport.
It is crucial to inform Dragon Fine Art of both the inbound and the outbound flight numbers in advance. Any sold piece must be customs cleared before the rest of the hand-‐carried artworks are allowed to fly with you. Dragon Fine Art requires at least two working days to obtain a customs seal for the unsold artworks to return.
Contact Dragon Fine Art with ample time to arrange clearance for inbound and outbound flights.
SOLD EXHIBITS
Once an artwork is sold during the Fair, the exhibitor should approach the Dragon Fine Art on-‐site office to complete the necessary customs and permanent importation formalities.
VERY IMPORTANT: Under NO circumstances may any temporarily imported cargo be removed from the halls of the SEC without completing the relevant customs formalities with Dragon Fine Art.
Dragon Fine Art will require some general information from the gallery and the buyer such as:
Buyer’s Name and Surname: Address:
Contact number:
Artworks staying in China
VERY IMPORTANT: Once all information and payment for sold artworks has been submitted, the permanent import procedure usually takes 25 working days to finish
including license, customs clearance for permanent importation, quarantine inspection and customs duty payment. Late customs duty payment may prolong the procedure.
Roughly 26% of the declared value will be levied as tax and duty (including VAT) for all sold artworks. The tax and duty percentage given by the customs when any particular artwork is sold will be referred to as the final and precise rate.
For applying for permanent importation for works staying in China, Dragon Fine Art will need the following information.
•
High resolution Picture of the Artwork•
Dimensions•
Year of creation•
Artwork Title•
Name of Artist•
Medium/MaterialOnce again all the above information must correspond to that included in the approved artwork list by the Cultural Bureau.
Works being shipped to other countries
Upon submission of all information and payment for sold artworks, the whole procedure usually takes 15 working days to finish including customs clearance for export, space booking and inspection. Please note the availability of flight space and the time of Dragon Fine Art receiving the payment may influence the whole procedure.
VERY IMPORTANT: As the first week of October coincides with the National Holiday in China and the air freight industry enters the high season, flights may be full and rates more expensive, particularly between 1st and 7th October. This may influence the whole
procedure for return shipping as well. However, Dragon Fine Arts will advise you on rates and delays before proceeding.
For additional information on rates see the ‘Service and Rates for Handling of Exhibits’
section below.
RETURN OF EXHIBITS
All exhibits planned to be returned to the gallery will be arranged only when all customs clearance procedures are completed.
The time required before exhibits’ departure from Shanghai after close of the exhibition depends largely on the availability of return flights as well as the date of the flights.
Therefore exhibitors are advised to notify Dragon Fine Art of the desired return date of their exhibits in advance and proceed to do the payment so that flights will be booked with plenty of time.
Dragon Fine Art will provide an estimate return fare with the inbound quote as a reference.
Please bear in mind that the shipping and delivery of crates will only be possible once payment reaches Dragon Fine Art’ bank account (See PAYMENT). We strongly encourage exhibitors to either pay cash or do a bank transfer on the first working day after the end of the Fair to avoid delays with the shipping.
Dragon Fine Art will work diligently to finish the return procedures within the shortest time possible.
VERY IMPORTANT: As the first week of October coincides with a National Holiday in China and the air freight industry enters the high season then flights will be more occupied and rates more expensive, particularly between 1st and 7th October. This may also influence the whole procedure for return shipping.
QUARANTINE INSPECTION AND FUMIGATION
Treatment / Fumigation Standard:
Wooden packing materials must be treated by Heat Treatment (HT) or Methyl Bromide (MB) fumigation at the export countries, cities, or districts, and marked with “IPPC” (sample shown as below) on two opposite sides.
The Mark should contain the valid symbol approved by IPPC, country code, unique number of producer / treatment designated by the National Plant Protection Organization (NPPO) in exporting countries and treatment methods (HT, or MB)
If the wooden packing materials does not bear the official mark of “IPPC” or is with the mark but has unqualified treatment, it will create problems for customs clearance and thus cause delay for delivering the exhibits to the exhibition site.
VERY IMPORTANT: It is mandatory that all wooden cases for packing must bear the “IPPC” mark.
Applied Countries, Cities, and Districts:
All countries / Cities (Including Hong Kong SAR, Macau SAR and Taiwan)
Applied Scopes: All non-‐processed wooden packing materials used to carry, pack, pad and support, and reinforce the goods, such as, but not limit to, wooden case, crate, pallet, frame, beam, skid, wedge, sleeper and pad.
Sample of Mark
PACKING OF EXHIBITS
The cases must be strong enough to avoid damage during transportation as well as
unpacking and in particular be suitable for repacking and for sale or return movement after the exhibition. It is advisable that the gross weight of individual package is between a few hundred kilogram and 2 tons.
The exhibitor shall be responsible for the consequences of improper packing.
After the Fair, all works (sold and unsold) must be packed in their original crates and left at the stand for Dragon Fine Art collection.
All works will be sent to Dragon Fine Art warehouse where they will be re-‐organized. Please bear in mind that at this stage Dragon Fine Art might need to build additional crates in order to ship works to buyers. For costs on packing and packing materials see the ‘SERVICES AND RATES FOR HANDLING OF EXHIBITS’ section below.
HEAVY / OVER-‐SIZED EXHIBITS
Exhibitors with heavy exhibits must arrive on-‐site early and direct the actual positioning of heavy exhibits. The surcharges for heavy / over-‐sized exhibits will be levied as per our tariff. If a mobile crane or forklift is required for installation of equipment, including removing wooden bases, the exhibitor should send their detailed requirements to Dragon Fine Art. For quotation of hiring such equipment, please contact Dragon Fine Art office. A detailed layout should also be provided to Dragon Fine Art for better on-‐site operation.
If neither layout nor instruction has been given to Dragon Fine Art in advance, exhibits will be delivered and placed arbitrarily on the stand. Extra charges for repositioning of the exhibits incurred are at the exhibitor’s expenses.
It is imperative to mount the heavy exhibit firmly on a sturdy base with skid in order to protect the exhibit while being hoisted and positioned. Exhibits should be displayed on the base. Otherwise, a surcharge will be incurred for removing the base from heavy exhibits. The
case for heavy exhibits should be constructed so that the sides are fixed by bolts rather than by nails or screws. This will prevent the case from being damaged during unpacking and will save considerable time, especially during the exhibition closing. Please mark the front side of the case clearly to ensure correct positioning.
CASE MARKING
All packages must be clearly marked on at least 3 sides:
NAME OF EXHIBITION: Photo Shanghai NAME OF EXHIBITOR:
HALL NO. / STAND NO.: CASE NO: (1/UP)
GROSS WEIGHT: (KILO)
NET WEIGHT: (KILO)
DIMENSIONS: (L x W x H CMS)
Please also mark "FRONT" or "BACK" & "CENTRE OF GRAVITY" on packages as well.
INSURANCE
Please be reminded Dragon Fine Art' tariff is calculated on the basis of volume or weight and has no correlation with the value of exhibits, therefore no insurance has been covered in Dragon Fine Art service rates and all work is undertaken at owner's risk.
It is the responsibility of each exhibitor to cover nail to nail, round trip, all risks Marine (Transport) Insurance including the exhibition period and return of the exhibits to domicile and the period the exhibits are handled by Dragon Fine Art, preferably through a company who has an agent in Shanghai. The exhibitor should also bring a copy of the insurance policy to China. It will be necessary in case the exhibitor intends to claim for damage or loss in China.
Please also note that the Exhibitor Insurance required by the organiser does not cover for damage or loss of artworks.
PAYMENT
All invoices will be issued in USD. We recommend galleries to transfer the money in USD as this will speed the bank transfer. The bank account details will be sent with the invoice.
a)
For Inbound Movement and Closing of Exhibition
After the exhibitors receive the artworks at the booth, payment will be required to be made to Dragon Fine Art before the close of the exhibition.
b)
For Return Shipment
Return shipment will be effective and / or Bills of Lading (BoL) will be released upon receipt of payment. Please note that Dragon Fine Art will take credit card payments on site for return shipments and deliveries. If you opt for doing a bank transfer instead make sure you organise this with plenty of time to avoid delays on shipping/delivery.
CONDITIONS OF BUSINESS
a) All information is subject to change by organizer information.
b) All transactions are subject to the standard trading conditions of Shanghai Dragon Fine Art Freight Co., Ltd (copies available on request from the company) and which in certain cases exclude or limit the company’s liability.
SERVICES AND RATES FOR HANDLING OF EXHIBITS
I.
INBOUND MOVEMENT OR OUTBOUND MOVEMENT FOR SHIPMENTS
ARRVING DIRECTLY AT SHANGHAI SEAPORT/AIRPORT
By Sea Freight
Basic Handling Rate
RMB600.00 / cbm or 1,000kg (whichever is greater)
Minimum Charge
LCL
RMB1,200.00 / consignment / exhibitor
FCL 20’ Contrainer
RMB13,800 / 20’ container
FCL 40’ Contrainer
RMB27,600.00 / 40’ container
Services includes:
•
Customs clearance•
Transportation from Shanghai seaport to exhibition center or vice versa•
Customs inspection for inbound or outbound shipmentBy Air Freight
Basic Handling Rate
RMB5.50 / kg based on actual or volumetric weight (whichever is greater)
Minimum Charge
RMB1,650.00 / consignment / exhibitor
Services includes:
•
Customs clearance•
Transportation from Shanghai airport to exhibition center or vice versa•
Customs inspection for inbound or outbound shipment
II.
ON-‐SITE HANDLING SERVICES
Services include delivery of exhibits from arrival fairground to booth or vice versa,
unpacking, repacking, positioning and/or handling of empty cases during the show period
i.
Delivery from arrival fairground to booth or vice versa
Handling Rate
RMB200.00 / cbm or 1,000kgs
Minimum Charge
RMB200.00 / consignment / exhibitor
ii.
Handling and storage of empty cases during the show period
Handling Rate
RMB200.00 / cbm or 1,000kgs
Minimum Charge
RMB200.00 / consignment / exhibitor
iii.
Art handlers
Dragon Fine Art provides professional art handlers for unpacking, repacking, hanging and installation of the artworks. Exhibitors are recommended to place their orders in advance based on needs. Please return FORM 15 – ART HANDLERS BOOKING (Page 54 of the Exhibitor Manual) by 15th July 2015 to Dragon Fine Art binbin.xu@dragonfineart.com / tony.wang@dragonfineart.com
Art handler
RMB150.00 / person / hour
Minimum Charge
2 hours
iv.
Forklift
3T forklift
RMB300 / hour
v.
Freight truck pass
If exhibitors shall deliver their cargo on their own to Shanghai Exhibition Center, they shall contact Dragon Fine Art to apply for a freight truck pass.
Truck pass
RMB150.00 / piece
vi.
Packing material & Crating
Dragon Fine Art provides packing material at the exhibitors’ own expense.
Bubble Wrap
RMB80.00 / meter
Acid Free Paper
RMB100.00 / sqm
Plastic Foil
RMB50.00 / meter
Carton board
RMB50.00 / meter
Wooden crating RMB 800.00 / cbm
(Minimum charge RMB1600.00)
III.
HEAVY LIFT SERVICES
Exhibits over 2,000kg per package will be additionally charged as follows:
Weight Per Package
Heavy-‐Lift charges
From 2,001kg to 4,000kg
RMB350.00 / 1,000kg
From 4,001kg to 6,000kg
RMB400.00 / 1,000kg
From 6,001kg to 10,000kg
RMB450.00 / 1,000kg
Please contact Dragon Fine Art for a separate quotation if the dimensions of the exhibit exceed any of the following parameters:
Length (Meters)
Width (Meters)
Height (Meters)
>4 m
>2.2 m
>2.2 m
IV.
SHANGHAI SEAPORT/AIRPORT TERMINAL HANDLING CHARGE
Seaport
LCL
RMB320.00/cbm(min3cbm)
FCL
RMB2,400.00 / 20’ container; RMB3,400.00 / 40’ container
Seaport Agency Fee
RMB500.00/consignment
charges to Yang Shan port
FCL
RMB950.00 / 20’ container RMB1900.00 / 40’ container
Airport
RMB1.75 / kg (min 200kg based on volume weight)
Airport agency fee
RMB350.00/consignment
V.
SOLD EXHIBITS
Sold Exhibits staying in China
The following charges apply to international galleries whose sold exhibits are staying in China permanently.
Customs Declaration Fee
(Fixed price per gallery for all sold exhibits)
RMB1800.00 / consignment / exhibitor (excludes tax, import permit, sold formalities)
Permanent Import License Fee
(Fixed price per gallery for sold exhibits staying in China)
RMB3000.00 / consignment / exhibitor (20 working days after receiving details of the sold artwork including high resolution images)
On-‐site handling charges
RMB200.00 / CBM
Transportation from fair to bonded
warehouse
RMB800.00 / consignment / exhibitor
Inspection Fee
RMB300.00 (consignment / exhibitor)
Bonded warehouse charges
As per outlay
Sold Exhibits NOT staying in China
Sold exhibits NOT staying in China will follow the same procedures as normal return
exhibits. No extra permit & formalities will be required. Please refer to article 1 of this
tariff.
VI.
MISCELLANEOUS CHARGES
i.
Documentation Charges
Basic documentation charges
RMB500.00 / consignment / exhibitor
Documentation of List of Exhibits
RMB50.00 / page
ii.
Storage charges in China
a) Stored in Shanghai airport terminal after 3 days free
storage upon arrival
RMB6.00 / 10kg / day
b)Stored at Shanghai Sea terminal after 3 days free storage upon arrival
FCL shipment
RMB80.00 / teu / day
LCL / Break-‐bulk shipment
RMB80.00 / cbm / week or part thereof
c) Storage charges will be charged to the exhibitor after 3
days free storage counting from the close of the fair
RMB80.00 / cbm / week or part thereof
d) Climate control storage at warehouse
RMB100 / cbm / day (min 2
days)
e) On-‐site climate control storage RMB1250/cbm/exhibition
period
iii.
Handling charges for hand-‐carried exhibits
Customs clearance at airport
RMB3,500.00 / consignment / exhibitor
Optional: Armed escort service for hand-‐carried
exhibits from airport to fair booth or vice versa
RMB8,000.00 / consignment / exhibitor
i.
Return of empty container from the Fair to Shanghai Sea Terminal for FCL
shipment or vice versa
Container Haulage charges
RMB1,400.00 / 20’ Container RMB1,800.00 / 40’ Container
ii.
Quarantine service and handling charge
(Applicable to both sea and / or air shipment)
a) LCL
RMB120.00 / CBM
b) Per 20’ Container
RMB640.00 / 20’ container
c) Per 40’ Container
RMB1280.00 / 40’ container
iii.
Late arrival surcharges (Shipment arrival and document submission beyond
deadline stipulates)
For cargo arriving beyond the deadline, additional handling surcharges will be added to cover the additional cost. This does not guarantee that the exhibits will arrive on time to Shanghai Exhibition Centre for the Fair.
Handling from port to booth
Handling charge from airport /
sea terminal to site door
+30% (min. RMB.
Customs examination fee
+30%
Quarantine examination
+30%
Documentation fee
+30%
Late document submission
RMB500.00 / consignment
iv.
Fumigation charges at Shanghai
(Applicable to both sea and / or air shipment)
Under 2 cbm
RMB800.00 / consignment / exhibitor
2 cbm or over
RMB1,280.00 / consignment / exhibitor
20’ container or 40’ container
RMB1,280.00 / container / consignment
v.
For tax / duty payable items (Books, catalogues, etc)
Customs formality fee for given-‐away or consumed items on which tax/duty are levied during the exhibition
RMB800.00 / consignment / exhibitor
Tax/duty at cost
VII.
REMARKS
1. The above rates exclude freights, lashing, purchasing of tarpaulin, and any materials required for lashing, or special container loading, tax/duties, or any items not covered in this tariff. Exhibitors should reimburse Dragon Fine Art for the cost if they incur.
2. In accordance with Chinese taxation regulation, all quotations will be subject to 6% VAT.
3. Volume and weight conversion in airfreight rate is 6 cbm = 1,000 kilo.
4. Return exhibits can only be shipped out after the completion of customs clearance. Should the exhibitor ask for priority or express service to accommodate its needs, 30% additional charge on top of the official tariff will be requested to cover the extra effort spent; and the final decision is subject to the Customs’ approval.
5. No unpacked cargos without container are accepted.
6. All inbound shipments (sea freight, air freight, or land / rail freight) must be consigned as per our consignment instruction and on “FREIGHT PREPAID” basis; otherwise we shall levy 5% commission on the freight, which we pay on your behalf to the local carriers. The willingness of paying 5% commission, by exhibitors, is not the only criterion factored in Dragon Fine Art’ discretion of accepting this request, all subject to Dragon Fine Art’ final decision.
7. The surcharge for handling of dangerous cargo will be given upon request and this charge will be charged at exhibitors’ account. The definition of dangerous cargoes is subject to the declaration on the freight bills issued by carriers in accordance to the International Maritime Dangerous Goods (IMDG Code) for surface shipments, and Dangerous Goods Regulations (DGR) of International Air Transport Association (IATA) for airfreight shipments.
8. Exhibitors must bear all necessary penalties imposed by the Customs if the Clearance is not finished within the time allowed. Consequently, it is very imperative for exhibitors to send Dragon Fine Art all related shipping documents according to the Time Schedule and Consignment Instruction.
9. Exhibitors will be charged overtime surcharge for working on non-‐official working hours, i.e. beyond normal working / opening hours of official move-‐in, move-‐out, as well as show period. Rates are subject to separate quotation.
10. Dragon Fine Art does not take any responsibility for:
a) If any exhibits is not allowed by the organizer or Chinese Customs to be sold or displayed in fair site. b) any tax / duty for sold exhibits.
11. Please be reminded Dragon Fine Art's tariff is worked on the basis of volume or weight and has no correlation with the value of exhibits, therefore no insurance has been covered in Dragon Fine Art' service rates and all work is undertaken at owner's risk. 12. It is the responsibility of each exhibitor to cover round trip all risks Marine (Transport)
Insurance including the exhibition period and return of the exhibits to domicile, inclusive of the period the exhibits are handled by us, preferably through a company who has an agent in the city of the show site. The exhibitor should also bring a copy of the insurance policy to China. It will be necessary in case the exhibitor intends to claim for damage or loss in China.
13. Any service required from exhibitors not covered by this tariff will be quoted separately upon request.
14. All transactions are undertaken subject to the standard trading conditions of Shanghai Dragon Fine Art Freight Co., Ltd. (copies available on request from the company) and which, in certain cases, exclude or limit the company’s liability.
A-‐Z DIRECTORY
Airwaybill
The air waybill is the most important document issued by a carrier either directly or through its authorised agent. It is a non-‐negotiable transport document. It covers transport of cargo from airport to airport.
Bills of Lading (BoL)
Bills of Lading (BoL) is a document issued by a carrier which details a shipment of
merchandise and gives title of that shipment to a specified party. Bills of lading are one of three important documents used in international trade to help guarantee that exporters receive payment and importers receive merchandise.
F
ull container load (FCL) and
Less-‐than-‐container load (LCL)
A full container load (FCL) is an ISO standard container that is loaded and unloaded under the risk and account of one shipper and only one consignee. It means that the whole container is intended for one consignee.
Less-‐than-‐container load (LCL) is a shipment that is not large enough to fill a standard cargo container.
House and Master AWBs and BLs
A freight forwarder offering a consolidation service, will issue its own air waybill or bill of lading. From now on AWB will be used to refer to both. This is called a Forwarder's or House AWB with its equivalent House BL. These act as contracts of carriage between the shipper and the forwarder, who in this case becomes a Deemed Carrier. The forwarder in turn enters into contracts with one or more carriers, often using more than one mode of transportation. The contract of carriage between the forwarder and carrier is called a Master Air Way Bill ( MAWB or MBL). A House Air Waybill (HAWB) or Bill of Lading (HBL) could act as a multimodal transport document.
