Presented By Date
Using the ScienceDirect
MARC Records Program
Alistair Morrison, Senior Product Manager, ScienceDirect 2/27/2014
•
Housekeeping
•
Overview of ScienceDirect books
•
Title Lists
•
Procedures for ordering MARC
records
•
Common questions and
challenges
•
Plans for automated MARC
delivery
•
Discussion
•
Wrap Up
Books on ScienceDirect
Type
Sold
As
Approx.
Count
eBook Subject
Collections
24
Front
Lists*
179
Back
Lists*
21
Legacy
Back
Lists
17
Local
Language
Collections
*Freedom Collection
combines
all
Front
Lists
and
4
or
more
years
of
Back
Lists
17,000
Major
Reference
Works
Individual
Titles
140
Book Series,
Handbook
Series
60
Serial Publications
9,000
•
Books are loaded as individual chapters in PDF and/or HTML format
• There are no whole-book files
•
There is a home page for every book with a URL based on its ISBN
• This format is supported by redirect for volumes in series
Book Content on ScienceDirect
Reading Your Electronic Holdings Report
Notes:
‐
Convert
CSV
to
.xls or
.xlsx
‐
You
can
exclude
“Non
‐
Subscribed”
when
you
download
Go to
http://www.elsevier.com/online
‐
tools/sciencedirect/books#books
‐
title
‐
lists
Front Lists are updated weekly on Tuesday with availability date
•
Complete book list is at the bottom
• Similar layout to Electronic Holdings Report
Title Lists on Elsevier.com
Go to
http://www.elsevier.com/online
‐
tools/sciencedirect/linking
‐
and
‐
integration#marc
‐
records
•
Instructions
•
Collection Order form
•
Sample Record
•
FAQs
•
Help Desk links
1.
By Collection
• Collection order form on Elsevier.com • OCLC website for collection record sets
2.
Individual record request
• Requires assistance from Elsevier Help Desk or Account Representative
3.
Automated delivery based on holdings, via the Admin Tool
• Current system is being phased out
• Will be replaced by a new system based on the KBART standard in 2014 • Therefore new users are encouraged to wait for the new system
Which Order Method Is Right?
Your
Purchase
Order
Form
OCLC
Web
Site
Subject
Collections
Collection
Form
Yes
Legacy
Collections
Collection
Form
Yes
Local
Language
Collections
Collection
Form
Freedom
Collection
Freedom Collection
Form
No
Major
Reference
Works
Individual
Records*
No
Book Series
Individual
Records*
No
*Get
help
from
your
Elsevier
representative
or
Help
Desk
Resources
http://www.elsevier.com/online‐tools/sciencedirect/linking‐and‐integration#marc‐records
http://www.oclc.org/en‐US/collection‐sets.html
Using the Collection Order Form
Available
at:
Using the New Freedom Collection Order Form
Available
(soon)
at:
Requesting Individual Records
•
Your
account
rep
or
product
sales
manager
will
be
glad
to
help
•
You
will
need
a
list
of
the
titles
you
want
and
their
ISBNs
•
Order
detail
•
Elsevier.com
Title
Lists
•
Holdings
Report
•
Send
the
list
to
the
Help
Desk
•
Plain
text
or
•
Attached
Excel
sheet
Regional
Help
Desk
Emails
at
• Why don’t you send my records automatically?
• Not everyone wants MARC records. We now include instructions for ordering with your activation notification
• There are extra (bad) URLs in the 856 field
• Extra URLs exist in the WorldCat record
• OCLC tries to strip out URLs that don’t belong but has trouble if they include the ScienceDirect.com domain
• There are duplicate records in the .mrc file
• We believe this problem is fixed. It was caused by an error in our holdings reports
• Can you deliver UNI-MARC format?
• No
• Can we add customized notes or delete fields?
• Yes, for Collections order only
• Why does it take so long to get my records
• Typically OCLC can supply records the same day if they exist
• Creating records for large new collections, especially Legacy collections, can take several months
• Can we redistribute the records under Creative Commons?
• No. The records are OCLC’s intellectual property
• Where do I get help or report problems?
• If you got the wrong records contact the Elsevier Help Desk
• If the data in the records are wrong contact OCLC Customer Support support@oclc.org
•
Part of a larger data sharing project
•
Customers opt-in to allow selected third parties (OCLC) to download their
holdings info in KBART2 format
•
If you sign up for automatic MARC delivery service
• OCLC checks your holdings periodically
• OCLC tracks MARC records they have already sent you
• OCLC delivers any available records you need but don’t already have • OCLC will send delete notifications if titles come out of your holdings
•
Advantages
• Must less work for librarians • Great for Front Lists
• Great for subscription type purchases such as Freedom and Evidence Based Selection • Great for book series
•
Disadvantages
• Based on holdings not sales history, so MARC deliveries won’t match invoices in many cases
Questions?
Alistair Morrison,
M.A.,M.L.S.
