Congratulations on your engagement!
Mahalo for considering The Club at Hokuli’a for your upcoming event! Located 12 miles South of Kailua-Kona Village and 4 miles south of the Sheraton Kona Resort, we offer an Oceanside venue unlike any other.
Our ceremony site, overlooking the 18th hole on our Jack Nicklaus Signature Golf Course, offers
unparalleled views of the Pacific Ocean. The Pavilion, our reception venue, is a blend of Old Hawaii with contemporary Pacific Fusion dining.
Complementing our spectacular venues is an expert staff that is dedicated to creating an unforgettable experience for you. We look forward to helping you celebrate your special day. Please contact us if you have any questions. 808-324-1500. www.hokuliaclub.com
Event Policies
Our site fee provides access to the Club at Hokuli’a for your special event. What is included?
• Wedding Ceremony Site and Ceremony Rehearsal.
• The Pavilion and Ceremony lawn have a capacity of 150 persons. • Use of Clubhouse Locker Rooms to prepare for Ceremonies.
o Club Members may be present at any time.
• Member for a Day Program – the pre-designated wedding party is granted access to the Club facilities. Including pool, fitness, tennis, and massage by appointment (fees apply). • Golf Access (golf fees apply).
• Menu Tasting.
• Club standard Linen, China, Glassware, Silverware and existing furniture. • Staffing of event, to include bartenders, servers, porterage.
What is not included?
• “Day of” event coordination. Please engage your own event coordinator. • Tables, chairs, umbrellas, etc., other than what is on hand.
• Removal and replacement efforts of existing furniture. • Decorations other than what is already existing and in place. • Ceremony set up. Chairs, arch, etc.
• Dance floors, lights, generators, extension cords, etc.
Contract stipulations, timelines
A contract and The Club at Hokuli’a Event Policies document must be signed upon receipt of deposit and a revised contract must accompany all changes. Please read the contract carefully. In addition, a banquet event order form must be completed and signed confirming food,
beverage, estimated attendance, and any additional rates prior to the event. This banquet event order will become part of the contract. Banquet event orders must be signed no later than 7 days prior to the event.
Deposits, damages and cleaning fees
All deposits are non-refundable and will apply to the final bill on the day of the event. The event will not be confirmed without a deposit. All deposits are based on an estimate of total charges, not including tax and service fees. Final payment is due at the conclusion of the event.
1st Deposit – 50% of Site Fee to secure date (non-refundable)
2nd Deposit – Balance of Site fee and 50% of F&B due 30 days prior to event
Food & Beverage Requirements
All food will be catered by The Club at Hokuli’a, and requires a Food & Beverage guaranteed minimum. Buffet requires a minimum guarantee of 40 persons. Children aged 0-3 eat at no charge; children 4-10 are half off selected menu pricing. Menu must be selected 30 days prior to the event. Changes in Menu may be made up to 14 days prior to event.
Our standard bar setup is included in the site fee. Additional bars will incur a set-up fee per bar. Liquor and Smoking laws of the State of Hawaii must be adhered to at all times. All persons consuming liquor must be 21 years of age or older. The Club at Hokuli’a reserves the right to refuse service to any individual, who in our opinion is too intoxicated.
Gratuities and taxes
A 20% service charge will be added to all food and beverage fees as well as any services provided or contracted by The Club at Hokuli’a. Local G.E.T. taxes will be added to all charges as applicable.
Overtime
Should the Client with to extend the event past the allotted hours, there will be an overtime charge per hour, as well as any additional charges for food and beverage consumption. Guarantees
At the time of booking, an estimated count will be required. Menu selection and estimated attendance is due 30 days prior to the event. The final Attendance Guarantee is due 7 days prior to the event. All guarantees must be submitted in writing to the Event Manager. The Club will use the Estimated Attendance as the Attendance Guarantee in the event that guarantees are not submitted by the Attendance Guarantee Notice Date and charges will be made
accordingly. The Club reserves the right to substitute other food and services if necessary when the guaranteed number of guests is exceeded, or when the guaranteed number of guests is changed less than 7 days prior to the event.
Outside Vendors
The contracted Client is responsible for any outside vendors that are hired. Outside vendors must pick up their property by the end of the event. Exceptions will only apply if approved by the Event Manager.
We strongly recommend the following vendors to assist in coordinating all of your wedding needs:
Bliss in Bloom Allison Bennett
info@blissinbloom.com
Vintage & Lace Carly Ruiz
Pricing
Ø Ceremony Site (1 Hour)
o Sunday or Monday $2500
o Friday or Saturday $3500
Ø The Pavilion (4 Hours)
o Sunday or Monday $5000
o Friday or Saturday $7000
Ø Overtime Site Fee per hour $500 Ø Pavilion Food & Beverage Minimum $7500 Ø Additional Bar Set Up (each) $500
Ø Furniture Removal $1000
Cancellation policy
If the Client cancels up to 30 days prior to the scheduled event date for any or no reason, the Client will forfeit the non-refundable deposit. If the Client cancels less than 30 days prior to the scheduled event date, the Client forfeits all deposits and payments to that date. Back up plans with pricing will be coordinated with Client’s Event Manager should circumstances beyond The Club at Hokuli’a’s control of other acts of God prohibit an event.
Point of Contact: _____________________________________________________________ E- mail: _________________________________ Phone: ____________________________ Please indicate above the person who will handle your event planning. This one person will work directly with our Event Manager on all event logistics.
I understand and will comply with all of the above Special Event policies and information.
Client Signature The Club at Hokuli’a
WELL DRINKS
The Club offers a premium well as a standard: Ketel One Vodka, Bombay Sapphire Gin, Bacardi Superior Rum, Cazadores Reposado Tequila, Dewars 12 yr. Scotch, Makers Mark Bourbon.
Well Drinks $7
Cocktails $9
Hokuli’a Mai Tai $10
CALL SPIRITS
Vodka
Absolut, Tito’s 9
Belvedere, Chopin, Grey Goose 11 Gin
Tangueray Ten, Hendricks 11 Rum
Meyers’s 9
Kirk & Sweeney 18yr 11 Tequila
Patron Silver 9
Patron Anejo 11
Don Julio 1942 19
Scotch
Johnnie Walker Black Label, Chivas 12yr 9 Glenlivet 12yr, Macallan 12yr 12 Ardbeg 10yr, Dalwhinnie 15yr 13
Macallan 17yr Fine Oak 21
Macallan 18yr 25
Macallan 25yr 100 Whisky
Jameson’s, Sazerac Rye 9
Jack Daniel’s Single Barrel,
Crown Royal Reserve 11
Eagle Rare 13
Crown Royal XR 19
Bushmills 21yr 20
BEER NON-ALCOHOLIC
Domestic Bottles 4 Soda 3
Imported & Microbrew Bottles 5 Iced Tea 3
Domestic 5-gallon Keg 260 Lemonade 3
Imported & Microbrew 5-gallon Keg 360 Bottled Water 3
WHITE WINE
Chardonnay Route Stock, Carneros 40
Rombauer, Carneros 60
Sonoma Cutrer, Sonoma Coast 60
Sauvignon Blanc Cakebread, Napa Valley 48
Sparkling
*Case Purchase Only
Villa Sandi, Prosecco*
Charles-Heidseck Champagne* 432 1152
RED WINE
Red Blend Cabernet SauvignonNiner Estates, Paso Robles
Emblem by Michael Mondavi, Napa Valley
47 64 Beaulieu Vineyards, Napa Valley
Jordan, Alexander Valley
53 90
Merlot Matanzas Creek, Napa Valley 52
Pinot Noir Alexana ‘Terroir Series’, Willamette Valley 47 Fiddlehead Cellars ‘728’, Sta. Rita Hills 80
Ali’i Plated Dinner - $75 per person
Appetizers - Pick 3
Ø Panko Crusted Chicken Skewers with White Wine Butter Sauce & Basil Ø Mediterranean Pork Skewers
Ø Baby Back Ribs
Ø Shrimp & Crispy Pork Belly Skewer with Pesto Vinaigrette Ø Ono Poisson Cru, Baguette
Ø Kona Heirloom Tomato & Gorgonzola Crostini, Organic Basil Ø Shrimp Cocktail
Ø Parmesan Flatbread, Fresh Herbs Salad – Pick 1
Ø Caprese Salad Ø Caesar Salad
Ø Waldorf Salad – Apples, Celery, Baby Romaine, Walnuts, Sherry Vinaigrette Ø Iceberg Wedge Salad – Bacon, Bleu Cheese, Tomato, House Ranch
Entrees - Pick 2
Ø Prime Rib –Loaded Baked Potato, Asparagus, Au Jus, Creamy Horseradish,
Ø Organic Airline Chicken Breast – Hokuli’a Honey Mac Nut Glaze, Mashed Potatoes, Big Island Market Vegetables, Natural Jus
Ø Chicken & Shrimp Pasta – Linguine, Big Island Heirloom Tomatoes, White Wine, Fresh Basil, Gremolata
Ø Meatloaf – Mashed Potatoes, Big Island Market Vegetables, Brown Gravy Ø Crispy Ono – Steamed Rice, Bok Choy, Spicy Aioli, Yuzuyaki Sauce
Ø Seared Mahi Mahi – Imu Kalua Pork & Purple Sweet Potato Hash, Haricot Vert, Hawaiian Chili Pepper Soy Beurre Blanc
Ø Chicken Piccata – Ali’i Mushroom Risotto, Lemon Butter Sauce with Capers, Garlic, Fresh Herbs,
Ø Chicken Milanese – Crispy Polenta Cake, Arugula, Kalamata Olives, Charred Tomato, Balsamic Reduction & Shaved Parmesan
Ali’i Aimoku Plated Dinner - $95 per person
Appetizers - Pick 4Ø Shrimp & Crispy Pork Belly Skewer with Pesto Vinaigrette Ø Crab Cakes with Citrus Beurre Blanc
Ø Kona Shrimp Cocktail
Ø Ahi Sashimi with Wasabi and Pickled Ginger
Ø Kalua Pork Spring Rolls, Hokuli’a Imu Pork, Kiawe Honey Chili Red Wine Glaze Ø Kona Shrimp Gazpacho Shooter
Ø Bacon Wrapped Asparagus
Ø Crab Stuffed Mushrooms- Onions, Parmigiano Reggiano Ø Gochujang BBQ Short Ribs
Ø Roasted Ali’i Mushroom Vol au Vent - Madeira Veal Demi Salads – Pick 1
Ø Shrimp Louie Salad – Heirloom Tomatoes, Kealakekua Avocado, Olives, Soft Boiled Egg, Shrimp & Sherry Vinaigrette
Ø Local Tomato & Gorgonzola Cheese Salad – Balsamic Reduction & Bacon with Organic Mixed Greens
Ø Roasted Beet & Goat Cheese Salad – Heirloom Tomato, Cucumber, Red Onion & Lilikoi Champagne Vinaigrette
Ø Spinach Salad – Strawberries, Bacon, Gorgonzola, Red Onion, Warm Shallot Garlic Vinaigrette
Entrees - Pick 2
Ø Seared Pepper Crusted Ahi (Medium Rare) – Parsnip Mash, Ginger Glazed Carrots, Caramelized Onions, Mustard Port Wine Butter Sauce
Ø Crispy Ono – Steamed Rice, Bok Choy, Spicy Aioli, Yuzuyaki Sauce
Ø Braised Boneless Beef Short Ribs – Roasted New Red Potatoes, Green Beans & Arrabiata Sauce (Spicy)
Ø Herb Butter Prime Filet Mignon – Garlic Mashed Potatoes, Grilled Asparagus, Red Wine Demi-glace
Ø New York Steak – Truffle Garlic Steak Fries & Sautéed Broccolini, Charon Sauce Ø Organic Mary’s Farm Half Roasted Chicken – Roasted Red New Potatoes, Tri Colored
Cauliflower, Garlic, Basil, Charred Tomato with Ali’i Mushroom Cognac Sauce
Ø Black Pepper Crusted Pork Chop – Celery Root Mash, Green Beans, Madeira Cream Sauce
Ø Shrimp Scampi – Linguini, Garlic, Lemon, Butter White Wine Sauce, Fresh Herbs, Capers, Parmigiano Reggiano, Parsley
Ali’i Nui Plated Dinner - $115 per person
Appetizers - Pick 4Ø Prime Filet Mignon Tartare on Crostini Ø Crab Cake with Mango Chutney
Ø Lobster Bruschetta with Organic Basil & Olive Oil
Ø Grilled Oysters on the Half Shell with Organic Apple Cider Chili Pepper Chili Pepper Sauce
Ø Oysters Rockefeller or On the Half Shell with Classic Cocktail Sauce Ø Bacon Shrimp Skewers
Ø Lamb Lollipops with Garden Pesto Salads - Pick 1
Ø La Scala Salad – Salami, Marinated Garbanzo Beans, Artichoke Hearts, Sun Dried Tomato, Parmesan Cheese, Cucumber, Tomato, Zesty Red Wine Vinaigrette
Ø Cobb Salad – Bleu Cheese, Bacon, Boiled Egg, Tomato, Kealakekua Avocado & Mango, House Ranch Dressing
Ø Greek Salad – Feta Cheese, Kalamata Olives, Tomato, Cucumber, Red Onion, Herb Vinaigrette
Entrees - Pick 2
Ø
Lobster Ravioli – Ali’i Mushrooms, Spinach, Onions, Newberg SauceØ
Chinese Style Mahi Mahi – Yellow Ginger Rice, Baby Bok Choy, Soy, Ginger & Cilantro, Kombuyaki & Hot Peanut OilØ
Seared Pepper Crusted Ahi – Parsnip Potato Mash, Ginger Glazed Carrot & Caramelized Onion, Mustard Port Wine Butter Sauce,Ø
Roasted Lamb Chops – Garlic Mashed Potatoes, Broccolini, Rosemary Veal DemiØ
Pesto Crusted Lamb Chops – Garlic Mashed Potatoes, Tri Colored Cauliflower, RoastedPepper Coulis
Ø
Confit Organic Airline Chicken Breast – Forbidden Black Rice, Tri Colored Cauliflower with Orange Anise GlazeØ Vegetarian options available. Entrees Upgrade $20 per person
