Chapter Briefs September 2011
A bi-monthly newsletter dedicated to sharing information of interest to IEEE Chapters to assist them in their communications and support efforts to their Chapters.
Some articles may have been compiled from internal IEEE communications, as well as Society newsletters.
________________________________________ In this month’s issue:
New Items:
New Chapters Formed – January-June 2011 IEEE Computer Society Student Scholarship
Call for Nominations: IEEE MGA Awards, Recognizing Outstanding IEEE Volunteers: Deadline 15 October
IEEE Day Celebration is 6 October 2011
IEEE Annual Election: Remember to Vote: Deadline 3 October How to Access Volunteer Content on IEEE.ORG
IEEE/IEEE-USA Seek Nominations for 2012 New Faces of Engineering Recognition; College Edition Program Started
Resources:
Society Chapters Listing Report
New IEEE Distinguished Lecturer Program Page Published
IEEE Web Account Protection to be Applied to On-Line Officer Reporting Form Volunteer Training Modules Available
vTools Portal Updates Ongoing Information:
Reminder - Report New Officers
vTools.Voting and Other Free Electronic Tools
Web-Based Query Tool Available For Gathering Membership Data IEEE Offers Tutorials in Multiple Languages
New Items:
New Chapters Formed – January-June 2011 January - None
February- Alaska Section, GRS29, Austria Section Chapter, PE31, Denmark Section Chapter, PE31, Foothill Section Chapter, C16, Foothill Section Chapter, PE31, Greece Section Chapter, CE08, Hyderabad Section Chapter, TMC14, Indonesia Section Joint Chapter, CS23/RA24, Montreal Section Chapter, PE31, Morocco Section Chapter, SP01, New Hampshire Section, RA24, New York Section Chapter, CIS11, Pune Section Chapter, COM19, Republic Of Philippines Section Chapter, CIS11, Shanghai Section Chapter, OE22, Toronto Section Chapter, SYS45, Vietnam Section Chapter, CIS11 March- Buenaventura Section Chapter, PE31
May- Atlanta Section Chapter, COM19, Serbia And Montenegro Section Chapter, EMC027, Sweden Section Chapter, SIT30, Washington/Baltimore/NoVA Section Joint Chapter, IM009, Western Saudi Arabia Section Chapter, C16, Mauritius Section Jt Chapter, C16/COM19/PE31, Milwaukee Section Chapter, PEL35, Western Saudi Arabia Section Chapter, PHO36, Pune Section Chapter, SP01, Ecuador Section Chapter, EMB18, Austria Section Joint Chapter, IA34/PEL35/IE13, Austria Section Chapter, RA24, U.K.& Rep Of Ireland Section Chapter, VT06, Bangalore Section Chapter, CS23, Fukuoka Section Chapter, PEL35, Republic Of Macedonia Chapter, IT12
June- San Diego Section Chapter, PSE043, El Salvador Section Chapter, E25, Guadalajara Section Joint Chapter, RA24/CS23, Cyprus Section Chapter, CIS011, Indonesia Section Chapter, C016, Russia Section Chapter, C16, Islamabad Section Chapter, C16, Italy Section Chapter, OE22, Northern Canada Section Joint Chapter, MTT017/AP003, South Brazil Section Chapter, CEDA44, Hyderabad Section Chapter, CIS011, Rio De Janeiro Section Chapter, CIS011, Bahia Section Chapter, CIS11, Brasilia Section Chapter, COM19, Canadian Atlantic Section Joint Chapter, RA24/IM09, Orange County Section Chapter, CPMT21, Turkey Section Chapter, SMC28, Newfoundland Labrador Section Joint Chapter, C16/COM19/CAS04, Pune Section Chapter, C016
IEEE Computer Society Student Scholarship
IEEE Computer Society is offering $40,000 in student scholarships from $1,000 and up to recognize and reward active student volunteer leaders who show promise in their academic and professional efforts. Named in honor of a late past president of the Computer Society who was passionate about helping students develop leadership skills, the IEEE Computer Society Richard E. Merwin Student Scholarship application period is now open through 30 September 2011. The selected winners of this award will have the opportunity to serve as IEEE CS Student Ambassadors for the particular IEEE region to which they belong. Duties as Student Ambassadors will include collecting and disseminating information to all IEEE CS student chapters in their region and serving as a liaison between the Member and Geographic Activities Board (MGAB) and the IEEE CS student members in their region.
Scholarships of $1000 and more!
40 scholarships of $1,000 and up are available, for one academic year (approximately 9 months). The deadline for application submissions is 30 September 2011.
Who is eligible
Graduate students, and those in the final two years of an undergraduate program in electrical or computer engineering, computer science, information technology, or a well-defined computer related field. IEEE Computer Society membership is required. Applicants are required to have a minimum grade point average of 2.5 over 4.0, and be a full-time student as defined by his or her academic institution during the course of the award.
Apply Now — Application deadline is 30 September! www.computer.org/scholarships For more information, see the above link or send email to: jw.daniel@computer.org
Current IEEE students can join IEEE Computer Society for as low as $8.00 USD. Go to ieee.org/join, select IEEE Society Memberships
Call for Nominations: IEEE MGA Awards, Recognizing Outstanding IEEE Volunteers: Deadline 15 October
You can help recognize the efforts of outstanding volunteers by nominating individuals for one of the prestigious IEEE Member and Geographic Activities (MGA) Awards
http://www.ieee.org/societies_communities/geo_activities/awards/index.html. Each award has a unique mission and criteria and offers the opportunity to honor distinguished colleagues, inspiring teachers, and corporate leaders.
If you know someone who has made substantial regional contributions through innovative projects, exemplary leadership, service, or by fulfilling the goals as related to transnational activities, consider nominating them for one of the following awards:
MGA Larry K. Wilson Transnational Award
http://www.ieee.org/societies_communities/geo_activities/awards/recipients/lkwilson.html MGA Innovation Award
http://www.ieee.org/societies_communities/geo_activities/awards/recipients/innovation.html MGA Leadership Award
http://www.ieee.org/societies_communities/geo_activities/awards/recipients/awards_leadership.html MGA Achievement Award
http://www.ieee.org/societies_communities/geo_activities/awards/achievement.html MGA GOLD (Graduates of the Last Decade) Achievement Award
http://www.ieee.org/societies_communities/geo_activities/awards/recipients/awards_leadership.html Earlier this year, the MGA Awards and Recognition Committee and the IEEE Region Awards Chairs worked to pilot the MGA Outstanding Section Award
http://www.ieee.org/societies_communities/geo_activities/awards/awards_outstanding_section.html submission process through an online portal. Due to the success of this pilot, the portal will also be used for the submission of the above MGA awards. Nominators can submit nominations, endorsers can upload endorsement letters, and reviewers can review and rank nominations, all within the online system. Please visit the MGA Award Nomination web page to review the nominator guidelines and eligibility requirements, reference the step-by-step submittal instructions, and link to the portal for nominations http://mga-awards.myreviewroom.com/.
The deadline for nominations is 15 October 2011.
Please note: As this is still a pilot program, all feedback about the new online portal is welcome, so that we may continually work to improve the IEEE MGA Awards process. Please email questions and/or feedback to MGA Awards mga-awards@ieee.org.
IEEE Day Celebration is 6 October 2011
6 October 2011 marks the second annual IEEE Day http://www.ieeeday.org/ . This year's theme is Empowering Members to Create the Future, and IEEE organizational units (Regions, Sections, Chapters, Affinity Groups, Student Branches, etc.) are encouraged to participate by providing local events for their members and encouraging the use of social networking to communicate members’ technological
achievements, interests, and successes. IEEE Day is on Facebook http://www.facebook.com/IEEEDay , Twitter http://twitter.com/#!/IEEEDay , Flickr http://www.flickr.com/people/ieeeday , and LinkedIn
http://www.linkedin.com/groups?homeNewMember=&gid=3240378&trk= . The first IEEE Day was held 7 - 8 October 2010, in recognition of IEEE members -- past, present, and future -- on the anniversary of the first time IEEE members gathered to share their technical ideas in 1884.
IEEE members are requested to participate in the annual IEEE elections. Participating in IEEE elections is your opportunity to shape IEEE’s future by voting for IEEE leaders. In addition to the two candidates for 2012 IEEE President-Elect, there are 38 others running for office in various IEEE Divisions and Regions, as well as in the IEEE Standards Association, IEEE Technical Activities, and IEEE-USA. Please remind the members in your geographic unit to vote. The IEEE Annual Election Web page
http://www.ieee.org/about/corporate/election/index.html has more information about the election and a link to access the ballot electronically. The balloting period will end on Monday, 3 October 2011, at 12:00 noon Central Time USA (17:00 UTC).
How to Access Volunteer Content on IEEE.ORG
Valuable information for IEEE volunteers, including IEEE Technical Activities volunteers, is available on the IEEE Web site. Volunteer information can be found on the "Volunteer Resources" page at
<http://www.ieee.org/about/volunteers/index.html>, which can be linked to from the IEEE homepage. Simply go to the homepage at <http://www.ieee.org> and locate the vertical menu to the far right of the page. Under the "Resources for ..." menu, click on the "Volunteers" link. This link will take you to the Volunteer Resources page, which contains information on the following.
How to volunteer at IEEE Major boards and organizations
Administrative and operational resources Governance, policies and guidance Services available to volunteers Additional resource collections
Nominated and appointed volunteer opportunities
To access Technical Activities content from the Volunteer Resources page, scroll to the "Major boards and organizations" section and click on the "Technical Activities (Societies)" link. This link will take you to the IEEE Technical Activities Board (TAB) page, which contains the following.
Technical Activities Board (TAB) and TAB committee information, including agendas for upcoming meetings.
The IEEE TAB Operations Manual and TAB Finance Operations Manual Governing Documents and Policies
Links to templates and forms Presentations Library
Membership development information Staff & Volunteer Contact information
Some content within the IEEE TA portion of the site is password protected. If you have trouble accessing some or any of this content due to problems with your username or password, go to
<http://tiny.cc/ieeetabtraining> for help.
IEEE/IEEE-USA Seek Nominations for 2012 New Faces of Engineering Recognition; College Edition Program Started
Nominations are now open for IEEE members under 30 to be recognized as the IEEE/IEEE-USA's 2012 "New Face of Engineering." In addition, a "College Edition" program for IEEE student members has started.
The Engineers Week (EWeek) "New Faces of Engineering" program recognizes engineers new to the profession with outstanding educational and career accomplishments. The program is open to IEEE members worldwide.
To be eligible for recognition, engineers must be 30 or younger as of 31 December 2011, and have a degree in engineering or computer engineering from a recognized U.S. college or equivalent international educational institution.
Judges will evaluate nominees based on their educational attainment, engineering achievements and participation and accomplishments in professional and technical society activities. Particular consideration is given to work (e.g. volunteering, publishing, conference presentations) in IEEE technical societies.
IEEE nominations should be directed to Sharon Richardson at s.richardson@ieee.org. Self-nominations are not permitted. The nomination form and more information are available at
http://www.ieeeusa.org/communications/eweek/newfaces/default.asp. The nomination deadline is 21 October 2011.
The IEEE/IEEE-USA top choice will be featured during EWeek (19-25 February 2012) in a full-page ad in USA Today: http://www.eweek.org/Site/pdfs/USA_Today_Ad.pdf. Up to four others will be recognized on the EWeek Web site (www.eweek.org). Sampathkumar Veeraraghavan, IEEE’s 2011 New Face, was honored for his humanitarian work with women and children in India:
http://www.ieeeusa.org/communications/releases/2011/030111.asp. "College Edition" Program
The "New Faces of Engineering: College Edition" is for third-, fourth- and fifth-year IEEE student members enrolled in a bachelor of science engineering program at an ABET-accredited college or equivalent international institution, and have a minimum grade-point average of 3.0. The initiative is designed to recognize students whose academic success, contributions and experiences in engineering have them poised for future success.
The application is available on Facebook at www.facebook.com/CollegeEdition. Winners will be featured on the page, and their hometown and college newspapers will be notified. The nomination deadline is also 21 October 2011.
Sponsored by more than 100 engineering, science and education societies, as well as major corporations dedicated to increasing public awareness and appreciation of engineering, EWeek is celebrated annually by thousands of engineers, engineering students, teachers and leaders in government and business. IEEE served as lead society during EWeek 1993 and 2004, and will serve again in 2014.
Battelle and ASME are EWeek 2012 co-chairs.
Resources:
Society Chapters Listing Report
The Society Chapters Listing Report provides contact information for those Society Chapters whose chapter chair position is currently active. This roster is available on the Technical Activities Roster page at: http://www.ieee.org/go/ta_roster. In order to access this roster you will need to login using your web account.
New IEEE Distinguished Lecturer Program Page Published
In order to provide a more accessible resource for Section/Chapter Distinguished Lecturer program information, a new IEEE Distinguished Lecturer Program web page
http://www.ieee.org/about/volunteers/tab/distinguished_lecturer_program.html has been created to assist Sections/Chapters looking for a Distinguished Lecturer. The web page includes a list of direct links to Technical Society/Technical Council program pages, replacing the former password-protected database that required a login. This new web page allows Sections/Chapters to easily link to specific
Section/Chapter Distinguished Lecturer program pages.
IEEE Web Account Protection is Applied to On-Line Officer Reporting Form
An IEEE web account will be required to access the officer reporting form to report new officers or officer changes. If you need to request an IEEE web account, please visit: http://www.ieee.org/webaccount Any questions or concerns regarding this issue should be directed to sec-chap-support@ieee.org
Volunteer Training Modules Available
Technical Activities has expanded its volunteer training program to include short, on-line volunteer training modules. Each module will focus on information or a process that will assist volunteers in their IEEE activities. The goal of the program is to provide key volunteer information in a convenient, user-friendly format. A listing of currently-available modules can be found at:
<http://www.ieee.org/go/volunteertraining>.
Ten modules currently are available, focusing on finances for Societies, Technical Councils and Technical Activities, as well as how to set up the IEEE booth at conferences & trade shows and providing basic information on the IEEE, its organization, products and services. More modules are in development, and will continue to be added to the website. NOTE: This is a pilot program and work-in-progress. Any questions, CONTACT Barbara Della Salla, IEEE Technical Activities, telephone +1 732 465 7815; "MailTo:b.dellasalla@ieee.org".
vTools Portal Updates
vTools http://sites.ieee.org/vtools/ is a portfolio of online tools to simplify geographic unit administration by offering Web based software, reduce time spent managing activities, and assist in member
development. vTools are developed and made possible by IEEE volunteers.
The vTools portal has been updated to simplify finding products of interest, relevant tutorials, and to allow submission of functionality improvement requests. Please visit the vTools Products page
http://sites.ieee.org/vtools/products/ for the updated list of available tools. Navigate to the vTools
Tutorials page http://sites.ieee.org/vtools/training/ to quickly get started with any of the vTools products. Use the Feature Requests page http://sites.ieee.org/vtools/feature-requests-and-bug-reports/ to report a problem or request an enhancement.
Ongoing Information:
Reminder - Report New Officers
It is very important that geographic units report their change of officers/volunteers as soon as possible. This will ensure that the IEEE Geographic Roster will be updated and that the appropriate individuals will have access to vTools http://ewh.ieee.org/mu/vtools/, Entity Web Hosting http://sites.ieee.org/ services, and SAMIEEE http://www.ieee.org/about/volunteers/samieee/index.html - a Web enabled tool that allows ad-hoc querying, reporting, and downloading of IEEE membership data. Access to this system is limited to registered users with designated or automatic access.
The IEEE Geographic Roster is part of the IEEE Organization Roster
http://www.ieee.org/about/volunteers/rosters/index.html . The data is pulled directly from the IEEE membership database, and therefore reflects the most current information available. Updates and corrections to contact information may be made by the individual volunteer using his or her Web account. The information in this Roster is restricted to individuals who have an IEEE Web account and is based on their current officer position or committee appointment. If your name is not listed in the roster, you will not have access to this information.
Please report all officer position changes http://ewh.ieee.org/forms/scs/interactofficerform.php (Web account needed) as soon as possible. If you have any questions about officer reporting, please e-mail MGA Staff scs-officer-report@ieee.org .
vTools.Voting and Other Free Electronic Tools
Are you planning for your Section, Chapter, or Affinity Group election? The vTools.Voting tool
<https://voting.vtools.ieee.org/> is ready to support your election. Use your IEEE Web Account ID and password to sign in. A tutorial is also available. Elections typically have twice the participation when conducted electronically.
The vTools portfolio <http://ewh.ieee.org/mu/vtools/> also offers other popular tools:
vTools.Meetings is a tool for scheduling and managing Section, Chapter, and Affinity Group meetings and meeting report submission. Officers can create meeting announcements with no dependence on
webmaster availability and show the meetings on their Web page and in myIEEE. Members and the public can learn about and register for the upcoming meetings. Functionality includes registration (with or without credit card payment), L31 submission and search, and various RSS feeds.
vTools.WebInABox is a wizard like tool to help officers generate simple Web sites with no dependence on webmaster availability. The tool automatically updates Web pages based on the latest information from the IEEE central data source (current officers’ contact information, meetings from the Meetings tool, etc.). Functionality also includes auto expiring announcements with RSS feeds.
Dim Dim is a Web Conferencing service offered to geographic organizational units for online meetings, webinars, training, demos, and presentations.
Please e-mail questions to the vTools team. <vtools@ieee.org>
SAMIEEE is a web-based ad-hoc query tool that provides volunteers with the ability to gather useful information regarding their Organizational Units IEEE membership data <http://www.ieee.org/samieee>. Predefined (prewritten) queries are provided and stored in folders in the system, making it easy to run and download data without having to recreate queries that are known "common" selections. (e.g., counts of members, by grade, by region; list of current members, total, or by section or region, and so on). Users can also create customized queries. The results can be downloaded into Excel, HTML, or a CSV file. This tool is available to Organizational Units. The data made available to volunteers is based on
respective Organizational Unit and volunteer position. Example: Presidents will automatically have access to their individual Society's members and section chairs can access their individual Section's members. There are new self-paced training modules to help you learn SAMIEEE at your own pace. There are four modules which take only about 30 minutes to go through. Please review the site
<http://www.ieee.org/samieee> for more information regarding which officer positions have automatic access.
The data is updated three times a week and is pulled directly from IEEE's membership database, reflecting the most current information made available by members. You will need your IEEE web account to access. If you would like more information or need assistance running queries please contact <MailTo:samieee@ieee.org>.
As a reminder, the use of IEEE membership data may be used only in connection with normal IEEE sponsored activities and may be used only for such purposes as are permitted under the New York Not-For-Profit Corporation Law. It may not be used for electioneering in connection with any office within IEEE, or for political purposes, or for commercial promotion.
IEEE Offers Tutorials in Multiple Languages
New tutorials and transcripts expand IEEE training options for the IEEE Xplore® digital library IEEE, the world’s largest technical professional association, has launched 11 tutorials in 7 languages as part of the organization’s online training and support program for the IEEE Xplore® digital library. The self-paced tutorials are presented on the IEEE client services Web page as voice-narrated Flash videos with complete downloadable transcripts in the following languages: Arabic, Chinese, English, French, Japanese, Portuguese and Spanish.
The focus of the tutorials is to highlight various features of IEEE Xplore, including the new search system which navigates more than two million technical documents currently found in the digital library. The goal of the tutorials is to help subscribers receive optimum results in less time. Topics of instruction include working with search results, advanced search capabilities, setting up content alerts, and personalizing the IEEE Xplore experience.
Other opportunities for users to advance their IEEE Xplore expertise are also found on the IEEE client services Web site, including a video demo, user guides in several languages, tips and tools, and links to the IEEE social media community sites for IEEE Xplore. In addition, large organizations may request a live, online tour of IEEE Xplore by an IEEE content specialist via the link below.
Review a list of self-paced tutorials.
http://www.ieee.org/publications_standards/publications/subscriptions/clientservices/training.html
******************************************************** Liz Parascondola
Society General Activities IEEE Technical Activities
445 Hoes Lane, Piscataway, NJ 08854 USA e.parascondola@ieee.org
ph: +1 732 562 5357 fax: +1 732 981 1769 Mon - Fri 8:00AM - 4:30PM
