Project Management Capacity Building for Planning and Implementing for Tsunami Development Projects in Sri Lanka

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Project Management Capacity

Building for Planning and

Implementing for Tsunami

Development Projects in Sri

Lanka

Dr. Janaka Ruwanpura

Director and Associate Professor of Project Management

Schulich School of Engineering

(University of Calgary, Canada)

Professor Ananda Jayawardane

Dean and Professor

Faculty of Engineering

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Objectives of the Presentation

• Overview of the Project Management

Challenges and Problem Areas

• Proposed Project – Capacity Building

• Example: Stakeholder Analysis

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Project Management…

Post tsunami situation – PM Lapses

• Immediate relief – Government slow to respond

due to lack of effective mechanism

• Distribution of relief donations – Ad hoc donations,

lack of co-ordination reported despite attempts by

Government Organizations and Centres

• Prevention of epidemics through shelter, water &

sanitation – Handled marginally well but fortunate

to escape

• Immediate restoration of basic infrastructure –

Handled generally well due to commitment by

organisations

(4)

Post tsunami situation – PM Lapses….

• Assessment of damage to infrastructure – Ad

hoc attempts, repeated efforts, confusion

• Data gathering – non availability of population

data, refusal, lack of co-operation, ad hoc

efforts

• Co-ordinating donors for re-construction –

Lack of overall co-ordination, lack of guidance

for donors, lack of clear policy, lack of

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Post tsunami situation – PM

Lapses….

• Co-ordinating other statutory decision

making bodies – Confusion due to lack

of communication/co-ordination

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Post tsunami situation – PM Lapses….

• Lack of expertise in donors/NGOs

– Unprecedented commitment

– Lack of experience in large scale construction

– Lack of project management expertise

– Lack of knowledge on procurement (e.g. D&B)

– Approach to wrong parties for advice

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Project Management…

Infrastructure renewal and

reconstruction concerns:

• Lack of clear policy by government

– No building zone

– Relocation of cities

– City planning

– Lack of co-ordinated

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• Lack of clear expressed vision and

commitment by government

– Identification of long term

infrastructure needs

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• Shortage of skilled manpower

– Man power planning models

– Accelerated training

– Sustainability concerns

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Infrastructure renewal and reconstruction

concerns:

• Limited technology options

– Mainly conventional technologies

– Lack of diffusion of low-cost/affordable

technologies

– Lack of research on alternative

technologies/study assembly type

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concerns:

• Limited contractor capacity

– Shortage of manpower, working capital and

machinery

– Sustainability/down scaling after reconstruction

– Limited technological capabilities (only 2

contractors with pre-cast technology)

– Inadequate project management skills

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• Scarcity of materials –

research/dissemination

– Alternative materials

– Alternative technologies

Indigenous/appropriate

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• Building standards/Design guides

– Important revisions to incorporate

• Alternative technologies

• Alternative materials

• Seismic activity/tsunami resistant

structures

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concerns:

• Project Management challenges

– Effective stakeholder management

• When the client is not the end user

• With line ministries/functional organisations

– Project Management in a disaster situation

• No standard procedures

• How to deal with many outside parties

• Risk Management

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Project Objective

Capacity building of

stakeholders in

productively managing

tsunami recovery and

reconstruction projects

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Project Locations

• Western Province

Colombo, Kalutara

• Southern Province

Galle, Matara, Hambantota

• Eastern Province

Ampara, Batticaloa, Trincomalee

• Northern Province

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Limitation of Effective Resource

Utilization

• Centralized top-down

planning/decision-making

• Magnitude of the reconstruction

• Conflicting demands from diverse

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Proposed Activities

Professional PM services on micro and mega

housing and infrastructure projects with

participation of

•

National Water Supply and Drainage Board

• Ministry of Housing and Construction

• Urban Development Authority

• Ministry of Highways and Transportation

• Institute for Construction Training and

Development

• Institute of Project Managers Sri Lanka (IPMSL)

• Institute of Project Managers in Sri Lanka (IPMSL)

• NGO working on reconstruction projects

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Proposed Activities

Provide PM Training for several levels of staff under the

topics of

• Project Management

• Stakeholder Management

• High Performance Teams

• Risk and Uncertainty Management

• Procurement and Logistics

• Project External Issues

• Infrastructure Management

• Technology Implementation

• Extreme Project Management

• Project Assessments

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Expected Outcomes

Developing a Comprehensive Project Management

model with worldwide proven practices &

principles which delivers followings;

• Improve project success and sustainability

• Reduce long term dependency on foreign expertise

• Strengthens the capacity of local authorities &

communities

• Improving the collaboration between central

decision-makers and local people

• Optimize the existing capabilities of Sri Lanka to

manage their rehabilitation and rebuilding projects

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Partnerships and

Coordinating

Working through

The International Institute

for Infrastructure Renewal and

Reconstruction (IIIRR)

where

University of Calgary

University of Moratuwa

are partners.

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Long-term Sustainability

Retaining and sustaining knowledge within

• Local Communities

• Local Authorities

Development and delivery of a Masters

program in Project Management with the

collaboration of

• University of Moratuwa

• University of Calgary

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Current Research

• Stakeholder Analysis (Needs Analysis

of Stakeholders)

• Mitigation Strategies and Better

Planning (Decision Analysis)

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Mitigation Strategies and

Better Planning

Detect - Local Seismic Network Uniform (0,10) Detect - Global Seismic Network Uniform (0,10) Tsunami Uniform (0,3) Process Seismic Info. Uniform (0,2) Info. Received by Analyst Uniform (0,5) Radio Signal Uniform (0,1) Process Seismic Info. Uniform (0,2) Validate with Global Network Uniform (1,5) Detected by Tsunami Warning System Uniform (5,20)

Detect - Tide Gauge System Uniform (5,20) Perform Seismic Analysis Uniform (2,5) Info. Received by TWC Uniform (0,5) Issue an Alert Uniform (1,3) Issue a Decision on EQ Uniform (1,3) Info Received - National Uniform (0,5) Issue a Detailed Analysis Uniform (1,3) Detect EQ - Human Uniform (0,10) Tsunami Analysis Uniform (2,5) Detect - Human Uniform (5,20) Info. Received - Local Uniform (1,10) Process Info - Human Uniform (0,20) Telephone Signal Uniform (1,30) Internet Signal Uniform (0,2) Inform Local Authorities for Preparation Uniform (5,30) Dummy Human Info Validated - Local Uniform (3,10) Satellite Signal Uniform (0,2) Tsunami Simulation Analysis Uniform (5,10) Start Inform National Centre Uniform (0,5) National Office Makes a Decision Uniform (0,5) Inform Local Authorities for Initiation Uniform (5,30) Evacuation Start FS/FF FS/FF FS/FF FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS FS

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Infrastructure Needs and Concerns

• Roads

• Schools

• Community Centers

• Employment Villages/Centres

Entities Impacted by Tsunami

Immediate Needs and Concerns

• Shelter

• Job

• Health

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Snap Shot Analysis

Standard of Living

+

-Dec. 26,

2004

Aug.

2006

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Snap Shot Analysis

Standard of Living

+

-Dec. 26,

2004

Aug.

2006

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Stakeholders

• Will all parties see Tsunami as an

opportunity to develop better

infrastructure and development

projects?

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