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Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

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(1)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon-

1

Inadequate staff numbers - staff furloughed or unable or unwilling to come into school

x x Staff roster agreed with two staff allocated for each pupil group. Back-up staff available from those teaching remotely if needed to ensure pupils are taught and support functions carry on.

Staff become sick or required to isolate x x Staff to undertake testing and to show line manager text/email confirming "Negative" result before returning to work.

 Issue weekly reminder to staff IDP/MIRA

Inadequate number of Early Years staff with paediatric first aid qualification

x Staff returning on 1st June have required Paediatric First Aid qualification.

 Health: Contact with Individuals

who are unwell with COVID 19 Staff or contractors unaware of government guidelines re self-isolation and come into school when ill or when a member of household is displaying symtoms.

x x x x Staff to comply with government advice  Issue weekly reminder to staff IDP/MIRA

x x x x Staff that are classified as being clinically extremely vulnerable and required to be shielded, not to work at the school.

 Issue weekly reminder to staff IDP/MIRA

x x x x Staff common rooms and facilities to be re-organised to allow 2 m social distancing or limit numbers of staff that can be present. Sign has been put on door.

x x x x Staff not allowed to share resources/ materials or equipment within the staff room

 Issue weekly reminder to staff IDP/MIRA

x x x x Staff briefings and meetings conducted via Teams to avoid unnecessary gatherings on the school site which may compromise social distancing rules.

 Issue weekly reminder to staff IDP/MIRA

Whereabouts of staff unclear to

emergency services. x Includes Homeworking - see control measures below  Unwell or incapacitated staff unable to

summon assistance x Heads of Departments should maintain high level of effective communication with staff  Home working Poor safety or working practices x x Staff working at home have received appropriate

guidance for safe working (e.g. DSE workstation guidance) from H&S Mgr and Director of Staff Wellbeing

 Remind staff monthly.

Check advice given to pupils and remind at start of half term

ML

Lone working

Further action required Who by?

Staff preparations / requirements

Rostering

Social contact on site Direct transmission of virus from carriers to well individuals

Category

No Activity/Event Hazards

Who/what may be harmed

(2)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

2

x x x Visitors are only allowed to attend the site and meet school staff by prior appointment or by good reason (delivery drivers). All other visitors will be asked to leave the campus.

 Check notices weekly.

Perspex shields in reception areas required?

MIRA

x x x Essential contractors only allowed into College buildings

 x x x Head of Estates and H&S Manager will discuss most

effective safe management of each contractor on campus dependent on project, famiiarity of site, level of risk, compleüity of project.

Legionella Legionella risk in recently unused

facilities / buildings x x Flushing regime in place, evidence held by Estates

 x x x x Head of Housekeeping has confirmed that cleaning

materials will be affective in treating virus and are using disposable cloths. A cleaning record has been created for cleaners to complete once cleaning has been undertaken. Cleaners will commence daily deep clean after pupils have left to minimise contamination risk. Has confirmed that government guidance on cleaning in a non-health setting will be followed if symptomatic pupils on campus but acknowledges that nurses may spot these symtoms prior to entry to the campus.

 Check cleaning records weekly MIRA

x x x x Appropriately trained staff will be available throughout the day to conduct emergency deep cleaning of potentially contaminated areas. SWP written up and passed to Head of Housekeeping/.

x x x x A supply of tissues and appropriate wastepaper bin to be present in all rooms that are in use at the school. Bin to be emptied daily.

 Check provison daily All Staff

x x x x Ensure that all wash hand basins within the school are checked twice daily to ensure they are provided with, warm water, soap, hygienic method to dry hands and appropriate sanitiser gel. Replace as frequently as necessary.

 Check cleaning records weekly MIRA

x x x Each room in use shall have its hand contact surfaces cleaned as frequently as necessary depending on the number of people present and use.

Nurses

Premises preparation inc maintenance, layout, cleanliness and operational management to enable segregation of working groups and ensure social distancing

Visitor Management: Contact with Individuals who are unwell with COVID 19

Visitors or contractors bring virus onto site.

Cleaning regime Poor cleaning regime with inappropriate anti-viral properties causing spread of virus

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(3)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

x x x Each room is use shall have its high use hard surfaces cleaned hourly.

 This will be undertaken by the nurses

hourly. Nurses

x x x Any room that becomes contaminated with bodily fluids shall be quarantined and deep cleaned as soon as possible in accordance with government guidelines.

x x x Hand contact surfaces in the circulation space of the buildings such as door push pads and bannisters shall be cleaned in an appropriate manner after lunch and in the evening ready for the next day.

 Check cleaning records weekly MIRA

x x x Toilet facilities are identified high risk areas and as such they will be cleaned after lunch and in the evening so they are ready for the following morning.

 Check cleaning records weekly MIRA

Signage Direct infection of a well individual with

virus particles x x x x Ensure that the school buildings are provided with appropriate posters and signage to remind people / children present to wash their hands.

x x Individual classrooms have been allocated to each group.

x x Classrooms organised so that desks at least 2m apart where practical for age group and excess seating removed.

x x Soft toys and furnishings that cannot be easily hygienically sanitised and any hard toys that are compleü and difficult to clean have been removed.

x x Access to communal facilities, books and equipment prevented - no entry signs have been placed on doors.

 Check signage weekly IDP

Inadequate ventilation x x Checks undertaken to ensure all windows fully operable

 Parking / access arrangements Unnecessary social contact between

families and individuals

x x x Specific areas of car park allocated to staff and parents and one-way drop-off system planned. Cones, barriers and signage will be erected to guide parents prior to their arrival.

 Classroom preparation Direct transmission of virus from carriers

to well individuals from social contact on site

(4)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

Uniform shop Unnecessary social contact between

families and individuals x x Online booking only. Only new joiners to make uniform shop bookings. Two families at a time in the shop. Current parents to order and make use of click and collect service. Collection once a week from a room in th CCF t i t d ti R t d t k t b

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(5)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

3

x x All staff and pupils travel independently. Public transport not available and College transport will not be provided.

x x x A one-way drop-off system has been organised for each cohort. Parents issued with plan and advised of drop-off arrangments.

x x Parents of PrePrep children may accompany them to plyground. Other parents informed that they must not get out of car.

 Reminder to parents as necessary IDP

x x Families to be advised that only parent should accompany child(ren) in vehicle.

 Reminder to parents as necessary IDP

x x The drop off protocols will be reviewed on a daily basis and action taken to make changes and communicate with all affected.

MIRA

Social Contact on site – Staff. Direct transmission of virus from carriers

to well individuals x Revised parking arrangements on site allowing the observation of social distancing.

 Instructions and guidance to be issued to staff returning. IDP

4

Health of pupils attending

school Parents unaware of or fail to follow government guidelines re self-isolation and send pupil into school when ill or when a member of household is displaying symtoms, leading to direct transmission of virus from carrier to well individuals

x x x Parents reminded of current government guidelines in initial instruction letters from College, reinforced by regular reminders

 Parents to be reminded on regular basis IDP

x x Drop off times for various year groups or class groups are staggered to reduce the number of people trying to access the school at one time.

x x x Temperatures will be taken my Medical Centre Nurses prior to allowing the pupils entry on campus

 x Pupils escorted into building by separate entrance for

each group/bubble.

 Social Contact on Site –

Drop Off Direct transmission of virus from carriers to well individuals

Transport to school (staff and pupils)

Social Contact in transit Direct transmission of virus from carriers to well individuals

(6)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

5

x x One-way systems in and out of buildings has been introduced to reduce mixing of people and children.

x x Although transmission of the virus in corridors is low due to the transitory nature of people using the space, it is good practise to implement a “walk on the left” protocol and as such posters reminding everyone to walk on the left will be placed in key areas by 29th May

x x Floor tape has been used to promote social distancing.  x x Prep pupils are not travelling to dining hall - lunches

being brought to them

 x x Signs have been put up on doors and classrooms

identifying where each year should and should not go. 

x x Corridor doors will be wedged open to reduce potential surface contamination.

 Action - Staff are to be told to ensure doors are closed at the end of the day and during fire drills.

IDP

Transition to work areas / movement around school

Social Contact on Site - General Direct transmission of virus from carriers to well individuals

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(7)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

6

x x The school has identified the number of children in each year group allowed to return and then allocated them to groups of no more than 15, each with two allocated members of staff.

x x Signs have been put up on doors and classrooms identifying where each year should travel.

x x Children will stay within their identified group for the majority of the time. Children will not be allowed to change groups unless for exceptional reasons.

x x Staff will stay with their class group throughout the day where practicable.

 x x All cross-group communication will take place remotely

/ on line via Teams. There will be no cross-group assemblies.

x x All teachers to review their lesson plans or schemes of work to ensure they can meet the needs of social distancing and reduce the risk of disease transmission.

x x Shared resources are prohibited. Children will be expected to bring in own equipment or will be provided with individual resources where appropriate.

x x Classrooms allocated on different floors with separate access stairs.

 Offsite trips / educational visits Direct or indirect transmission of virus

from carriers to well individuals x x x None. All trips cancelled.

 Social Contact on site – Pupils Direct transmission of virus from carriers

to well individuals

(8)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

7

x x There will be no PE/sports/activities for mixed learning groups.

 x x PE lessons will take place outdoors where possible to

reduce the risk of transmission

 x x Guidance issued by Association for Physical Education

will be followed.

 x x Sports equipment will not be shared unless they are

able to be effectively cleaned prior and between use. 

Staffing Use of specialist staff teaching across

groups x x Pupil groups will primarily be taught by staff responsible for their team but supplemented by specialist staff where necessary.

 Remind specialist staff teaching more than one group of requirment for social distancing weekly.

IDP / CEJ

Activities / Co-curricular

Social Contact: Sports and

activities Direct transmission of virus from carriers to well individuals

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(9)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

8

x x Specific outdoor play / recreation areas allocated to each individual teaching group to ensure segregation, supervised by staff as added control measure.

x x Outdoor play equipment, including climbing frames etc will not be used.

 x x Sufficient staff will be present to supervise the children

and ensure that they are maintaining social distancing as far as reasonably practicable and practising good personal hygiene e.g. not touching their face or eyes.

x x Food provision and service changed to avoid use of open salad bars, shared condiments and sauces. All food for staff and pupils provided in individually wrapped portions.

x x Food for staff and pupils served in disposable containers

 x x List of pupils with allergies issued to Sodexo to ensure

food provided is suitable.

 x x Staff to maintain social distancing within dining hall or

eat in own classrooms / offices.

 x x Dining tables and benches cleaned using an

appropriate sanitiser between use. (Sodexo)

x x Food for pupil groups collected from kitchens by group teacher/supervisor and meals eaten together either outside following social distancing protocols or at own desks in classrooms.

x x Children must wash their hands or use appropriate sanitiser gel before food is collected.

 Social Contact on site – Pupils

during breaks Direct transmission of virus from carriers to well individuals

Food preparation

(NB Responsibility of Sodeüo) Contamination of foodstuffs by unwell individual.

Food serving Unnecessary social contact

Breaks / Meals

(10)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

9

x x School will promote to all staff and pupils in an appropriate manner good respiratory hygiene practises as typified by the NHS campaign “Catch it, Kill it, Bin it”. This should be repeated frequently.

 Regular tannoy reminders being issued. DMH

x x Teaching staff will supervise children and tell them to use a tissue or the crook of their arm if they want to sneeze or cough.

 Regular tannoy reminders being issued. DMH

x x Teaching staff are expected to supervise children in a manner appropriate to the age group to ensure that they sanitise their hands when necessary

 Regular tannoy reminders being issued.

x Staff to be reminded and encouraged to wash hands, frequently and at least as above.

 Reminders required IDP / CEJ

PPE and facemasks Direct transmission of the virus to well

individuals x x x x Follow government guidleines. Use of masks not recommended in educational settings at present

x x x Parents have been told that pupils should ideally wear clothing that has been laundered before.

IDP

x x x Staff should have a spare set of clothing at school for use in case of contact with an individual displaying symptoms and were informed of this during briefing.

 Teaching staff to be reminded weekly. IDP / MIRA

x x There are measures in place to restrict numbers of pupils using toilet facilities at any one time.

 Teaching staff to be reminded weekly to

promote this. IDP / MIRA

x x Provisions has been made to monitor younger children using the toilet facilities by staggered entry where necessary to ensure social distancing.

 Teaching staff to be reminded weekly to

promote this. IDP / MIRA

Hygiene arrangements

General hygiene measures Direct transmission of the virus to well individuals

Clothing Transmission of virus on clothing

Toilet facilities / handwashing Indirect transmission of virus from carriers to well individuals

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(11)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

10

Safeguarding Inadequate or changed safeguarding

provision x Has been updated 20/04/2020.

 Absence of DSL or deputy DSL x Informal arrangments always made to ensure coverage.  Failure to update the child protection/

safeguarding policy to reflect new procedures as a result of COVID-19

x Has been updated 20/04/2020 and approved by Council.

Communications Lack of adequate communication related to COVID-19 procedures to staff, pupils, parents/ carers, contractors and visitors

x x x x Informative posters will be drawn up and placed around campus for staff. Contractors have been told to contact site contact prior to arrival.

First aid provision Lack of adequately trained staff on site x x Paediatric first aiders for pupils on campus from 1st June.

 x x x x Staff or pupils that develop unconfirmed symptoms

whilst on the school shall be placed in isolation in the medical centre as soon as practicable. Staff who are well enough to drive to go home and self isolate.

x x Temperature readings taken prior to the pupils being allowed on campus.

 x x Safeguarding measures remain in force and they should

be supervised in an appropriate manner by a member of staff maintaining a distance of at least 2m.

x x For younger children where direct supervision is required then the attending member of staff shall be provided with appropriate PPE, including gloves, disposable apron and if risk of airbourne particles, an appropriate fluid resistant surgical face mask should be worn. Visors are available if there is a risk of splashing - vomit. Classroom pack has conbining these items been produced by Medical Centre who will place them in the rooms

x x x x Encourage anyone displaying symptoms to leave campus immediately and arrange for a test.

 Parents reminded by initial letter and

weekly IDP

Medical and Welfare Arrangements

Contact with unwell individuals – who develop unconfirmed symptoms on site.

Direct transmission of the virus to well individuals

(12)

Pupils Employ -ees Parents/ Visitors tractorsCon-

No factory?

x School to identify the children within the groups of children returning to school which are classified as being clinically eütremely vulnerable and continue to support them being at home.

 No pupils classified as extremely vulnerable.

x School to identify the children classified as being clinically vulnerable. For this group Parents must seek specialist medical advice that it is safe for them to return to the school setting.

 No pupils classified as clinically vulnerable.

x Children that live in a household with somebody who is categorised as being clinically eütremely vulnerable should be identified and only allowed at school if stringent social distancing can be adhered to and other advice provided by the medical centre otherwise measures shall be put in place to support them learning at home. A separate risk assessment may be required.

x The school has identified the number of children in each year group allowed to return and then allocated them to groups of no more than 15.

11

x x x Children should be collected by an identified member of their household only.

 x x Parents advised to stay in vehicles and to ensure social

distancing.

 Parents to be reminded on regular basis IDP

x x x An appropriate collection protocol that takes into account any appropriate age considerations, safeguarding procedures and social distancing requirements has been drawn up and included in letter to parents - e.g. younger children escorted by staff to parents' vehicle.

 Arrangments to be reviewed daily. MIRA

12

Lack of adequately trained personnel to

deal with an emergency x x x x Fire Action Response Team members on campus.

 Students or staff unfamiliar with

emergency procedures for building in which they are working

x x x x A reminder email has been sent to all teaching staff of assembly points and to maintain social distancing during a fire evacuation and when on assembly point. (By the 29th May)

 Pupils to be reminded of arrangements at

start of each week. IDP / Staff

Numbers of staff or pupils working on

site unknown x x x x All fire alarm activated zones are evacuated and searched during evacuation.

 Social Contact on Site –

Drop Off Direct transmission of virus from carriers to well individuals

Emergency arrangements inc lockdown

Fire or other emergency

Social Contact on site – Pupils Direct transmission of virus from carriers to well individuals

Pick-up /collection from school

This is a dymamic document and will be reviewed and updated as necessary to reflect current guidance

(13)

Risk Assessment: School Reopening During the Coronavirus (COVID-19) Pandemic

v5 for June 22nd

Pupils Employ -ees Parents/ Visitors tractorsCon- Further action required Who by?

Category

No Activity/Event Hazards

Who/what may be harmed

Existing Control Measures factory?Satis-

Lockdown Lockdown arrangements clear? x x  Pupils to be reminded of arrangements at

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