TAB 32
Electronic
EHR Training for LSU Rotations
All LSU house officers are required to fulfill EHR training for each rotation site at which
they will practice. It is the primary responsibility of the program coordinator to organize
this training, but the GME office provides assistance.
See the requirements for EHR training at three major training sites below.
Interim LSU Hospital: EPIC medical record system
o
Training dates: (1) Orientation at beginning of academic year; (2) first
week of each month; (3) third week of each month
See schedule attached
This schedule also applies to Visiting Residents and Visiting Fellows!
o
Please note: Training at Ochsner can be verified and counted by ILH.
Contact the Pelican training office ([email protected]) and/or
Vicki Harkin ([email protected]) with questions.
o
House officers who have completed EPIC training elsewhere should do the
following:
Notify their LSU program coordinator
Ask their previous institution for training certificate or transcript to
confirm modules of training.
NOTE: Training in EPIC versions earlier than EPIC 2010, or
who trained in EPIC as medical students, WILL HAVE to train
in EPIC at LSUHSC or ILH, as those modules of EPIC are not
accepted here.
Ochsner Hospitals:
EPIC medical record system
o
Training dates: first two days of each month
o
Please note: Training at ILH can be verified and counted by Ochsner
hospitals. Contact Ochsner staff (Jefferson Highway: Esther Catalanotto,
[email protected]; Kenner: EPIC Training office,
[email protected]) and/or Vicki Harkin ([email protected]) with
questions.
Our Lady of the Lake (OLOL): Utilize PowerChart (inpatient), FirstNet (ED), SurgiNet
(surgery), and SAAnesthesia (Anesthesia)
o
Training dates: first business day of resident’s rotation month.
o
Typical class times are listed below. These time/locations may be
subject to change, but all changes will be communicated to house
officers via email prior to the start of their rotation:
PowerChart: 7:30am – 11:30am
FirstNet: 12:30pm-4:30pm
SurgiNet: 7:30 – 11:30am included at end of PowerChart class
SAAnesthesia:
4 hour course in morning or afternoon pending
availability of trainers
o
Residents and their coordinator will receive an email at least 2 weeks in
advance from OLOL GME Services Coordinator with training
information and dates.
o
Refresher courses also available for residents returning to OLOL for the
second time in an academic year.
PELICAN POST-GO LIVE TRAINING AT ILH 2014
Physicians
1rst & 3rd Week of the Month
Monday Tuesday Wednesday Thursday Friday
AMB EHR 7-noon
AMB Specialty EHR 1-3pm
Inpatient EHR 7AM-1:00PM
INP 204 As needed As needed As needed
Surgeon EHR 7-noon
Anesthesia EHR 8AM-4PM
ASAP EHR 8AM-4PM
501/502 EHR 2-5pm
503 EHR 3-5pm
504 EHR 8-10am; 3-5pm
While it cannot be guaranteed, Anesthesia, ED, and Gratis Physicians may request alternative training dates with at least 2 weeks’ advance notice, when submitting the PELICAN Training Request form. Please refer to ILH Physician’s Course Catalog for additional information.
PELICAN/EPIC
TRAINING REQUEST FORM
Completion & submission of this form is critical to ensuring class(es) is/are scheduled for
you based on the training schedule & your projected start date.
Please refer to the ILH Physician’s Course Catalog for more information.
First & Last Name; Last 4 of SS#: _________________________________________________________ Contact Email: Personal/Work: __________________________________________________________
Business Manager: ______________________________________________________ Department/Clinic: ___________________________________________________________________ Job Title/Role/Specialty: _______________________________________________________________ Start Date: __________________________________________________________________________ Please select ALL that apply from the following list:
___ Ambulatory/Outpatient: ___OB ___Oncology ___Ophthalmology ___Inpatient: ___ Hospitalist
___OpTime (Surgery): ___Interventional Radiology
The following 3 classes are scheduled based on need. Refer to the Post-Go Live Training Schedule to determine when these classes would be available based on your start date at ILH (alternative dates may be arranged with at least 2 weeks’ notice).
___Anesthesia ___Emergency Department ___ Gratis
If you have prior EPIC training, please list the class(es)/application(s) below, as well as at what facility. Please use the back of this form or additional paper if you require additional space. Upon verification of prior training, you may qualify to complete a 2-hr EPIC Experienced Physician class.
EPIC Courses Completed Name of Facility
1. _____________________________________________________________________________________________ 2. _____________________________________________________________________________________________ 3. ____________________________________________________________________________________________ 4. _____________________________________________________________________________________________
Fax or Email completed form to: 504-903-5159; [email protected]
Please Note: It takes approximately 24-48hrs for PELICAN account activation based upon the last day of PELICAN class(es) you complete. Please plan your first day to report to work at ILH accordingly.
OLOL Graduate Medical Education Office
Resident Orientation & Computer Training
The OLOL GME Office provides orientation and computer training for all residents and fellows rotating at OLOL. The OLOL GME Office schedules orientation and computer training based upon the most recent resident rotation schedule the office has on file for each program. House officers will not be scheduled for training and will not receive their ID Badge, Username, etc. if they have an incomplete application.
Basic orientation and computer training occurs on the first business day of the month of the house officer’s rotation. Sessions begin at 7:30am or 12:30pm depending on the house officer’s assigned rotation. Classes are NOT held on weekends or holidays.
Residents/Fellows are contacted via email at least 2 weeks in advance by the OLOL GME Services Coordinator who provides the date/time/location of the house officer’s assigned orientation and computer training session. The GME Services Coordinator also copies the house officer’s program coordinator on these emails to ensure that the message is received. It is very important that all house officers check their email prior to their scheduled OLOL rotation to receive this important and time-sensitive information.
Completion of orientation and computer training is mandatory for all house officers to begin rotations at OLOL.
Overview of Resident Orientation
Residents are provided the following for their OLOL rotations: - ID Badge,
- Username - Dictation #,
- Institutional DEA # suffix **for residents spending at least 3 months at OLOL
The following items are reviewed with residents. Additional materials specific to each resident’s specialty and rotation may be provided by the attending faculty and clinic staff.
Helpful Information for Residents/Fellows flyer o ID Badge/Parking Card
o Resident Lounges/Call Rooms
o OLOLRMC Team Member Pocketbook Reference o Computer Access and Troubleshooting
o Access to Meals & Additional Dining Options o Access to OLOL Policies & Procedures o Important OLOL Phone Numbers OLOL Resident/Fellow Parking Maps
Graduate Medical Education Policies and Procedures o House Staff Scope of Practice Policy
o House Staff Participation in Surgical Procedures Policy o Incomplete/Delinquent Medical Records Process Policy o Computerized Physician Order Entry (Mandatory CPOE) o Non-employee Post-Exposure Policy & Procedure Patient Safety & Event Reporting Process at OLOL
OLOL Dress & Appearance Standards Policy Ethical and Religious Directives
Resident Dictation Process Remote access instructions Directions to Resident Workrooms
Quality Measures Pocket Guide & Information Sheets Resident Housing (if applicable)
In addition to the overview of the orientation packet, all residents are required to complete 3-4 electronic orientation modules within the first 2 weeks of rotations at OLOL.
Electronic Learning Module (ELM) Online Orientation Module Requirement o OLOL Mission & Ethics
o OLOL Guidelines for Documentation o OLOL Culture of Safety and Event Reporting o Surgical Resident Orientation
* specific to new residents rotating on surgical specialties
Computer Training
Following review of the orientation packet, residents are provided computer training in the application that will be utilized during their rotations at OLOL. The following training sessions are offered:
1) PowerChart (for inpatient rotations) 2) FirstNet (for ED rotations)
3) SurgiNet (brief add-on training to PowerChart for surgery residents )
4) SAAnesthesia (a separate software utilized by Anesthesia house officers and faculty) Training Schedule
Computer training in each of the above sessions is provided to residents assigned to rotations at OLOL on the first business day of their rotation month. All residents rotating at OLOL for the first time in the current academic year are required to attend assigned orientation and training classes. Residents are contacted via email in advance by the OLOL GME Services Coordinator who provides the
date/time/location of the resident’s assigned orientation and computer training session.
Typical class times are listed below. These time/locations may be subject to change, but all changes will be communicated to house officers via email prior to the start of their rotation:
- PowerChart: 7:30am – 11:30am - FirstNet: 12:30pm-4:30pm
- SurgiNet: 7:30 – 11:30am included at end of PowerChart class
- SAAnesthesia: 4 hour course in morning or afternoon pending availability of I.S.trainers
The details of the material covered in each course are listed below:
PowerChart (usually 4 hours) Lake MD
LILA
Patient Chart Overview o Announcement Tool o Home Screen Overview o Creating a Patient List o InBox/Viewing Pane o Patient Search
o Automated Progress Notes o Basic Patient Chart Overview
o CPOE (Computerized Provider Order Entry)/ PowerPlans o Lab – defaults and graphing
o Radiology – reports, images
o PowerNotes – documentation and filters o Document/Scan/Import o MAR Summary o Problems/Diagnosis o I&O/IView o Allergies o Inpatient Summary o Insurance/Facesheet o MD tab
o Patient Info tab o uLearn
Medication Reconciliation – Admit, Transfer, Discharge Depart Process
Mobile Access
FirstNet (usually 4 hours) LakeMD
LILA
Tracking Shell Overview Provider Check In Patient Chart Overview
o PowerNote/I&O o Results Review
o Document/Scan/Import o Lab – defaults and graphing o Radiology – reports, images o Patient Information
o Insurance PowerNote
o Reason for Visit o PowerNote Overview o Selecting Terms o Symbols o Macros
o CPOE (Computerized Provider Order Entry)/ PowerPlans o Adding Diagnosis o Discharge Meds as Rx o Patient Education o Follow-Up o Sign/Save/Request Endorsement o InBox
Orders Tab – set home folders/Favorites Medication Reconciliation
Depart Process
SAAnesthesia (usually 4 hours) o Open application
o Screen navigation and views o Select a case
o Create a Blank Record o Associate a Record to a Case o Associating Devices to a Case
o Start a Macro, Edit an existing Macro, Create a New Macro
o Document Medications (Add New, Modify, Remove, Additional Dose) o Record Intake and Output (Add New, Modify, Removed, Additional Fluids) o Working with monitored values
o Adding Personnel to the Case o Suspend and Finalize the Case o Manage Alerts
o Access the Patient Chart o Unlocking a Record Charting a medication on the MAR PowerNote o PowerNote Overview o Selecting Terms o Symbols o Macros o Adding Diagnosis o Sign/Save/Request Endorsement o InBox
o Correct or Modify existing PowerNotes o Saving Anesthesia PowerNotes as Favorites Documentation PowerNote List Filters set up Orders Tab – set home folders/Favorites
CPOE (Computerized Provider Order Entry)/ PowerPlans for Anesthesia
House Officers returning to OLOL for the second time in the academic year may request a refresher course. With advance notice, the GME Services Coordinator can schedule a refresher course with an I.S.Trainer.
CPOE (Computerized Provider Order Entry)/PowerPlans Refresher (usually 1 hour) Refresh on Order Entry
Refresh on PowerPlan usage Favorites and Setting Home Folders
