DoD Financial Management Certification Program

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Office of the Under Secretary of Defense (Comptroller)

Tracy Gifford OUSD(C)

DoD Financial Management

Certification Program

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https://fmonline.ousdc.osd.mil/ 2

Agenda

• Purpose

• FM Certification Requirements • FM Certification Statistics

• FM Certification Policy Updates • Three Key Websites

• Using the LMS and the Three-step Process • Introducing the Academic Course Search

• Coming Soon! Interactive Learning History Worksheet • Continuing Education & Training Credits

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• Establish a framework to guide DoD FM professional development

• Intent is to make a good FM workforce even better!

‒ Establish a mechanism to encourage key training in:

o Audit Readiness

o Decision Support/Analysis

‒ Encourage career broadening and leadership ‒ Transition to a more analytic orientation

‒ Ensure financial management workforce has knowledge, skills, and abilities necessary to achieve auditable financial statements

• Develop a course-based rather than test-based certification

‒ Based on FM and Leadership competencies

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Purpose

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Functional Competencies

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https://fmonline.ousdc.osd.mil/

• There are 17 DoD FM competencies that apply to the DoD FM

Certification Program

Accounting Analysis

Accounting Concepts, Policies & Principles Advanced Financial Management

Audit Concepts, Policies & Principles Budget Concepts, Policies & Principles Budget Execution

Budget Formulation, Justification & Presentation

Commercial Pay Concepts, Policies & Principles

Decision Support

Financial Concepts, Policies & Principles Financial Management Analysis

Financial Management Systems

Fundamentals & Operations of Accounting Fundamentals & Operations of Budget Fundamentals & Operations of Finance Fundamentals & Operations of Military & Civilian Pay

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Flexibility Integrity/Honesty Interpersonal Skills Resilience Customer Service Oral Communication Continual Learning Problem Solving Written Communication Service Motivation Technical Credibility Mission Orientation Computer Literacy

Team Building Accountability Decisiveness

Influencing/Negotiating DoD Mission and Culture

Human Capital Management Leveraging Diversity

Conflict Management Developing Others

DoD Corporate Perspective National Security Foundation

Technology Management Financial Management

Creativity and Innovation Partnering

Entrepreneurship

National Defense Integration National Security Environment

Vision

External Awareness Strategic Thinking

Political Savvy Global Perspective National Security Strategy

Lead the

Institution

Lead Self

Lead Teams/Projects

Lead People

Lead Organizations/

Programs

Cert Level 1 Cert Level 2 Cert Level 3 Cert Level 3 Cert Level 3 https://fmonline.ousdc.osd.mil/ 5

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FM Certification Requirements

• DoD FM Certification Requirements

– Training in FM & Leadership Competencies (course-based)

– Other Required Courses

– FM Experience / DoD FM Experience – Developmental Assignment (Level 3)

– Continuing Education and Training (CET)

• System of Record is the DoD FM

Learning

Management System

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FM Certification Equation: Level 3

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FM Certification Program

–

11,836 (22%) Certified

–

Active Component/Agency Implementation Phase completed on

September 30, 2014

–

Guard/Reserve Implementation completed on March 31, 2015

–

Developed 69 web-based courses in FY15

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FM Certification Statistics

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November 13, 2015 https://fmonline.ousdc.osd.mil/

Percent Certified by Component*

As of Nov 16, 2015, Weekly

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*Active members in the FM LMS

17% 31% 11% 41% 9% 22% 47% 0 2000 4000 6000 8000 10000 12000 14000 16000

Army AF DoN DFAS DCAA Other Comptroller

11,836 FM Members Certified Sum of Users Not Certified Sum of Users Certified

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November 13, 2015 https://fmonline.ousdc.osd.mil/

Percent Certified by 4

th

Estate*

As of Nov 16, 2015, Weekly

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*Active members in the FM LMS

41% 9% 0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 DFAS DCAA 37% 8% 45% 36% 1% _20% 41% 19% 0 100 200 300 400 500 600 700 800

DLA DeCA MDA DISA DHA DCMA DTRA Other

Sum of Users Not Certified Sum of Users Certified

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Percent Certified at NSA

As of Nov 16, 2015

7%

9%

0 50 100 150 200 250

Level 1 Level 2 Level 3

Users Not Certified Users Certified

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FM Certification Policy Updates

• Academic Matrix – SLG approved a modification to current policy such that higher

level academic courses may be applied to lower-level certification levels ‒ For example, Master’s-level courses may be used to satisfy Level 1 & 2

requirements instead of only Level 3

‒ Delegation of academic course approval: Credit for academic courses that are not “close matches” to the Academic Matrix will be delegated to the Governing Body Tiger Team

• FM Certification requirements for DAWIA-coded Positions

(BUS-FM, BUS-CE, Audit)

– Reduced curriculum in LMS used for members in dual-coded positions if DAWIA level is equal to or higher than the FM Certification level

– An MFR signed by a DACM can be used for documentation when ALL required Acquisition training is complete, but the FM member does not have enough experience to obtain Acquisition Certification

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• CET Non-compliance Consequences – Senior Leader Group agreed to expand current policy that provides consequences for not “obtaining”

certification to consequences for not “obtaining or maintaining”

‒ If member does not obtain or maintain, may request a time waiver (in one year increments) from the CCA; if time extension is not approved member is subject to adverse actions

• FMers on non-FM assignment – Not coded for certification; may complete

certification training to prepare to achieve certification soon after being placed on FM-coded position

• Voluntary pursuit of higher level of certification than current position

requires – Not currently available; however, as part of earning CETs for current

certification member may complete certification training required by next level to prepare to achieve higher level certification soon after being placed on a position requiring it

FM Certification Policy

Updates (cont)

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Other Employee Policy

• FM Term employees (non-permanent employee with an appointment between 1

- 4 years), FM Temp employees (non-permanent employee with an appointment less than 1 year), and FM Foreign/Local National employees:

– Not included in the FM Certification Program;

– May complete certification training appropriate for their level and apply for certification if later assigned to an FM Certification coded billet

• FM Part-time employees (permanent employee with an "other than full-time" employment schedule, normally between 32-64 hours bi-weekly):

– May be included in the FM Certification Program at Component’s discretion

– If not included, may still complete certification training appropriate for their level, report training completion on their resumes, and apply for certification if later assigned to an FM Certification coded billet

• NAF employees:

– Not included in the FM Certification Program;

– May complete certification training appropriate for their level and apply for certification if later assigned to an FM Certification coded billet

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Meet Your Certification

Deadline!

• Per DoDI 1300.26 Encl 3, para 4.a.1, participants in the

FM Certification Program have two years to obtain their

certification. In the event an individual cannot obtain the

FM Certification in the initial 2-year time period, the CCA

may grant a time waiver(s) in 1-year increments to

remain in the position.

– If an individual fails to obtain the required FM Certification and

the CCA approved time waiver(s) have expired, the individual is

subject to adverse actions

• Adverse actions applicable are defined by the Component’s Table of Penalties

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Three Key Websites

16 https://fmonline.ousdc.osd.mil/ I n f o r m a t i o n FM myLearn

E-catalog of all FM-related DoD education & training mapped to FM Certification requirements - Registration information - Course descriptions - Eligibility requirements P ro c es s FM Online

One stop shop for DoD FM-related News

- Announcements (new courses, policy, awards)

- Senior Leader Messaging

- Links to FM myLearn

FM LMS

System of record for the DoD FM Certification Program

- Complete the three-step process

- Document achievements

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DoD FM

Learning Management System

LMS Tools and Resources

Login with Username

(provided via email)

Create a PIN & Remember It View Your Personalized Curriculum

Step-by-step instructions for action you can take in the FM LMS

Job Aids - http://go.usa.gov/3GdMC LMS User Quick Guide - http://go.usa.gov/3GdMF

Outlines the Three-step Process for achieving certification using the FM LMS

Using FM

Learning Management System

The DoD FM LMS, hosted on iCompass, is the system of record

for the DoD FM Certification Program

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Achieve your Certification using the

Three-step Process

Watch Training Videos Complete Practical Exercise Collect Documentation

Fill out Learning History Worksheet

Review Learning History Worksheet w/ Supervisor

Develop a Plan for Success!

1

 Work w/ supervisor to assign Primary and/or Alternate Track

 Use your Learning History Worksheet to record information for ONE certification requirement

 Record learning for ALL courses needed to satisfy the requirement

Record Learning of Achievement

2 Record Documentation

 Record learning for the appropriate achievement documentation

Remember: Combine all documents for each achievement into one PDF file, less than 800 KB

3

 Record Learning for the appropriate

achievement and request supervisor approval

 Repeat this 3-step process for each achievement documented in the FM LMS until all certification requirements are met

Request Achievement Approval

 Level 1: DoD FM 101 Course

 Levels 2&3: Audit Readiness, Ethics & Fiscal Law

These courses are available w/in the FM LMS and via FM myLearn*. Approved

substitution courses are available on FM myLearn*. * If completing a course via FM myLearn, you must follow the 3-step process to document course completion inside FM LMS.

Complete Other Required Courses

1. Check that the three-step process is complete for each certification requirement

2. Record learning for your Certification Level and request CCA Approval.

Request Certification Approval

FM Online: https://fmonline.ousdc.osd.mil

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Introducing the Academic

Course Search

• Accessible from FM myLearn

• Automated Academic Matrix allows search by sample course title

• Searchable database of previously aligned and approved academic courses

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Academic Matrix Search

1. Type ‘Academic Matrix’ into the Academic

Institution search field 2. Filter by FM or

Leadership

Competency, or Course Title, to see sample course titles that have been

approved to meet FM Certification

competencies.

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Academic Institution Search

Not a ‘close match’? 3. Search by Academic Institution (required field), then by other filters like FM/Lead Competency, Academic Course Title, or Academic Course Code to find your academic course. In this example, we are

looking for a course taught at the Air Force Institute of Technology.

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4. Once expanded, the

course details reveal all the approved competencies and course hours for the selected course. Click on the Print icon next to the approved

competency you’d like to use. Upload this memo to the LMS during Step 2 (Record

Documentation) in addition to your course transcript or completion certificate.

Academic Institution Search

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What if …

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My course isn’t there?

1) Submit a “Course Submission Template” and syllabus to your organization’s Course Manager.

2) Course Manager will route course through approval process

3) If approved, will be added to the database or you will receive approval documentation from OUSD(C)

FM Online>

Training Resources> Tools/Templates/Forms Use the Course Submission Template

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Coming Soon!

Interactive Learning History Worksheet

• Rollout in December • Electronic, interactive Learning History Worksheet • Inter-operable with FM myLearn and Academic Course Search • Complete Step 1 (Record Learning) in LMS with one click

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Continuing Education &

Training Credits

Keep your DFMCP current by accruing a certain number of Continuing Education and Training credits every two years.

The number of CETs required is based on your level: FM Certification Level 1 – 40 CETs

FM Certification Level 2 – 60 CETs FM Certification Level 3 – 80 CETs

CETs must be recorded in the FM LMS – see the job aid “How to Record CETs in the DoD FM LMS” for step-by-step instructions.

OUSD(C) developed web-based training may be taken to satisfy CET requirements if the course was not used to meet initial certification requirements

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Quarterly Newsletter

Certification Update Lessons Learned Best Practices

DoD FM Certification Handbook

Program background & overview

Detailed requirement descriptions

Checklist to get started

Requirements Datasheets

Outline requirements for each level

Practical Exercise

− Follow “Kelly,” a GS-14 through each step of certification

Overview and Training Videos

Video series introducing key elements of program

Learning History Worksheets (LHW)

Organize your prior training using these worksheets

Competencies & Proficiency Levels

Defines each of the 17 FM competencies and provides examples at each Proficiency Level.

FM myLearn

E-catalog of FM

courses aligned to FM and leadership competencies.

DAWIA/FM Certification LHWs

Pre-populated w/ acquisition

courses helping you focus

Frequently Asked Questions

Compilation of over 100 questions, organized by category

LMS Job Aids

Provide step-by-step

instructions for all FM LMS tasks.

LMS User Quick Start Guide

Outlines the Three-step

Process for achieving certification using the FM LMS

FM Certification Resources

available @FM Online or join us on LinkedIn

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Frequently Asked Questions

Do I still need my CDFM after I get this certification?

Can I use the FM LMS to document training I'm taking to prepare me for my next job?

What counts as CPE?

What does it mean if I don't get my certification?

I sit in a Defense Acquisition Workforce Improvement Act (DAWIA)-coded position. Am I required to complete both certifications?

Will my prior FM experience count toward meeting the experience requirement for my certification level?

I’ve taken FM training that I do not see on FM myLearn. How do I submit a course to be included in the Program?

Where can I find substitute courses for the “Other Required Courses” requirement?

May I obtain a higher certification level than the level required by my current position?

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Questions?

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DoD Recognized

Test-based FM Certifications

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Accredited Business Accountant (ABA) Certified Government Financial Manager _(CGFM)

Accredited in Business Valuation (ABV) Certified in Financial Forensics (CFF)

Certified Accounts Payable Professional (CAPP) Certified Information Systems Auditor (CISA)

Certified Business Manager (CBM) Certified Internal Auditor (CIA)

Certified Cost Estimator/Analyst (CCE/A) Certified Management Accountant (CMA)

Certified Cost Professional (CCP) Certified Payroll Professional (CPP)

Certified Defense Financial Manager (CDFM) Certified Public Accountant (CPA)

Certified Forensic Accountant (Cr.FA) Certified Quality Auditor (CQA)

Certified Fraud Examiner (CFE) Certified Treasury Professional (CTP)