MINUTES OF THE REGULAR BOARD MEETING December 16, 2015; 8:30 am
PRESENT: Dennis Cowley, Richard Weaver, Stacey Mulholland, Michael Gallagher and Helen Bosley
Benjamin W. Jones, CEO, Jeffrey P. Garton, Esquire, Joseph W. Pizzo, Esquire, John A. Swenson P.E., CEC Arthur J. Hass, CFO and Anne M. O’Toole, Executive Assistant
VISITORS: Edward Murray, Boenning and Scattergood William Carlin, Boenning and Scattergood Chris Gibbons, Concord Public Finance CALL TO ORDER:
The Chairman called the Regular Meeting of the BCWSA to order at 8:30 am. MINUTES:
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Minutes of BCWSA’s Regular Meeting held on November 30, 2015. (Minutes are attached to the Minute Book)
REPORT OF THE CEO
Asset Purchase Agreement; Springfield Township, Montgomery County
Mr. Chris Gibbons, Concord Public Finance, addressed the Board Members as it related to the Bond Resolution associated with the Acquisition of Springfield Township Sewer System. He stated that the Sewer Revenue Bonds, Series A will provide the funding for the purchase of the system in the amount of $16,500,000. The Bonds will also include funds for the improvements to the Neshaminy Interceptor that have been mandated by DEP. The Solictor discussed with the Board the terms of the Asset Purchase Agreement with the Township of Springfield Montgomery County. Those terms included the sale price, settlement date and other key provisions.
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Asset Purchase Agreement between the Township of Springfield, Montgomery County and BCWSA for the purchase of the Springfield Township Sanitary Sewer System, which said motion authorized the appropriate Officers of the Board and the CEO to execute the agreement and do all such other acts as necessary to complete the purchase. (Asset Purchase Agreement is attached to the Minute Book)
MINUTES December 16, 2015 Page 2
Sewer Service No Improvement Agreement; New Hope Borough
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Sewer Service No-Improvements Agreement with BCP Property, LLC associated with the expansion of the Bucks County Playhouse Theatre requiring an additional (9) EDUs of sewer capacity in New Hope Borough. (agreement attached to the Minute Book) ENGINEER’S REPORT:
Carroll Engineering Corporation:
John A. Swenson, P.E., presented the Engineers Report dated 12/09/15 to the Board of Directors.
NESHAMINY AND POQUESSING SEWER SYSTEMS Pump Station M-5 Generator Procurement Contract S-35
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved awarding the Contract S-35 for the M-5 Generator Procurement Project to the lowest responsive bidder, Cummins Power System, LLC in the amount of $32,400.00, as recommended by the Engineer.
PLUMSTEAD / CENTRAL BUCKS SEWER SYSTEM BCWSA Mechanical Screen Installation
(Contract CB-71A)
Mr. Weaver moved Ms. Bosley seconded the motion that unanimously approved Application and Certificate for Payment No. 6 for Contract CB71A in the amount of $239,303.90, be paid to Worth and Company, as recommended by the Engineer.
BCWSA Mechanical Screen Installation (Contract CB-71B)
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved Application and Certificate for Payment No. 7 for Contract CB-71B in the amount of $14,872.50 be paid to Rogers Mechanical Company, as recommended by the Engineer. BCWSA Mechanical Screen Installation
(Contract CB-71C)
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved Application and Certificate for Payment No. 6 for Contract CB-71C in the amount of $60,873.63 be paid to Wescott Electrical Company, as recommended by the Engineer.
Page 3
Bucks County Water & Sewer Authority Portable Generators Procurement (Contract CB-72)
Mr. Weaver moved. Ms Bosley seconded the motion that unanimously approved awarding Contract CB-72 to Engines Inc., in the amount of $82,415.00, as recommended by the Engineer.
SOUTHWEST REGION (Lower Southampton)
Bristol Road PRV, Siles Tank Site Modifications and Feasterville
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved Change Order No. 4 for Contract W-95C increasing the Contract price by $7,550 as recommended by the Engineer.
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved Application and Certificate for Payment No. 7 for Contract W-95C in the amount of $68,084.67 be paid to Anrich Inc., as recommended by the Engineer.
SOLICITOR’S REPORT: -Jeffrey P. Garton, Esq.-
Mr. Garton stated that the Board met in Executive Session in excess of one (1) hour to discuss the collective bargaining process associated with the AFSCME and Local 835 Contracts, to review a personnel matter and personnel compensation issues and lastly to discuss a certain real-estate acquisition that was approved at the beginning of the meeting.
-Local 835 Contract-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Collective Bargaining Contact for the Local 835 Employees for a period of five (5) years with a 3% wage increase each year and in the final year a 3.2 % increase. In addition, the motion authorized the Chairman to execute the agreement.
-AFSCME Contract -
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the AFSCME Contract with BCWSA’s Field Supervisors for a period of five (5) years with a 3% wage increase each year and in the final year a 3.2 % increase. In addition, the motion authorized the Chairman to execute the agreement.
MINUTES December 16, 2015 Page 4
-457 F. Plan-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved establishing a 457 F Plan for certain key executives in accordance with the terms and conditions discussed in Executive Session and authorized the Chairman or Vice Chairman to execute the plan document in its final form.
-Compensation Agreement-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved executing the Executive Compensation Agreement in accordance with the terms discussed at the Executive Session.
-BCWSA Personnel Employee Manual 2015-7-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved Resolution No. 2015-7 associated with the recommended changes to the BCWSA’s Employee Manual including eyeglass coverage, short term disability, sick time buy back and health insurance, as outlined in the Resolution. (see memo from BWJ dated 12/11/15 with revised changes)
-Anter Associates; Middletown Township Sewer System-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Consent Agreement between PECO Energy Company and BCWSA regarding a Utility Easement in Lower Makefield Township. (Consent Agreement is attached)
REPORT OF THE CFO/CONTROLLER Rate & Fee Resolution 2015-5
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Rate Resolution No. 2015-5 reflecting the rates in the formal Sewer and Water System Budgets approved at the October 13, 2015 Board Meeting which will be effective January 1, 2016. (Rate Resolution No. 2015-5 is attached to the Minute Book)
Bond Resolution No. 2015-6
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved adopting Rate Resolution 2015-6 for the purpose of issuing the Sewer Revenue Bonds Series of 2015-A, for the acquisition of Springfield Township Sewer System, improvements to the Neshaminy Interceptor, a deposit to the Debt Service Reserve and lastly, authorized the Chairman and the CEO to sign all documents to complete the sale of the bonds. (Bond Resolution is attached to the Minute Book)
Page 5 Bills for Payment
Arthur J. Hass, CFO presented a List of Bills and Requisitions that were prepared by in-house staff and he recommended Board approval.
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Bills for Payment and List of Requisitions dated 12/16/15. (Bills and List of Requisitions are attached to the Minute Book)
-Workers Compensation Insurance Policy-
Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously approved the Workers Compensation Insurance Policy with an 8% decrease from the 2015 policy premium, as recommended by Bridgepoint Insurance Group. (Insurance quote is attached to the Minute Book)
OLD BUSINESS: None
NEW BUSINESS:
Mr. Jones presented a video to the Board of Directors titled BCWSA’s 100% Recycled. ADJOURNMENT:
There being no further business to be presented to the Board, Mr. Weaver moved, Ms. Bosley seconded the motion that unanimously adjourned the meeting.
DATE SECRETARY
