BSBWHS605 Develop Implement And Maintain WHS
BSBWHS605 Develop Implement And Maintain WHS Management SystemManagement System
Task 1
Task 1 – – Guidelines Guidelines
To be submitted: To be submitted: 1.
1. WHS WHS policypolicy – – first draft first draft 2.
2. Written Written Outline Outline of WHSMS of WHSMS core core elementselements 3.
3. Responses Responses to to Store Store manager manager and and Worker Worker reprep 4.
4. Present Present these these to to the the Board Board and and CEO CEO in in aarole playrole play (get sign in(get sign inthe Observation form)the Observation form) Part
Part 1 1 WHS WHS policy policy draftdraft ( (Student workbook pg 158Student workbook pg 158 – – Sample WHS policy) Sample WHS policy) 1.
1. Purpose (Purpose (what is the aim what is the aim of the policyof the policy?)?) 2.
2. Scope (Scope (Who and what are covered under the policyWho and what are covered under the policy)) 3.
3. Policy (Policy (State your policyState your policy)) 4.
4. Procedures (Procedures (list the procedures under various headings or furnish them list the procedures under various headings or furnish them at the endat the end – – Take important Take important points from ISS policie
5.
5. Responsibility for implementation (Responsibility for implementation (list the responsibilitielist the responsibilities of the CEO and s of the CEO and the management teamthe management team – – use use the information on pg. 158)
the information on pg. 158) 6.
6. Related legislations and standards (WHS ACT Related legislations and standards (WHS ACT 2011….AS/NZS 4801:2001…)2011….AS/NZS 4801:2001…) 7.
7. Approved byApproved by
Part 2: WHSMS Core elements
Part 2: WHSMS Core elements (pg. 5 and pg. 156-168) (pg. 5 and pg. 156-168) These 5 elements should be in the core elements
These 5 elements should be in the core elements 1.
1. WHS policyWHS policy ( ( Refer to policy a Refer to policy above)bove) 2.
2. Planning elementsPlanning elements 3.
3. what are the hazards and risks in Pitstop (what are the hazards and risks in Pitstop (g.g. fuel spills., fire in rubbish bin… fuel spills., fire in rubbish bin…Cite all the hazards fromCite all the hazards from the case study Incident summary report/Store visits and Records
the case study Incident summary report/Store visits and Records)) 4.
4. What Hierarchy of control will be followed?What Hierarchy of control will be followed? 5.
5. What are the objectivesWhat are the objectives (e.g. (e.g. Improve the healt Improve the health and well being of emploh and well being of employees….minimise ilyees….minimise illness andlness and injuries…Pg. 160.)
injuries…Pg. 160.) 6.
6. Targets and Targets and performancperformance indicatorse indicators (e.g. (e.g.2 safety inspections, introduction of 1 health and well being2 safety inspections, introduction of 1 health and well being program on
non- program on non- smoking in 3 months etc smoking in 3 months etc…)…)
Implementation elementsImplementation elements
1.
1. ResourcingResourcing
(Insert a budget here as per pg. 162) (Insert a budget here as per pg. 162)
PITSTOP WHSMS SUMMARY BUDGET PITSTOP WHSMS SUMMARY BUDGET Wages Wages $ $ 15,00015,000 Equipment Equipment Training Training Administration Administration Total Total 1.
1. WHSMS structure of responsibilityWHSMS structure of responsibility (insert the (insert the organisation structure of responsibilitiesorganisation structure of responsibilities – – pg. 163) pg. 163) 2.
2. IntegrationIntegrationwith related management systems (with related management systems (comment on how the WHS comment on how the WHS policies will be integrated withpolicies will be integrated with Pitstop’s
Pitstop’sother policies such as other policies such as Induction policy, Performance management policy….etInduction policy, Performance management policy….etc….)c….) 3.
3. A Training planA Training plan ( (What are your proposed training plans? List them)What are your proposed training plans? List them) 4.
4. Agreed consultation andAgreed consultation andcommunication processcommunication process ( (how will you communicate)how will you communicate) 1.
1. Monitoring and evaluation elementsMonitoring and evaluation elements
Monitoring plan (pg 166)Monitoring plan (pg 166)
Performance
Performance indicator indicator Data Data source source Plan Plan for for data data collectcollect 1.
2. 2.
3. 3.
A reporting and follow-up system for incidentsA reporting and follow-up system for incidents
(
(Will you have proper Will you have proper Risk Register and Risk Register and Incident reporting templates?)Incident reporting templates?) 1.
1. Review and improvement elementsReview and improvement elements
A management review (A management review (write in your own words)write in your own words)
Part 3:
Part 3: Responses to AmResponses to Amanda and Pat Leanda and Pat Leee 1.
1. AmandaAmanda – – list all her concerns and list all her concerns and say how your new plan say how your new plan will deal with themwill deal with them Amanda’s Concerns
Amanda’s Concerns Solutions Solutions in in WHSMSWHSMS 1. (e.g.) Pie warmer is a
1. (e.g.) Pie warmer is a new ovennew oven 2.
2. 3. 3.
1. Training will be provided as per 1. Training will be provided as per planplan 2.
2. 3. 3.
1.
1. (from pg. 19 of the (from pg. 19 of the case study)case study)
Pat Lee’s Concerns
Pat Lee’s Concerns Solutions Solutions in in WHSMSWHSMS 1.
1.Store managers are unclear of reporting process and Store managers are unclear of reporting process and legallegal obligations obligations 2. 2. 3. 3. 4.
4. 2.2. 1. Plan in 1. Plan in WHSMS to orWHSMS to organise workshopganise workshop 3.
3.
Part 4 Role play Part 4 Role play
These elements should be discussed without fail in role-play and when addressing staff concerns in These elements should be discussed without fail in role-play and when addressing staff concerns in WHSMS
WHSMS 1.
1. core elements of the system, the risks involved and proposed changes or core elements of the system, the risks involved and proposed changes or additionsadditions 2.
2. relevant standardsrelevant standards 3.
3. relevant legislativrelevant legislative requirements for e requirements for WHS management, including those related WHS management, including those related to recordkeepingto recordkeeping 4.
4. WHS policy requirementsWHS policy requirements 5.
5. how policy will be how policy will be communicated to employeescommunicated to employees 6.
6. how design of how design of WHS management system and WHS policy WHS management system and WHS policy meet internal and external requirementsmeet internal and external requirements 7.
7. possible certi possible certification optification option and process of on and process of certificatcertification.ion.
discuss benefits to discuss benefits to organisationorganisation::
improving productivityimproving productivity
improving industrial relationsimproving industrial relations
reducing compliance risk.reducing compliance risk.
BSBWHS605 Develop, implement and maintain WHS management systems BSBWHS605 Develop, implement and maintain WHS management systems Task 2
Task 2 – – Guidelines Guidelines
·
· participate participate in in two two consultation consultation role-plays:role-plays: o
o meeting meeting with the board with the board of directors aof directors and senior managnd senior management (cement (completed in Tompleted in Task 1)ask 1) o
o meeting meeting with the with the Wollongong mWollongong manager ananager and HSRd HSR ·
· submit submit a a 11 – – 2 page outline of 2 page outline of plan containing outcomes of consultationplan containing outcomes of consultation ·
· submit submit a a 11 – – 2 page draft risk assessment and control procedure2 page draft risk assessment and control procedure ·
· submit submit draft draft and and final final implementimplementation/action ation/action plans plans for for the the Wollongong Wollongong storestore
Part 1: Role Plays Part 1: Role Plays Discuss Part 2
Discuss Part 2 – – WHSMS that you developed in assessment task 1 in a WHSMS that you developed in assessment task 1 in a group of 3group of 3 – – 4 students (This is 4 students (This is taken astaken as done in task 1)
done in task 1) Part 2: Prepare a
Part 2: Prepare a summary report on the above topics (meeting notes)summary report on the above topics (meeting notes) – – You have already addressed all You have already addressed all these topics in assessment one. Therefore you do not have repeat what you have already written. Briefly these topics in assessment one. Therefore you do not have repeat what you have already written. Briefly (one page report) write about what you
(one page report) write about what you discussed.discussed. one
one paparragragrapaph for h for eaeach of the bullet pch of the bullet poioints abonts above.ve.
The requirements of the WHS plan (why is it The requirements of the WHS plan (why is it important to have a WHSMS?)important to have a WHSMS?)
What discussions you had on procedures to manage WHS riskWhat discussions you had on procedures to manage WHS risk
What discussions you had on compliance (what are the compliance requirementWhat discussions you had on compliance (what are the compliance requirements as per s as per WHS act, OHSWHS act, OHS
Act (Vic), Regulations, Australian Standards for WHS
Act (Vic), Regulations, Australian Standards for WHS managememanagement systems, AS/NZS 4804 nt systems, AS/NZS 4804 and Codes ofand Codes of practise)
practise)
What discussions you had on WHS What discussions you had on WHS targets and KPIstargets and KPIs
Key elements of implementation of the system in Key elements of implementation of the system in Wollongong.Wollongong.
Part 3: Risk assessment
Part 3: Risk assessment and control proceduresand control procedures
create a flow chart of risk assessment procedure (page 181
create a flow chart of risk assessment procedure (page 181 – – 190 of the student handbook) 190 of the student handbook) – – You can also You can also refer to
refer to https://www.safeworkaustralia.gov.au/risk https://www.safeworkaustralia.gov.au/risk and explain how you would deal and explain how you would deal with dangerous substanceswith dangerous substances (petrol, LPG), manual handling (pie ovens)
(petrol, LPG), manual handling (pie ovens) Step 1:
Step 1: IIddeentify Hntify Haazzaarrdds is in Pn Piitsttstoopp (categorise them under Physical, Psychosocial, Mechanical, Chemical, (categorise them under Physical, Psychosocial, Mechanical, Chemical, Energy sources hazards and Envi
Energy sources hazards and Environmental hazards)ronmental hazards) Step 2:
Step 2: Asse Assess ss tthe he ririsk sk (Do the Risk assessment matrix) (Do the Risk assessment matrix)
Hazard name Hazard name Severity order Severity order (1-5) (1-5) Description Description (Insignificant 1, Minor (Insignificant 1, Minor 2, Moderate 3, Major 4, 2, Moderate 3, Major 4, Catastrophic (5) Catastrophic (5) Detail Poten Detail Poten Step 3
Step 3ContContrrool the l the rriisk sk (pg. 189 of workbook) (pg. 189 of workbook) E
E xplain the hierarchy of control for xplain the hierarchy of control for every hazard (Elimination, Substituevery hazard (Elimination, Substitution, Eng control,tion, Eng control, Admin control, PPE)
Admin control, PPE) control of risks such as trainincontrol of risks such as training, regular inspecg, regular inspections by storetions by store managers or delegated staff
managers or delegated staff
Part 4:
Part 4: ImplemenImplementation/action plans for the Wollongong storetation/action plans for the Wollongong store
Refer to the template on page 177Refer to the template on page 177 – – 179 179
Identify all WHS implementatIdentify all WHS implementation steps needed for Wollongong store and put ion steps needed for Wollongong store and put them in the table belowthem in the table below
(
(Specific activitiesSpecific activities – – 1.
1. initial launch of WHSMS, including development of policies and initial launch of WHSMS, including development of policies and procedures (safety procedures,procedures (safety procedures, recordkeeping procedures,
recordkeeping procedures, etc.)ongoing activitiesetc.)ongoing activities 2.
2. training: consider current activities undertaken by staff, required activities under your plan, training: consider current activities undertaken by staff, required activities under your plan, andand capabiliti
capabilities of es of current employeescurrent employees
communicacommunication and tion and consultationconsultation
1.
1. monitoring and reporting, such as monitoring and reporting, such as regular safety audits)regular safety audits) Action/activ
Action/activity ity Date Date (Timeline(Timelines) s) Person/s Person/s responsibleresponsible
Performance Performance measure/tar
measure/targets gets Resource Resource requiredrequired
Employee skills analysis table in order to
Employee skills analysis table in order to allocate responsiballocate responsibilities ( pg. 107 ilities ( pg. 107 of WB)of WB) – – Read the Appendix in Task 2 for the information required
Read the Appendix in Task 2 for the information required
Wollongong
Wollongong team team Store Store manager manager Shift Shift Manger Manger 1 1 Shift Shift manager manager 2 2 Cashier Cashier 11
WHS ability WHS ability Qualifications Qualifications Knowledge Knowledge Experience Experience Interpersonal Interpersonal Responsibil
Responsibilities allocation: (These are ities allocation: (These are only suggested)only suggested)
Based on current job roles and underlying skills and knowledge, you decide on the Based on current job roles and underlying skills and knowledge, you decide on the following allocation of the WHS jobs:
following allocation of the WHS jobs:
Communicating and coordinating WHS meetingsCommunicating and coordinating WHS meetings – –
Managing the overall WHS policyManaging the overall WHS policy – –
Keeping minutes of Keeping minutes of meetingsmeetings – –
Documenting WHS issues in Documenting WHS issues in carrying out the maintenance workcarrying out the maintenance work – –
Identifying equipmeIdentifying equipment specialists to assist nt specialists to assist with trainingwith training – –
Coordinating the gap WHS training needs Coordinating the gap WHS training needs of the Wollongong teamof the Wollongong team – –
Liaising with senior management on WHSLiaising with senior management on WHS – – ..
Preparation of a safety audit of all the equipmentPreparation of a safety audit of all the equipment – –
Preparing an induction WHS process Preparing an induction WHS process for ne apprentices joining the for ne apprentices joining the WollongongWollongong – –
Identify Gap training (Use them in the Action plan) Identify Gap training (Use them in the Action plan) –
– Pie Pie ovens trainingovens training
–
– First aid training First aid training
Part 5 Role Play with Wollongong Manager and HSR Part 5 Role Play with Wollongong Manager and HSR Explain the new impl
Explain the new implementation plan to tementation plan to them.hem. Get the observation form signed by the trainer
Get the observation form signed by the trainer for your records.for your records.
BSBWHS605 Develop, implement and maintain WHS management systems BSBWHS605 Develop, implement and maintain WHS management systems Task 3
Task 3 – – Guidelines Guidelines
participate participate in two consultin two consultation role-pation role-plays:lays:
meeting with the store managers on meeting with the store managers on monitoring and reportingmonitoring and reporting
meeting with the board of directors and senior management to review performance of WHSMS and make recommeeting with the board of directors and senior management to review performance of WHSMS and make recom
submit amended targets and KPIs, procedures submit amended targets and KPIs, procedures for performance managemefor performance management, audit and nt, audit and reporting as a reporting as a result of consuresult of consu
·
· submit submit a a written written 33 – – 4 page report 4 page report containing recommcontaining recommendations for improvement of the endations for improvement of the WHS management system.WHS management system.
Part 1: Role Plays Part 1: Role Plays
Role-play on implementation of performance monitoring and Role-play on implementation of performance monitoring and audit procedures.audit procedures. Note:Note: The The
impleme
implementation plan was discussed in a ntation plan was discussed in a role play at the end of role play at the end of assessment 2.assessment 2.
Here you need to write a Here you need to write a brief note on how you will brief note on how you will measure and monitor the WHS implementatmeasure and monitor the WHS implementation plan.ion plan.
Examples of measurement techniques you can use
Examples of measurement techniques you can use are: (Student workbook page 122are: (Student workbook page 122 – – 137). 137). Examples of monitoring activities:
Examples of monitoring activities:
incident reports and incident reports and investigatiinvestigationsons
workplace inspection workplace inspection checklistschecklists
audit reportsaudit reports
hazard reportshazard reports
risk assessment reportsrisk assessment reports
training reports, skills and training matricestraining reports, skills and training matrices
consultation with employeesconsultation with employees
feedback from employeesfeedback from employees
budget tracki budget tracking.ng.
Explain the most practical ways possible for managers to implement the procedures you Explain the most practical ways possible for managers to implement the procedures you have developed. Stress the benefits to the organisation and benefits to managers have developed. Stress the benefits to the organisation and benefits to managers where appropriate.
where appropriate.
Part 2: Final Summary Report Part 2: Final Summary Report
Based on your analysis and consultation with the board of directors and senior Based on your analysis and consultation with the board of directors and senior management, prepare a 3
management, prepare a 3––4 page report containing the following elements. (You have4 page report containing the following elements. (You have done a major portion of this part in part 2)
done a major portion of this part in part 2) You only need to add what is not included inYou only need to add what is not included in part 2 from the below list)
part 2 from the below list) 1.
1. Executive summary (briefly summarise report)Executive summary (briefly summarise report). You must write this at . You must write this at the end, after you havethe end, after you have completed the report.
2.
2. Body (analyse data Body (analyse data from scenario; discuss possible causes; explore possible solutions; explain yourfrom scenario; discuss possible causes; explore possible solutions; explain your reasoning and support with evidence).
reasoning and support with evidence).
consider the relationship between the data and the WHSMS targets and performanceconsider the relationship between the data and the WHSMS targets and performance
indicators
indicators. What are the gaps? (Compare the data in . What are the gaps? (Compare the data in assessment 1 and 3 appendices) e.g.assessment 1 and 3 appendices) e.g.
incidents and lost days slightly higher than targetsincidents and lost days slightly higher than targets
training numbers poortraining numbers poor – – 50% off target 50% off target
uneven quality of implementation across, etc..uneven quality of implementation across, etc..
Objective
Objective source source Information Information and and data data Performance Performance indicatorindicator Minimise injuries
Minimise injuries
Safety audits Safety audits
consider possible causal relationships between data and aspects of the WHSMS implementationconsider possible causal relationships between data and aspects of the WHSMS implementation
managers working independently of others in managers working independently of others in interpreting proceduresinterpreting procedures
lack of managerial training lack of managerial training
poor communication or cons poor communication or consultation processesultation processes
lack of store lack of store employee training employee training
poor written and verbal co poor written and verbal communication skillsmmunication skills
smoking, etc. smoking, etc.
consider possible improvemconsider possible improvements to ents to address root causes address root causes of performance issuesof performance issues
ensuring options available to employees who have poor written or verbal communication skills.ensuring options available to employees who have poor written or verbal communication skills.
consistent effort from senior management to communicate support and commitment to policy andconsistent effort from senior management to communicate support and commitment to policy and
WHSMS. WHSMS.
Could involve face-to-face meetings and hands-on involvement with stores.Could involve face-to-face meetings and hands-on involvement with stores.
recommendations with regard to computerised WHSMS recommendations with regard to computerised WHSMS system, etc..system, etc..
consider existing procedures and ways to improve themconsider existing procedures and ways to improve them
Address requirements to upd Address requirements to update procedures to support WHS plaate procedures to support WHS plan.n.
Refer to inadequate sa Refer to inadequate safety procedures, performfety procedures, performance management proceance management procedures, lack of emergedures, lack of emergencyncy
procedures, etc procedures, etc
amended targets and KPIs, procedures for amended targets and KPIs, procedures for performanperformance management, audit and reporting as ce management, audit and reporting as aa
result of
result of consultationconsultation..
Consider reviewing any of your Consider reviewing any of your policiespolicies
Consider changing the KPIs Consider changing the KPIs (reduce them) taking into account that the (reduce them) taking into account that the incident rates have increasedincident rates have increased
after implementation after implementation
Consider any remedial actions Consider any remedial actions required.required.
Amended KPIs (Follo
Amended KPIs (Follow the strategic implew the strategic implementation plan tablmentation plan table in Task 3)e in Task 3) Objectives
Objectives Original target Original target Amended target/KPI Amended target/KPI Person resp Person resp
develop draft recommendations for improving the WHSMSdevelop draft recommendations for improving the WHSMS (minimum 4 recommendations) (minimum 4 recommendations)
increased focus on consistent training for new managersincreased focus on consistent training for new managers
ensuring options available to employees with ensuring options available to employees with poor communication skills.poor communication skills.
consistent effort from senior management to communicate support and commitment to policy andconsistent effort from senior management to communicate support and commitment to policy and
WHSMS. WHSMS.
forming networks of manage forming networks of managers to learn from each other’s trairs to learn from each other’s training and management tening and management techniqueschniques
introducing a health and introducing a health and wellbeing program to communicate smoking risks, wellbeing program to communicate smoking risks, provide healthy lifestyleprovide healthy lifestyle
alternatives and reduce smoking, etc. alternatives and reduce smoking, etc.
3.
3. ConclusionConclusion T
These ahese arre ee exxamamples only. ples only. YYou neeou need to d to analyse tanalyse the ghe giiveven in infornformamatition and on and adadd md more tore to the o the ababove ove lilists.sts. Part 3: Role play
Part 3: Role play
Conduct a role play to consult with the board of directors and senior management to Conduct a role play to consult with the board of directors and senior management to present WHS performance data and recommendations.
present WHS performance data and recommendations.
You must attach all the three observation checklists to the tasks as well. If you have You must attach all the three observation checklists to the tasks as well. If you have not done the role plays pleas
