Magazine

(1)

(2)

Message from Saudi Aramco Management

•

Message from TMI President + picture

•

Message from Division-M Governor + picture

•

Message from Div M conference Chairman + picture

•

Message from Editor-in-Chief + Picture

•

Calendar of Events: District 79 annual conference

•

2008

•

09- Division-M Leadership

09- Division-M Leadership: names and

: names and pictures of Division-M

pictures of Division-M

Committee members

2008

•

09- District 79 Leadership: District

09- District 79 Leadership: District governor, and committees

governor, and committees

(names & pictures

Members Group Picture of each club in Div M and their contact numbers

•

and locations for the courtesy of non toastmasters who would like to

and locations for the courtesy of non toastmasters who would like to join.

join.

Group Picture of each committees in the Div M Conference.

•

Information about the each contests and contestants (picture & name).

•

Article about the contests (Is it a

Article about the contests (Is it a test? Or is it play? Have some fun

test? Or is it play? Have some fun on

on

•

contest day!)

The world champions of public

The world champions of public speaking

speaking

•

Article from the world champions of public speaking

•

Advertisements of MEKOOL and Technical Press

•

Saudi Aramco Logo as exclusive sponsor

•

TABLE OF CONTENT

TM DIVISION M

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4 TM DIVISION M

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ommunication is such anommunication is such an important part of our important part of our day-to-day life that we often take it day life that we often take it for granted. And in today’s for granted. And in today’s world we are communicating with different world we are communicating with different people in so many different ways. In a people in so many different ways. In a just a few decades we have essentially just a few decades we have essentially

gone from hand-written letters and gone from hand-written letters and memos to instantaneous mobile devices memos to instantaneous mobile devices like “Blackberries” and “i-phones” and like “Blackberries” and “i-phones” and the pace of change in the

the pace of change in the technology of technology of communication is staggering. But no matter communication is staggering. But no matter what the technology, even if pencil and what the technology, even if pencil and paper, what you say or write, and how you paper, what you say or write, and how you present it, is so vitally important. present it, is so vitally important. This is where the Toastmasters Club This is where the Toastmasters Club plays such an important role in plays such an important role in developingdeveloping the communication skills of our people the communication skills of our people and our future leaders. In

and our future leaders. In Saudi AramcoSaudi Aramco Exploration, the impact of Toastmasters is Exploration, the impact of Toastmasters is clearly evident. The Toastmasters Club has clearly evident. The Toastmasters Club has been instrumental in developing individuals been instrumental in developing individuals who can effectively convey an idea, who who can effectively convey an idea, who are not afraid to

are not afraid to speak up and expressspeak up and express themselves, and whose words can themselves, and whose words can impactimpact the thinking of others.

the thinking of others.

All the leadership and

All the leadership and managementmanagement courses in the world will achieve very little courses in the world will achieve very little if an individual does not feel

if an individual does not feel empoweredempowered to express himself. Once that person is to express himself. Once that person is empowered to express himself, his/her empowered to express himself, his/her words will inspire us. Toastmasters Club words will inspire us. Toastmasters Club provides a direct avenue to achieve this provides a direct avenue to achieve this empowerment.

empowerment.

On behalf of my management team in On behalf of my management team in Exploration, I would like to

Exploration, I would like to express our express our appreciation to Toastmasters for its appreciation to Toastmasters for its achievements and to let you know that achievements and to let you know that Exploration is, and always will be, Exploration is, and always will be, a prouda proud Sponsor. Thank you, and keep up the Sponsor. Thank you, and keep up the excellent work

excellent work

T

he Toastmasters program addshe Toastmasters program adds many benefits for myself and the many benefits for myself and the organization. Communication organization. Communication is an essential skill for running is an essential skill for running our business, whether it is verbal or in our business, whether it is verbal or in writing. Most importantly, having good writing. Most importantly, having good communication skills for all the people in communication skills for all the people in thethe organization is necessary to ensure safe organization is necessary to ensure safe and reliable operations. We understand that and reliable operations. We understand that the root cause of all

the root cause of all incidents involves oneincidents involves one form of miscommunication. Also, the level form of miscommunication. Also, the level of productivity and satisfaction is enhanced of productivity and satisfaction is enhanced through better communication. through better communication. The work environment is greatly improved The work environment is greatly improved when subordinates are able to voice their when subordinates are able to voice their recommendations and concerns and when recommendations and concerns and when superiors can convey their appreciation and superiors can convey their appreciation and feedback. People with good communication feedback. People with good communication skill are able to make a positive impact on skill are able to make a positive impact on their work and social environments. This is their work and social environments. This is an important source for motivation in an important source for motivation in our our organization.

organization. The Toastma

The Toastmaster’s activities help ster’s activities help inin improving the competency of our improving the competency of our employees. First, they will improve their employees. First, they will improve their communication and public speaking skills. communication and public speaking skills.

Second, it will create better leaders for Second, it will create better leaders for the future. The toastmaster program is the future. The toastmaster program is run based on individuals’ initiative and run based on individuals’ initiative and self motivation, in spite of their level in self motivation, in spite of their level in organization. Moreover, the program organization. Moreover, the program is continuous and enable participant to is continuous and enable participant to proactively practice their skills, unlike proactively practice their skills, unlike conventional training. This is without any conventional training. This is without any doubt why we

doubt why we are supporting Toastmasters!are supporting Toastmasters!

A Message from

Abdulla Al Naim

Why we are supporting

Toastmasters?

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TM DIVISION M

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ommunication is such anommunication is such an important part of our important part of our day-to-day life that we often take it day life that we often take it for granted. And in today’s for granted. And in today’s world we are communicating with different world we are communicating with different people in so many different ways. In a people in so many different ways. In a just a few decades we have essentially just a few decades we have essentially

gone from hand-written letters and gone from hand-written letters and memos to instantaneous mobile devices memos to instantaneous mobile devices like “Blackberries” and “i-phones” and like “Blackberries” and “i-phones” and the pace of change in the

the pace of change in the technology of technology of communication is staggering. But no matter communication is staggering. But no matter what the technology, even if pencil and what the technology, even if pencil and paper, what you say or write, and how you paper, what you say or write, and how you present it, is so vitally important. present it, is so vitally important. This is where the Toastmasters Club This is where the Toastmasters Club plays such an important role in plays such an important role in developingdeveloping the communication skills of our people the communication skills of our people and our future leaders. In

and our future leaders. In Saudi AramcoSaudi Aramco Exploration, the impact of Toastmasters is Exploration, the impact of Toastmasters is clearly evident. The Toastmasters Club has clearly evident. The Toastmasters Club has been instrumental in developing individuals been instrumental in developing individuals who can effectively convey an idea, who who can effectively convey an idea, who are not afraid to

are not afraid to speak up and expressspeak up and express themselves, and whose words can themselves, and whose words can impactimpact the thinking of others.

the thinking of others.

All the leadership and

All the leadership and managementmanagement courses in the world will achieve very little courses in the world will achieve very little if an individual does not feel

if an individual does not feel empoweredempowered to express himself. Once that person is to express himself. Once that person is empowered to express himself, his/her empowered to express himself, his/her words will inspire us. Toastmasters Club words will inspire us. Toastmasters Club provides a direct avenue to achieve this provides a direct avenue to achieve this empowerment.

empowerment.

On behalf of my management team in On behalf of my management team in Exploration, I would like to

Exploration, I would like to express our express our appreciation to Toastmasters for its appreciation to Toastmasters for its achievements and to let you know that achievements and to let you know that Exploration is, and always will be, Exploration is, and always will be, a prouda proud Sponsor. Thank you, and keep up the Sponsor. Thank you, and keep up the excellent work

excellent work

T

he Toastmasters program addshe Toastmasters program adds many benefits for myself and the many benefits for myself and the organization. Communication organization. Communication is an essential skill for running is an essential skill for running our business, whether it is verbal or in our business, whether it is verbal or in writing. Most importantly, having good writing. Most importantly, having good communication skills for all the people in communication skills for all the people in thethe organization is necessary to ensure safe organization is necessary to ensure safe and reliable operations. We understand that and reliable operations. We understand that the root cause of all

the root cause of all incidents involves oneincidents involves one form of miscommunication. Also, the level form of miscommunication. Also, the level of productivity and satisfaction is enhanced of productivity and satisfaction is enhanced through better communication. through better communication. The work environment is greatly improved The work environment is greatly improved when subordinates are able to voice their when subordinates are able to voice their recommendations and concerns and when recommendations and concerns and when superiors can convey their appreciation and superiors can convey their appreciation and feedback. People with good communication feedback. People with good communication skill are able to make a positive impact on skill are able to make a positive impact on their work and social environments. This is their work and social environments. This is an important source for motivation in an important source for motivation in our our organization.

organization. The Toastma

The Toastmaster’s activities help ster’s activities help inin improving the competency of our improving the competency of our employees. First, they will improve their employees. First, they will improve their communication and public speaking skills. communication and public speaking skills.

Second, it will create better leaders for Second, it will create better leaders for the future. The toastmaster program is the future. The toastmaster program is run based on individuals’ initiative and run based on individuals’ initiative and self motivation, in spite of their level in self motivation, in spite of their level in organization. Moreover, the program organization. Moreover, the program is continuous and enable participant to is continuous and enable participant to proactively practice their skills, unlike proactively practice their skills, unlike conventional training. This is without any conventional training. This is without any doubt why we

doubt why we are supporting Toastmasters!are supporting Toastmasters!

A Message from

Abdulla Al Naim

Why we are supporting

Toastmasters?

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TM DIVISION M

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am privileged and honored to serveam privileged and honored to serve as the first Division - M Governor as the first Division - M Governor for the term July 2008 - June 2009. for the term July 2008 - June 2009. During those 10 months I realized the During those 10 months I realized the real reason why people join and stay with real reason why people join and stay with Toas

Toastmasters. Once an tmasters. Once an individual hasindividual has developed himself/herself on the path of developed himself/herself on the path of communication and leadership by simply communication and leadership by simply joining a Toastmaster club and staying joining a Toastmaster club and staying

truthful to its promise, he/she will soon start truthful to its promise, he/she will soon start sharing the knowledge gained with other sharing the knowledge gained with other club members or family members. club members or family members. Later on, the same advanced member will Later on, the same advanced member will start a journey of

start a journey of sharing the knowledgesharing the knowledge and experience gained in

and experience gained in ToToastmasters onlyastmasters only because he/she feel the belonging to such a because he/she feel the belonging to such a wonderful organization based on friendship wonderful organization based on friendship and the love of its people.

and the love of its people. During my termDuring my term of governorship, everybody I worked with, of governorship, everybody I worked with, including conference organizers, committee including conference organizers, committee members and advisors, were labeled as members and advisors, were labeled as givers.

givers.

Saudi Arabia was recently been visited by Saudi Arabia was recently been visited by 4 givers, World

4 givers, World Champions Ed Tate, DarrenChampions Ed Tate, Darren LaCroix, Mark Brown and Vigas who shared LaCroix, Mark Brown and Vigas who shared their knowledge with us in April 2009. their knowledge with us in April 2009. NowNow April 30, 2009

April 30, 2009

To the members and guests of To the members and guests of Division-M- Division-M-District 79:

District 79:

T

oastmasters throughout the world,oastmasters throughout the world, including your international officers including your international officers and directors, congratulate you on and directors, congratulate you on the occasion of your 2009 Spring the occasion of your 2009 Spring Conference in Saudi Arabia.

Conference in Saudi Arabia. Toas

Toastmasters International tmasters International helps peoplehelps people overcome challenges and conquer their overcome challenges and conquer their fears. During your conference, look fears. During your conference, look around and celebrate the

around and celebrate the communicationcommunication and leadership skills of your friends and and leadership skills of your friends and fellow club members. Then take a minute fellow club members. Then take a minute to consider what you have become as a to consider what you have become as a result of participating

result of participating in the Toastmastersin the Toastmasters program. Aren’t you amazed at the program. Aren’t you amazed at the transformation? Haven’t you become a transformation? Haven’t you become a more confident, eloquent and more confident, eloquent and successfulsuccessful person? Haven’t you become more willing person? Haven’t you become more willing to help others in and out of your club to help others in and out of your club environment? If you have, then join me environment? If you have, then join me inin proclaiming the theme for my term in office proclaiming the theme for my term in office – “Toastmasters: The Courage to Conquer!” – “Toastmasters: The Courage to Conquer!”

it is our Division - M turn

it is our Division - M turn to enjoy the icingto enjoy the icing on the cake by having the 2003 World on the cake by having the 2003 World Champions-Jim Key

Champions-Jim Key. He comes all the . He comes all the wayway from the United States of America to from the United States of America to shareshare with us his knowledge and wisdom. Those with us his knowledge and wisdom. Those are the true example of

are the true example of champions willingchampions willing and able to give only for the love of people and able to give only for the love of people and for the

and for the love of Toastmasters.love of Toastmasters. We are very determined to develop our own We are very determined to develop our own home grown champions who can compete home grown champions who can compete at the world level. I am certain a wonderful at the world level. I am certain a wonderful person with great character and humble person with great character and humble world champion like Jim Key can help make world champion like Jim Key can help make our dream comes true. Those people who our dream comes true. Those people who believe in the power of the platform and believe in the power of the platform and the spoken word as our guest speaker Jim the spoken word as our guest speaker Jim Key are the ones who walk the

Key are the ones who walk the talk and addtalk and add more meaning to our conference theme, more meaning to our conference theme, Power to empower and words to inspire. Power to empower and words to inspire. I like to take this opportunity to welcome Jim I like to take this opportunity to welcome Jim Key and the other two key

Key and the other two key note speakers,note speakers, Najeeb Zamil and Abdulraz

Najeeb Zamil and Abdulrazak Turki ak Turki andand welcome you all to the first Division – M welcome you all to the first Division – M Annual Conference. I am sure you will Annual Conference. I am sure you will enjoyenjoy and witness a great event.

and witness a great event. The Toastm

The Toastmasters program helps us asters program helps us gaingain the courage to change. We were once the courage to change. We were once self-conscious, hesitant members who self-conscious, hesitant members who have blossomed into assertive, confident have blossomed into assertive, confident and passionate Toastmasters and passionate Toastmasters. Many . Many of of us began as non-committed members us began as non-committed members and we changed to become efficient, and we changed to become efficient, capable leaders in our organization and capable leaders in our organization and our communities. We started as groups of our communities. We started as groups of people who hardly knew each other. We people who hardly knew each other. We conquered the initial discomfort and now conquered the initial discomfort and now have dynamic and successful Toastmasters have dynamic and successful Toastmasters clubs! As we change individually, we instill clubs! As we change individually, we instill in others the Courage to Conquer as in others the Courage to Conquer as well.well. Our organization depends on members Our organization depends on members such as you to help more

such as you to help more and more peopleand more people develop the Courage to Conquer through develop the Courage to Conquer through the Toastmasters program. Your theme: the Toastmasters program. Your theme: “Power to Empower & Words to “Power to Empower & Words to Inspire” canInspire” can be of great value everywhere, especially be of great value everywhere, especially to the proud members in District to the proud members in District 79. Thank79. Thank you for all you do,

you for all you do, and congratulations onand congratulations on this important occasion.

this important occasion.

JJ

aNa aNa

b

arNhIll arNhIll

, DTM

T

II

NTErNaTIONalNTErNaTIONal

P

rESIDENTrESIDENT

2008-2009

A message from President of

Toastmasters

International

to members and guests of

DMAC

A greeting from

Division-M Governor

to members and guests of DMAC

a

bDulraOufbDulraOuf

M

OukhTarOukhTar

D

IVISIONIVISION

– M g

OO

-

-ErNOr ErNOr

(4)

TM DIVISION M

6

6 TM DIVISION M

TM DIVISION M

7

7 I

I

am privileged and honored to serveam privileged and honored to serve as the first Division - M Governor as the first Division - M Governor for the term July 2008 - June 2009. for the term July 2008 - June 2009. During those 10 months I realized the During those 10 months I realized the real reason why people join and stay with real reason why people join and stay with Toas

Toastmasters. Once an tmasters. Once an individual hasindividual has developed himself/herself on the path of developed himself/herself on the path of communication and leadership by simply communication and leadership by simply joining a Toastmaster club and staying joining a Toastmaster club and staying

truthful to its promise, he/she will soon start truthful to its promise, he/she will soon start sharing the knowledge gained with other sharing the knowledge gained with other club members or family members. club members or family members. Later on, the same advanced member will Later on, the same advanced member will start a journey of

start a journey of sharing the knowledgesharing the knowledge and experience gained in

and experience gained in ToToastmasters onlyastmasters only because he/she feel the belonging to such a because he/she feel the belonging to such a wonderful organization based on friendship wonderful organization based on friendship and the love of its people.

and the love of its people. During my termDuring my term of governorship, everybody I worked with, of governorship, everybody I worked with, including conference organizers, committee including conference organizers, committee members and advisors, were labeled as members and advisors, were labeled as givers.

givers.

Saudi Arabia was recently been visited by Saudi Arabia was recently been visited by 4 givers, World

4 givers, World Champions Ed Tate, DarrenChampions Ed Tate, Darren LaCroix, Mark Brown and Vigas who shared LaCroix, Mark Brown and Vigas who shared their knowledge with us in April 2009. their knowledge with us in April 2009. NowNow April 30, 2009

April 30, 2009

To the members and guests of To the members and guests of Division-M- Division-M-District 79:

District 79:

T

oastmasters throughout the world,oastmasters throughout the world, including your international officers including your international officers and directors, congratulate you on and directors, congratulate you on the occasion of your 2009 Spring the occasion of your 2009 Spring Conference in Saudi Arabia.

Conference in Saudi Arabia. Toas

Toastmasters International tmasters International helps peoplehelps people overcome challenges and conquer their overcome challenges and conquer their fears. During your conference, look fears. During your conference, look around and celebrate the

around and celebrate the communicationcommunication and leadership skills of your friends and and leadership skills of your friends and fellow club members. Then take a minute fellow club members. Then take a minute to consider what you have become as a to consider what you have become as a result of participating

result of participating in the Toastmastersin the Toastmasters program. Aren’t you amazed at the program. Aren’t you amazed at the transformation? Haven’t you become a transformation? Haven’t you become a more confident, eloquent and more confident, eloquent and successfulsuccessful person? Haven’t you become more willing person? Haven’t you become more willing to help others in and out of your club to help others in and out of your club environment? If you have, then join me environment? If you have, then join me inin proclaiming the theme for my term in office proclaiming the theme for my term in office – “Toastmasters: The Courage to Conquer!” – “Toastmasters: The Courage to Conquer!”

it is our Division - M turn

it is our Division - M turn to enjoy the icingto enjoy the icing on the cake by having the 2003 World on the cake by having the 2003 World Champions-Jim Key

Champions-Jim Key. He comes all the . He comes all the wayway from the United States of America to from the United States of America to shareshare with us his knowledge and wisdom. Those with us his knowledge and wisdom. Those are the true example of

are the true example of champions willingchampions willing and able to give only for the love of people and able to give only for the love of people and for the

and for the love of Toastmasters.love of Toastmasters. We are very determined to develop our own We are very determined to develop our own home grown champions who can compete home grown champions who can compete at the world level. I am certain a wonderful at the world level. I am certain a wonderful person with great character and humble person with great character and humble world champion like Jim Key can help make world champion like Jim Key can help make our dream comes true. Those people who our dream comes true. Those people who believe in the power of the platform and believe in the power of the platform and the spoken word as our guest speaker Jim the spoken word as our guest speaker Jim Key are the ones who walk the

Key are the ones who walk the talk and addtalk and add more meaning to our conference theme, more meaning to our conference theme, Power to empower and words to inspire. Power to empower and words to inspire. I like to take this opportunity to welcome Jim I like to take this opportunity to welcome Jim Key and the other two key

Key and the other two key note speakers,note speakers, Najeeb Zamil and Abdulraz

Najeeb Zamil and Abdulrazak Turki ak Turki andand welcome you all to the first Division – M welcome you all to the first Division – M Annual Conference. I am sure you will Annual Conference. I am sure you will enjoyenjoy and witness a great event.

and witness a great event. The Toastm

The Toastmasters program helps us asters program helps us gaingain the courage to change. We were once the courage to change. We were once self-conscious, hesitant members who self-conscious, hesitant members who have blossomed into assertive, confident have blossomed into assertive, confident and passionate Toastmasters and passionate Toastmasters. Many . Many of of us began as non-committed members us began as non-committed members and we changed to become efficient, and we changed to become efficient, capable leaders in our organization and capable leaders in our organization and our communities. We started as groups of our communities. We started as groups of people who hardly knew each other. We people who hardly knew each other. We conquered the initial discomfort and now conquered the initial discomfort and now have dynamic and successful Toastmasters have dynamic and successful Toastmasters clubs! As we change individually, we instill clubs! As we change individually, we instill in others the Courage to Conquer as in others the Courage to Conquer as well.well. Our organization depends on members Our organization depends on members such as you to help more

such as you to help more and more peopleand more people develop the Courage to Conquer through develop the Courage to Conquer through the Toastmasters program. Your theme: the Toastmasters program. Your theme: “Power to Empower & Words to “Power to Empower & Words to Inspire” canInspire” can be of great value everywhere, especially be of great value everywhere, especially to the proud members in District to the proud members in District 79. Thank79. Thank you for all you do,

you for all you do, and congratulations onand congratulations on this important occasion.

this important occasion.

JJ

aNa aNa

b

arNhIll arNhIll

, DTM

T

II

P

rESIDENTrESIDENT

2008-2009

A message from President of

Toastmasters

International

to members and guests of

DMAC

A greeting from

Division-M Governor

to members and guests of DMAC

a

bDulraOufbDulraOuf

M

OukhTarOukhTar

D

IVISIONIVISION

– M g

OO

-

-ErNOr ErNOr

TM DIVISION M

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8 TM DIVISION M

TM DIVISION M

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9 T

T

he key to being successful in publiche key to being successful in public speaking lies in

speaking lies in a)

a)what you know, andwhat you know, and b)

b)what you do.what you do.

What you know

As much as possible, remove the unknown As much as possible, remove the unknown elements about your speaking event. These elements about your speaking event. These can include:

can include: 1)

1) The roomThe room,,

2)

2) Your Your audience, andaudience, and

3) Your content

1) The room:

1) The room:The more familiar you are withThe more familiar you are with the venue of your presentation, the better. the venue of your presentation, the better. If possible, arrive early at that location, If possible, arrive early at that location, and acquaint yourself with the entire r and acquaint yourself with the entire r oom.oom. You certainly want to be familiar with You certainly want to be familiar with your your speaking area. This includes having a good speaking area. This includes having a good feel for the depth and width of the stage, feel for the depth and width of the stage, plus knowing the acoustics of the room. plus knowing the acoustics of the room. If you will be using a microphone while If you will be using a microphone while speaking, make sure it is working properly speaking, make sure it is working properly and is set at

and is set at the appropriate volume levels.the appropriate volume levels. If you are using visual aids, make sure the If you are using visual aids, make sure the light levels in the room are appropriate, and light levels in the room are appropriate, and the visuals can be seen. (Note: Some the visuals can be seen. (Note: Some older older projectors may not be powerful enough to projectors may not be powerful enough to project effectively with the lights in the room project effectively with the lights in the room set to a bright level.)

set to a bright level.) 2)Your audience:

2)Your audience:If you are speaking atIf you are speaking at a place where you know very few a place where you know very few of your of your audience members, get to know them audience members, get to know them before your speech. Be there as they before your speech. Be there as they arrivearrive and introduce yourself to them. Establishing and introduce yourself to them. Establishing a connection with them, however brief, will a connection with them, however brief, will make it easier to

make it easier to deliver your presentationdeliver your presentation

speech of any length. speech of any length. Do:

Do:Drink room temperature water.Drink room temperature water. Don’t:

Don’t:Drink hot and cold liquids. They willDrink hot and cold liquids. They will tighten your vocal cords. (No coffee, no tighten your vocal cords. (No coffee, no soda,

soda, no ice water.) no ice water.) Do:

Do:Expect to be successful. Your Expect to be successful. Your imagination is a powerful tool. If you imagination is a powerful tool. If you can envision yourself speaking with can envision yourself speaking with confidence and communicating confidence and communicating effectively,effectively, you are more likely to meet that positive you are more likely to meet that positive expectation.

expectation. Don’t:

Don’t:Entertain doubts. This will sabotageEntertain doubts. This will sabotage your successful presentation.

your successful presentation. Do:

Do:Understand the positive Understand the positive expectationsexpectations of the audience. No audience wants to of the audience. No audience wants to be bored; they want to

be bored; they want to be entertained,be entertained, educated, and stimulated. They want you to educated, and stimulated. They want you to do well!

do well! Don’t:

Don’t:Focus on your nervousness and fear.Focus on your nervousness and fear. Instead, concentrate your attention on the Instead, concentrate your attention on the benefit that your message will bring to the benefit that your message will bring to the audience.

audience. Do:

Do:Use the energy that Use the energy that accompaniesaccompanies nervousness to your benefit. The nervousness to your benefit. The symptomssymptoms of the «fight or flight syndrome» are natural; of the «fight or flight syndrome» are natural; they are okay. The key is to make that they are okay. The key is to make that nervous energy work for you, by using it to nervous energy work for you, by using it to infuse your voice and your expressions with infuse your voice and your expressions with energy and enthusiasm. It will add “ energy and enthusiasm. It will add “ punch”punch” to your presentation!

to your presentation! Don’t:

Don’t:apologize for being nervous.Inapologize for being nervous.In actuality, you may be more aware of the actuality, you may be more aware of the than it will be if you don’t make any

than it will be if you don’t make any connection.

connection. Additionally

Additionally, if , if you can learn some detailsyou can learn some details about your audience beforehand, do it. Ask about your audience beforehand, do it. Ask the leader of your audience’s organization the leader of your audience’s organization questions about their members: questions about their members: Age Age Gender Gender Cultural background Cultural background Educational background Educational background Professional background Professional background Their average day Their average day Issues & frustrations they face Issues & frustrations they face Knowing these things will allow you to Knowing these things will allow you to bebe more sensitive to any applicable issues/ more sensitive to any applicable issues/ needs, and tailor your message to meet needs, and tailor your message to meet those needs.

those needs. 3

3) Your content:) Your content:If you are not familiar If you are not familiar enough with your content, or you are enough with your content, or you are uncomfortable about it, your mind can uncomfortable about it, your mind can be preoccupied to the point that your be preoccupied to the point that your nervousness (and the accompanying nervousness (and the accompanying physical symptoms) are

physical symptoms) are compounded.compounded. Disciplined writing and practice will raise Disciplined writing and practice will raise your familiarity level with your your familiarity level with your content.content. Without that to worry about, you can be Without that to worry about, you can be more at ease.

more at ease. Do’s & Don’ts

Do’s & Don’ts

Do:

Do:Use a microphone if necessary. YouUse a microphone if necessary. You need to be heard throughout the room. need to be heard throughout the room. Don’t:

Don’t:Push your voice. Your voice willPush your voice. Your voice will not project as well when you

not project as well when you are nervous.are nervous. Forcing

Forcing

yourself to project too much is yourself to project too much is detrimentaldetrimental to your voice and difficult to

to your voice and difficult to sustain during asustain during a

symptoms of your nervousness than your symptoms of your nervousness than your audience is. They may not even notice audience is. They may not even notice them, unless you draw attention to them. them, unless you draw attention to them. Don’t mention it; just move forward with Don’t mention it; just move forward with your presentation.

your presentation. Do:

Do:Relax. Use stretching and breathingRelax. Use stretching and breathing exercises to release the tension. exercises to release the tension. Do:

Do:Seek frequent speaking opportunities.Seek frequent speaking opportunities. Nothing will build your confidence like the Nothing will build your confidence like the practical application of these principles. The practical application of these principles. The more you speak, the more your confidence more you speak, the more your confidence will increase! Take advantage of every will increase! Take advantage of every opportunity you have to

opportunity you have to speak publicly.speak publicly. (If you need a venue in

(If you need a venue in which to practice,which to practice, look into

look into ToasToastmasters Internationaltmasters International [http://[http://

www.toastmasters.org]

www.toastmasters.org]on the web) Inon the web) In gaining experience, you will create positive gaining experience, you will create positive momentum in your speaking ability. momentum in your speaking ability. Now go out, and start

Now go out, and start creating and enjoyingcreating and enjoying your phenomenal speaking success! your phenomenal speaking success! Jim Key,

Jim Key,

2003 World Champion of

2003 World Champion of Public SpeakingPublic Speaking

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rESIDENTrESIDENT

2008-2009

Tips for

Successful

Public Speaking

(5)

TM DIVISION M

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8 TM DIVISION M

TM DIVISION M

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9 T

T

he key to being successful in publiche key to being successful in public speaking lies in

speaking lies in a)

a)what you know, andwhat you know, and b)

b)what you do.what you do.

What you know

As much as possible, remove the unknown As much as possible, remove the unknown elements about your speaking event. These elements about your speaking event. These can include:

can include: 1)

1) The roomThe room,,

2)

2) Your Your audience, andaudience, and

3) Your content

1) The room:

1) The room:The more familiar you are withThe more familiar you are with the venue of your presentation, the better. the venue of your presentation, the better. If possible, arrive early at that location, If possible, arrive early at that location, and acquaint yourself with the entire r and acquaint yourself with the entire r oom.oom. You certainly want to be familiar with You certainly want to be familiar with your your speaking area. This includes having a good speaking area. This includes having a good feel for the depth and width of the stage, feel for the depth and width of the stage, plus knowing the acoustics of the room. plus knowing the acoustics of the room. If you will be using a microphone while If you will be using a microphone while speaking, make sure it is working properly speaking, make sure it is working properly and is set at

and is set at the appropriate volume levels.the appropriate volume levels. If you are using visual aids, make sure the If you are using visual aids, make sure the light levels in the room are appropriate, and light levels in the room are appropriate, and the visuals can be seen. (Note: Some the visuals can be seen. (Note: Some older older projectors may not be powerful enough to projectors may not be powerful enough to project effectively with the lights in the room project effectively with the lights in the room set to a bright level.)

set to a bright level.) 2)Your audience:

2)Your audience:If you are speaking atIf you are speaking at a place where you know very few a place where you know very few of your of your audience members, get to know them audience members, get to know them before your speech. Be there as they before your speech. Be there as they arrivearrive and introduce yourself to them. Establishing and introduce yourself to them. Establishing a connection with them, however brief, will a connection with them, however brief, will make it easier to

make it easier to deliver your presentationdeliver your presentation

speech of any length. speech of any length. Do:

Do:Drink room temperature water.Drink room temperature water. Don’t:

Don’t:Drink hot and cold liquids. They willDrink hot and cold liquids. They will tighten your vocal cords. (No coffee, no tighten your vocal cords. (No coffee, no soda,

soda, no ice water.) no ice water.) Do:

Do:Expect to be successful. Your Expect to be successful. Your imagination is a powerful tool. If you imagination is a powerful tool. If you can envision yourself speaking with can envision yourself speaking with confidence and communicating confidence and communicating effectively,effectively, you are more likely to meet that positive you are more likely to meet that positive expectation.

expectation. Don’t:

Don’t:Entertain doubts. This will sabotageEntertain doubts. This will sabotage your successful presentation.

your successful presentation. Do:

Do:Understand the positive Understand the positive expectationsexpectations of the audience. No audience wants to of the audience. No audience wants to be bored; they want to

be bored; they want to be entertained,be entertained, educated, and stimulated. They want you to educated, and stimulated. They want you to do well!

do well! Don’t:

Don’t:Focus on your nervousness and fear.Focus on your nervousness and fear. Instead, concentrate your attention on the Instead, concentrate your attention on the benefit that your message will bring to the benefit that your message will bring to the audience.

audience. Do:

Do:Use the energy that Use the energy that accompaniesaccompanies nervousness to your benefit. The nervousness to your benefit. The symptomssymptoms of the «fight or flight syndrome» are natural; of the «fight or flight syndrome» are natural; they are okay. The key is to make that they are okay. The key is to make that nervous energy work for you, by using it to nervous energy work for you, by using it to infuse your voice and your expressions with infuse your voice and your expressions with energy and enthusiasm. It will add “ energy and enthusiasm. It will add “ punch”punch” to your presentation!

to your presentation! Don’t:

Don’t:apologize for being nervous.Inapologize for being nervous.In actuality, you may be more aware of the actuality, you may be more aware of the than it will be if you don’t make any

than it will be if you don’t make any connection.

connection. Additionally

Additionally, if , if you can learn some detailsyou can learn some details about your audience beforehand, do it. Ask about your audience beforehand, do it. Ask the leader of your audience’s organization the leader of your audience’s organization questions about their members: questions about their members: Age Age Gender Gender Cultural background Cultural background Educational background Educational background Professional background Professional background Their average day Their average day Issues & frustrations they face Issues & frustrations they face Knowing these things will allow you to Knowing these things will allow you to bebe more sensitive to any applicable issues/ more sensitive to any applicable issues/ needs, and tailor your message to meet needs, and tailor your message to meet those needs.

those needs. 3

3) Your content:) Your content:If you are not familiar If you are not familiar enough with your content, or you are enough with your content, or you are uncomfortable about it, your mind can uncomfortable about it, your mind can be preoccupied to the point that your be preoccupied to the point that your nervousness (and the accompanying nervousness (and the accompanying physical symptoms) are

physical symptoms) are compounded.compounded. Disciplined writing and practice will raise Disciplined writing and practice will raise your familiarity level with your your familiarity level with your content.content. Without that to worry about, you can be Without that to worry about, you can be more at ease.

more at ease. Do’s & Don’ts

Do’s & Don’ts

Do:

Do:Use a microphone if necessary. YouUse a microphone if necessary. You need to be heard throughout the room. need to be heard throughout the room. Don’t:

Don’t:Push your voice. Your voice willPush your voice. Your voice will not project as well when you

not project as well when you are nervous.are nervous. Forcing

Forcing

yourself to project too much is yourself to project too much is detrimentaldetrimental to your voice and difficult to

to your voice and difficult to sustain during asustain during a

symptoms of your nervousness than your symptoms of your nervousness than your audience is. They may not even notice audience is. They may not even notice them, unless you draw attention to them. them, unless you draw attention to them. Don’t mention it; just move forward with Don’t mention it; just move forward with your presentation.

your presentation. Do:

Do:Relax. Use stretching and breathingRelax. Use stretching and breathing exercises to release the tension. exercises to release the tension. Do:

Do:Seek frequent speaking opportunities.Seek frequent speaking opportunities. Nothing will build your confidence like the Nothing will build your confidence like the practical application of these principles. The practical application of these principles. The more you speak, the more your confidence more you speak, the more your confidence will increase! Take advantage of every will increase! Take advantage of every opportunity you have to

opportunity you have to speak publicly.speak publicly. (If you need a venue in

(If you need a venue in which to practice,which to practice, look into

look into ToasToastmasters Internationaltmasters International [http://[http://

www.toastmasters.org]

www.toastmasters.org]on the web) Inon the web) In gaining experience, you will create positive gaining experience, you will create positive momentum in your speaking ability. momentum in your speaking ability. Now go out, and start

Now go out, and start creating and enjoyingcreating and enjoying your phenomenal speaking success! your phenomenal speaking success! Jim Key,

Jim Key,

2003 World Champion of

2003 World Champion of Public SpeakingPublic Speaking

JJ

aNa aNa

b

arNhIll arNhIll

, DTM

T

II

P

rESIDENTrESIDENT

2008-2009

Tips for

Successful

Public Speaking

TM DIVISION M

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10 TM DIVISION M

TM DIVISION M

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11 H

H

ave you ever regret any decisionave you ever regret any decision you made in your life? I believe you made in your life? I believe everyone has. But, have you ever everyone has. But, have you ever regret any decision you made regret any decision you made in your life about

in your life about self development? Thisself development? This is what the first Division M, of District 79, is what the first Division M, of District 79, Toas

Toastmasters Annual Conference 2009 itmasters Annual Conference 2009 i ss all about. It is about every member of the all about. It is about every member of the organizing committee self development. It organizing committee self development. It is about yourself development, as well. By is about yourself development, as well. By reading those words, or maybe attending reading those words, or maybe attending the conference, you have already made a the conference, you have already made a decision that you will never regret that is decision that you will never regret that is self development.

self development.

Let me share with you a decision I was very Let me share with you a decision I was very hesitant to take, but later I was not only hesitant to take, but later I was not only satisfied but enjoying as well. satisfied but enjoying as well. Besides joining Toastmas

Besides joining Toastmasters in ters in 2005, I2005, I made a decision to take the

made a decision to take the opportunity toopportunity to chair this conference. Although I took the chair this conference. Although I took the decision very fast, it was already late. Only decision very fast, it was already late. Only 30 days left for

30 days left for the big day.the big day. There were a lot of «What if›s» going There were a lot of «What if›s» going around that decision. «What if I fail in around that decision. «What if I fail in this mega event?» This will definitely has this mega event?» This will definitely has undesirable consequence

undesirable consequences ant thus s ant thus was sowas so scary.

scary.

Although the division governor had Although the division governor had addressed most of the key issues for t addressed most of the key issues for t hehe conference (arranging with the keynote conference (arranging with the keynote speakers, determining the theme, and speakers, determining the theme, and booking the venue), the organizing booking the venue), the organizing committee had to do the rest! committee had to do the rest!

I did not imagine how much I gained out of I did not imagine how much I gained out of this self development assignment. this self development assignment. Spending a quality time with family: A Spending a quality time with family: A conference chairman job will take more than conference chairman job will take more than 70% of time after work. Spending time with 70% of time after work. Spending time with family has to be efficient

family has to be efficient and effective. Justand effective. Just spending time with family may be a waste of spending time with family may be a waste of time. You need to satisfy the needs of every time. You need to satisfy the needs of every individual of your family and therefore, individual of your family and therefore, youyou need to set goals every day of need to set goals every day of what youwhat you

want to achieve or do for

want to achieve or do for each member each member of the family. First survey the needs by of the family. First survey the needs by conducting phone calls in the morning conducting phone calls in the morning with your parents, spouse, and after noon with your parents, spouse, and after noon with the kids. Decide and plan how with the kids. Decide and plan how youyou are going to address those issues. Set are going to address those issues. Set the stage before you arrive at

the stage before you arrive at home. Bringhome. Bring something with you for your family, even if something with you for your family, even if you buy them some snacks. Tell a joke to you buy them some snacks. Tell a joke to your family and laugh with them. your family and laugh with them. Then beThen be creative to how to address the i

creative to how to address the i ssues usingssues using your communication skills.

your communication skills.

Building engines: The saying «If you fail to Building engines: The saying «If you fail to plan, you plan to fail» is not accurate, in my plan, you plan to fail» is not accurate, in my humble opinion. There are plans which do humble opinion. There are plans which do not work and will fail in the middle of the not work and will fail in the middle of the project. Developing a plan is like building project. Developing a plan is like building an engine. The last thing you need from an engine. The last thing you need from anan engine is to break down in the middle of the engine is to break down in the middle of the road. Design and make that engine. And if road. Design and make that engine. And if you don›t have time to build one, borrow or you don›t have time to build one, borrow or buy one. But if you do, you need to modify buy one. But if you do, you need to modify the new or rented engine to

the new or rented engine to sustain your sustain your road conditions. Since I don›t have time, road conditions. Since I don›t have time, II used last year Division

used last year Division F Annual conferenceF Annual conference plan and I modified it to suit this year’s plan and I modified it to suit this year’s conference, and it worked very well. conference, and it worked very well. Power to Empower: The theme of this Power to Empower: The theme of this conference inspires me. And this is what conference inspires me. And this is what Division M Governor exactly did for the Division M Governor exactly did for the organizing committee. He conducted organizing committee. He conducted the following major concomitants of the following major concomitants of empowering others:

empowering others:

Trust people: Empowering organizing Trust people: Empowering organizing committee members requires a fundamental committee members requires a fundamental belief that they want to do the right thing for belief that they want to do the right thing for the conference.

the conference.

Let go. «A leader must give others Let go. «A leader must give others the opportunity to be successful. This the opportunity to be successful. This requires more than simply following the requires more than simply following the rules of delegation. Letting go requires a rules of delegation. Letting go requires a commitment to another›s success». commitment to another›s success». Accept mistakes. It has become a cliché to Accept mistakes. It has become a cliché to

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say that people must be allowed to say that people must be allowed to makemake mistakes and that they learn from mistakes and that they learn from thosethose errors. Leaders who empower others take errors. Leaders who empower others take the fear out of the workplace by not blaming the fear out of the workplace by not blaming those team members who take risks and those team members who take risks and make mistakes.

make mistakes. Avoid dependency

Avoid dependency. Leader›s job . Leader›s job is tois to assist or serve those doing the work, assist or serve those doing the work, facilitating their success. Empowering facilitating their success. Empowering leaders take care not to cross the line with leaders take care not to cross the line with their assistance and unwittingly make their their assistance and unwittingly make their followers dependent on them.

followers dependent on them. RespondingResponding to requests for help rather

to requests for help rather than imposingthan imposing help is a good rule to follow.

help is a good rule to follow. Talk straight. Empowering others Talk straight. Empowering others demandsdemands honest communication. Frequent and honest communication. Frequent and frank discussions about team members’ frank discussions about team members’ performance are critical to their performance are critical to their development. Failure to praise effective development. Failure to praise effective performance ultimately de-motivates and performance ultimately de-motivates and debilitates team members.

debilitates team members.

Become vulnerable. Leaders accepts that Become vulnerable. Leaders accepts that success is largely depends on those whom success is largely depends on those whom they empower. They learn to live with they empower. They learn to live with the uncertainty and anxiety coming with the uncertainty and anxiety coming with vulnerable situations.

vulnerable situations.

& Words to Inspire: The other part of the & Words to Inspire: The other part of the conference theme has major impact on conference theme has major impact on the conference organizing committee. the conference organizing committee. Words can either encourage or demean. Words can either encourage or demean. Leaders use words to paint successful Leaders use words to paint successful pictures that stimulate their team pictures that stimulate their team members’members’ optimism about achieving their goals, and optimism about achieving their goals, and encouraging positive behaviors. encouraging positive behaviors. Team Building: This conference came Team Building: This conference came at a time when most of the experienced at a time when most of the experienced Toas

Toastmasters are tmasters are already exhaustedalready exhausted after participating in many role after participating in many role at severalat several consecutive events such as clubs level consecutive events such as clubs level contests, areas contests, and divisions contests, areas contests, and divisions conferences. The challenge was how conferences. The challenge was how to build a team who can participate and to build a team who can participate and maintain similar conference quality, after maintain similar conference quality, after most experienced TM have lost the interest most experienced TM have lost the interest to participate in another one. I

to participate in another one. I n addition,n addition, most of Toastmasters members will be in most of Toastmasters members will be in vacation or short leave with their family vacation or short leave with their family during school break one week before the during school break one week before the

event. I had to select

event. I had to select the available newthe available new Toa

Toastmasters members for stmasters members for the organizingthe organizing committee who have some idea about committee who have some idea about organizing TM

organizing TM Conferences. TogetheConferences. Together r with the advisory committee, we coached, with the advisory committee, we coached, and guided the new organizing committee and guided the new organizing committee members on their mission. The results were members on their mission. The results were fascinating. The organizing committee team fascinating. The organizing committee team was very energetic, enthusiastic, initiative, was very energetic, enthusiastic, initiative, and innovative. We had accomplished and innovative. We had accomplished many mile stones in a record time while many mile stones in a record time while maintaining the quality.

maintaining the quality.

Learning from those few lessons, I believe Learning from those few lessons, I believe that I became a better person, and I greatly that I became a better person, and I greatly value the decision I made to

value the decision I made to pursue self pursue self development by taking the conference development by taking the conference chairman role.

chairman role.

The conference organizing committee, The conference organizing committee, through their dedication, hard work, and through their dedication, hard work, and with the available limited recourses and with the available limited recourses and time, brought to you an

time, brought to you an educational &educational & entertaining conference.

entertaining conference. I›m sure that every member in the I›m sure that every member in the organizing committee has made the right organizing committee has made the right decision when they decided to commit decision when they decided to commit themselves to self development utilizing this themselves to self development utilizing this great learning opportunity.

great learning opportunity.

Although Toastmasters educational program Although Toastmasters educational program is one of the

is one of the most practical and effectivemost practical and effective self development programs ever developed, self development programs ever developed, it does not stop here.

it does not stop here. Expand you horizonExpand you horizon and explore other possibilities, seize and explore other possibilities, seize learning opportunities and select the best learning opportunities and select the best for you.

for you.

If you stop your self-development, your If you stop your self-development, your growth will stop. Adding years to our growth will stop. Adding years to our age isage is aging, but adding self development life to aging, but adding self development life to our age is growing. So,

our age is growing. So, would you rather would you rather age or to grow? Make a

age or to grow? Make a decision, right now,decision, right now, that you will never regret.