TIRED
OF TYPING?
ACCELERATE YOUR BUSINESS WITH:
·
AUTOMATED DATA ENTRY
·
PURCHASE APPROVAL WORKFLOW
·
DIGITAL DOCUMENT ARCHIVE
DOCUMENT
CAPTURE
3 KEY
VALUES
AUTOMATED DATA ENTRY
Text on paper documents and PDF-files is automatically read and understood by Dynamics NAV using award winning OCR-technology.
PURCHASE APPROVAL WORKFLOW
End-to-end purchase approval workflow gives you full control over the approval process allowing users to approve invoices with the Dynamics NAV client or a Web browser.
2
DIGITAL DOCUMENT ARCHIVE
Storing documents digitally means that you no longer need physical archives and can retrieve your documents in seconds.
3
1
3,750 EUROS FOR DOCUMENT CAPTURE
3,750 euros is for the Document Capture base module which includes the full package for OCR-processing, registering documents, purchase approval workflow with approval through the Dynamics NAV client and digital archiving with easy retrieval.
1,750 EUROS FOR WEB APPROVAL (1 > 19 WEB USERS)
This module lets your users approve and manage purchase documents directly from a web browser. With this module you can have up to 19 named web users that have access to the system.
2,625 EUROS FOR WEB APPROVAL (20+ WEB USERS)
This is the same module as above but is valid for 20 or more named web users that have access to the system. You do not have to buy the 1 > 19 Web User module in order to buy this module.
All prices are excluding yearly maintenance fee invoiced by your Dynamics NAV partner.
LET THE
PRICE
SPEAK FOR ITSELF
IMPLEMENTATION
&
MAINTENANCE
3 - 4 DAYS IMPLEMENTATION
3 – 4 days is the average time it takes to implement Document Capture. This may vary depending on the system it needs to be implemented in.
EXCLUSIVELY FOR
DYNAMICS NAV
Document Capture was designed exclusively for Dynamics NAV which means it is fully integrated and takes advantage of standard NAV features. Your users will appreciate the familiar user interface and the ability to use Document Capture from within NAV. Your NAV partner will like how easy it is to customize Document Capture using the tools and skills they already have.
· Local or remote document scanning (using existing network scanners). · Automatic download and processing of
PDF-files without user involvement.
· Award winning Optical Character Recognition (OCR) Technology.
· Configurable template engine to handle multiple document types.
· Intelligent templates. Set up a template for a vendor invoice once and Document Capture will recognize the invoice layout the next time it sees it. · End-to-end purchase approval.
· Automatic matching of purchase invoices to existing purchase orders.
· Purchase approval through the Microsoft Dynamics NAV client or a Web browser. · Easy access to your scanned documents
through a digital archive, where documents are indexed and fully searchable.
A FEW
With its multiple interfaces, Document Capture has the flexibility to meet your business needs.
Typical scenarios include:
· A vendor sends an invoice as a PDF-file. The PDF-file is sent directly to a specific email address that your company uses for receiving invoices. Document Capture monitors the email address and automatically makes it ready to be registered.
· A person in a remote office receives an invoice on paper from a vendor. This person scans the invoice on a network attached scanner which automatically sends the scanned invoice in PDF format to the email your company uses for receiving invoices. Document Capture monitors the email address and automatically makes it ready to be registered.
· The accounts payable department receives the daily set of purchase invoices in the mail. All invoices are scanned with a desktop scanner directly from NAV. Document Capture automatically processes these invoices and makes them ready for registration.
SETTING
THE SCENE
LOADING
INVOICES
When you’re ready to start processing your daily batch of documents, you’ll find them waiting for you in Microsoft Dynamics NAV.
Document Capture automatically finds the vendor for each invoice and the invoice details are read from the scanned image.
Paper PDF-files E-mails
Network
Scanner DesktopScanner FileFolder E-mailaddress
Document Capture analyzes the document layout and reads the data from the scanned image. It uses the previously defined document templates to put the data into the correct fields in Microsoft Dynamics NAV. You can easily change your templates by highlighting text on the scanned image and linking it to the correct fields.
Approving invoices using Dynamics NAV is easy with a familiar user interface. When an invoice requires the attention of an approver, he will receive an email containing a link to the Dynamics NAV approval screen where he can quickly get the details of the invoices for approval.
FROM IMAGE TO NAV WITH
All documents are stored in PDF and TIFF format and can easily be accessed through Microsoft Dynamics NAV or the Document Capture Web portal. From a posted invoice you can get access to the scanned document with just one click.
All documents are fully indexed in Microsoft Dynamics NAV, which makes it possible to do a full text search through all document data–not just the data which is captured and used in NAV fields. For example, you could search for a specific reference number, item number or serial number. Approving invoices with Document Capture is not limited to
users with Microsoft Dynamics NAV— everyone can approve. When an invoice requires the attention of an approver, he will receive an email containing a link to the approval portal that enables him to view and add comments, change posting lines, approve, reject or delegate invoices.
APPROVING USING
Document Capture is installed at companies with 5 employees and more than 1000 employees.
· Some use Document Capture for scanning and archiving documents but without enabling the purchase approval functionality.
· Some use the purchase approval functionality with more than 750 approvers through the Document Capture Web Approval.
· Some process large amount of invoices that are automatically matched against existing purchase orders.
The NAV architecture behind Document Capture is great and the web approval runs directly on NAV using Web Services - no replication issues or cumbersome integration.
– Jeppe Due, Senior Developer – IT Operations – Navision
Manually matching hundreds of incoming purchase invoices to existing orders was cumbersome and very time consuming. We needed to streamline the process. With Document Capture all relevant information is recognized by the system and invoices are automatically matched to existing orders.
- Søren Rübner, Nordic Manager ERP Systems
Our employees find Document Capture easy to use and it saves them from doing a lot of manual work. Implementing Document Capture has been a great investment.
- Peter Sørensen, Controller
They have eliminated trivial tasks in their document and invoice processing and can now focus on more productive tasks for their company.
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They all have one thing in common:
OUR CUSTOMERS ARE UNIQUE
WANT
TO KNOW
MORE?
Document Capture is available through your local Microsoft Dynamics NAV partner. Please contact them or get more information from our web site
www.documentcapture.dk
