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APPENDIX 1
Details of pre-plan consultations, responses, open days and plan timeline
Neighbourhood plan committee. Terms of reference.
Initial residents meeting about NDP – 09 Mar 2016
Approval of neighbourhood plan designated area for Brandon and Bretford – 12 May 2016 Neighbourhood plan questionnaire – 12 Nov 2016
Neighbourhood plan questionnaire feedback meeting to residents – 16 Aug 2017 Detailed timeline to date.
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Terms of Reference for the Neighbourhood Plan Committee
It is the wish of Brandon And Bretford Parish Council that a Neighbourhood Plan should be prepared for the Neighbourhood Area defined by the boundary of Brandon And Bretford Parish. A Neighbourhood Plan Committee is to be set up to formulate the Neighbourhood Plan on behalf of the Parish Council
1. Role of the Neighbourhood Plan Committee:
1.1. The Committee will be responsible for the preparation of the Neighbourhood Plan.
1.2. The Committee will produce the Project Plan which will outline the stages and tasks to be undertaken, together with the timings for their completion and the expected deliverables. It will undertake a regular review of the Project Plan.
1.3. There will be an ongoing analysis of the knowledge, skills and resources required to progress the Project Plan; separate workgroups may be set up by the Committee as appropriate to meet the objectives of the Project Plan.
1.4. The Committee will ensure the involvement of the wider community throughout the preparation of the Draft Neighbourhood Plan, in identifying the issues, and developing objectives and options.
1.5. The Committee will arrange the consultation with the wider community on the Draft Neighbourhood Plan
1.6. The Committee will provide regular reports to the Parish Council, on the preparation of the Neighbourhood Plan and extent of community involvement.
1.7. The Parish Council will approve and submit all the required formal Neighbourhood Plan applications or proposals to the Local Authority.
2. Committee Membership and Administration:
2.1. The Committee will have a minimum of six members, and at least two will be Parish Councillors, but the total number of members will be decided by the Committee and can be reviewed by it at any time
2.2. The Chairman and Secretary will be elected by the Committee from within its members.
Meetings:
2.3. The Committee will determine an appropriate schedule for its meetings; Minutes will be produced and made available for viewing by the public.
2.4. If either the Chairman or Secretary is absent from a meeting, the members present will elect one of their number to stand in as appropriate.
2.5. A quorum will not be less than half the number of Committee members.
Finance:
2.6. The Committee will keep budget and financial records for all expenditure and income in respect of the Neighbourhood Plan Project
2.7. All applications for funding, or expenditure will follow the normal Parish Council authorisation procedures.
The Terms of Reference for the Neighbourhood Plan Committee can be subject to review by the Parish Council at any time, including at the request of the Committee.
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Neighbourhood Development Plan Committee
Chairman: Beryl Smith - Resident Secretary: Lizz Clarke
NDP Lead & Vice Chairman: Michael Jones - Resident Andrew Kirby – Chairman Brandon & Bretford Parish Council Phil Wilson – Vice Chairman Brandon & Bretford Parish Council Heather Timms – Borough Councillor and Parish Councillor Iain Rennie – Parish Councillor (Bretford)
Peter Wilson – Parish Councillor (Bretford) Graham Wale – Parish Councillor
John Sidey – Resident Freddie Lewis – Resident Richard Lines – Resident Jennifer Lay – Resident Michael Rayns – Resident
Annie English – Warwickshire Wildlife Trust
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7 See Appendix 2 for:
Resident questionnaire and response analysis.
See Appendix 3 for:
Business questionnaire and response analysis.
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WHO ACTIVITY WHEN COMMENTS
PC Project go-ahead at PC Mtg 2-Nov-15
NHPSG Village meeting 9-Mar-16 Majority vote to proceed with theNHP
NHPSG NHP Mtg 14-Mar-16
RBC NHDP Consultation start 28-Mar-16
RBC NHDP Consultation finish 26-Apr-16
NHPSG NHP Mtg 11-May-16
RBC NHP area approved 12-May-16https://www.rugby.gov.uk/brandonbretfordnp NHPSG Grant application started 15-May-16
NHPSG NHP Mtg 22-Jun-16 Initial draft of questionnaire
NHPSG NHP Mtg 28-Jun-16
NHPSG NHP Mtg 13-Jul-16 Robert Keith in attendance.
NHPSG Grant approved 29-Jul-16 NPG-02345 - £1774.00. 6 months to spend!
NHPSG NHP Mtg 3-Aug-16 Plan for trial
NHPSG NHP Mtg 22-Sep-16 Review trial feedback
NHPSG Final draft of questionnaire 10-Oct-16
NHPSG NHP Mtg 26-Oct-16 Discuss survey in print and distibution NHPSG Final print of questionnaire 7-Nov-16
NHPSG Issue NHP questionnaire 14-Nov-16 NHPSG Close NHP questionnaire 28-Nov-16 NHPSG Issue local business questionnaire 14-Nov-16 NHPSG Close local business questionnaire 28-Nov-16
NHPSG NHP Mtg 1-Dec-16 Discuss initial response of 28%
NHPSG Publicity mtg ref questionnaire 16-Nov-16
NHPSG Closure date extended 10-Dec-16
NHPSG Initial analysis of results 11-Jan-17 Survey response 37%. Business response 50%
NHPSG Initial inputs to plan 15-Feb-17
NHPSG Review inputs 1-Mar-17
NHPSG Review proposed heighway report 27-Apr-17
NHPSG Review inputs 10-May-17
NHPSG Review inputs 31-May-17
NHPSG Review initial draft 5-Jul-17
NHPSG Public presentation meeting prep 20-Jul-17 NHPSG Public presentation meeting prep 27-Jul-17 NHPSG Public presentation meeting prep 2-Aug-17 NHPSG Public presentation meeting prep 9-Aug-17
NHPSG Present findings to village 16-Aug-17 Approx 62 attendees (incl strg group)
NHPSG NHP Mtg 23-Aug-17 Traffic report from PTB.
NHPSG NHP Mtg - draft plan review 30-Aug-17 NHPSG NHP Mtg - draft plan review 13-Sep-17 NHPSG NHP Mtg - draft plan review 20-Sep-17 NHPSG NHP Mtg - draft plan review 27-Sep-17
NHPSG NHP Mtg - draft plan review 4-Oct-17 Michael Jones Attended
NHPSG NHP Mtg 11-Oct-17 Full meeting
NHPSG NHP Mtg - draft plan review 18-Oct-17 NHPSG NHP Mtg - draft plan review 25-Oct-17
NHPSG NHP Mtg 1-Nov-17 Full meeting
NHPSG Initial draft plan review with RBC NHPSG Second draft plan review with RBC NHPSG Finalise draft plan and submit to RBC RBC Check compliance with regulations
RBC Publicise NHP proposal 6 weeks
RBC Arrange examination RBC Examiners report published
RBC Publication of referendum documents RBC Referendum
RBC Referendum result publicised RBC Adoption of NHP by RBC PC Congratulations, meal & drinks!
PC Brandon & Bretford Parish Council NHPSG Neighbourhood plan steering group RBC Rugby Borough Council
BRANDON AND BRETFORD NEIGHBOURHOOD PLAN - ACTIVITY TO COMPLETION