Herricks Public Schools Board of Education

(1)

Herricks Public Schools Board of Education

999B Herricks Road New Hyde Park, NY 11040

Regular Meeting

~ Agenda ~

https://www.herricks.org/HUFSD

Thursday, October 8, 2020 7:30 PM Herricks High School

I Call to Order II Executive Session III Meeting Reconvened IV Pledge of Allegiance

V Announcements and Correspondence VI Questions or Comments from the Public

This is the time period designed for the public to address the Board. Please limit your questions or comments to three minutes per person. Guidelines include the following:

 The Board of Education will listen to comments and input from the public.

Debate between members of the audience and/or Board members is inappropriate, and will not be permitted.

 The Board of Education is not permitted to address personnel or individual student matters in public session. Operational matters should be directed to school administration for handling.

 The person posing a question or comment should state their name.

 Only residents and employees of the District may pose questions or comments.

VII Recommended Actions - Routine Business A

1 Minutes - September 22, 2020 & September 24, 2020

The following resolution has been prepared for the Board’s consideration:

Resolved: that upon the recommendation of the Superintendent of

Schools, the Board of Education hereby approves the September 22, 2020 Special Board Meeting Minutes and the September 24, 2020 Regular Board Meeting Minutes

B

1 Personnel Report - October 8, 2020

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the October 8, 2020

(2)

Personnel Report.

C

1 Report of Committee on Special Education - October 8, 2020

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby accepts the October 8, 2020 Report of the Committee on Special Education.

D

1 Transfer Report - October 8, 2020

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the October 8, 2020 Transfer Report.

E

1 Warrants - October 8, 2020

Resolved: that upon the recommendation of the Superintendent of

Schools, the Board of Education hereby approves the following Warrants:

General Fund Schedules 35 through 39 Trust & Agency Schedules: 9 & 10 VIII Recommended Actions - New Business

A Special Designation of Fund Balance as of June 30, 2020

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby authorizes a special designation of fund balance as of June 30, 2020 to comply with the District’s mandated COVID-19 reopening plan in the amount of $1,000,000.

Note: The COVID-19 Pandemic has resulted in a number of unbudgeted expenditures to prepare district buildings for student and staff occupancy. For purposes of determining the 4% statutory limit, this fund balance assigned for special designation-COVID-19 Reopening Plan is included in the calculation of the limit. Although this special designation will result in the District exceeding the 4% limit, it is recommended to ensure the District has the necessary funds to comply with the mandatory requirements of the COVID-19 reopening plan.

B Use of Fund Balance - Increase in the 2020-21 Budget

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby authorizes an increase in the 2020-21 budget pursuant to Education Law Section 2023 in the amount of $ 2,901,963 for the payment of ordinary contingent

expenses, to wit: the payment of salaries and benefits for the employment of additional personnel, curriculum writing and workshops, curriculum, technology, health and facilities

(3)

supplies, and contracted transportation required to comply with the District’s mandated COVID-19 reopening plan.

Account Description Amount

A 1620.501-00-0000 PPE SUPPLIES $ 100,000.00

A 1620.502-00-0000 COVID1-19 SUPPLIES $ 100,000.00

A 2070.150 TEACHER WORKSHOP SALARY $ 91,406.00

A 2110, A2250, A2610, A2630 TEACHER SALARIES $ 1,699,058.50

A 2110.140 SAL SUBSTITUTE TEACH $ 36,268.50

A 2110.480-03 DENTON TEXTBOOKS $ 3,881.00

A 2110.490 BOCES INSTRUCTION & SPEC FACILITY TUIT $ 23,586.00 A 2110.500-00-0009 UNALLOCATD TCHG SUPPLS $ 12,000.00

A 2815.161-02 NURSES SALARIES - CS $ 55,865.00

A 2815.161-03 NURSES SALARIES - DA $ 55,865.00

A 2815.161-04 NURSES SALARIES - ST $ 55,865.00

A 2815.161-07 NURSES SALARIES - MS $ 55,865.00

A 2815.161-08 NURSES SALARIES - HS $ 55,865.00

A 5540.412-00-0002 PER PUPIL CONTRACTS $ 126,428.00

A 5540.490 BOCES TRANS. A5581.49 $ 20,492.00

A 9010.800 NYS EMPLOYEES RETIRE $ 40,780.00

A 9020.800 NYS TEACH RETIRE SYS $ 165,375.00

A 9030.800 FEDERAL SOCIAL SECURITY $ 154,123.00

A 9060.800-00-0100 HEALTH INSURANCE $ 49,240.00

TOTAL $ 2,901,963.00

Note: The COVID-19 Pandemic has resulted in a number of unbudgeted

expenditures to prepare district buildings for student and staff occupancy. Some of these expenditures have been able to be purchased with budget transfers into appropriations that have been depleted while others cannot due to the restrictions of transfers into and between accounts. Although other budget amendments may be necessary as the school year evolves and more unbudgeted expenditures arise, a budget amendment is needed at this time.

C Acceptance of Schedule of Events for the 2021-22 Election of Trustees &

Budget Vote

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves and accepts the Schedule of Events for the 2021-22 Election of Trustees & Budget Vote.

D Approval of Consultant for Professional Development

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves Center for Responsive Schools, Inc., 85 Avenue A, PO Box 718, Turner Falls, MA 01376, to facilitate a four-day professional development virtual workshop and an additional 1-day overview during the 2020-2021 school year.

The total cost for the workshop is $21,000.00 for a maximum of 30 participants per class. The fee will be paid with Title II grant funds.

(4)

Note: The four-day course will focus on the skills and practices of building positive community, effective management, and engaging academics.

E Nassau BOCES 2020-2021 Letter of Intent #748597 - NCD Communications The following resolution has been prepared for the Board’s consideration:

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves Nassau BOCES Letter of Intent #748597 – NCD Communications for the 2020-2021 school year at a fee of $3,166.02.

Note: This purchase is for additional fiber optic patch panels for the

wired/wireless network infrastructure upgrade. Fiber optic patch panels are required to terminate fiber optic cables and provide access to the cable's individual fibers for cross-connection.

F Nassau BOCES 2020-2021 Letter of Intent - OverDrive School Download Library

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves Nassau BOCES Letter of Intent – OverDrive School Download Library for the 2020-2021 school year at a fee of $6,765.59 plus

administrative fees.

Note: The Herricks School District is excited to work with Overdrive to offer our students the ebook app Sora. Sora, the sister app to the public library's app Libby, will allow students to access ebooks curated by our district's librarians on various devices. Sora also allows students with a library card the ability to check out books from their public libraries.

G Approval of Nassau BOCES LOI 741987 - Gizmos

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves Nassau BOCES Letter of Intent #741987A, CoSer

#532.526, Explore Learning, LLC., District Gizmos for the 2020-2021 school year at a fee of $8,085.94

Note: Gizmos is a virtual lab platform that provides a broad range of lab simulations for MS 6-8, all Regents Science courses as well as AP Biology, AP Chemistry, AP Environmental Science and AP Physics. There are over 450 lab simulations that can be accessed; they can be appropriately differentiated at each level and easily utilized and adapted for use for ELL students. Gizmos lab experiment are compatible with Google Classroom. The ability to align with Google Classroom is most especially valuable as we are required to maintain records of the Regents lab requirements as per NYSED regulations. Gizmos is a simulated lab experience rather than an animated program. This allows both teacher and students to experiment virtually rather than simply observe

experiments. Students are active participants and can easily design experiments and investigate conditions safely and with high levels of engagement.

H Nassau BOCES 2020-2021 Letter of Intent - Infinite Campus National Training Week

(5)

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves Nassau BOCES 2020-2021 Letter of Intent, CoSer

#602.580 – Infinite Campus National Training Week for the 2020-2021 school year at a fee of $$1,178.82.

Note: Custom Tech along with Infinite Campus is hosting a National Training Week the week of November 16th, 2020. This event will be virtual. With over 50 Professional Development Sessions our districts will find all sorts of useful PD to attend and immediately put to use this school year.

I Approval of Agreement with CBIZ Valuation Group to Provide a Valuation and Inventory of Fixed Assets

Resolved: that upon the recommendation of the Superintendent of Schools, and as recommended by the district’s insurance company, NYSIR, the Board of Education hereby approves an agreement with CBIZ Valuation Group, 1009 Lenox Drive,

Lawrenceville, NJ, to provide capital asset updating services for 2020-2021 at a cost of

$1,680.00.

Note: The cost was $1,500 last year. Every few years NYSIR pays for a complete appraisal and full physical inventory of the district’s fixed assets. The last

appraisal and full physical inventory of the district was completed in November 2019.

J Approval of Life Insurance Renewal Rates – J.J. Stanis and Company, Inc. / First Reliance Group

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the Life Insurance renewal rates, noted below, through First Reliance Policy No: GL 145340 effective November 1, 2020 through October 31, 2021.

Renewal Rates Basic Life (Active): .46/$1,000 Supplemental Life (Active): .46/$1,000 Basic Life (Retiree): .52/$1,000 Supplemental Life (Retiree): .52/$1,000 Supplemental (AD&D): .03/$1,000

Be It Further Resolved: that the President of the Board of Education be authorized to sign the attached renewal letter with J.J. Stanis and Company, Inc. on behalf of the Board of Education.

Note: Rates are the same as prior year.

K Approval of Agreement Between Herricks UFSD and Adelphi University- College Credit Advantage Program

(6)

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves an agreement with Herricks UFSD and Adelphi

University – College Credit Advantage Program, One South Avenue, Garden City, NY 11530, for the 2020-2021 school year.

Be It Further Resolved: that the Superintendent of Schools and the High School Principal be authorized to execute the agreement on behalf of the Board of Education.

Note: This program allows qualified Herricks High School students an opportunity to enroll in a college bearing course at Adelphi University while concurrently enrolled in Herricks UFSD. This will apply to the Physiology of Exercise elective course offered at Herricks High School. There is no cost to the District.

L Approval of Special Education Contracts

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the following 2020-21 contracts for students with special needs:

1. Commack Union Free School District - Summer Tuition 2. Commack Union Free School District - School Year Tuition

3. United Cerebral Palsy Association of Nassau County Inc. - Tuition 4. Locust Valley Central School District- DOR-Parentally Placed Note: These contract have been approved by Herricks District Attorney.

M Obsolete Textbooks Declared as Surplus

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the disposal of obsolete textbooks listed below:

Herricks Middle School

Discovering French Nouveau! Quantity 98 ISBN 13: 978-0-618- 65651-6

Note: With the adoption of the new French textbook series, these textbooks are no longer needed. The District will dispose of these textbooks in the best means possible.

N Approval to Dispose of District Property

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the disposal of the following property from the

Transportation Department:

Bus #29

Asset Tag #: 20070957

VIN #: 1BAAKCPAOYF091482

Model: 2000 Blub 337-NY-72-00WC-BBB

(7)

Manufacturer: Bluebird

Note: This bus will be traded in at a value of $500.00, towards the purchase of a new bus that was approved in the 2020-2021 budget. Cost to repair bus is significant and beyond it’s useful life.

O Award of Bids for 2016 Bond Capital Improvements – New Fitness Center Addition at Herricks High School

Resolved: that upon the recommendation of the Superintendent of Schools, the Board of Education hereby awards bids for the 2016 Bond Capital Improvement Project – New Fitness Center Addition at Herricks High School SED # 28-04-09-03-0-008-040, to the following lowest, responsible bidders, as per the attached letters of recommendation from the District Architect - BBS Architects, Landscape Architects & Engineers P.C.:

Renu Contracting & Restoration, Inc. 1215 Sunrise Highway, Copiague, New York

Bid No. Amount

Base Bid No. GC-1 $ 2,343,000.00

Add Alternate 1 Replace window wall at

Boys Locker Room $ 72,785.00 Add Alternate 3 Back-lit “Highlanders”

sign ($ 16,000.00)

Add Alternate 8

New Metal Panels &

Lettering at Auditorium Exterior

$167,000.00 Add Alternate 10 Install wall tile at corridor $ 9,500.00

Add Alternate 15 New Prefab Canopy at

new vestibule V002 $3,000.00

Award Total: $ 2,579,285.00

North Shore Climate Control, Inc. 20 Keyland Court, Bohemia, New York

Base Bid No. MC-1 Mechanical

Construction $271,753.00

Award Total: $271,753.00

Eldor Contracting Corporation, 30 Corporate Drive, Holtsville, New York

Base Bid No. EC-1 Electrical Construction $336,415.00

Add Alternate 1 Power to back-light

“Highlanders” sign $1,400.00 Add Alternate 4 Wall wash & power at

exterior structure $2,600.00

Award Total: $340,415.00

WHM Plumbing & Heating Contractors, Inc., 6H Enterprise Drive, East Setauket, NY 11733

Base Bid No. PC-1 Plumbing Construction $99,255.00

Award Total: $99,255.00

(8)

IX Questions or Comments from the Public

This is the time period designed for the public to address the Board. Please limit your questions or comments to three minutes per person. Guidelines include the following:

 The Board of Education will listen to comments and input from the public.

Debate between members of the audience and/or Board members is inappropriate, and will not be permitted.

 The Board of Education is not permitted to address personnel or individual student matters in public session. Operational matters should be directed to school administration for handling.

 The person posing a question or comment should state their name.

 Only residents and employees of the District may pose questions or comments.

X New Business and Future Agenda Items

XI Future Business - Meetings are held at 7:30 PM unless otherwise noted October 22, 2020 Community Center Regular Meeting November 5, 2020 Community Center Regular Meeting November 19, 2020 Community Center Regular Meeting December 10, 2020 Community Center Regular Meeting

Note: While the Board will make every attempt to adhere to the above schedule, it is possible that urgent business, of which the board is not currently aware, could force a postponement of any topic. Agenda items can be confirmed by checking the individual meeting agenda, which is posted in each of our schools and on the Herricks website, or by calling Betty Ann at 305-8901.

XII Adjournment