NOTICE Time Change **************** The Regular City Council Study Session September 20, 2021

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(1)NOTICE Time Change **************** The Regular City Council Study Session September 20, 2021 has been rescheduled as follows: 5:30 P.M. Study Session 7:00 P.M. Regular Meeting. Council Chambers – City Hall 21 South Elm Zeeland, Michigan.

(2) ZEELAND CITY COUNCIL Monday, September 20, 2021. Zeeland City Hall 5:30 p.m. AGENDA WORKSTUDY. CALL TO ORDER. DISCUSSION ITEMS: 1. Stormwater Ordinance 2. Alcohol Ordinance Survey Results 3. Closed Session – Purchase of Property. OTHER ITEMS FOR DISCUSSION:.

(3) ZEELAND CITY COUNCIL MEETING. September 20, 2021 7:00 p.m. Council Chambers Zeeland City Hall. CALL TO ORDER: Invocation – Pastor Mark Timmer, Third CRC Pledge of Allegiance to the Flag Excuse absent members (by motion and reason) Approve additions/deletions to the agenda Consent Agenda (page 2) Public Comment/Visitors State Representative, Bradley Slagh Communications City Manager’s Report. PUBLIC HEARING 7:10 P.M. – Storm Water Ordinance Amendments. ACTION ITEMS: 1. Adopt Stormwater Ordinance. REPORTS FROM CITY COUNCIL MEMBERS. ANNOUNCEMENTS:.

(4) CONSENT AGENDA All items listed on the consent agenda are considered to be routine and will be enacted by one motion with a roll call vote. There will be no separate discussion of these items unless a council member, a member of the administrative staff or a citizen so requests, in which event the item will be removed from the consent agenda and considered separately in its normal sequence on the regular agenda. 1. Approve minutes of the regular meeting of September 7, 2021. 2. Approve minutes of the Work Study meeting of September 7, 2021. 3. Receive for information minutes of the Cemetery/Parks Commission Meeting of August 19, 2021. 4. Receive for information minutes of the Planning Commission Meeting of August 5, 2021. 5. Approve the recommendation of the Personnel Committee that Severance Agreements be approved by the BPW General Manager or the City Manager, and the Personnel Committee..

(5) Council Meeting Common Council September 7, 2021 The regular meeting of the Common Council was held at the Zeeland City Hall, 21 S. Elm Street, Zeeland MI on Tuesday, September 7, 2021. Mayor Klynstra called the meeting to order at 7:19 p.m. PRESENT:. Council members –. Mayor Klynstra, Gruppen, VanDorp, Broersma, Kass, Timmer and Lam. ABSENT:. Council members –. None. Staff present: City Attorney Donkersloot, City Manager Klunder, Treasurer/Finance Director and Asst. City Manager of Finance & City Services/Infrastructure Plockmeyer, Fire-Rescue Chief Tibbets and City Clerk Holmes The invocation was offered by Mayor ProTem, Sally Gruppen. 21.147. Approve Consent Agenda. Motion was made by Councilmember Timmer and seconded by Councilmember Kass to approve the Consent Agenda as presented. 1. Approve minutes of the regular meeting of August 16, 2021. 2. Approve minutes of the Work Study meeting of August 16, 2021. 3. Receive for information minutes of the Cemetery/Parks Commission Meeting of June 24, 2021. 4. Receive for information minutes of the BPW Board Meeting of August 17, 2021. 5. Ratify BPW Action #21.072 to Endorse Safety Manual. 6. Ratify BPW Action #21.073 Approve Cash Disbursements and Regular Monthly Transfers. 7. Ratify BPW Action #21.074 Water Advanced Metering Infrastructure Solution. 8. Ratify BPW Action #21.075 Engineering Services for Replacement of Fuel Tanks. 9. Ratify BPW Action #21.076 BPW Office UPS Replacement. 10. Ratify BPW Action #21.078 MARC Creative Social Media Management. 11. Ratify BPW Action #21.079 Hometown Connections Strategic Planning Consulting Services. 12. Ratify BPW Action #21.080 GARE Memorandum of Understanding. 13. Ratify BPW Action #21.081 Water Budget Amendment. Roll call. AYES: Kass, Timmer, VanDorp, Lam, Broersma, Gruppen and Mayor Klynstra No Votes: None Absent: None Communications/Visitors There were no visitors at the meeting. Assistant City Manager’s Report Street Project Updates Our street construction season is very close to ending for this summer. By the end of next week, both Alice and the Library Alley projects should be substantially complete. We are very thankful for the residents and businesses for their patience throughout this spring and summer, and as staff we look forward to next year during which we only have the reconstruction of Plainfield and Plainfield Court on the schedule..

(6) Parks and Cemetery Commission Meeting On Tuesday, September 8, the Parks and Cemetery Commission will hold their monthly meeting. At their meeting, they will continue to work through the 5-Year Parks Master Plan and will also review our current Parks and Cemetery Ordinance. On September 21 from 4-6 at the Community Center, the commission will hold an open house to hear input from the general public on the proposed Master Plan. Planning Commission On Thursday, September 9, the Planning Commission will hold their monthly meeting. Their agenda includes a public hearing for the addition for Upward Bound Ministries at the former Zeeland Lanes property, discussions surrounding the electronic changeable sign ordinance in the OS District, and a review of the City’s Alcohol Ordinance. Labor Day Truck Parade After taking a year off due to COVID, the truck parade will again be taking place on Labor Day morning. Beginning in downtown Zeeland, the parade eventually makes its way to the Civic Center in Holland for an Ice Cream social. This parade truly exemplifies the community spirit of the industries in the greater Holland/Zeeland area and contribute to what makes Zeeland special. Facilities Maintenance Supervisor Search As of Friday, we have received a dozen applicants for the Facilities Maintenance Supervisor position. Beginning next week, we will start vetting the applicants and start the interview process as soon as possible. While we may start interviewing for the position as early as next week, we plan to accept applications until the position is filled. Labor Day Yesterday, we had the opportunity to pause from our normal routines to honor those that have worked and contributed to the development and achievements of our country. I think it is also appropriate to celebrate and give thanks to our staff who continually contribute to what truly makes this City what it is today. Over the past couple of weeks, I have been privileged to receive many compliments from a variety of individuals in regards to the way we operate, and it makes me reflect on how great our staff is and how thankful we are to have them. From city events and the condition of our cemetery, to our accident response and our collaborative spirit, it is good to hear in this world of consistent bad news that we can be seen for the good that we do. While it starts with you as a City Council, it ends with our fantastic staff and the work that they do. 21.148. Downtown Skyline Holiday Lighting Renewal. Motion was made by Councilmember Gruppen and seconded by Councilmember Broersma to approve the renewal of the Downtown Holiday Skyline Lighting Contract for 2021 with Chip’s Groundcover for $17,650.00. Roll call. AYES: Timmer, VanDorp, Lam, Broersma, Gruppen, Kass and Mayor Klynstra No Votes: None Absent: None 21.149. Set Trick-or-Treating Day and Hours. Motion was made by Councilmember Broersma and seconded by Councilmember VanDorp to approve the recommendation of the Police Chief to set the hours of 5:00 p.m. to 8:00 p.m. for Trick-or-Treating in the City.

(7) of Zeeland on Saturday, October 30, 2021, and to approve the “Downtown Business Trick-or-Treating“ scheduled for Friday, October 29, from 3:00 p.m. to 5:00 p.m. Roll call. AYES: VanDorp, Lam, Broersma, Gruppen, Kass, Timmer and Mayor Klynstra No Votes: None Absent: None 21.150. Lincoln Cemetery Sprinkler Bid Award. Motion was made by Councilmember VanDorp and seconded by Councilmember Timmer to award the Lincoln Cemetery Irrigation Replacement Project to Shoreline Sprinkling in the amount of $199,891.00 and set a project budget of $224,891.00. Roll call. AYES: Lam, Broersma, Gruppen, Kass, Timmer, VanDorp and Mayor Klynstra No Votes: None Absent: None 21.151. Streats Taco Kitchen Parking Spot Lease Agreement. Motion was made by Councilmember Kass and seconded by Councilmember Broersma to approve the Streats Taco Kitchen Parking Spot Lease Agreement as presented. Roll call. AYES: Broersma, Gruppen, Kass, Timmer, VanDorp, Lam and Mayor Klynstra No Votes: None Absent: None Mayor Klynstra expressed his thanks for everyone who assisted with the chemical spill last week. The efforts were appreciated. The Downtown Peddler’s Market will be held this Saturday, September 11. There being no further items to discuss, motion was made by Councilmember Broersma and seconded by Councilmember Timmer to adjourn the meeting at 7: 35 p.m. Motion carried. All voting aye..

(8) MEMORANDUM OF WORK-STUDY SESSION Zeeland City Hall Council Chambers Tuesday, September 7, 2021 5:45 P.M. PRESENT:. Councilmembers –. Mayor Klynstra, Gruppen, VanDorp, Broersma, Kass, Timmer and Lam. ABSENT:. Councilmembers –. None. Staff Present: City Attorney Donkersloot, City Manager Klunder, Treasurer/Finance Director and Asst. City Manager of Finance & City Services/Infrastructure Plockmeyer, Fire-Rescue Chief Tibbets, BPW General Manager Boatright, Community Development Director/Assessor Maday, Marketing Director deRoo and City Clerk Holmes Mayor Klynstra called the meeting to order at 5:45 p.m. Stormwater Ordinance Update Community Development Director/Assessor Maday explained the EPA requires that public entities, located in urbanized areas that own and operate a municipal separate stormwater system (MS4), have a permit to discharge stormwater into Waters of the State. In Michigan, the state permitting authority is the Michigan Department of Environment, Great Lakes and Energy. Six entities within the Macatawa Watershed are small to medium-sized MS4 operators and must comply with stormwater permit requirements including, the City of Zeeland. The six entities, including the City of Zeeland, work cooperatively with the MACC to maintain compliance with their stormwater permits. As part of the new county-wide permit, the City of Zeeland must update its stormwater ordinance by October 1, 2021. Maday gave an overview of the ordinance update, ahead of a planned public hearing and requested adoption of the new ordinance at the City Council meeting on September 20th. While this ordinance update is required to allow the City to continue to discharge its stormwater, the update is largely administrative and involves removing prescriptive standards from the ordinance and instead pointing to the requirements established by the Ottawa County Water Resources Commissioner. There are also a number of changes that will impact administration of the stormwater ordinance, and may impact site design for new and redevelopment projects. Streats Taco Kitchen Parking Spot Lease Agreement Maday reported that Streats Taco Kitchen recently opened at 14 S Elm Street. Staff has been in communication with Mitch Bakker of MRB Development, LLC, the property owner, regarding a proposed dumpster enclosure for the restaurant in the City of Zeeland portion of the North Street Church/City of Zeeland shared parking lot at 46 E Main Avenue. Streats wishes to utilize the rear portion of their property for outdoor dining, and is seeking to utilize two parking spaces for a refuse dumpster enclosure. There are common dumpster enclosures for use by downtown businesses in the city north and south parking lots between Elm Street and Church Street, but the city does not have common dumpster enclosures in any other owned or leased parking lots downtown. Currently, businesses on S Elm Street and E Main Ave that abut the North Street Church/City of Zeeland parking lot handle their own refuse through residential style push carts, rolling dumpsters, or individual small enclosures on their sites. Following the request from Streats, staff spoke with property owners in this area to see if there was a desire for a city constructed and managed refuse dumpster enclosure in this parking lot, and found minimal interest in the concept. Staff also suggested that the property owner engage in conversations with adjacent property owners for a shared or dedicated refuse enclosure on private property, but the property owner was unable to identify a viable solution of this type..

(9) Staff is supportive of the proposed use of the spaces for the dumpster enclosure as multiple other options were reviewed with no viable options identified, staff desires to see restaurants with outdoor dining both within and outside of the main block of downtown in accordance with the Downtown Vision Plan, and property owners within the main block of downtown are able to use common dumpster enclosures and can utilize the exterior portions of their lots for patios, etc. Staff feels that the proposed location of the enclosure, as shown on the attached letter from the owner is appropriate, and the adjacent private property owner has stated that they do not object to the use of the spaces as proposed. The terms of the City’s shared parking agreement with North Street Church require both parties to sign off on changes to the parking lot. Staff met with representatives of North Street Church regarding the proposal, they did not object to the proposed use or the location of the proposed enclosure. The City Attorney drafted a license agreement for the use of the parking spaces for consideration by City Council at tonight’s meeting. The agreement will be to allow the use of the parking spaces for a refuse dumpster enclosure, and require that at the conclusion of the license agreement, the property owner returns the area to its previous state. Should the license agreement be approved by City Council, staff will then seek written approval for the changes from North Street Church. Downtown Skyline Holiday Lighting Renewal The City of Zeeland has been partnering with Chip’s Ground Cover to install and maintain our downtown holiday skyline lighting display for the past five years. This project was initially bid in 2016, with Chip’s Groundcover coming in as the low bid. The initial one-year contract included the purchase of lights, installation, service, takedown and storage, the contract offered additional years at a discounted renewal rate. The subsequent renewals are offered at a discounted rate because the physical strands of lights that we use have already been purchased, the clips that hold the lights have already been installed on rooftops, and the crew has now become familiar with the installation process. We are currently entering the sixth year of this program using our original materials. Our agreement with Chip’s includes repair and replacement of the equipment as needed. A rebid of this program would include replacement of all new materials and could likely increase the cost up to 40%. At this time, it is staff’s recommendation to continue renewing our original service agreement with Chip’s Groundcover as a professional service and maintain our current renewal rate.. The overall scope of the lighting display has expanded over the past five years; we have added additional length to the Main Street skyline (east and west) and also added the Elm Street skyline along the woonerf and splash pad. Additionally, the City had previously included the lighting of the gazebo and downtown street trees in the Downtown Maintenance Contract, however, a couple years ago, for the sake of consistency (in timing and in type of bulb) staff determined it best to have a single contractor handle all of our holiday lighting, therefore, those components were removed from the Downtown Maintenance Contract and added to the Chip’s Groundcover program, and those lighting budgets were combined. This entire program is budgeted for, annually, in the SARB fund. Staff has been undoubtedly pleased with the service we have received from Chip’s Groundcover. Their crew moves quickly and respectfully through the installation process; accommodating businesses and property owners through limited street closures. The original installation took close to three days, however, now that Chip’s is familiar with the repeated process, they have narrowed this down to approximately a day and a half (weather dependent). When we notice a lighting outage or any other concerns with the display, Chip’s typically responds in less than 24 hours to evaluate and/or repair the concern. In addition to their original low bid, all of these details and their commitment to service make Chip’s Groundcover an exceptional partner. Year after year we receive compliments on our holiday lighting display. Business owners, residents and event attendees comment on how charming and nostalgic the display feels and that it makes downtown.

(10) Zeeland look warm and inviting during the cold winter months. The appreciation of this holiday display is broad and sincere. Lincoln Cemetery Irrigation Replacement Bid Award Included in the Fiscal Year 2021-2022 Capital Improvement plan is the replacement of the irrigation system at the Lincoln Cemetery. In case City Council is not aware, our current sprinkling system is not automated and requires a significant amount of manpower to operate. We estimate that 300 manhours are spent every year installing, moving, and removing sprinkler heads. These 300 hours represents over 7 weeks of time for one individual that could be spent further maintaining and improving the overall condition of our parks and cemeteries. Due to the fact that our system requires manpower to operate, we need to sprinkle during the day when there is staff available to operate it. This operational timeframe does also provide some inefficiencies in regards to the amount of water that is necessary to keep our grass and plants alive due to items such as increased evaporation. Sprinkling during the day can also create inconveniences for those visiting the cemetery because the sprinkling system may be running in the vicinity a grave someone is looking to visit. This is particularly troublesome if someone has traveled a significant distance to visit a loved one. Because of these items, we are recommending to City Council that we replace the existing sprinkling system at the Lincoln Cemetery. In order to accomplish this, we solicited the services of MC Smith and Associates to design, bid, and administer the completion of the project. We received bids for the project on August 24, and due to items, such as timeframe to complete the project, contractor availability, and complexity of this project, we only received one bid. While we are disappointed we only received one bid, we are very happy with the one bid we received. Shoreline Sprinkling was our only bidder with a bid in the amount of $231,137, and because of design changes proposed by Shoreline, we are able to save $31,246 on a system that will operate more efficiently and require less maintenance than the original design. With these cost savings considered, the new contract amount is $199,891. Our budget for the project is $250,000. After considering MC Smith’s fee of $5,000, a 10% contingency of $20,000, and the contract price of $199,891, our requested total project budget is $224,891 which is well within budget. Because of the operational efficiencies mentioned above, we expect that the system will pay for itself within 10-15 years. Cost of the project aside, we would recommend awarding the project to Shoreline Sprinkling even though they were the only bid because of the work they have performed throughout the City. Shoreline has maintained our existing sprinkling system at not only the Lincoln Cemetery, but also a majority of our other sprinkling systems throughout the city. Shoreline did also install the new irrigation system at the Felch Street Cemetery. We have been very pleased with the work that Shoreline does and would be happy to have them perform the work on this project. They have the knowledge and expertise to perform a project of this size and complexity, and as staff we would recommend award the project to Shoreline Sprinkling. Attached to this email is a copy of Shoreline Sprinkling’s Bid, Post-Bid Addendum, and award recommendation letter from MC Smith and Associates. Closed Session Motion was made by Council Member Broersma and seconded by Councilmember Timmer to enter into a Closed Session at 6:20 p.m. Motion carried. All voting aye. City Council reconvened from Closed Session to the regular Council Meeting at 7:19 p.m.. Pamela Holmes, City Clerk.

(11) CITY OF ZEELAND PLANNING COMMISSION MEETING MINUTES CITY HALL – 21 SOUTH ELM STREET AUGUST 5, 2021 5:45PM Vice-Chairman Klompmaker called the meeting to order at 5:45PM and requested a roll call. Present:. Commissioners Doug Barense, Glenn Kass, Dan Klompmaker, Tim Klunder, Kevin Klynstra, and Rebecca Perkins. Absent:. Commissioners Bob Blanton, Amanda Cooper, and Bill Elhart.. Also Present: City Marketing Director Abby deRoo, City Attorney Jim Donkersloot, Zoning Administrator Timothy Maday, and Recording Secretary Amy LeVesque -Moved by Barense to excuse absent members because they had given prior notice that they would be unable to attend this meeting. Supported by Klunder. All voted aye. Klompmaker welcomed new Commissioner Rebecca Perkins to the Planning Commission. Klompmaker asked if there were any additional agenda items. Maday stated that he would like to discuss the 2021 Alcohol Ordinance Review report later in the meeting. He noted that Ottawa County Planning & Performance Improvement reports “Parking and Housing Affordability: Discovering the Costs Hidden in Asphalt” and “Parking Management Strategies for Vibrant Business Districts” were included in the meeting packet since Commissioners will be reviewing parking in the near future. He explained that a downtown parking study was scheduled as part of the Strategic Action Plan for this year but was postponed due to the pandemic and has not yet been rescheduled. Barense suggested waiting to do the parking study post-pandemic in summer 2022. He also commented that building a parking ramp would be a huge expense. Klunder suggested that building a ramp would be preferrable to demolishing buildings. Kass commented that he would like to avoid metered parking downtown since it does not encourage people to spend time. Barense commented that the City does not need to provide all downtown parking and should not tear down houses to do so. Klynstra commented that the City should provide parking for downtown businesses and that parking can be difficult for downtown residents. 201 W Royal Park Dr – Jason Hall – Site Plan Review -Vice-Chairman Klompmaker opened the public hearing at 5:55PM..

(12) Jason Hall of Midwest Construction Group, Inc explained that Hope Discovery ABA would like to construct a 4,243 square foot single story building with an attic storage area to be used for daytime children’s therapy programs. He explained that a fenced play area with playground equipment, a lean-to picnic shelter, and a therapy trail way are planned for the rear yard. Klunder asked about hours of use. Hall stated that regular building use would be daytime hours with occasional nighttime events. Maday explained that the proposed use meets requirements in the Office/Personal Service (OS) district and that plans meet setback requirements. He stated that that the site plan does not include a landscape island with one tree, as required for this sized building. He explained that Commissioners could consider granting a waiver from this requirement, noting that there are more than the required number of trees on the site. Hall explained that he overlooked the island/tree requirement and that he is hoping for as many parking spaces as possible. Maday explained that the site plan shows 29 spaces but 15 are required. He also explained that the greenbelts on Allied Ct and W Royal Park Dr were compliant with city ordinance. Maday stated that he has not yet received a stormwater management plan and that it must be approved by the City consulting engineer. He noted that water connection fees must be paid. Maday noted the following Staff comments on the application: Fire Chief:. “Depending on occupancy load, building may need a fire suppression system. If a suppression system is required, a hydrant shall be installed within 100 ft of fire department connection. “. Clean Water: “I see no food service (kitchen) on plans, if this is correct I have no concerns!! If a kitchen or food service will be implemented, a 1,000 gallon oil & grease separator would need to be installed!” ZBPW Water: “Connection fee’s need to be paid for water.” Maday noted that Staff concerns would be addressed during the building permit plan review process. He noted that the proposed use is permitted by right in the OS district and recommended that the application be approved with the above concerns as stipulations. Klunder asked about the secondary driveway onto W Royal Park Dr. Hall explained that vehicles would enter through the Allied Ct driveway to drop off program participants, then exit onto W Royal Park Dr. Klunder asked if the W Royal Park Dr driveway meets distance from intersection requirements. Maday explained that the City traffic engineer’s only comment was that sidewalk alterations might be needed due to substantial utilities in the southwest corner of the site. Page 2 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

(13) Barense asked if parking would be adequate if a future addition shown on plans was constructed. Maday explained current parking would be 2 spaces short of meeting requirements if this addition is built. Hall commented that he would find a way to fit in 2 more parking spaces if plans for an addition go forward. Barense asked about fencing in the rear yard. Hall explained that wrought-iron type fencing will be used. Maday commented that Commissioners may place requirements on fencing type. Barense stated that he would agree to the island waiver on the condition that existing additional trees remain. Jeff Zylstra, Executive Director of Royal Park Place at 500 Parkside Dr, stated that he believes the proposed project is a good one and that it won’t block the view of Royal Park residents or create much additional traffic. He expressed concern about traffic speed. He also stated that he supports the ministry of Hope Discovery ABA and has no objections to the project. -6:08PM Moved by Barense to close the public hearing. Supported by Kass. All voted aye. Motion 2021.19 Moved by Klunder to approve the site plan for the construction of a new 18 foot tall, 4, 243 square foot development learning facility including a 12,800 square foot outdoor play area, a 29 space vehicle parking lot and related site and landscaping improvements at 201 W Royal Park Dr (parcel number 70-16-24-400-087) with the following stipulations: • • • •. Waiver of the required one interior landscaping parking lot island including one tree (due to a greater than required number of trees on landscaping plan); Stormwater management plan must be approved by the City consulting engineer; Water connection fees must be paid; Site plan must be approved by the Community Development Department before a building permit is issued.. Supported by: Barense Roll Call Vote on Motion 2021.19 Ayes: Barense, Kass, Klompmaker, Klunder, Klynstra and Perkins Nays: None Absent: Blanton, Cooper, and Elhart Motion Passes 101 N Centennial St & 347 E Washington Ave – Bob Mulder – Site Plan Review & Special Land Use Application -Vice-Chairman Klompmaker opened the public hearing at 6:11PM. Page 3 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

(14) Dwayne Masselink of InterActive Studio explained that the Zeeland Board of Public Works (ZBPW) is proposing to construct an 11,250 square foot warehouse building to store light poles, transformers, engineering equipment, wire wheels, poles, trailers, etc that are currently being stored outdoors. He also explained that the new warehouse will have space for indoor staging for projects and includes a loading dock, both of which the ZBPW does not currently have. He explained that trucks would enter from the ZBPW driveway near N Maple St and exit onto N Centennial St. He noted that small trucks will use the south driveway onto E Washington Ave. Masselink stated that a 25 ft tall mezzanine inside the warehouse would include a future office area and that the building would slope toward the loading dock. He stated that the warehouse exterior would match the adjacent ZBPW office. He explained that the landscaping plan has not yet been submitted, but will exceed requirements. Klunder asked about sidewalks. Masselink explained that sidewalks will be located on ZBPW property. Bob Mulder, ZBPW Manager of Electric Power Supply & Market Operations, explained that there will be 2 pedestrian crosswalks east of the E Washington Ave driveway. Mulder commented that the ZBPW is preparing for the future with the warehouse to provide a much-needed loading dock, protection for equipment, and space to isolate teams if need be due to the ongoing pandemic or future events. Maday noted the following Staff comments regarding the application: Fire Chief:. “Code may require a fire sprinkler system, a fire hydrant shall be located within 100 ft of fire department connection.”. Clean Water: “If floor drains are connected to sewer, a 1,000 gallon oil & grease interceptor will be needed! If no floor drains are going to be installed, O & G interceptor will not be needed!” Maday noted that these concerns would be addressed during the building permit process. He explained that at their August 2, 2021 meeting, the City Council considered a transfer of ownership of the City-owned vacant lot at 101 N Centennial St to the ZBPW, which must be completed before constructions starts. He also noted that a stormwater management plan must be approved. Barense commented that the driveway onto E Washington Ave provides good visibility and that he is happy to see that the trees will remain. -6:23PM Moved by Klynstra to close the public hearing. Supported by Barense. All voted aye. Motion 2021.20 Moved by Klynstra to approve the site plan and Special Land Use Application for the construction of a new 11,250 square foot single story warehouse building at 101 N Page 4 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

(15) Centennial St Street and 347 E Washington Avenue (parcel numbers 70-17-18-397-004 and 70-17-18-397-013) with associated landscaping and vehicle movement and parking area improvements with the following stipulations: • • •. Transfer of ownership of vacant lot at 101 N Centennial St to ZBPW must be finalized; Stormwater management plan must be approved by the City consulting engineer; A 1,000 gallon oil & grease interceptor will be required if floor drains will be connected to sewer system.. Supported by: Barense Roll Call Vote on Motion 2021.19 Ayes: Barense, Kass, Klompmaker, Klunder, Klynstra and Perkins Nays: None Absent: Blanton, Cooper, and Elhart Motion Passes Donkersloot noted that the City Council approved the transfer of ownership of 101 N Centennial St to the ZBPW at their August 2, 2021 meeting and that the mayor and City Clerk have signed the paperwork. 2021 Alcohol Ordinance Review – Abby deRoo & Tim Maday Maday explained that a 2021 Strategic Action Plan action step directs consideration of changes to the alcohol ordinance. He reported that he has worked with deRoo to identify items for review, and requested suggestions and comments from Commissioners. He noted that the Shopping Area Redevelopment Board (SARB) would also review these items, with recommendations from both boards going to the City Council. deRoo stated that Staff supports the original ordinance, which first allowed alcohol sales in the City and was designed to protect the community. She explained that 4 original licenses for on-premises sales were allowed. She also explained that businesses have outgrown the ordinance requirements and that new businesses can’t meet requirements to qualify. Maday reviewed the following 10 items from a memo to the Commission “2021 Alcohol Ordinance Review” dated July 27, 2021. 1. Number of authorized on-premises licenses. Maday noted that the ordinance does not allow the transfer of licenses into the City, so there are only 4 licenses allowed by State statue held by Vitale’s Pizza of Zeeland, Elbo Room, Public Restaurant and Tripelroot Brewery. Kass asked about the redevelopment of the Sligh building at 349 E Main Ave. deRoo explained that developer could buy an existing license and transfer it, if their restaurant meets criteria. She explained that an option to prevent transfers would be to tie the license to the building, so that the license goes away if the use of the building changes. Klunder commented that Cityside Middle School at 320 E Main Ave is across the street Page 5 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

(16) from the Sligh building. Klynstra commented that if we want restaurants, we need to change the ordinance. Maday commented that the City could not currently prevent a transfer of the license from the now-closed Elbo Room and could not replace it. Kass commented that he was not a fan of allowing alcohol sales when the alcohol ordinance was first proposed, but that the City has not had the problems he was concerned about and that he agrees with loosening the reigns. 2. Minimum seating capacity for on-premises licenses. Maday noted that 50 seats are currently required and that Streats Taco Kitchen at 14 S Elm St and Le Crème at 111 E Main Ave have expressed interest in licenses but do not meet minimum seating capacity. 3. Requirements for restaurants with on-premises licenses, who also hold off-premises licenses. Maday commented that the 2021 annual license review had been waived due to the pandemic. 4. Bar area screening or separation. Maday noted that restaurants who serve both alcohol and food from a service counter would not meet the current requirement. 5. Food/beverage sales ratio. Maday noted that applicants have no issue meeting this requirement and believes it is still appropriate since it prevents bars only that do not serve food. 6. Special events with Sunday sales. Maday noted that there has been a request for alcohol sales for special events on occasional Sundays. 7. Alcohol sales from gas stations. Maday explained that the recent Master Plan update included language about including parcels in the Alcohol Overlay (AO) District that contribute to the vitality of a walkable downtown, and commented that a gas station owner has requested to be included in the AO district. 8. Age of bartenders. Maday explained that lowering the City standard of 21 to the State standard of 18 would make it easier for restaurants to find help. 9. Dancing and entertainment permits. Maday explained that currently permits from the City Council and police chief are required in addition to a State-required permit from the Liquor Control Commission for dancing/entertainment. 10. Bar area percentage and maximum bar seating. Maday explained that bar seating is limited to 10% of the seating capacity. deRoo suggested that the seating plan and style of restaurant could be taken into consideration. Maday commented that the current ordinance resulted in restaurants that fit the Downtown Vision Plan. Barense commented that he approves of Sunday sales and allowing bartenders to be 18 but does not support gas stations being added to the AO district. Page 6 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

(17) deRoo noted that one restaurant owner supports no Sunday alcohol sales since it allows for a day off, but would appreciate Sunday sales for special events. She explained that current license holders will have an opportunity to give input and comment on allowing more licenses. Klompmaker suggested that Maday set up an online poll to gage if Commissioners are in agreement on all or any of these 10 items, then have a discussion at the Commission’s September 9, 2021 meeting. Commissioners agreed and Maday stated that he would set up an online poll. Other Business Klompmaker asked about considering allowing food producing pets that could be kept in backyards. He also asked about allowing 3-D printed houses since they can be built in a shorter time frame for a lower cost. Maday stated that he would pull together information on these ideas for review. He noted that the keeping of chickens was last studied in 2010. Barense suggested studying short term rentals. Maday noted that the Zoning Board of Appeals would be meeting on August 17, 2021 to consider a request from Upward Bound Ministries for a dimensional variance request to allow a building addition at 541 E Washington Ave with an 11 foot rear yard setback when 25 feet are required. He explained that no Planning Commission action was required in this matter. Maday commented that he expects to have consideration of draft text for a zoning ordinance amendment to add electronic changeable copy signs as a Special Land Use in the OS, Office/Personal Service District on next month’s agenda. Maday explained that the West Michigan Express project is currently on hold due to the pandemic but expects plans to ramp back up shortly. -Moved by Barense to approve the minutes of the June 3, 2021 Planning Commission meeting. Supported by Klunder. All voted aye. -7:10PM moved by Barense to adjourn. Supported by Klynstra. All voted aye. Submitted by, Amy LeVesque Recording Secretary. Page 7 of 7 – City of Zeeland Planning Commission Minutes – 08-05-2021.

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(20) 21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352. CITY COUNCIL MEMORANDUM. TO:. Mayor Klynstra and City Councilmembers. FROM:. Tim Klunder, City Manager. SUBJECT:. City Manager’s Report. DATE:. September 17, 2021. CC:. September 20th Council Agenda. Facilities Maintenance Supervisor – In our ongoing effort to find a replacement for Steve Venlet, we received 30+ applications for the position. We have received good candidates and we are working to confirm interviews for the week of September 27. 1st CRC Parking Lot Lease – Our latest three-year lease term with First Christian Reformed Church is set to expire in November of this year. Our lease with 1st CRC provides access to 79 parking spots. Of those spots, approximately 50 of them are adjacent to Main Avenue or the library/community center. This week we met with a team from 1st CRC to discuss the renewal of a lease. They shared that the parking lots are approaching a time to be resurfaced. It is likely that will be addressed as part of a lease renewal. Non-Motorized BL196 Crossing – A part of our Non-Motorized Master Plan addressed some potential crossings of BL-196. Although that evaluation was done on a very high level, we found that no crossing will be easy and each of them will be expensive. During staff’s discussion with MDOT regarding aesthetic improvements we might be able to make along BL196, we also approached their receptivity to a crossing. One of the things we verified is that connecting a crossing to regional networks is helpful when they look allowing a crossing. This week with met with representatives of Macatawa Greenway to discuss interest in further exploring crossings along the BL196 corridor. This is something the Greenway has been doing and we feel there could be benefits to exploring options together, rather than separately. This would likely include exploring options within the city limits and just outside the city limits. We will continue to explore the possibility of working together to evaluate options rather than each of us performing our own separate studies.. FEEL THE ZEEL.

(21) Parks Master Plan Open House – Please be reminded that the Cemetery/Parks Commission will host an open house on the proposed updated Master Plan for our parks on Tuesday, September 21 from 4 pm – 6 pm at the Howard Miller Library/Community Center. MML Convention – The convention will be in Grand Rapids next week Wednesday through Friday. Several of us plan to be at the convention at various times. Attachment – City Clerk’s Monthly Report Should you have any questions or concerns regarding any of the matters contained herein, please do not hesitate to contact me. Please be reminded that Monday’s work/study session will start at 5:30 p.m.. Timothy R. Klunder, City Manager. FEEL THE ZEEL 2.

(22) 21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-6400 • FAX (616) 772-5352. MEMORANDUM To:. Tim Klunder, City Manager. From:. Pam Holmes, City Clerk. Date:. September 15, 2021. Re:. Monthly Activity Report. The following activities occurred in the City Clerk/Personnel Office for the period August 1 through August 31, 2021: Prepared Council packets for the August 2 and August 16, 2021 meetings. Processed required paperwork for 10 burials (2 resident and 8 non-resident), 4 lot sales (2 resident and 2 non-resident) and transfers for 0 lots. Processed 36 voter registrations including new, changes and deletions. Continued to follow up on Voter Confirmation Cards that have been returned; either by the Voter or the Post Office. Sent new Confirmation Cards to voters that the State identified as having surrendered licenses and set the cancellation countdown for these voters. Scheduled flu shots and Wellness Quarterly Checks for employees. Continuing to work on our Operational Goals and interviewing vendors for our HRIS System. Scheduled the Local Officers Compensation Committee to meet in September and conducted a survey with other local municipalities on the wages and per diem amounts for their Mayor and Councilmembers/Board Members. City Clerk updated the job descriptions for all full-time and part-time employees.. • • • •. • • •. •. Meetings: • • • •. City Clerk attended the August 2 and August 16, 2021 City Council meetings. City Clerk attended the August 17 BPW Commission meeting. City Clerk attended a meeting with Tim Klunder, Kevin Plockmeyer and Kurt Wassink from HR Solutions regarding a wage and benefit study. City Clerk and Administrative Assistant attended the August 13 Ottawa County Clerks Association meeting.. FEEL THE ZEEL.

(23) • • • •. City Clerk and Administrative Assistant met with OnSite Wellness regarding program items for the rest of 2021 on August 25. Administrative Assistant attended the August 5 SARB meeting. Administrative Assistant attended the LHRMA Summer Social on August 12. Administrative Assistant attended the DEI Workgroup meeting on August 26.. FEEL THE ZEEL 2.

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(51) 21 South Elm Street • Zeeland, Michigan 49464 • (616) 772-0872 • (616) 772-0880. MEMORANDUM DATE:. September 15, 2021. TO:. Mayor Klynstra and Zeeland City Council. CC:. Tim Klunder, City Manager. FROM:. Abby deRoo, Marketing Director Tim Maday, Community Development Director. RE:. 2021 Alcohol Ordinance Review: Survey Results. At the August 16th City Council Work Study session, staff presented their report, policy questions and position on ten items within the City’s existing Alcohol Ordinance. Staff’s study of the existing ordinance was triggered by a goal outlined in the City’s 2021 Strategic Action Plan, which reads: By December 31, 2021 consider amendments to the City’s Alcohol Beverage Ordinance for things such as the inclusion of Redevelopment Liquor Licenses and transfer-in licenses as allowed licenses beyond quota licenses; and other items such as special provisions to allow Sunday sales for limited special events, or social districts. Additionally, staff has consulted with three existing Zeeland restaurant businesses who would consider pursuing liquor licenses, if they were permitted by the City’s Alcohol Ordinance. After staff’s initial presentation to City Council, it was suggested that a survey be created and shared with City Council, Planning Commission and SARB, so that all bodies could have time and opportunity to react to each of the ten policy questions that were identified in staff’s presentation. This survey was created, not as a means of an official vote, but to collect feedback on each part of the ordinance, in review. A set of survey results, from each body: City Council, Planning Commission and SARB, are attached to this memo. Planning Commission and SARB have each reviewed their own results and those of one another. The September 20th Work Study session will be the first time that City Council’s survey results will be shared publicly, as staff felt it was important for City Council to review their own results before sharing them with other boards. (6/6 current SARB members took the survey, 8/9 current Planning Commissioners took the survey, 6/7 current City Council members took the survey. Mayor Klynstra sits on all three boards, and his answers were recorded in all three sets of results.) Below you will find a summary of the results, from each group, listed in red. In many cases, the results of the three boards were quite similar, with the majority of each board leaning in the same direction on each policy question. Additionally, we found the trend of these results aligned well with staff’s initial review and position..

(52) 1. Number of authorized on-premises licenses – The City’s current ordinance language authorizes the potential issuance of the number of licenses allowed by state statute based on the City’s population. No additional licenses are authorized, preventing the possible transfer-in of licenses from elsewhere in the County, Redevelopment Licenses, Development Liquor Licenses, or other MLCC license programs. At this time, all “quota” licenses have been issued, and no other onpremises licenses are available in the City of Zeeland. Policy question: Should the City authorize the transfer-in of licenses and/or the use of MLCC license programs to obtain new licenses? If so, should there be a maximum amount of all licenses that could be issued in the ordinance, or should language be included that Council will review all new applications on a case-by-case basis to determine if the proposed establishment’s use of alcohol would be consistent with the City’s Downtown Vision and Master Plans? Relevant ordinance section(s): Initial staff position: City Council. 4-3 Seek channels to obtain additional licenses. 67% feels the City should authorize the use of additional licenses with a hard cap. 33.% feels there should be no cap. Planning Commission 25% capped 75% uncapped SARB. 33.3% capped 66.7% uncapped. 2. Minimum seating capacity for on-premises licenses – City ordinance currently requires a minimum of 50 seats for establishments licensed for on-premises alcohol sales. Staff is aware of two existing restaurants that are interested in obtaining licenses for on-premises sales, but due to the area of the restaurant, cannot accommodate 50 seats within their building. Policy question: Should the minimum required seating capacity of licenses be reduced? If so, to what level? Notes: 1. City of Hudsonville has a minimum of 25 seats for on-premises establishments. 2. Redevelopment Liquor Licenses require a minimum of 25 seats. Relevant ordinance section(s): Initial staff position: City Council. 4-9, 4-15 (1)(a), 4-16 Reduce minimum required seating capacity to 25 seats. 100% feels minimum seating capacity should be reduced to 25 seats. Planning Commission 100% feels minimum seating capacity should be reduced to 25 seats SARB. 100% feels minimum seating capacity should be reduced to 25 seats. 3. Requirements for restaurants with on-premises licenses, who also hold off-premises licenses – The City’s existing alcohol ordinance contains a number of requirements for restaurants with onpremises licenses, that also have off-premises licenses, allowing the sale of alcohol from the restaurant to be consumed off-site. These requirements make it difficult or impossible for a restaurant with a specialty food store, market or cheese/cracker store that is part of the business..

(53) There is at least one of these establishments currently operating in the City of Zeeland. The City’s alcohol ordinance allows for the issuance of SDM licenses in the central business district for a specialty food store, which is primarily a delicatessen, meat market or cheese/cracker store. Current ordinance requirements for restaurants with both on-premises and off-premises licenses: a. Alcohol display areas or coolers for alcohol take-out sales may not be located within a customer waiting area, or table area. b. Alcohol display areas must be located within a separate room of the restaurant, or behind a sales counter. c. The alcohol sales display area may not exceed 5% of the restaurant’s interior customer and table eating and counter areas. Policy questions: Are these requirements appropriate/practical for restaurants with both onpremises and off-premises licenses? Should these requirements be removed, altered or be able to be waived through the Planning Commission Site Plan Review/Special Land Use processes? Relevant ordinance section(s): Initial staff position: City Council. 4-31 (d)(4) Remove requirements a-c. 83.3% feels the City should remove/alter requirements for restaurants with both on and off premise licenses. 16.7% feels the City should not remove/alter these requirements. Planning Commission 100% feels the City should remove/alter requirements for restaurants with both on and off premise licenses. SARB. 83.3% feels the City should remove/alter requirements for restaurants with both on and off premise licenses. 16.7% feels the City should not remove/alter these requirements. 4. Bar area screening or separation – Current ordinance language requires that a bar or counter that is used primarily for the dispensing of alcohol liquors be screened or separated from the dining area. Policy questions: Is this requirement appropriate for micro-breweries, whose business model is more tied to the sale of alcohol than a typical restaurant? Current staff interpretation of this provision is that a restaurant with counter service, rather than table service, which serves both food and alcoholic beverages from the same counter, would not be subject to this requirement. Should portable/secondary bar structures, which are primarily used for special events be subject to this requirement? Relevant ordinance section(s) Initial staff position: City Council. 4-15 (1)(b) Remove bar area screening requirements for all types of bar structures.. 100% feels bar area screening requirements should be removed. Planning Commission 100% feels bar area screening requirements should be removed SARB. 100% feels bar area screening requirements should be removed.

(54) 5. Food/beverage sales ratio – For establishments with Class C, Tavern, Redevelopment, Class A hotel or Class B hotel licenses, the sale of food and non-alcoholic beverages must make up at least 50% of gross revenues. Establishments holding Brewpub, microbrewer, small distiller, or small wine maker licenses must have at least 25% of gross revenue from the sale of food and non-alcoholic beverages. Policy question: Are these ratios still appropriate? Relevant ordinance section(s): Initial staff position: City Council. 4-15 (1)(d), 4-15(1)(e) Maintain this requirement. 80% feels the City should alter the food/beverage sales ratio 20% feels the City should not alter the food/beverage sales ratio. Planning Commission 57.1% feels the City should alter the food/beverage sales ratio 42.9% feels the City should not alter the food/beverage sales ratio SARB. 60% feels the City should alter the food/beverage sales ratio 40% feels the City should not alter the food/beverage sales ratio. 6. Special events with Sunday sales – City Ordinance currently prohibits all Sunday alcohol sales. One existing licensee has asked about Sunday sales as part of approved special events. Policy question: Is there a desire to allow Sunday sales under certain circumstances? If not, affirming the prohibition on Sunday sales as part of this review may be helpful to staff when asked by licensees or potential licensees if Sunday sales are possible. Legal question: Would it be permissible to allow special events with Sunday alcohol sales, if City Ordinance does not permit other Sunday alcohol sales? Relevant ordinance section(s): City Council. 4-22. 66.7% feels the City should consider special event Sunday sales 33.3% feels the City should not consider special event Sunday sales. Planning Commission 62.5% feels the City should consider special event Sunday sales 37.5% feels the City should not consider special event Sunday sales SARB. 83.3% feels the City should consider special event Sunday sales 16.7% feels the City should not consider special event Sunday sales. 7. Alcohol sales from gas stations – Currently there are no gas stations zoned within the City’s Alcohol Sales Overlay (AO) District. The City’s Master Plan was recently updated, and in that update language was added stating that the AO district should include parcels that directly contribute to the vitality of a walkable downtown and contribute to customer interaction among other downtown businesses. One gas station owner has asked to be included in the AO district. Policy question: Should the alcohol ordinance review also include the consideration of allowing gas stations in the AO district?.

(55) Relevant Ordinance Section(s): City Council. Master Plan, Zoning Ordinance. 100% feels gas stations should not be considered in the AO district. Planning Commission 87.5% feels gas stations should not be considered in the AO district 12.5% feels gas stations should be considered in the AO district SARB. 66.7% feels gas stations should not be considered in the AO district 33.3% feels gas stations should be considered in the AO district. 8. Age of bartenders – Currently City Ordinance requires bartenders to be at least 21 years of age. State of Michigan law requires a minimum age of 18. At least one of our local license holders has commented on the difficulty of securing staffing, in general, and then the further complication of adding the 21 year age requirement. Policy question: Does the City wish to continue to regulate the age of bartenders in establishments licensed for on-premises sales? Relevant ordinance section(s): Initial staff position: City Council. 4-20 Reduce age of bartenders to 18 years to match State law.. 100% feels the City should not regulate the age of bartenders beyond the state requirement. Planning Commission 75% feels the City should set the age of bartenders at 21 years 25% feels the City should not regulate the age of bartenders beyond the state requirement SARB. 100% feels the City should not regulate the age of bartenders beyond the state requirement. 9. Dancing and entertainment permits – City Ordinance currently requires permits to be issued from the LCC, the City Council and the Chief of Police for dancing/entertainment at establishments licensed for on-premises sales. The City of Hudsonville does not require its applicants to obtain an additional paid entertainment permit on top of the permit fee collected by the MLCC. Policy question: Does the City wish to continue to require local permit fees for dancing/entertainment when the State LCC already does? Relevant ordinance section(s): Initial staff position: City Council. 4-19 Eliminate duplicate entertainment permit fee. 83.3% feels the City should eliminate the duplicate entertainment permit fee 16.7% feels the City should not eliminate the fee. Planning Commission 87.5% feels the City should eliminate the duplicate entertainment permit fee 12.5% feels the City should not eliminate the fee SARB. 83.3% feels the City should eliminate the duplicate entertainment permit fee 16.7% feels the City should not eliminate the fee.

(56) 10. Bar area percentage and maximum bar seating – Current alcohol ordinance language limits the maximum amount of seating space at a bar to no more than 10% of the seating capacity of the entire dining room, with a maximum of 20 seats at the bar. Now that we have experience using the City’s alcohol ordinance and working with restaurants as they outfit their space, we have received feedback that this requirement was viewed as restrictive and, could have, in some cases, led to lost revenue or unusable space. For example, a restaurant may not have enough square footage to add another table, but may have room to expand the bar by a seat or two, but if that puts the total bar area at over 10% then it would not be allowed. Policy question: Are these limits still appropriate? If an establishment is committed to meeting the food percentage requirement, is the size of the bar or number of seats at the bar as critical? Relevant ordinance section(s): Initial staff position: City Council. 4-9, 4-15 (1)(c) Consider a new approach to the bar area requirement or consider eliminating this requirement.. 83.3% feels the City should change the limits for bar area seating 16.7% feels the City should not change the limits for bar area seating. Planning Commission 87.5% feels the City should change the limits for bar area seating 12.5% feels the City should not change the limits for bar area seating SARB. 66.7% feels the City should change the limits for bar area seating 33.3% feels the City should not change the limits for bar area seating. Staff would like to review and/or clarify the meaning and intention of some of these results during Monday night’s Work Study session. For instance, the results of #5 indicate that all three boards would feel comfortable with the possibility that the food/alcohol sales ratio be altered, but what does that mean exactly? Additionally, the results of question #1 indicate that City Council would be most comfortable with a hard cap on the number of liquor licenses, but what is that magic number? Once we determine some of these intentions, and given the similarity of the majority of respondents, across all three boards, staff would suggest that the next step would be to draft proposed text to amend the City’s Alcohol Ordinance. Staff wishes to emphasize our appreciation for the quality of the City’s original ordinance, the integrity of the process in which it was created and the standards in which it has held our community to and we continue to be grateful for City Council’s willingness to remain committed to working through these policy questions so that we can arrive at amended text that best represents the current and future needs of our community.. ____________________________________ Abigail deRoo, Marketing Director. _____________________________________ Tim Maday, Community Development Director.

(57) City of Zeeland City Council Alcohol Ordinance Feedback. 09/14/21.





(62) City of Zeeland Planning Commission Alcohol Ordinance Feedback. 09/03/21.





(67) City of Zeeland SARB Alcohol Ordinance Feedback. 09/03/21.





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