Simple. Economical. Powerful.
Designed to Deliver Value
Simple.
MHC Image Express can be installed and in production in as few as 30
days for a fast ROI. MHC’s proven implementation methodology guides
organizations toward efficient and successful deployments with minimal IT
impact. The Image Express user experience is straight-forward and intuitive,
simplifying deployment and user training so that business users can spend
time doing the work they do best.
Economical.
MHC Image Express was designed to allow organizations to leverage
existing industry-standard infrastructure components and maximize
current hardware investments. MHC’s enterprise licensing model, fixed
pricing and streamlined integration approach shave months, even years,
off organizations’ ROI timeframes and keep the solution’s total cost of
ownership low.
Powerful.
MHC delivers pre-built interfaces for capturing data and retrieving
documents directly through Infor Lawson – empowering business users and
eliminating costly “surprise” consulting fees. Imagine the power unleashed
when the right people can access the information they need when they
need it…
Value Delivered.
IMA
GE E
XPRES
S
CASE STUDIES
MHC IMAGE EXPRESS FUNCTIONALITY EMPOWERS USERS
TO MAKE DECISIONS AND MANAGE THE BUSINESS
• Comprehensive image retrieval functionality via Infor Lawson or browser • Powerful MHC Image ExpressTM Workflow functionality to expedite document
approval and processing, while auditing every step
• Procure-to-pay visibility, automatically indexing and linking output from MHC Document ExpressTM documents (e.g., AP payments, POs, etc.) with requisition,
packing slip and invoice document images
• Fast, efficient and flexible data capture options – including OCR capture automation, pre-built interfaces to Infor Lawson to automatically obtain index values and more • Fully integrated document output and imaging solution suite for Infor Lawson
customers, delivered by MHC as the premier business partner committed to generating customized business documents (e.g., POs, W-2s, 1099s, etc.), in addition to handling incoming and internally developed documents (e.g., AP invoices, packing slips, etc.) • Economical, fixed turnkey pricing for low cost of entry and ownership – no hidden consulting fees and no user- or volume-based licensing model for imaging and workflow • Easy to use and maintain with few, if any, IT resources required
• Multi-level, configurable security by image group protecting sensitive documents • Open architecture compatible with industry-standard equipment and infrastructure • Comprehensive support plan providing MHC Image Express feature updates and ongoing compatibility updates
• Superior customer service and technical support by MHC Software
MHC Image Express customers save time and money
daily managing business critical documents:
• Requisition documents • Purchase Orders • Packing Slips • AP Invoices • AP Payments • Contracts • 1099s • W-9s • GL Journal Entry documentation • Employee personnel, benefit, retirement files • W-2s • Payroll documents • Student Records • Certifications • And more….
RETRIEVAL
RETRIEVAL
VIA INFOR LAWSON FORMS
Fast, Secure Retrieval
Documents are retrieved instantly using MHC Image Express. Authorized users retrieve document images either via Infor Lawson or via a standard web browser. MHC’s Dynamic Image DrillTM leverages Infor Lawson security and enables authorized users to
quickly retrieve document images when performing inquiries via Infor Lawson forms. MHC Image Express systematically identifies index values on
Infor Lawson forms and creates a link to the specific document image or images matching the data. Customers can also enhance other systems with links to images by leveraging MHC’s External Dynamic Image Drill functionality.
Allow users to access document images without interrupting their work – no need for file cabinets or other system logins
With a single click of an image link in Infor Lawson, a user can view the corresponding document image and then access any related documents, giving full visibility to a transaction lifecycle.
Payment
PO
Packing
List
Requisition
Support
Business Critical Flexibility and Cost Saving Functionality
Quickly access related documents using Infor Lawson forms and have full visibility into the lifecycle of your documents and transactions.
Payment
PO
Packing
List
“We have eliminated a 10-12 day delay in invoice processing. Our remote locations love it. If they have a question on an invoice at 4 a.m., it gets answered.”
Scot Campbell, Senior Staff Accountant ABRA Auto Body & Glass
Contracts
Requisition
Support
Infor Lawson Portal Requisition Center users can upload or view supporting documentation to streamline the requisition process
RETRIEVAL
VIA WEB BROWSER
Fast, Secure Retrieval
Via a standard web browser, users have the option to select any image group they have the permission to view.
Authorized users can search for document images using a variety of search methods
All document images matching the search criteria and the user’s security permissions are displayed. Authorized users may sort, filter, email, print or combine documents, and they may also view, edit or export indexes for any document image.
When viewing document images, authorized users can:
Append pages to the document
Add or view a note linked to the document Add or view any type of digital file attachment (e.g., Word, Excel, PDFs, emails, etc.)
View related documents
View document history 4
1 2 3
RETRIEVAL
5 4 1 2 3 5PROCUREMENT
FULL DOCUMENT LIFECYCLE VISIBILITY
As the premier Infor Lawson partner offering Lawson-integrated document output and document imaging solutions, MHC is uniquely positioned to help Infor Lawson users generate customized business documents and get access to the information they need when decisions need to be made.
Do cum en t O utput Docu men t Im agin g
Integrated
Document
Management
Save time and money in your organization by allowing users to submit and retrieve document images – immediately – so employees can focus on managing your business, not managing a paper trail.
Documents linked in a Human Resources related image group provide visibility to an employee’s entire history with your organization…
Documents linked in an Accounts Payable related image group provide visibility to the entire procure-to-pay cycle… Imagine the possibilities of faster research and decision making…
“We wanted a highly integrated document output and document imaging solution to complete the Infor Lawson system. MHC Software delivered the document management solution allowing users access to important information enabling them to effectively manage business processes.”
John Budde Financial Services Manager Northern Colorado Water Conservancy District
MHC Software is the premier Infor Partner offering Infor Lawson-Integrated Document Output and Document Imaging Certifications Benefit Statements Payroll Documents
AUTOMATION
MHC AP Invoice Capture Automation
MHC AP Invoice Capture Automation Integration
Reduce Manual Data Entry Effort
• Increase scalability of AP (more invoices per AP processor)
• Redeploy resources for strategic initiatives (or reduce data entry headcount) Improve Accuracy
• Consistency leads to reduced duplicates and greater data integrity • Apply business rules and logic to automate human error-prone activities Create Visibility
• Up-front scanning and extraction of invoice data expands visibility to support accruals and better financial management
• Respond to invoice status inquiries quickly and expedite throughput
“MHC’s products have truly brought us into the digital age by seamlessly working with our Infor Lawson system. Not only have processing times decreased, but issue resolution between multiple groups has decreased and productivity has increased. Add MHC’s second to none software support, our management staff and users could not be more pleased with the results.”
Keith St. Cyr Applications Analyst, IS Wentworth-Douglass Hospital
• Automated loading of scanned or emailed documents indexed by intelligent data capture/OCR software
• Powerful extraction options are available to extract invoice line item detail and pair it to PO lines in the ERP
• Seamless integration with MHC Image Express Workflow • Process invoices via MHC Image Express Workflow through validated GL coding and approval processes as necessary and into Infor Lawson’s standard electronic invoice interface
• MHC Image Express also integrates with the Infor Lawson AP Invoice Automation product interface
Benefits of Capture Automation
MHC AP Invoice Capture Automation expands visibility and complements MHC workflow reporting to increase throughput and improve financial management.
WORKFLOW
Automated Functionality to Save Time & Money
Tired of paper documents being lost, stalled or misrouted?
1 1 1 2 3 4 5 6 7 8 9 MHC’s Workflow advantage?
Put the definition of workflow routes in the hands of business users. No need to wait for IT support or pay consultants to technically script or configure your workflows. Image Express Workflow enables organizations to be flexible and nimble – allowing business users to maintain control and evolve over time.
MHC’s flexible, automated workflow processing options save organizations significant time and money.
MHC supports document image retrieval via Infor process automation tool Inbaskets/work assignments or offers MHC Image Express Workflow, which provides flexible and easy-to-use routing and approval functionality.
See who has addressed the document and what actions they took
Quickly view the status of the workflow document
Manage index values
Approve the document with a PIN Disapprove the document, including reasoning why it was disapproved Request more information before processing the document further Change or append routes (if authorized)
View all document assignments Add/view notes and attachments View related documents
Workflow route participants can:
4 5 6 7 8 9 1 2 3
Workflow for AP Invoices
MHC’s AP Invoice Capture Automation solution powered by intelligent data capture/OCR software initiates automation early in the AP process when invoices are first received to maximize visibility.
MHC Workflow Automation enables document approvers to enter Infor Lawson-integrated GL distribution information for non-PO invoices and take approval actions. MHC then submits the data electronically into the Infor Lawson invoice interface. MHC also integrates with the Infor AP Invoice Automation product as another option to streamline invoice processing.
10
PROCUREMENT
Procure-to-Pay Document Solutions
Imagine the power unleashed when the right people can access the information they need when
they need it…
Authorized users can access requisition supporting documents, vendor files, purchase orders, packing slips, invoices and payment images to manage the procure-to-pay cycle.
“I’m the system admin in charge of the server-side setup of our new MHC Image Express software with the National Association of REALTORS®. I just wanted to drop a quick note to say thanks for keeping good people on your team. It has
made this MHC implementation pretty painless from my side of things. I wish we had more vendors like MHC.”
Jason Beatty System Administrator National Association of REALTORS®
HUMAN CAPITAL
Image Express for Human Capital Management
MHC Image Express enables the scanning and electronic indexing of entire HR and PR files for fast,
secure retrieval.
Authorized users can quickly retrieve encrypted document images via Infor Lawson HR or PR forms or via a web browser based on role- or user-based permissions
Sensitive HR information can be blocked out on images and each document type can have its own view security level, enabling document and field level viewing by authorized users only
Document audit history tracks each action performed on a document image and who performed the function Better manage the information about your organization’s best asset – people: General HR files, Benefits, Education & Certifications, Performance Management, Learning & Development, Payroll and more
Customers can choose to display all documents related to an employee or restrict access to certain document types
Authorized users can view a document’s history
MHC AP Invoice Capture Automation
• Automated loading of documents indexed by intelligent data capture/OCR software
• Enables documents to be sent directly into MHC Image Express Workflow based on index business rules • Common Uses: PO invoices, Non-PO invoices
Data Capture
• Automated capture of data entered into Infor Lawson forms, such as PO30, AR30, HR11, GL40, AP10, AP20 and more
• Barcode recognition functionality
• Common Uses: Packing slips, AR documents, HR forms, GL journal entry documents, vendor files, invoices, backfile scanning
eForms
• Replace and automate paper form submissions with customized online web forms
• Imaged forms are optionally routed for document processing or approval • Common Uses: AP check requests, HR/PR paper form replacement, PTO cash payout requests
Load Copies
• Automated loading of documents produced out of MHC Document Express or another source system
• Common Uses: Customized POs, AP/PR payments, AR invoices and statements, W-2s, 1099s, human readable reformatted EDI invoices
Infor Lawson Requisition Center
• Enhance requisition submission, approval and receiving processes for Infor Lawson Portal users by allowing them to upload and retrieve document attachments tied to requisitions
• Common Uses: Requisition supporting documents, such as bids, quotes, vendor agreements, business cases
Manual Data Entry
• An unlimited number of image groups can be created and maintained by business users to store documents that may not have index data available in a source system, such as reference files, manuals, correspondence and more
CAPTURE
Simple and Flexible Options for Efficient Financial,
Procurement and Human Capital Document Management
MHC Image Express offers multiple integrated options to capture
and associate index data to scanned or electronic document images.
Uploaded images are then immediately available for retrieval by
authorized users via Infor Lawson forms or a standard web browser.
SECURITY
Secure Access and Efficient Corporate Governance
Document and Index Level Security
MHC Image Express protects sensitive employee, customer and vendor data, driving efficient corporate governance and compliance. User access and document image encryption features are configured by image group.
MHC Image Express provides over 30 permissions and unique security levels for viewing and editing, for each image group, to protect access to sensitive data. In addition, features such as Redaction, Restricted and Masked Indexes block out sensitive data from unauthorized viewing. Security level reports by image group detail which roles and users are authorized to retrieve specific documents.
MHC Image Express features speed up financial and corporate governance audits
Permission-based detailed audit reports provide an instant snapshot of the history of each and every document, including when it was accessed, by whom and actions taken
Fast document retrieval cuts audit time – from four hours to four clicks
A detailed audit history of each document may be viewed or printed by an authorized user
For documents that have been routed for approval via MHC Image Express Workflow, all approvals and activity are tracked to maintain full accountability and expedite research
“The use of Image Express is spreading throughout our organization – from AP to HR – as users experience how easy it is to work with. We installed Image Express in a third, separate part of the organization, and after only a couple of hours of training, users were up and running.”
Associate Vice President Finance and Systems University/Medical Center
Simple. Economical. Powerful.
MANAGE Cash Effectively
DECREASE SG&A Spend
OPTIMIZE Decision-Making
Algoma Central Corporation
Challenge• Had many offices, working on consolidation; information sharing and invoice approvals were a challenge
• Needed electronic access to employee files
Solution
• MHC Document ExpressTM
• MHC Image ExpressTM
• Integrated solutions for Finance, Procurement and Human Resources
Benefits
• Easy document retrieval from many Infor Lawson forms, reducing administrative costs and increasing throughput
• Quick indexing of education, competency, certification
review information, grievances and disciplinary action documents • Optimized decision-making across finance and HR functions
Realized ROI
• Project was paid for within the first year
“The support we have received from MHC has been invaluable in getting these initiatives up and working. For the record, we would be very pleased to be a customer reference for MHC.”
John Brenton Manager Business Information Systems Algoma Central Corporation
Designed to Deliver Value.
State of New Hampshire
Challenge
• Multi-touch, slow accounts payable processes
Solution
• MHC Image ExpressTM Infor Lawson-integrated
document management, coupled with MHC Document ExpressTM
Benefits
• Decreased AP processing costs • Increased visibility of payables
• Expedited payables processing timeline • Reduced environmental impact
Realized ROI
• Image Express paid for itself within 7 months
Stewart Title Company
Challenge• Slow paper invoice approval processing resulting in accounts payable delays and vendor issues
• Paper-based financial documents
Solution
• MHC Image ExpressTM Infor Lawson-integrated document
management, coupled with MHC Document ExpressTM
• MHC Image ExpressTM Workflow with validated GL coding and
automated submission into Infor Lawson invoice interface
Benefits
• Speedy electronic invoice approval with automated tracking; more visibility produces more accurate accruals and improved cash flow
• Faster audit and AP transaction research • Reduced staff by 2 FTEs
Realized ROI
• Image Express paid for itself within the first year
“MHC was right there with us through every step of our deployment. Even after the deployment, they are always available at a moment’s notice when we have questions or other issues.”
Josh Cummings Accounting Technology Manager Stewart Title Company
“Using the MHC Image Express software in conjunction with our Lawson AP module, we have been able to gain efficiencies in processing, auditing, approving, transportation, storage, research and interactions with our vendors. The solution was relatively inexpensive and simple to deploy and to train. The feedback from every type of user has been extremely positive.”
Ellen Chase-Lucard AP Business Process Specialist Department of Administrative Services State of New Hampshire
11900 Portland Avenue South, Burnsville, Minnesota 55337
www.mhcsoftwareinc.com
800-588-3676
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