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Imaging & Enterprise Content Management




OmniDocs Server

OmniDocs Web Desktop

OmniProcess for File Processing

OmniDocs Image Server

OmniDocs Remote Image Server(Optional)

OmniDocs Storage Management Server(SMS)

OmniDocs Text Extraction Manager(For Full Text Search)

CSV Import Utility

LDAP Authentication Service

OmniDocs Server is built using J2EE standard and Service Oriented Architecture (SOA).It exposes consolidated functionality-level, XML-based API for easy integration with client applications. OmniDocs Server is responsible for Transaction Management, Connection Pooling and Session Management. It provides unparalleled fault tolerance and Scalability

OmniDocs Web Desktop is a web-based client that enables enterprises to access, share and collaborate documents across the organization. The main features include: Ÿ Filing of folders/images

Ÿ Indexing, Processing and searching

Ÿ Various monitoring reports like usage reports, audit reports, etc

OmniProcess is the integrated workflow designing module in OmniDocs web desktop. OmniProcess helps create a maker-checker workflow for file creation by the 'maker' and then quality check, document verification and authorization by the 'checker'. Omni Process supports multiple levels of authentication for a multi-user environment for file processing. It also provides form based indexing support. OmniProcess provides the user with features such as searching, processing and viewing the documents of a transaction.

It supports all standard browsers like Internet Explorer and Mozilla (on Windows, Linux and other platforms).

The Image Server consists of a Centralized Image Database (Image Server Database). Image Server is responsible for storage and retrieval of documents. It enables document lifecycle management, moving documents from online to offline storage, data caching, replication etc. It is highly scalable, and can support billions of documents and terabytes of data.

This server is used for optimizing bandwidth for movement of images between two or more locations. This server works on concept of replicating/copying documents from one location to other location in off peak hours for bandwidth utilization. Server can be configured for immediate replication as well as delayed replication. Images can be scanned and uploaded locally into image server and later can be replicated to central/remote location.

Storage Management Server manages the actual storage and retrieval of Image Data. Multiple SMS can be deployed for a single Image Server. Typically, this happens for achieving scalability/availability or at multiple locations for bandwidth management.

This component extracts data from images and enables OmniDocs to perform Full Text search. This allows the user to search documents based on the presence of a particular text in the document.

Used for importing documents & folders in bulk with indexing

Integrates OmniDocs with Directory Services for user authentication with single sign-on support. The supported directory services are Windows Active Directory, Novell Directory and Sun Directory server.

Enterprise Content Management Suite Components







Document Archival

OmniDocs is an Enterprise

Content Management system

for creating, capturing,

managing, delivering, and

archiving large volumes of

documents and content.

OmniDocs handles scanned

document images, electronic

documents, emails, and

electronic data output from

other applications with equal

efficiency and ease.

OmniDocs supports production

level scanning of documents

and automatic filing into DMS

through OmniScan. Access

rights, privileges, user

authentication and an option for

single sign on through LDAP

provide controlled access to

folders and documents across

the enterprise. OmniDocs

supports deployment in a

distributed environment.

The highly scalable architecture of OmniDocs provides a flexible environment to match the increasing demand of

the business. Structured document indexing enables faster retrieval of documents.

Enterprise Applications of OmniDocs

Enterprise Content Management

OmniDocs extends the scope of imaging to include electronic documents such as contracts, proposals, reports and

emails for collaborative working. OmniDocs seamlessly integrates with document creation applications and delivers

enterprise wide availability, version control, annotations and access control for all forms of electronic content

including scanned images.

OmniDocs makes content easier to save, search and reuse. OmniDocs helps in managing the content throughout all

phases of its life cycle with strong indexing, interlinking of documents and rights management features. OmniDocs

ensures content security and accuracy and thereby helps in reducing enterprise risks. OmniDocs provides

comprehensive reporting tools which helps the administrators to generate reports and track the proceedings of the

content across the organization. Strong password configurability and maker-checker features allow the

administrators to maintain the authenticity of users, thereby helping maintain the integrity of information stored in
















Enterprise Application

Omni Process - Web Desktop

Key Features:

• Unified repository for all documents and folders across the organization including electronic files, paper images and physical documents

• Comprehensive document Scanning, Indexing and Storage • Indexing on custom fields at Folder/Document level

• Maker-Checker features for dual authorization in user/group operations • Comprehensive reports for monitoring

• Configurable password policies

• Comprehensive and easy to set Access Rights control with inheritance • Specific rights at document level for sharing

• File processing workflow

• Full text and strong index based search

• Annotations on Image and Electronic documents • Document Check-in, Check-out & Version Control • Extensive audit reports and Audit Trails

• HTTPS support for security

• Server Replication for low bandwidth consumption at multi-location installations • Server clustering for enterprise-class Scalability

• Unicode support

Benefits of Enterprise Content Management

Managing Content Chaos

• File & Archive Documents in folder


• Import different document types

• No Risk of Losing Documents

Reducing Enterprise Cost

• Centralized processing

• Reduce File Processing time

• Free Premium Physical Storage


• Sharing Documents with external


• Internal Knowledge Repository

• Document availability across

geographic locations

Fast Document Search

• Efficient Search across Geographic


• Web based anywhere access to the


Audit & Compliance

• Adherence to regulatory and internal


• Record Management Policies

• E-Discovery & Legal Hold

Green IT

• Less Paper Processing

• Electronic Document Routing

• Minimize Printed Copies


OmniDocs is an

Enterprise Content

Management (ECM)

platform for creating,

capturing, managing,

delivering, and

archiving large

volumes of documents

and content.

OmniDocs also

seamlessly integrates

with other enterprise

applications and

enables these to

manage structured &

unstructured content.

OmniDocs handles

Scanned Document

Images, Electronic

Documents, Emails

and Electronic Data

Output from other

Applications with

equal efficiency and


By integrating this

dynamic content with

Business Rules &

Processes. OmniDocs

enables seamless


communication, and

knowledge sharing

across and beyond the












Minimum Server Requirement

Server -OS: Database: Application Server: Client OS: Other Software: Hardware Software Hardware: Software

Server Grade Machine, 2 GB RAM, 50 GB HDD

Windows 2003 Server, 2008 Server/ Redhat Linux 5.x MS SQL 2005/2008, Postgre SQL 8.x JBOSS Pentium, 512 MB RAM, 20GB HDD Windows 2003/8, XP, NT, 2003, Redhat Linux 5.x MS Office 2003/7, IE 7.0 +, Mozilla 2.0 and above

*OmniDocs is available on all industry standard OS, Application - Servers & Databases. Please ask for details.

OmniDocs Web Server Exposes web interface for OmniDocs functionalities


Scalable J2EE & XML based Java Transaction Server Exposes functionality level XML API

Web Server Farm

Transaction Server Farm

Secure & Scalable Image Server

Manages document storage & retrieval Supports disaster recovery

• • JND1 JDBC LDAP authentication • 3rd Party Clients Web Server n Transaction Server 1 Transaction Server n Local Image Servers

Highly Optimized & Efficient Database

Core business logic

of OmniDocs Optimized performance through stored procedures

• Clustered Database XML Authentication Service XML Web Client Web Server 1 Replicated Remote Image Servers (optional)

Web Client Intranet/LAN SSL/HTTPS Firewall OmniScan CSV Upload

Web Server Remote Image Server

Location 1

Replicated Remote Image Servers (optional)

Web Server Remote Image Server Location 2 Web Client Web Client SSO


Built around a robust industry-standard n-tier J2EE architecture with

native XML capabilities, OmniDocs provides unmatched Scalability,

Integration Capability and System Availability. OmniDocs supports

Enterprise-wide deployment by deploying multiple Transaction Servers,

replicating Image Servers and load balancing Web Servers. OmniDocs

has easy to use XML APIs and Web-Services interfaces to facilitate

integration with other business systems like Workflow, ERP, CRM &

other Business Applications.


© Copyright 2010-2011 Newgen Software Technologies Limited. All rights reserved. CORPORATE OFFICE

New Delhi

Newgen Software Technologies Ltd. A-6, Satsang Vihar Marg,

Qutab Institutional Area, New Delhi - 110 067 INDIA Tel: +91-11-4077 0100, 2696 3571 Fax: +91-11-2685 6936



Regional Office

Newgen Software Technologies Suite No. 314, Building @ 3 P O Box 500297, Dubai Internet City Dubai, UAE

Tel: +97144541365

Registered Office

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Newgen Software Inc.

1364 Beverly Road, Suite 300 McLean, VA 22101 Tel: +1-703-439-0703 Email:

About Newgen

Newgen Software Technologies Limited is the market leader in Business

Process Management (BPM) and Enterprise Content management (ECM),

with a global footprint of 850 installations in over 40 countries with large,

mission-critical solutions deployed at the world's leading Banks, Insurance

firms, BPO's, Healthcare Organizations, Government, Telecom Companies

& Shared Service Centers.

Newgen Software has been positioned in the Magic Quadrant for Business

Process Management (BPM) and Enterprise Content Management (ECM).

The company has been recognized by distinguished analyst firms like Frost

and Sullivan as A 'Hot Company to Watch for' in their global ECM Market

report, 2009 and by IDC in its exclusive report “Newgen Software: Global

Leader in Business Process Management and Document Management

Solutions”. Newgen is a winner of prestigious awards, such as the

CNBC-TV18, “Emerging India Award 2008”.

With HSBC and SAP investment, Newgen is one of the rare product

companies to have backing of both leading financial and technology

companies of the world. Newgen's Quality Systems are certified against

ISO 9001:2008 and Information Security Standard, ISO 27001:2005.

Newgen has been assessed at CMMi Level3.